EMPLOYEE BENEFITS The District Government offers a comprehensive benefits package. Our benefits program is designed to support many aspects of your life – from health and wellness to income protection and retirement. Medical, Dental, and Vision Plans Flexible Spending Accounts Wellness Benefits Group Life &Optional Life Insurance Long-Term Disability (LTD), Short-Term Disability (STD) Insurance
BENEFITS ELIGIBILITY Benefits-eligible employees include: Ø All full-time permanent employees. Ø Part-time permanent employees who generally work at least 30 hours per week. Ø Employees with temporary full-time appointments of at least 13 months who are employed by agencies under authority of the Mayor. Ø Temporary and intermittent employees who work for at least 90 days within a 12-month evaluation period and are paid at least 30- hours per week (HMO health care plan only). Work & Life Insurance Savings
EMPLOYEES MAY ENROLL IN OR CHANGE PLANS: Newly hired/rehired employees should submit their benefit elections in the new hire benefit event section prior to making any other PeopleSoft changes All enrollment changes are to be made through Employee Self Service (ESS), which can be accessed at https://ess.dc.gov on any computer with an internet connection. Employees must upload dependent documentation for covered dependents. Please keep your confirmation statement
MEET ALEX, THE VIRTUAL BENEFITS COUNSELOR! Ø ALEX will ask you a few questions about your health care needs (your answers remain anonymous), crunch some numbers, and recommend a plan that’s best for your personal needs. It’s that easy! Ø Visit ALEX online at www.myalex.com/dchr.
BENEFITS ELIGIBILITY Legal spouse State-registered domestic partner or legal union Foster children Dependent children under age 26 Dependent children under age 21 for Life Insurance (Option CFamily) Adult children with disabilities
DEPENDENT ELIGIBILITY VERIFICATION Ø If you add family members to your coverage, you are required to provide documentation to verify coverage eligibility for the dependents that you add during the Open Enrollment process or for a qualifying life event. When you enroll online, you must also submit dependent eligibility verification. Ø Failure to comply will result in a cancellation of health care coverage for that dependent. Ø DCHR has the authority to determine whether the documentation satisfies the plan’s requirements. Any fees associated with obtaining documents are the employee’s responsibility. Ø Please Note: You are not required to provide annual verification for dependents currently covered by any DC Government health plan; however, DC Government reserves the right to request supporting documentation at any time. ü Birth Certificate ü Divorce Decree ü Marriage Certificate
EMPLOYEE BENEFITS For employees hired on or after October 1, 1987. The cost is shared by the employee and the District Eligible employees have a choice of the following plans: Aetna Healthcare HMO, PPO or CDHP Health Savings Account (Aetna CDHP Only) Kaiser Permanente HMO UnitedHealthcare Choice HMO CareFirst HMO and CareFirst PPO
MEDICAL PLAN 2023 BI-WEEKLY PREMIUM RATES For detailed plan information, please see the 2023 DCHR Benefits Guide Available online at https://dchr.dc.gov/publication/dc-government-benefits-guide Aetna HMO Aetna CDHP Aetna PPO Kaiser Permanente HMO UnitedHealth care HMO Choice CareFirst HMO CareFirst PPO Self Only $112.34 $42.76 $105.18 $83.15 $103.22 $94.16 $104.66 Self + 1 $220.83 $84.05 $206.76 $159.61 $197.14 $185.49 $199.89 Family $324.64 $123.56 $303.96 $244.58 $302.42 $272.11 $306.64
DENTAL PLANS Ø Provider: Cigna Dental Ø DHMO: District pays 100% of premium costs. Ø DPPO: Employee pays a portion of premium costs. Ø 2023 Bi-weekly Premium Rates:
VISION PLANS Ø Provider: Quality Plan Administrators Ø Vision coverage is available at no cost to eligible employees. Ø The District pays 100% of the vision premium. Ø For detailed plan information, please see the 2023 Vision Summary Plan Description, available online at http://dchr.dc.gov/page/dental-and-optical-coverage.
COVERAGE EFFECTIVE DATES Ø Health benefits coverage begins the pay period after the election has been submitted and during the pay period that a payroll deduction was made to pay for the benefit. Ø For Flexible Spending Accounts (FSA), including Health Care FSA and Dependent Care FSA, coverage begins after your first payroll deduction.
Health Care FSA You may contribute: • Maximum Annual Contribution: $3,050 • If you enroll in the CDHP plan you are not eligible to elect a health care FSA Rollover Limits: • Maximum $610 Eligible Expenses: • Out of pocket medical, prescription, dental or vision expenses • Copays, deductibles, and co-insurance Enrollment Periods: • Open Enrollment • 31 days from New Hire • 31 days from Qualified Life Event EMPLOYEE BENEFITS
Dependent Care FSA You may contribute: • Maximum Annual Contribution: $5,000 • $2,500 if married and you and your spouse file a separate tax return Rollover Limits: • No rollover limit (forfeit) Eligible Expenses: • Expenses to care for dependent children under the age of 13 Enrollment Periods: • Open Enrollment • 31 days from New Hire • 31 days from Qualified Life Event Ø DAY CAMPS Ø BEFORE OR AFTER SCHOOL PROGRAMS EMPLOYEE BENEFITS
EMPLOYEE BENEFITS Commuter Benefits Program You may contribute: • Maximum Monthly Contribution: $300 • Mass Transit • Parking Rollover Limits: • All unused funds rollover Eligible Expenses: • Transit and parking services for commuting expenses to and from work Enrollment Periods: • Option to enroll, disenroll, increase, or decease their annual election at any time throughout the year Ø Metro Bus & Train Ø Shared Rides § Uber Pool § Lyft Sharded Rides
EMPLOYEE BENEFITS: GROUP & OPTIONAL LIFE INSURANCE Life Insurance Coverage Cost Group Life Annual salary rounded to the next thousand, plus and additional $2,000 You pay two-thirds of the total cost and the government pays one-third Option A – Standard Optional Per $10,000 coverage Based on your age Option B – Additional Optional Insurance Additional optional life insurance (multiples from 1x -5x basic salary) Based on your age Option C – Family Optional Insurance Spouses and dependent children under the age of 21 Based on your age
EMPLOYEE BENEFITS: DISABILITY INSURANCE Short-Term Disability (STD) Long-Term Disability (LTD) Policy Type Group Group Benefit Salary Replacement Up to 66.7%; between $15 -$1,154 Income replaced at 66 2/3 percent of your pre-disability earnings Elimination Period 20 days 180 days Premium Based on age Based on age • Standard Insurance Company is the District Government disability insurance provider. • Deductions for both disability programs are deducted on an after- tax basis.
EMPLOYEE BENEFITS: RETIREMENT PROGRAM Plan Type Employer Contribution Employee Requirements 401(a) Defined Contribution Pension Plan • 100% Employer-Funded: 5% of the base salary (5.5% for Corrections Officers) • Begins the first pay period after one year of service • Must have one year of continuous service to participate • Fully vested after five years of continuous service. 457(b) Deferred Compensation Plan n/a Open to all employees who can contribute the minimum of $20 per pay period.
EMPLOYEE BENEFITS: EMPLOYEE ASSISTANCE PROGRAM Inova’s 24/7 EAP hotline and convenient online resources provide employees with easy, confidential access to professionals and resources, including: Confidential counseling Legal services, financial services, Savings Center Identity theft services Webinar training Work-life referral services Lactation support Visit Inova online at http://www.inova.org/eap Online account login information: Ø Username: DCGOV Ø Password: DCGOV
FAMILY & MEDICAL LEAVE Eligibility Family & Medical Leave DC Family and Medical Leave Act was effective October 1, 1990, for employees whose actual work location is in the District of Columbia as of April 1, 1991. To be eligible you must work at least 1,000 hours (DCFMLA) or 1,250 hours (FMLA) for one (1) year with no break in service during the 12-month period immediately preceding the request for leave DCFMLA Statutory Medical Leave Allows up to 16 weeks of unpaid leave in any 24-month period for specified reasons, as prescribed by DCFMLA. Medical certification/documentation is required. DCFMLA Statutory Family Leave of Absence Allows up to 16 weeks of unpaid leave in any 24-month period for specified reasons, as prescribed by DCFMLA. Medical certification/documentation is required. DC Family Leave Program Effective October 1, 2014, employees may receive up to eight (8) weeks of paid leave for the birth of adoption of a child or to care for a family member with a serious health condition.
ANNUAL & SICK LEAVE Years of Service Hours Accrued Number of Days 0-2 Years 4 hours per pay period 13 Days 3-15 Years 6 hours per pay period 20 Days 15+ Years 8 hours per pay period 26 Days Eligible employees accrue annual leave each pay period: All regular full-time employees annually accrue 13 days of sick leave (4 hours per pay) period regardless of employment.
PART-TIME & EXECUTIVE SERVICE EMPLOYEES Ø Part-Time employees who work at least 40 hours per pay period earn annual leave and sick leave at a proportional rate. Ø Executive Service employees receive 26 days of universal leave per calendar year to be used for any purpose (prorated depending on start date).
ANNUAL LEAVE BANK Ø A fund of accumulated annual leave donated by employees for the use of other leave bank members. Ø To become a member and receive leave from the bank, an employee must donate a minimum of four hours of annual leave each year.
HOLIDAYS Employees receive 12 paid holidays per year: Ø New Year’s Day Ø Martin Luther King, Jr. Birthday Ø Washington’s Birthday Ø DC Emancipation Day Ø Memorial Day Ø Juneteenth Ø Independence Day Ø Labor Day Ø Columbus Day Ø Veteran’s Day Ø Thanksgiving Day Ø Christmas Day
DISCOUNTS Wireless Discounts: Ø AT&T Discount Ø Sprint Discount Ø T-Mobile Advantage Ø Verizon FiOS Apple Employee Purchase Program Ø All District of Columbia Government employees (full-time, part-time, and contractors) may now purchase Apple products at a reduced price. http://dchr.dc.gov/page/discount-programs-district-employees
DISCOUNTS Health & Fitness: Ø Capital Bikeshare Ø Department of Parks and Recreation Fitness Centers Ø MINT Health Club Ø Vida Fitness Other Ø Six Flags America
BENEFIT ENROLLMENT RECAP Ø Employees may enroll in/change plans: Ø During the annual Open Enrollment period. Ø Within 31 days of their initial employment. Ø Within 31 days of a qualifying life event. Ø Newly hired/rehired employees should submit their benefit elections in the new hire benefit event section prior to making any other PeopleSoft changes Ø All enrollment changes are to be made through Employee Self Service (ESS), which can be accessed at https://ess.dc.gov on any computer with an internet connection. Ø Employees must upload dependent documentation for covered dependents. Ø Please keep your emailed confirmation statement from PeopleSoft. Ø Benefits coverage begins the period after you make your elections.
UNDERSTANDING MY PAYCHECK Log into Employee Self Service (ESS) at https://ess.dc.gov.
HOW TO LOCATE YOUR PAYCHECK IN PEOPLESOFT Ø Log in to Employee Self Service (ESS) at https://ess.dc.gov. Ø From the Main Menu, select Self Service. Ø Select Payroll & Compensation. Ø Select View Paycheck. Ø Your paychecks will be listed in descending order. Select the paycheck you wish to view.
PAYCHECK ISSUES, QUESTIONS, ETC. For specific questions regarding your paycheck, pay discrepancies, etc., contact the Office of Pay and Retirement Services at (202) 741-8600.
CONNECT & LEARN MORE DCHR’s Benefits & Retirement Administration: Phone: (202) 442-7627 Email: [email protected] Web: http://dchr.dc.gov Office: DCHR 1015 Half Street, 9th Floor Washington, DC 20003
REMINDERS AND KEY DATES Reminders Ø Email Address Ø Credentials Ø PeopleSoft Access Ø Direct Deposit Ø MSS Orientation Ø Select Benefits Ø Mandatory Classes Ø Cybersecurity Ø Sexual Harassment Ø LGBTQIA
REMINDERS AND KEY DATES People to get to Know Ø HR Advisor Ø Training Coordinator or Learning Officer Ø Sexual Harassment Officer (SHO) Focus on your Professional Growth Ø Performance Plan Ø CLD Courses Ø Percipio – Online Learning Key Dates Ø I9 Paperwork – The next business day following your new employee orientation date Ø PeopleSoft Access – The following Monday after your new employee orientation date Ø Direct Deposit – The Wednesday following your PeopleSoft Access date Ø Benefits Selection Process – 31 days from employment
CONNECT & LEARN MORE DCHR’s Center for Learning and Development: Phone: (202) 442-7627 Email: [email protected] Web: http://dchr.dc.gov Office: DCHR 1015 Half Street, 9th Floor Washington, DC 20003
CONNECT & LEARN MORE DCHR’s Center for Learning and Development: About Us: https://youtu.be/xGjHQjHXgvc The New Employee Orientation presentation can be found at: https://dchr.dc.gov/page/district-wide-new-employee-orientation
85 THANK YOU & GOOD LUCK!