Aviation Requirement_2021_PDSS

ANNEX 14, VOL. I SPECIFICATIONS ON
CERTIFICATION OF AERODROMES

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REFERENCE DOCUMENT FOR AERODROME CERTIFICATION – MANUAL & GUIDELINES

MANUAL TO BE REFERRED

1. ICAO PROCEDURES FOR AIR NAVIGATION SERVICES - PANS AERODROMES (DOC 9981 3RD ED. 2020)
2. CAAM MALAYSIA : AERODROME STANDARD DIRECTIVE - ASD 103, CERTIFICATION OF AERODROMES

(VER. 2019)
3. ICAO DOC - MANUAL ON CERTIFICATION OF AERODROMES (DOC 9774)

Application Aerodrome

Assessment of Certification
Application
Process
Certification
Inspection (Based on CAAM’s ASD 103)

Inspection
Report

Remedial
Action

Grant of
Refusal

Promulgation
in the AIP

Periodic
Verification

New Concept for Aerodrome Certification

(since 2019)

New or New
Renewal Application
Application
Form
Fees
Single
Certificate Five (5)
(Aerodrome & documents

SMS) required

Certificate‘s Aerodrome Pre- For submission to CAAM,
Validity Period Audit Questionnaires Application Form shall be
(PAQs) submission submitted together with
of 2 years five(5) documents
is required including:
Audit follow Aerodrome 1- Aerodrome Manual
ICAO USOAP Certification Aerodrome 2- Aerodrome Emergency
Self- Plan (AEP)
concept (ASD 103, 3- SMS Manual
Edition 2019 & Assessment 4- Aerodrome Disabled
(ASA) Aircraft Removal Plan
Others) (ADARP)
5- Aerodrome Wildlife
Hazard Management
Plan (AWHMP)

NEW REQUIREMENTS FOR AERODROME CERTIFICATION

Descriptions Previous Requirements New Requirements for 2019

1 CAAM’s Directive for Old version of CAAM’s Airport Standards New Version of CAAM’s Aerodrome
Aerodrome Directive (ASD) 103 Standards Directive (ASD) 103 – Effective
Jan 2019
Certification
Enhanced Application Form with Checklist
2 Application Form Application Form ICAO Doc 9981, PANS Aerodrome

3 Application / Renewal NA RM25,000.00
Fees
6 Documents required for submission
Documentations Only 2 Documents required for submission 1- Application Form
1-Application Form 2- Aerodrome Manual
2- Aerodrome Manual 3- Aerodrome Emergency Plan
4- SMS Manual
4 5- Wildlife Hazard Management Plan
(WHMP)
Type of Aerodrome Dual Certificate 6- Aerodrome Disabled Aircraft Removal
1- Aerodrome Certificate Plan (ADARP)
5 Certification 2- Safety Management System (SMS)
Certificate Single Certificate
1- Aerodrome Certificate (including SMS)
6 Validity of Certificate Open Ended
2 years

AERODROME CERTIFICATION

➢ THE AUTHORITY FOR CERTIFICATION OF AERODROMES IS THE
CIVIL AVIATION AUTHORITY OF MALAYSIA (CAAM).

➢ AS PART OF THE CERTIFICATION PROCESS, STATES SHOULD

ENSURE THAT AN AERODROME MANUAL INCLUDE ALL

PERTINENT INFORMATION ON THE AERODROME SITE, FACILITIES,

SERVICES, EQUIPMENT, OPERATING PROCEDURES,

ORGANIZATION AND SAFETY MANAGEMENT SYSTEM IS

SUBMITTED BY THE APPLICANT FOR APPROVAL / ACCEPTANCE

PRIOR TO GRANTING THE AERODROME CERTIFICATE

(ANNEX 14, CLAUSE 1.4.4)

CA(AO)R 2016 – REGULATION 68 (PENALTIES)

PENALTIES

68. (1) ANY PERSON WHO CONTRAVENES ANY PROVISIONS SPECIFIED IN PART A OF THE SCHEDULE COMMITS AN OFFENCE AND SHALL ON

CONVICTION BE LIABLE— A
(A) IF THE PERSON IS AN INDIVIDUAL, TO A FINE NOT EXCEEDING TWENTY-FIVE THOUSAND RINGGIT OR TO IMPRISONMENT FOR A TERM

NOT EXCEEDING ONE YEAR OR TO BOTH; OR

(B) IF THE PERSON IS A BODY CORPORATE, TO A FINE NOT EXCEEDING EIGHTY THOUSAND RINGGIT.

(2) ANY PERSON WHO CONTRAVENES ANY PROVISIONS SPECIFIED IN PART B OF THE SCHEDULE COMMITS AN OFFENCE AND SHALL ON B
CONVICTION BE LIABLE—

(A) IF THE PERSON IS AN INDIVIDUAL, TO A FINE NOT EXCEEDING FIFTY THOUSAND RINGGIT OR TO IMPRISONMENT FOR A TERM NOT
EXCEEDING THREE YEARS OR TO BOTH; OR

(B) IF THE PERSON IS A BODY CORPORATE, TO A FINE NOT EXCEEDING ONE HUNDRED THOUSAND RINGGIT.

OFFENCES A

Any person who contravenes the provisions listed in Part
A and Part B of this Schedule commits an offence:

B

PROCESS FLOW FOR AERODROME APPLICATION & CERTIFICATION

60 days before Audit 7 weeks before 4 weeks before 3 weeks before 2 weeks before Within 2 weeks
Audit CAAM Audit CAAM Audit CAAM before Audit CAAM
CAAM(ASD 103) Audit CAAM

3 weeks required to 1 week to analyse 1 week to analyse
complete ASA & PAQ PRE- ASA & PAQ POST- ASA & PAQ

by Airport by PDSS by PDSS

Submission of Submission of Assessment Verification of Submit Document Audit
Aerodrome ASA & PAQ to of ASA & PAQ ASA & PAQ ASA & PAQ Check Meeting CAAM
Certification's by PDSS by PDSS, CAAM,
Airport by Airport by PDSS MA(S), MASB
Application Form by PDSS
(6 items) & Fees
ASD 103 CERTIFICATION OF AERODROME Legends
RM25,000 ASA – Aerodrome Self Assessment
by MASB or MA CHAPTER 8. RENEWAL OF CERTIFICATION PAQ – Pre Audit Questionnaire
8.1 AN APPLICATION TO RENEW A CERTIFICATE OF AERODROME CAAM – Civil Aviation Authority of Malaysia
Sepang SHALL BE: (A) MADE IN WRITING TO THE AUTHORITY AND SHALL BE PDSS – Planning, Development, Standard & Safety, MAHB
MADE NOT LESS THAN SIXTY (60) DAYS BEFORE THE DATE OF
EXPIRATION OF THE CERTIFICATE OF AERODROME.

PROCESS FLOW FOR AERODROME APPLICATION & CERTIFICATION (POST-AUDIT)

Official CAAM Audit CAAM, MA(S) / MASB Legends
ASA – Aerodrome Self Assessment
PAQ – Pre Audit Questionnaire

Potential Audit Findings During Audit Closing CAAM, MA(S) / MASB
Session

Reply by Airport Within 10 Days after MA(S) / MASB
received Potential NCR

Official Audit Findings CAAM

ASD 103 CERTIFICATION OF AERODROME, Reply by Airport, SME Within 30 Days after PDSS, MA(S) /
CLAUSE 4.21 Meeting at HQ Level
received Official NCR MASB
• THE AUTHORITY WILL ISSUE AN AUDIT REPORT
TO THE APPLICANT WITHIN THIRTY (30) DAYS Official Submission to Airport
CAAM by Airport
UPON THE COMPLETION OF A CERTIFICATION
Demerit System PDSS
AUDIT.

ASD 103 Certification of Aerodrome, Clause 4.25

• Applicant shall state proposed corrective action
plan in the Non–Compliance/ Observation Report
Form ASD103/Cert/IR and to be submitted to the
Authority within thirty (30) days of the date of the
audit report issued by the Authority.

AERODROME CERTIFICATION – OTHERS DOCUMENTATIONS

No. Documents Descriptions

Annex 14 Clause 1.4.4: As part of the certification process, States shall
ensure that an Aerodrome Manual include all pertinent information on
1 Aerodrome the aerodrome site, facilities, services, equipment, operating procedures,

Manual (AM) organization and management system is submitted by the applicant for

approval / acceptance prior to granting the aerodrome certificate

2 Aerodrome Is stipulates emergency action required for an Aircraft crash, Aircraft
Emergency Hijack, Bomb Warning, Unattended Bag or Article, Suspect Bag or Item,
Plan (AEP) Evacuation, Breach of Security, Communicable Disease that has
occurred.

A system for the management of safety at aerodromes including the
organizational structure, responsibilities, procedures, processes and
3 SMS Manual provisions for the implementation of aerodrome safety policies by
an aerodrome operator, which provides for the control of safety at, and
the safe use of, the aerodrome.

AERODROME CERTIFICATION – OTHERS DOCUMENTATIONS

No. Documents Descriptions

Aerodrome Operator shall establish AWHMP for the aerodrome under their

responsibility. The Plan shall encompass but not limited to the following a) Wildlife

hazard reporting system; b) Wildlife strikes reporting system; c) Airport Wildlife

4 AWHMP Hazard Monitoring Team; 2 d) Airport wildlife hazard Monitoring program; e)

Airport Wildlife Hazard Report and Strike Assessment Team; f) Airport wildlife

hazard report and strike assessment program; g) Wildlife hazard control and

reduction methods; and h) Airport Wildlife Hazard Management Organization.

The ADARP shall include the following information:- a) Name of aerodrome; b)

Detail of aerodrome operator, list and contact number of key personnel, and list

and contact number of airlines/aircraft operators' key personnel; c) Particulars of

members of ADARP and Disabled Aircraft Removal Coordinators including their

contact numbers during and after office hours. d) Aerodrome hours of

5 ADARP operations; e) Largest type of aircraft operating at aerodrome concerned; f)

Purpose of ADARP; g) Responsibilities of airport operator, aircraft owner or aircraft

operator, refuelling company, and other supporting agencies; h) Procedures for

the removal of disabled aircraft; i) Disabled aircraft removal equipment; j)

Methods of disabled aircraft removal (as guidelines); k) Safety and security

requirements; l) Layout of the aerodrome

SAMPLE OF AERODROME & SAFETY MANAGEMENT
SYSTEM (SMS) CERTIFICATE

DUAL CERTIFICATE

SAMPLE OF NEW AERODROME CERTIFICATE FOR KBR (2020)

SINGLE CERTIFICATE

Chapter

ASSESSMENT AND AUDIT

Assessment

1. How do we know the status of facilities at our aerodrome?
2. What sort of facilities we provide at our aerodrome?
3. Is there any changes to the operational capabilities?
4. Do we comply with all the regulations and directives?

DASR MASB Aerodrome Manual NOTAM Airport Self Assessment
DASR KLIA NOTAM Audit by CAAM
Aeronautical
Information Publication Aeronautical
Information Publication

PROCESS FLOW FOR AERODROME SELF ASSESSMENT

Aerodrome Self-Assessment Aerodrome Self Assessment is a process of
the airport conduct their own assessment and
identify possible non-compliance, issues
based on checklist provided and then take
immediate action or prepare action plan

Verification of Aerodrome Self-
Assessment/ Pre-Audit

Submission of Aerodrome Self-
Assessment to CAAM

CAAM Audit

AERODROME SELF-ASSESSMENT

by ASaS, PDSS

More than 500 Self-
Assessment

Questionnaires

Improving Airport Staff’s Given to the airports 7
Personnel Competency weeks before CAAM
Audit & submit analysis

to CAAM

Cost avoidance Airport need to self
initiative if penalty declare any
being imposed by findings

CAAM

AERODROME CERTIFICATION – SCOPE OF INSPECTION

Staff Physical Operational & Area of
Competency inspection Performance Inspection

Inspection • Operations
• Rescue and Fire

Fighting
• Engineering and

Maintenance
• Electrical

• Mechanical
• Civil

Scope of Certification

(from Aerodrome Standards of CAAM)

The scope of certification includes at least the subjects below:

a) compliance of the aerodrome infrastructure with the applicable
regulations for the operations the aerodrome is intended to serve;

b) the operational procedures and their day-to-day application, when
applicable, concerning:

1) aerodrome data and reporting; 10)apron management;
2) access to the movement area; 11)apron safety;
3) aerodrome emergency plan; 12)vehicles on the movement area;
4) rescue and fire fighting (RFF); 13)wildlife hazard management;
5) inspection of the movement area; 14)obstacles;
6) maintenance of the movement area; 15)removal of a disabled aeroplane;
7) hazardous meteorological conditions; 16)low visibility operations; and
8) visual aids and aerodrome electrical 17)compliance of the safety management

systems; system (SMS) with applicable
9) safety during aerodrome works; regulations.

AERODROME CERTIFICATION – SCOPE OF INSPECTION (1/3)

AERODROME CERTIFICATION – SCOPE OF INSPECTION (2/3)

AERODROME CERTIFICATION – SCOPE OF INSPECTION (3/3)

AERODROME CERTIFICATION – INSPECTION REPORTS

• THE AUTHORITY WILL ISSUE AN AUDIT REPORT TO THE APPLICANT WITHIN THIRTY (30) DAYS UPON THE
COMPLETION OF A CERTIFICATION AUDIT.

• THE AUDIT FINDINGS, IF ANY, ARE REGISTERED IN THE NON-COMPLIANCE/OBSERVATION REPORT FORM
ASD103/CERT/IR

• FINDINGS AND SHORTCOMINGS ARE CLASSIFIED AS FOLLOWS –

MAJOR MINOR OBSERVATION

Findings that are Findings that are Findings that are
recognized as recognized as recognized as

necessary for the necessary for the desirable for the
safety and efficiency safety and efficiency safety and efficiency
of aircraft operations of aircraft operations of aircraft operations.

and immediate and immediate
action by Applicant is action by Applicant is

required encouraged.

CAAM’S NEW LEVELS OF NON-COMPLIANCE (NC) 2021

AERODROME CERTIFICATION – INSPECTION REPORTS

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VIRTUAL AUDIT BY CAAM 2021

NEW APPROACH

AIRPORT TO SUBMIT TO CAAM AUDITORS VIA E-MAIL:

1. SOFTCOPY / SCAN COPY OF DOCUMENTS E.G., CHECKLIST,
RECORDS, TESTING RESULT ,TRAINING RECORD, SOPS, AIP
AMENDMENT, AIP SUPPLEMENT, ETC.;

2. PHOTO OF AIRPORT INFRASTRUCTURE, FACILITIES, EQUIPMENT
I.E MARKINGS, PAVEMENT CONDITION

3. VIDEO OF PHYSICAL INSPECTION AND TESTING
4. 30 DAYS BEFORE CAAM AUDIT

VIRTUAL AUDIT BY CAAM 2021: NEW APPROACH

Civil Electrical Other Disciplines ?

• Video 1 – Threshold 15 + Left RWY 1. Runway light (Approach, End,
Side Stripe (Movement from RWY Threshold, Edge)
15 to RWY 33) vise versa
2. TWY Edge Lights
• Video 2 – Threshold 33 + Left RWY
Side Stripe (Movement from RWY 3. TWY Centreline Lights
33 to RWY 15) vise versa
4. Exit TWY Lights
• Video 3 – Middle part of runway -
RWY Designation, TDZ, Aiming 5. Switch over time testing (at all
point, RWY CL, etc. and its substations with full load) &CCR
measurement
6. ALCMS (In case of AGL failure, fault
• Video 4 – Shoulder & Slotted relayed to ATC)
Drain
7. Signages - Mandatory/ Information
4. RWY Turn Pad
8. Aerodrome beacon at tower
5. Each of TWY/Apron TWY/Taxilane
– CL, Taxi Side Stripe, RHP, 9. Obstacle lights for WDI, Highmast
Intermediate HP, TWY Transverse
Stripe , Edge / Shoulder 10. Lights related to WIP- Project
Photo:
6. Apron- Joint Sealant, Pavement 1. As-built schematic drawing at
Surface Condition, Airline equipment
/ vehicle, Aircraft ID, Signs – Bay the sub-station
Number & Coordinates, Safety 2. Fire extinguisher expiry date at
Clearance
the sub station
3. Obstacle light at WDI

VIDEO OF PHYSICAL INSPECTION / TESTING

NEW APPROACH

4. RWY TURN PAD • SIGNS – BAY NUMBER & COORDINATES
5. EACH OF TWY/APRON TWY/TAXILANE: • SAFETY CLEARANCE E.G.:

• CL •
• TAXI SIDE STRIPE

• RHP • PBB TO LEAD IN LINE MARKING
• INTERMEDIATE HOLDING POSITION •
• TWY TRANSVERSE STRIPE • SAFETY LINE TO OBJECT
• EDGE / SHOULDER •
6. APRON • AIRCRAFT ID
• JOINT SEALANT • PAX WALK WAY
• PAVEMENT SURFACE CONDITION

• AIRLINE EQUIPMENT / VEHICLE

• AIRCRAFT ID

AUDIT CHECKLIST

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SAMPLE OF SZB CERTIFICATION AUDIT 2021

AUDIT SCHEDULE

OFFICIAL NCR SZB 2021

SAMPLE OF SZB CERTIFICATION AUDIT 2021

OFFICIAL NCR SZB 2021

Findings (Airports vs Unit Categories) 2019 & 2020

No Airports NCR SOP & Procedure Documentations (%) Eng. Facilities & Infra (%) Manpower & Training
(%) Competency (%)
1 LANGKAWI (LGK) 26
2 KOTA BHARU 37 27% (7) 23% (6) 38% (10) 12% (3)
3 MIRI (MYY) 19 11% (4)
4 BINTULU (BTU) 21 27% (10) 27% (10) 35% (13) 21% (4)
5 TERENGGANU (TGG) 16
6 LANGKAWI (LGK) ** 6 0% (0) 16% (3) 63% (12) 10% (2)
7 KUCHING (KCH) 31
8 PENANG (PEN) 27 19% (4) 24% (5) 48% (10) 25% (4)
9 KLIA (KUL) 12 0% (0)
10 MELAKA (MKZ) 17 31% (5) 13% (2) 31% (5) 16% (5)
11 K.KINABALU (BKI)* 20 7% (2)
12 LIMBANG (LMN)* 12 17% (1) 17% (1) 67% (4) 25% (3)
13 ALOR SETAR (AOR)* 26 18% (3)
14 IPOH (IPH)* ** 29 26% (8) 16% (5) 42% (13) 10% (2)
15 TERENGGANU (TGG)* ** 9 8% (1)
26% (7) 15% (4) 52% (14) 12% (3)
*Audit 2019/2020 308 3% (1)
** Unannounced Audit 33% (4) 17% (2) 25% (3) 22% (2)

35% (6) 6% (1) 41% (7) 13% (39)

55% (11) 5% (1) 30% (6)

8% (1) 25% (3) 58% (7)

31% (8) 31% (8) 27% (7)

24% (7) 34% (10) 38% (11)

11% (1) 56% (5) 11% (1)

26% (80) 21% (66) 40% (123)

COMMON & REPETITIVE AUDIT FINDINGS

Documentation & Procedures

1 • Not Updated
• Checklist/Records not available

Performance

2 • Performance gap

Maintenance and Infrastructure

3 • Unserviceable Equipment
• Lack of preventive maintenance

Human factors

4 • Training

• Not familiar with procedures
• Inadequate no of trained personnel

Thank You

Airport Standard & Safety (ASaS), PDSS

[email protected]