District Government Management Supervisory Service New Employee Orientation

MAKING A DISTRICT DIFFERENCE

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DISTRICT OF COLUMBIA GOVERNMENT

DISTRICT-WIDE
NEW EMPLOYEE
ORIENTATION

MAKING A DISTRICT DIFFERENCE

WELCOME TO THE DISTRICT-WIDE
NEW EMPLOYEE ORIENTATION

THINGS TO REMEMBER…

• Please mute your computers and cellphones (e.g., phones,
tablets)

• Please use the WebEx Chat Feature to pose questions
• Please refer to your specific agency’s HR Advisor for

additional Onboarding information

MSS ORIENTATION

NEW MANAGER ORIENTATION

MANAGEMENT SUPERVISORY SERVICE (MSS)

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MSS ORIENTATION

INTRODUCTION

† Please take a moment and introduce yourself to the group.

Include the following:
❑ Your Name
❑ Name of your Agency
❑ How many direct reports (if you know)
❑ Prior work experience

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MSS ORIENTATION

WHAT IS THE MANAGEMENT SUPERVISORY
SERVICE (MSS)?

Generally, managers and supervisors within an agency.

• MSS appointees are not required to live in the District .
• MSS appointees enjoy the benefits of a separate, more competitive pay structure.
• MSS appointees are offered a targeted training curriculum with courses on performance

management and evaluation, human resources systems and leadership development.
• Employees in the MSS serve at-will.

• MSS employees with previous Career Service or Educational Service status may retreat,
at the discretion of the personnel authority, within three months of termination, to a non-
MSS position within their agency.

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MSS ORIENTATION

WHY IS TRAINING REQUIRED FOR MSS
APPOINTEES?

† In accordance with section 955 of How much training is required?
the Comprehensive Merit Personnel
Act (CMPA) (D.C. Official Code §1- • One (1) District-mandated training program per
609.55), each employee appointed fiscal year; and
to the Management Supervisory
Service is required to maintain and • Five (5) core management learning courses over
enhance his or her management and a two year period.
supervisory skills through mandatory
training courses, as prescribed by the • Two (2) management electives per fiscal year
personnel authority. (once all core learning courses have been
taken).

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MSS ORIENTATION

CORE MANAGEMENT LEARNING

† Year 1: † Year 2:
• Progressive Discipline (Course 602) • Building High Performance Teams (Course 917)
• Performance Management (Course 905) • Strategic Communications (Course 711)
• Principles of Management (Course 918)*

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MSS ORIENTATION

OTHER REQUIRED COURSES

• Reasonable Suspicion (Course 909 or 909W)
• Sexual Harassment for Managers (Course 507)
• LGBTQ+ Cultural Competency (course 517 or 004W)

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MSS ORIENTATION

MANAGEMENT ELECTIVES

• Giving and Receiving Feedback for Leaders (Course 935)
• Critical Thinking for Supervisors and Managers (Course 900)
• Project Management (Course 908)
• Understanding the District's Budget (Course 911)
• Budgeting for Agency Operations (Course 912)
• Mid-Year Discussion & PIP (Course 915)

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MSS ORIENTATION

MANAGEMENT ELECTIVES (CONTINUED)

• Intro to DC Government Contracting (Course 1010)
• Emotional Intelligence for Leaders (Course 927)

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MSS ORIENTATION

DISTRICT-MANDATED TRAINING

Building Coaching Culture (Online via Skillport)

Part 1 : Coaching Techniques that Insprie Coaches to Action
Part 2 : Polishing Your Feedback Skills
Part 3 : Gaining a Positive Perspective on Feedback
These courses and simulations are designed to provide an increased awareness as to the
importance and impact of consistent coaching: laying the groundwork for a more
comprehensive coaching approach and model. It was initially rolled out during FY17 and – as a
result of the District’s focus on becoming a coaching culture- it has been added to our
standard course offerings.
The total run time is 1.5 hours.

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MSS ORIENTATION

THE FINE PRINT

• To register for training, go to PeopleSoft Self Service
(https://ess.dc.gov) then click on > Self Service > Learning and
Development > Request Training Enrollment, where you can search
by course name, by training date, or by audience (MSS).

• For additional learning and development information, consult your
agency’s training coordinator or call the DCHR Center for Learning
& Development at 202-442-9700.

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MSS ORIENTATION

THE FINE PRINT

• The DC Department of Human Resources (DCHR) may add courses
to the Continuous Professional Development category to expand
the learning and development opportunities for MSS.

• DCHR may update existing courses and/or add new courses to the
Core Management Learning, particularly if there has been a
significant change in policy, regulations, and/or best practices.

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DISTRICT OF COLUMBIA GOVERNMENT

PERFORMANCE
MANAGEMENT

FY20 TIMELINE MSS-NEO

MAKING A DISTRICT DIFFERENCE

RESPONSIBILITIES

NEXT STEPS FOR MANAGERS

• Prepare for system opening on October 1st by crafting FY19 performance evals
and FY20 performance plans

• Communicate timeline to staff for FY19 performance evaluations, and FY20
performance plans, Mid-Year Discussions, plan modifications and FY20 evaluations

• Ensure that any managers on staff are properly briefed on the substance of
Performance Management (SMART goals, evaluations, etc.)

• Continue to reach to HR for advice
• Bonus: Enroll in DCHR’s Performance Management for Managers training and

encourage MSS staff to do so as well

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PERFORMANCE TIMELINE

PLANNING MANAGING EVALUATION

Complete performance Modify performance plans • Complete self-evaluation
evaluations for FY19 (No later than June 30th) • Complete manager evaluation
(Due November 1st) • Submit manager evaluation
Make mid-year changes • Approve manager evaluation
Create performance plans (No later than June 30th) • Make available manager
for FY20
(Due November 1st) Hold mid-year conversations evaluation
(No later than June 30th) • Conduct evaluation
• Acknowledge evaluation
Implement P.I.P.s • Complete evaluation

(All due by November 1st)
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RESPONSIBILITIES

KEEP THE PERFORMANCE
MANAGEMENT MOMENTUM STRONG!

Philip Mancini
[email protected] 202-442-9661

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PEOPLESOFT

PEOPLESOFT

YOUR TIME ENTRY

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PEOPLESOFT

Click the Sign In
link to get started.

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PEOPLESOFT

Log into PeopleSoft

by entering your User

ID and Password.

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PEOPLESOFT

Click on the
Submit Time

button

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PEOPLESOFT 00012345

Employee Name

Make sure time is entered
for the correct dates.

Enter time in whole
numbers only.

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PEOPLESOFT

Employee Name 00012345 Make sure you select
the correct

Time reporting code
(TRC).

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PEOPLESOFT

Make sure you click
“Submit” to ensure
your time is received.

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PEOPLESOFT

PEOPLESOFT

APPROVING EMPLOYEE TIME

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PEOPLESOFT

Click on the drop
down arrow next

to Employee
Self Service

button

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PEOPLESOFT

Click on
Manager Self

Service

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PEOPLESOFT

Click on
Approve
Reported

Time

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PEOPLESOFT

Click on
Approve
Reported

Time

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PEOPLESOFT

Choose the
Start Date for the

Pay Period.

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PEOPLESOFT

Click on the
Get Employees

button

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PEOPLESOFT

A list of your employees will
appear. Click on the individual
employee’s name to verify/validate

their reported time.

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PEOPLESOFT

A list of your employees will
appear. Click on the individual
employee’s name to verify/validate

their reported time.

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PEOPLESOFT

Employee Name 00012345 Once you have verified that the
employee’s reported time and the

Time Reporting Codes are
correct, select the boxes to

approve time.

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PEOPLESOFT

E-TIME TRAINING

† All employees (managers and non-managers) must complete e-Time training within the first 30 days of
your hire date!

Managers/supervisory employees (MSS employees) must complete two e-Time trainings:
† 1) MSS Time Entry – Online (Course AT0004); and
† 2) MSS Approve Time – Online (Course AT0005).
MSS employees will not be able to approve their direct reports’ timesheets before completing both
online trainings.

**See the Mandatory e-Time Training Handout for instructions on how to register**

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MSS ORIENTATION

OFFICE OF LABOR RELATIONS AND
COLLECTIVE BARGAINING

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MSS ORIENTATION

DISTRICT GOVERNMENT POLICY

†D.C. Official Code §1-617.01
• The government finds and declares that an effective collective
bargaining process is in the general public interest and will improve the
morale of public employees and the quality of service to the public.

• Employees have the right, freely and without fear of penalty or
reprisal: to join and assist a labor organization or to refrain from this
activity; to engage in collective bargaining concerning terms and
conditions of employment, as appropriate under the law through a
duly designated majority representative, i.e. Union.

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MSS ORIENTATION

DISTRICT GOVERNMENT POLICY

The official labor representative for agencies under the Mayor’s personnel authority

• Areas of Focus
• Negotiations
• Litigation
• Arbitrations and Arbitration Appeals
• Unfair Labor practices Impacts and Effects Bargaining
• Changes in terms and conditions of employment, Reductions in Force, and Contracting

out
• Dues Administration
• Training and Contract Administration

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MSS ORIENTATION

RIGHTS ACCOMPANYING EXCLUSIVE

RECOGNITION –SECTION 1-617.11

The D.C. Official Code under § 1-617.06 and the CBA gives employees the right to: 40

• Organize a labor organization free from interference, restraint, or coercion;

• To form, join, or assist any labor organization or to refrain from such activity;

• To bargain collectively through representatives of their own choosing as provided in this subchapter;

• To refrain from any or all such activities under the above paragraphs

• Be treated fairly, equitably and with respect;

• Be free from interference, restraint, coercion or discrimination in the exercise of their right to organize
and designate representatives of their choosing; and

• Not be discriminated against on the basis of membership or non-membership, race, color, religion,
sex (including sexual harassment), national origin, age, physical handicap, marital status, or
political affiliation.

MSS ORIENTATION

MANAGEMENT RIGHTS

Management Rights – Set out in D.C. Code §1-617.08

• To direct employees of the agencies;
• To make personnel decisions in hiring, retention, and disciplinary actions
• To reduce number of employees due to lack of work other legitimate

reasons
• To maintain the efficiency of District government operations
• To carry out agency business
• To address and carry out agency mission during emergency situations

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MSS ORIENTATION

THE COLLECTIVE BARGAINING AGREEMENT
(CBA)

• The CBA is your tool, not your weapon in dealing with the
Union.

• It has the force and effect of law.

• Know your CBA or at least what’s in it.

• READ IT!!

• Talk to your Agency Labor Liaison

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MSS ORIENTATION

OFFICE OF LABOR RELATIONS AND
COLLECTIVE BARGAINING (OLRCB)

• Call before you fall
• Reach out to your labor liaison
• If you have any questions please call

OLRCB at 202-724-4953.

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MSS ORIENTATION

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MSS ORIENTATION

When a DISASTERstrikes,
will YOUbeprepared?

Be Aware Knowthe Plan

Build Kits Stay Informed

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MSS ORIENTATION

BE AWARE 46

The District faces variety of threats and READY.DC.GOV
hazards:

• Natural Disasters
• Winter Storms
• Flooding
• Hurricanes and Severe Weather
• Earthquakes
• Extreme heat/cold

• Terrorist Threats
• Improvised Explosive Devices
• Active Shooter
• Cyber attack

MSS ORIENTATION

KNOWTHE PLAN

• Learn your agency’s:
– Emergency Action Plan
– Continuity of Operations Plan
– Mission during an emergency
– Shelter-in-place locations and emergency exits
– Outside meeting place in case of evacuation

• Identify alternate commuting options
• Know your position designation

– Essential, non-essential, vs emergency employee
• Have emergency contact numbers accessible

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READY.DC.GOV

MSS ORIENTATION

BUILD KITS

Specificto your needs at home, vehicle and work

✓ Water and non-perishable food for at least 3 days

✓ Whistle

✓ External battery pack for cell phone

✓ Cash(ATMs may not work if power is out)

✓ Prescriptions for medicine

✓ Battery-powered radio

✓ Flashlight 48

READY.DC.GOV

MSS ORIENTATION

BUILD KITS

Specificto your needs at home, vehicle and work

✓ Water and non-perishable food for at least 3 days

✓ Whistle

✓ External battery pack for cell phone

✓ Cash(ATMs may not work if power is out)

✓ Prescriptions for medicine

✓ Battery-powered radio

✓ Flashlight 49

READY.DC.GOV

MSS ORIENTATION 50

STAY INFORMED READY.DC.GOV

Website: ready.dc.gov
Twitter: @DC_HSEMA
Facebook: @HSEMADC
Instagram: @DC_HSEMA
AlertDC: alertdc.dc.gov
Smartphone App

– Google Play or Apple Store