ADMINISTRATIVE ASSISTANT Infrastructure

ADMINISTRATIVE ASSISTANT
Infrastructure

POSITION DESCRIPTION

Shire of Gnowangerup

Organisational context
The Shire of Gnowangerup is situated in the Great Southern region of Western
Australia approximately three and half hours south of Perth. It has a land area of
5000sq kilometres and approximately 2000 kilometres of roads. There are three main
townships in the Shire, Borden and Ongerup and Gnowangerup.
It has around 100,000 hectares of farmland and supports a highly efficient livestock
and cropping industry of wheat, lupins barley, canola, clover seeds, peas, oats and fava
beans. The area is noted Australia wide for its merino sheep.
The Shire has a range of education facilities including kindergartens, GP practice,
District Hospital, Pharmacy, pre-school and primary schools, the Gnowangerup District
High School and Woodthorpe Secondary School and sporting complexes are located in
Gnowangerup, Ongerup and Borden townships.
Vision
To have a thriving, inclusive growing community built on opportunity.
Mission
To demonstrate leadership in the provision of facilities, infrastructure and services that
meets the needs of the community.
Core values
Honesty, Responsibility, Respect, Excellence Fairness and Teamwork.

1|Shire of Gnowangerup

Administrative Assistant to the Executive Manager Infrastructure
Position Description

1. Position Establishment

Position Title: Administrative Assistant to the Executive Director
Infrastructure
Business Area: Shire Office
Classification:
Date Approved/ Reviewed: September 2013 Award, Western
Hours of work 15 hours per fortnight
Award: Local Government Officers
Australia

2. Position Objective

The position will:

 Provide high quality support services and project management assistance .
 Assist in the preparation of grants, subsidies and related reports for submission
 Be responsible for the tracking and monitoring of project related activities
 Provide general administrative assistance as required

3. Key Responsibility areas

 Ensuring assistance is of a high standard and delivered in a timely manner
 Having the capacity to work autonomously in the management of the competing

priorities.
 Provide high level written and communication skills
 Provide a diary management service to the Executive Manager
 Prepare reports and documents for submission
 Ensure that finalised documents are filed in the Records Management System

4. Corporate responsibilities

 Ensure that all policies, procedures and work practices are implemented in accordance
with the relevant legislation, standards and Codes of Practice

 Ensure that the Council’s all corporate documents and correspondence are stored and
managed in the Council’s records keeping system

5. Organisational relationships

Reports to: Executive Manager Infrastructure

Manages: Nil
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External relationships: General public, government departments and other Councils

Internal relationships: All Shire staff and Councillors

6. Accountability and Extent of authority

 Responsible for completion of documentation as required
 Ensure confidentiality of the information in submission and commercial in confidence

matters.

7. Judgement and decision making

Skill in problem solving, and being able to be proactive and innovative in the resolution of
issues

Able to interpret and implement the requirement of the Executive Manager

Highly developed administrative skills and demonstrated ability to meet deadlines

8. Specialist knowledge

Demonstrated knowledge of the role of local government and the political and social
environment

Knowledge of infrastructure activities and environment in local government

High level computer skills and ability to utilise systems for data management.

9. Other skill requirements

Interpersonal skills and the ability to maintain effective relationships with Council, community
management and staff.

Ability to write and research complex reports

Essential Selection Criteria

 Knowledge of the local government environment.
 Demonstrated ability to provide a high level of administrative and secretarial skills in a range

of complex situations.
 Demonstrated proficiency in oral and written communication, interpersonal skills and

negotiating skills.
 Demonstrated ability to manage competing and complex demands
 Highly developed computer skills including the preparation of presentations and publications.
 Demonstrated ability to work within a multidisciplinary team environment.
3| Shire of Gnowangerup

 Demonstrate a commitment to Equal Employment Opportunity, Work Health and Safety and
Cultural Diversity Principle’s.

 Reliability
 Hold a current drivers licence

Desirable

 Experience in or understanding of local government asset classes.
 Understanding of road construction within local government.
 Understanding of State and federal government grant and subsidy systems

_________________________________
Certification
Approved by the Chief Executive Officer

4| Shire of Gnowangerup