Beaumont BUG

Draft Building User Guide

BEAUMONT PRIMARY ACADEMY
HUDDERSFIELD

BUILDING USER GUIDE

Building User Guide

Address: Dryclough Road
Huddersfield
HD4 5JA

Responsibility of: Estates Manager to Position: Estates Manager to complete
complete

Building User Guide Issue Number: Version 1

Date: May 2018

This Building User Guide should be kept at all Estates Manager to complete
times in:

Electronic version located at: Estates Manager to complete

Prepared by: Bam Construction Ltd

BUILDING USER GUIDE 1
© BSRIA BG 26/2011

BUILDING USER GUIDE Date Description

Revision May 2018 Draft for Comment – Version 1

1.0

2 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

CONTENTS BUILDING USER GUIDE

1 6
6
1 BUILDING SERVICES INFORMATION 12
14
1.1 General building information 15
1.2 Building environment 19
1.3 Lifts and escalators 19
1.4 Security system 20
23
2 EMERGENCY INFORMATION 25
25
2.1 Fire response and alarm system 26
2.2 Fire evacuation procedures 26
2.3 First aid 26
28
3 BUILDING UTILITY AND ENVIRONMENTAL INFORMATION 29
34
3.1 Overview of company policy and practices 36
3.2 Energy and environmental strategy 36
3.3 Annual building energy consumption 38
3.4 Energy conservation 39
3.5 Mechanical 39
3.6 Electrical 39
3.7 Communications 40
40
4 WATER MANAGEMENT 40
43
4.1 Water strategy 43
4.2 Domestic water 44
45
5 MATERIALS AND WASTE MANAGEMENT 45
46
5.1 Materials purchasing policy 47
5.2 Waste management policy 47
47
6 TRANSPORT FACILITIES

6.1 Transport
6.2 Parking

7 REFIT AND REARRANGEMENT CONSIDERATIONS

7.1 Re-fit building/building sections
7.2 Re-arrangement/addition of furniture

8 REPORTING PROVISION

8.1 Reporting procedures
8.2 Responsible parties

9 TRAINING

9.1 Compulsory training
9.2 Additional training

BUILDING USER GUIDE 3
© BSRIA BG 26/2011

BUILDING USER GUIDE

BUILDING USER GUIDE PURPOSE

The Building User Guide provides the end users/occupants of the building with a simple, quick
and easy guide to the everyday functions of the building in order to ensure a safe and healthy
work environment while complimenting the efficient operation of the building to the full
potential provided by the design.
The production of a Building User Guide in conjunction with the Building Manual based on
these BSRIA guidelines will meet relevant BREEAM credit requirements. Within the Man 4
credit, the criteria relating to these documents are a minimum standard required for various
BREEAM ratings depending on which scheme the assessment is being carried out under. In
most cases this applies to excellent or better ratings, but some international schemes require
the credit for good or better ratings.
It is intended that the Building Manual will focus on information that is relevant to the building
and its operation; while the Building User Guide will focus on information relating to the
management of people and how they interact with the building. For example, information on
how to shut down the main gas supply in the event of a gas leak should be included in the
Building Manual and information on the occupants fire evacuation procedures included in the
Building User Guide.
With the gap that often exists between the design concept and the operators’ understanding of
how the building works, the Building Manual and Building User Guide offer the opportunity to
close this gap, and in doing so reduce excessive energy use and increased maintenance costs.

4 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

BUILDING USER GUIDE UPDATES AND REVIEWS

This user guide should be reviewed six monthly/annually (delete as necessary) and updated
when changes to structure, layout, fabric or services of the building have been made.
Any changes to the document including removal or adding of pages should be recorded.

Review date Description and updates / Pages updated or Facilities manager
July 2018 changes removed signature

Original created Full Document

BUILDING USER GUIDE 5
© BSRIA BG 26/2011

BUILDING SERVICES BUILDING USER GUIDE

1 BUILDING SERVICES INFORMATION

1.1 GENERAL BUILDING INFORMATION

Building description
Beaumont Primary Academy is a new primary school building (adjacent to the existing Moor End
Academy) located on Dryclough Road, Huddersfield.
The new school building is a two storey linear building with double height hall and single storey
Kitchen, Studio and BOH areas. The building is of steel frame construction with pre-cast concrete
floors.
The building has an internal floor area of circa 3,300m2 is generally arranged over 2 storeys.
The building is serviced via a new electricity supply, a new gas supply and water supply (from Woodside
Road). The electrical switch room and main plantroom are located on the Southeast side of the building
at ground floor level, adjacent to the catering kitchen and studio.

6 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

Location map BUILDING SERVICES

BUILDING USER GUIDE 7
© BSRIA BG 26/2011

BUILDING SERVICES BUILDING USER GUIDE

General ground floor plan

8 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

General first floor plan BUILDING SERVICES

BUILDING USER GUIDE 9
© BSRIA BG 26/2011

BUILDING SERVICES BUILDING USER GUIDE

General roof plan

10 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE BUILDING SERVICES

Visitor information
When booking appointments for visitors, establish how long they will be travelling to site and provide
them with the relevant information from Section 6 ‘Transport Facilities’ and if required copies of the
following:
Site plan & location map
A list of local taxis within the vicinity of the Beaumont Primary Academy Huddersfield
Public transport links:
https://www.wymetro.com
https://www.firstgroup.com
www.nationalrail.co.uk
Parking, Drop off and Pick up
The school will be able to give you more information with regards to parent and visitor parking, drop
and pick up arrangements.
Disabled Access
The main entrance for Moor End Academy and the footpath from Dryclough Road are both step free
and wheelchair accessible. The main school entrance also has a ramp. The new building has 2 floors.
The upper floor can be accessed via stairs or a lift. If you need further information or assistance,
please contact the Academy prior to your visit on 01484 503111 so the school can also can make any
necessary arrangements and assist with the opening and closing of our gates.
Building shared facilities
No current shared facilities

BUILDING USER GUIDE 11

© BSRIA BG 26/2011

BUILDING USER GUIDE

BUILDING SERVICES 1.2 BUILDING ENVIRONMENT

Element description Distribution/attenuation method Drawings
LTHW Heating Please see drawings
Cooling heat is delivered via terminal heat emitters
(radiators, heating coils, radiant panels, etc)
Ventilation
Cooling is delivered by:
Local heating  local split DX cooling system serving the
Reception
ground floor server room
 local split DX heating/cooling system

serving the first floor LRC
 local split DX heating/cooling system

serving the first floor Immersive room

The DX cooling systems are supplied with
manufacturer's hard wired controllers and
have high room temperature alarms
monitored by the BMS

The teaching spaces are provided with an
automatic natural cross ventilation system.

Ventilation uses louvres/vents in the
circulation/corridor spaces, and the façade as
a cross ventilation system. Each room is
automatically controlled via a combined
temperature/CO2 sensor located in the
classroom, a common external temperature
sensor, and CO2/temperature sensors within
the corridors to determine the operation of
the high level motorised damper/louvres.
There are 3No purge fans located at high level.
The purge fans will assist with the natural air
movement in the event of classroom internal
temperature being 26°C ± 2°C and above. A
master override/maintenance switch is
provided to allow all the automated windows
to be forced open or closed to facilitate
window cleaning etc. This override switch is
located in the Admin Office. Offices and staff
areas are generally provided with manual
opening windows only, as these generally have
fewer occupants and are used less frequently
than the teaching spaces.

Temperature control Photos
BMS Time schedule
Centralised heating controls work on fixed
times within normal working hours, weekday
06.00 (on time) till 17.00 (off time). Out of
hour’s zone, weekday 06.00 (on time) till 17.00
(off time). Weekends times are not applicable.

A 2-position switch is located in the admin

12 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

Temperature office to allow the user the facility to override BUILDING SERVICES
setpoints the ventilation plant On or Off. When the
All provided by the Normal Working Hours’ time schedule is
BMS enabled all the heating and ventilation plant
will be enabled.
Out-of hours To be confirmed at commissioning/client
operation demo stage

To be confirmed by client

BUILDING USER GUIDE 13

© BSRIA BG 26/2011

BUILDING USER GUIDE

BUILDING SERVICES 1.3 LIFTS AND ESCALATORS

How to operate lifts and escalators

Procedure Description Photo

Standard operation Call button at each floor, doors
automatically open & close, with
Emergency/stop safety pressure sensor on closing
button. Activate door open button with
In case of fault/failure, delayed exit/entry of personnel
call button/intercom Activate alarm button in event of
fault or failure. There is no
In case of fire intercom, and communication
will be from assisting personnel
talking at either floor access
door. Speak slowly & clearly,
shouting should not be necessary
Maximum load 8 people or 600
kg

There is no emergency stop
button. Press door open button
to stop lift closing, and alarm
button to call for assistance

In the event of a passenger
becoming trapped in the lift,
there is a set procedure posted at
the side of the ground floor lift
door. Before initiating this
procedure, contact the relevant
person listed in Section 8:
Reporting Procedures, and notify
them that you are commencing
the 'Trapped passenger
procedure

Do not enter the lift once a fire
alarm has been activated If you
are in the lift when an alarm
sounds, exit the lift at the floor it
stops at, and leave the building
by the closest safe/fire exit route

14 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

1.4 SECURITY SYSTEM BUILDING SERVICES

Include details on the type of security system, times for manual and automatic activation, and
which personnel are authorised to activate or deactivate the system. Provide details of the entry
and exit procedure during normal hours and outside of normal working hours and provide a list
of personnel who are authorised to activate or deactivate the system. Include a list times for
manual and automatic activation. Provide details of entry/exit procedure during normal hours
and outside normal working hours.

Security system description

Links to external The intruder alarm system is a fully compliant grade 3 pd6662 and dd243
organisation system that has been designed around sequential verification for police
response.

A "double knock" security detection and alarm system to deter intruders and
provide indication of unauthorised persons entering the building during ‘out
of school hours’/’non-community use times’, has been installed.

Key holders on call out should be mindful of their own safety.
If the police have left the premises, a key holder can contact the police and
request that they return before entering the building.
Key holders should lock themselves in.
Before leaving the key holder should ensure that the academy is secure and
the alarm re-set.
If any member of staff is on site and is concerned about people on or about
the site they should telephone the police on 101 or on 999 if concerned about
their own or the academy's wellbeing.

Name and contact details of authorised personnel Telephone number
To be confirmed by client
Harfords in Dewsbury are the designated key
holder for intruder and fire call outs

Normal operating Times
Alarms off To be confirmed by client at demonstration
Alarms on
Alarms on (out-of-office hours) To be confirmed by client at demonstration

To be confirmed by client at demonstration

BUILDING USER GUIDE 15

© BSRIA BG 26/2011

BUILDING USER GUIDE

BUILDING SERVICES Entry procedure during normal working hours Photos

A zoned system is provided to cater for ‘out of
school hours’ use of restricted parts of the
building by the community and ‘out of school
hours’ use of the kitchen areas by the kitchen
staff. These areas have their intruder detection
and alarm coverage ‘disabled’ for the duration of
their use; other areas have their intruder detection
and alarm coverage remaining ‘in place’ at these
times.

All ground floor building perimeter/facade doors
are fitted with magnetic door contacts. Roof-
lights and roof access hatches are also fitted with
magnetic door contacts. The magnetic door
contacts are connected to the security alarm
network via input modules located around the
building.

16 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

Exit procedure during normal working hours Photos BUILDING USER GUIDE BUILDING SERVICES

Leaving the work areas follow the same BUILDING USER GUIDE 17
procedure as for normal hours
© BSRIA BG 26/2011
Entry procedure outside normal working hours Photos

Entry to the building is only possible while the
building is open/not alarmed, and an authorised
key holder is in attendance.

The system comprises:
 Movement sensors – wide angle, dual PIR and

Ultrasonic technology
 Magnetic door contacts
 Alarm annunciation

(indicators/beacons/sounders) – at the main
keypad/main
 Admin Office.
 Keypad system setting/inhibiting panels
(located in the main Entrance Lobby and in
the Kitchen) – systems programmable
 System head-end (located in the main Admin
Office or in the Server Room)

A zoned system is provided to cater for ‘out of
school hours’ use of restricted parts of the
building by the community and ‘out of school
hours’ use of the kitchen areas by the kitchen
staff. These areas have their intruder detection
and alarm coverage ‘disabled’ for the duration of
their use; other areas have their intruder detection
and alarm coverage remaining ‘in place’ at these
times.

All ground floor building perimeter/facade doors
are fitted with magnetic door contacts. Roof-
lights and roof access hatches are also fitted with
magnetic door contacts. The magnetic door
contacts are connected to the security alarm
network via input modules located around the
building.

Ground floor and first floor areas and rooms with
building perimeter/façade doors and windows
and with roof-lights and roof access hatches are
fitted with wide angle passive infra-red movement
detectors.

The system operates on a ‘double knock’,

BUILDING USER GUIDE

BUILDING SERVICES sequential detection basis. The intruder alarm
system operates as a coincidental alarm to
minimise the effects of equipment faults. A single
detector operating gives an alert signal at the
main intruder detection and alarm panel and via
the IP network to a remote station. A second
detector operates to initiate an alarm.

The intruder detection system reports to an
intruder alarm panel which is integrated with the
IP network to provide remote indication and
alarm. A ‘Redcare’/’Dualcom’ type arrangement,
for remotely monitoring the intruder detection
and alarm system status, is provided.
The intruder alarm panel is located in either the
Server room or the main Admin office.

Exit procedure outside normal working hours Photos

Leaving the work areas follow the same
procedure as for normal hours The back stairwell
should only be used in an emergency, as once out
of the building, personnel would be confined to
the secure area of the service yard Leaving the
building through the front stairwell/reception
area, the door release button should be pressed
in order to exit the front door

In the unlikely event that the building is alarmed,
and exit doors are key locked while personnel are
still in the building, movement within the building
will trigger the alarms, which will sound in the
building, and alert the security company control
room, who will dispatch a response team to
attend the building. Any personnel finding
themselves in this situation within the building
should proceed to the reception area, and
immediately place a phone call to the number
listed for security company on the alarm panel
cover, then make contact with the respective line
manager All exit doors have an emergency door
release break glass that can be used if the door
release button fails to operate, and will trigger a
security alarm when employed

18 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE EMERGENCIES

2 EMERGENCY INFORMATION

Provide reference to master Health & Safety documents.

Health and Safety documents
All original hard copies of relevant documents are held in the Health and Safety file in the Facilities
Management section on the first floor
Electrical copies of salient documents can be accessed via the company network fileserver at P:\FM\HS.
Only authorised personnel have edit rights on these documents
The Health & Safety documents and information given to all new staff are updated from time to time,
and notification of amendments will be distributed to all staff

2.1 FIRE RESPONSE AND ALARM SYSTEM

Type of alarm system
Harfords in Dewsbury are the designated key holder for intruder and fire call outs.

Monks security system linked to control centre (‘Redcare’/’Digital Communicator’ type arrangement for
remotely monitoring the FA system status) with automated response call. The system can only be
activated/deactivated by authorised personnel with designated access fob, door keys, and respective
alarm codes The fire brigade will receive an immediate alarm call when an alarm is activated by a heat
or smoke sensor, or at a fire call point/break glass, out of hours When an alarm is activated during
normal working hours the bells will sound in the building, and further management of the system is the
responsibility of designated staff only Fire alarm tests are conducted weekly (usually between 09h 00
and 09h 30 on Monday) and will always be proceeded by email notification to all users and clear
warning over the public address system a few minutes before the test

BUILDING USER GUIDE 19

© BSRIA BG 26/2011

BUILDING USER GUIDE

2.2 FIRE EVACUATION PROCEDURES

Include details on the procedure for calling the fire brigade, show locations of the fire escape
routes and exit doors and assembly points outside the building in respective drawings in
section 1.1.

EMERGENCIES Fire emergency procedure

It is the responsibility of each employee to be familiar with the fire evacuation procedures laid out in
the Health and Safety documents and in the Information Folder given to all new staff. The set
procedures are covered in the visitor induction and compulsory induction training for all employees.
Every building occupant should be aware of the nearest safe exit and locality of the fire assembly point
(see Section 1.1 general site plan) Personnel should treat all alarms as 'real fire situations' unless they
have been clearly informed otherwise prior to the alarm being activated.

All staff are responsible for ensuring that students and visitors evacuate in an orderly and timely
fashion in the event of the alarm sounding.

All staff are responsible for ensuring evacuation routes and doors are kept clear at all times. For further
details please see the academy's policy for fire.

Evacuation procedures, detailed in the Fire and ADD Emergency fire evacuation procedure
Emergency Evacuation Procedure (see separate policy) notices
are practised termly and reviewed annually or more
regularly if appropriate.

Evacuation routes and meeting points are detailed on
the academy site plan, which are clearly displayed in
each room by the exit doors with a clear indication to
where the muster points are located.

Personnel should ensure they are familiar with these at
all times, and that they have been explained to any
visitors under their care.

If you cause or discover a fire, raise the alarm first and
then leave the building

Use of fire equipment
The use of fire extinguishers and other equipment available is covered in detail in the Health and Safety
documents and in the Information Folder given to all new staff This information can also be viewed in the
relevant documents in respective folders on the company network fileserver at P:\FM\HS

Water fire extinguishers are suitable for use on class A fires involving solid combustible materials such as
wood, paper and textiles. Each fire should tackled differently depending on how the fire is spreading.
Before attempting to tackle a fire with an extinguishers you need to make sure that the extinguisher is safe
to use.

1. Check that the extinguisher is fully charged by ensuring the presure gaugue is in the green area (Fig.
1) and that the safety pin is not bent (Fig. 2)

2. Quickly check that there is no live electrical equipment in the area
3. Ensure you remain a safe distance from the fire and remove the safety pin (Fig.3) this will break the

tamper seal
4. Where to aim the fire extinguisher hose:

o Fires spreading horizontally: Aim the hose at the base of the fire, moving the jet across the

20 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE EMERGENCIES

area of the fire
o Fire spreading vertically: Aim the hose at the base of the fire, slowly moving the jet upwards

following the direction of the fire
5. Squeeze the lever slowly to begin discharging the extinguisher, as the fire starts to diminish carefully

move closer to it
6. Ensure all the fire has been extinguished, try to focus on any hot spots that may re-ignite

BUILDING USER GUIDE 21

© BSRIA BG 26/2011

EMERGENCIES BUILDING USER GUIDE

22 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

2.3 FIRST AID EMERGENCIES

Calling for assistance
The academy has assessed the need for First Aid provision and ensures that the guidelines given within
the latest First Aid Code of Practice are complied with.
An up to date list of all First Aiders is displayed in the main office adjacent to the First Aid box
First Aid kit is located in the main office with portable ‘grab bag’ kits available for lunchtimes,
PE lessons and academy trips and visits.
The contents of the kits is checked on a monthly basis and the kit labelled with the date of checking and
signature of the person who has checked the kit.
For further information, please see the academy's First Aid Policy.

WHEN CALLING FOR EMERGENCY FIRST AID ATTENDANCE
Dial *75 on your phone and announce where a first aider is required (e.g. "first aider required in
classroom")
PLEASE DO NOT CALL A MEMBER OF THE FIRST AID TEAM DIRECT AS THEY MAY NOT BE IN THE
OFFICE AND THIS COULD DELAY VITAL EMERGENCY TREATMENT.

Emergency first-aid procedure Photo

Academy staff are expected to take reasonable action
as responsible adults, to deal with injuries, etc. that
students sustain until they can, if necessary, receive
professional medical treatment.
The academy has trained first aiders – currently listed
in the main office
First Aid and medical treatment is available in the
medical room.
Disposable gloves should always be used when
dealing with blood and then be placed in the
medical bin.

Accidents to staff must be reported and a record
kept in the Accident Book, which is kept in the main
academy office. Details of reporting procedures are
on pages 257 and 258 of volume One of the Manual
of Personnel Practice.

In the event of a serious injury/incident call for first
aid attendance as above, immediately followed by
calling 999 and requesting an ambulance.

Minor injury/illness first-aid procedure

For all minor injuries or incidents call the nearest first aider direct. Personnel should be aware of the
registered first aider nearest to their work location by reviewing the list of registered first aiders from
time to time Full details of company policy and procedures can be viewed in the Health & Safety
documents and in the Information folder given to all new staff.

BUILDING USER GUIDE 23

© BSRIA BG 26/2011

EMERGENCIES BUILDING USER GUIDE

24 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

3 BUILDING UTILITY AND ENVIRONMENTAL INFORMATION

3.1 OVERVIEW OF COMPANY POLICY AND PRACTICES

Provide an overview of the company policies and practices relating to company culture, desk-
top policies, telephone equipment and protocol, media, email and internet protocols, dress
code. If a canteen is provided include eating and drinking protocols. In addition include the
facilities provided using dispensing machines for tea, coffee, cool drinks, and snacks. List
recreational facilities included such as social and sports clubs. Show amenities such as, post
office/box, food store/restaurant, bank/atm, pharmacy; and childcare on the location map
section 1.1 (and/or include links to websites).

Company policies and protocols ENERGY

The company have a 'Company Environmental Strategy Document' covering all aspects of company
policy from procurement of consumables, stationery, material for fit out/refit, transport, energy usage,
to waste and recycling.

The aim is to ensure that the best environmental practices are in place where practical, and to explore
innovative solutions that minimise the environmental impact of company practices and management
of the building, and enhance the environment of the building and its users As this is a dynamic
process, all occupants and users are invited to contribute ideas, observations, comments and
suggestions by posting messages on the intranet notice board at http:/ /intranet/CESdoc The company
protocol for work space, telephone, internet & email is laid out in detail in the Information Folder given
to all new staff and accessible on the company network

Canteen, refreshment s and public amenities Photos

The cafe area is for the use of all staff and visitors.
There is a snack food vending machine, a hot
drink (no charge) and cold drinks machine and
also a cold drinking water unit available A kettle,
microwave and fridge are provided at
management's discretion for staff use and suqject

BUILDING USER GUIDE 25

© BSRIA BG 26/2011

BUILDING USER GUIDE

3.2 ENERGY AND ENVIRONMENTAL STRATEGY

Energy and environmental policies and protocols Photos
To be confirmed by client

3.3 ANNUAL BUILDING ENERGY CONSUMPTION

Provide details on the main heating fuel and secondary fuel(s); gas/electricity supply and
management/monitoring; gas/electricity metering and areas of sub-metering; low or zero
carbon technologies and renewable energy sources; provision and location of EPC and DEC
certificates and Advisory Report. Also provide the provision of environmental rating and
relevant assessment method.

Management monitoring
To be confirmed by client

ENERGY

Low or zero carbon technology and renewable energy sources
To be confirmed by client

List of certificates and reports Location
To be confirmed by client

3.4 ENERGY CONSERVATION
See Section 3.3 and add any relevant protocols on energy conservation.

26 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE ENERGY

List actions that affect energy efficiency and conservation

 Opening windows when not required could cause unnecessary workload on heating or cooling
equipment. For example, opening a window in an area when one person is slightly too warm, could
create a localised cold draft sending a signal to the central control unit to produce warmer air
causing more people to open windows. Better management of the situation will be to adjust the
temperature on the zone control unit to a level that is mutually acceptable to all working in the
zone, and wait for the system to adjust the temperatures to this new level.

 Placing temporary storage units/filing cabinets/coat stands in the vicinity of zone control units can
cause sensors to misread area conditions leading to unnecessary heating or cooling

 Use of desk fans or heaters for personal comfort can cause conflict with zone control settings
leading to unnecessary heating or cooling

 Leaving blinds (if appropriate) open or closed at inappropriate times can lead to unnecessary
heating or cooling through excess or limiting solar gains.

Always give careful attention to the 'switch off policy' noted below
 Unnecessary closure of blinds can prevent perimeter dimmer switches operating. These have been

fitted as a significant energy saving option, and careful use of the venetian blinds (tilting blades to
partial closure) to limit direct glare on workstations but maintain effective light infusion into the
area can ensure the benefits.
 Leaving small power units such as PCs switched on out of working hours, even in standby mode,
leads to significant energy waste.
 Leaving lights on when daylight is sufficient for safe/comfortable working conditions leads to
significant energy waste.
 Leaving lights on out of working hours leads to significant energy waste
 Switching off small power equipment contrary to makers' recommendations can cause unnecessary
use of energy in warm up procedures when switching on, and reduce the working life of some
equipment such as high performance printers.

Do’s
1. unplug appliances when not in use / not needed.
2. Have all unfixed appliances PAT tested annually.
3. Report any broken sockets or switches. Do not use until replaced.
4. Undertake periodic statutory testing of all lighting and power installations.
5. Turn off all manually switched lights when not in use.
6. Review PIR sensitivity – adjust if lights remain on for longer than required.
7. Report any failed lamps and change as soon as possible.
8. Keep light fittings clean.
(Fire Alarm)
9. Keep detectors and call points clean
10. Carry out scheduled testing of the fire alarm system.
11. Report any damage to the lightning protection tapes and have them replaced as soon as

possible.
(CCTV)
12. Keep records of who has been given security codes.
13. Ensure there is sufficient capacity on the CCTV recorder for the next week. Pay particular

attention to holiday periods.
14. CCTV, Intruder and Toilet alarms. Report any damage and have repaired by the specialist as

soon as possible.
15. Ensure all time schedules remain as they are on timeclocks / BMS.
Don’ts

BUILDING USER GUIDE 27

© BSRIA BG 26/2011

BUILDING USER GUIDE

1. Block or cover PIR sensors with signs or furniture.
2. Adjust PIR settings to maximum such that lights stay on all the time.
3. Move light fittings without checking on the impact of light levels.
4. Plug in appliances which are rated larger than the power outlet.
5. Don’t turn off power to the fire alarm, CCTV, Toilet alarm or intruder alarm without a permit to

work system in place.
6. Don’t disconnect any lightning protection tapes.
7. Do not override the BMS system when not necessary.

ENERGY 3.5 MECHANICAL

Blind adjustment
???????

Ventilation strategy

The building operates on mixed mode ventilation. When ambient and internal temperatures are within
a certain range between the set point limits, no mechanical ventilation is activated, and intelligent use
of window openings will extend periods of natural ventilation of the building When the internal
temperatures reach the midpoint of the set point range and ambient temperatures are within the set
point limits, the building will deploy extract ventilation only, and continued intelligent use of window
openings will assist this ventilation mode When internal temperatures reach the upper limit of the set
point range, the system goes into conditioned cooling with recycled and fresh air inflow controlled
through the air handling units. All external openings should be kept closed when this mode is
employed Indicator lights on each of the zone control units serve to inform users of the current mode.
When indicator lights are green, it is acceptable to open windows. When indicator lights are red, all
windows must be closed

Set-point for winter temperatures Set-point for summertime temperatures
19ºC - 22ºC 18ºC - 24ºC

28 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

3.6 ELECTRICAL

Provide information on lighting and small power strategy, provision of UPS if applicable,
provision of emergency lighting. List actions that can affect the efficiency of the systems and
the energy conservation in the building such as: desk electric heaters/desk electric fans, use of
override/local controls in areas with automated lighting systems and the use of lighting control
procedures in lightly used areas. Provide Switch-off policy what, where and when.

Lighting and small power strategy Photos

ENERGY

BUILDING USER GUIDE 29

© BSRIA BG 26/2011

BUILDING USER GUIDE

Lighting and small power strategy Photos

ENERGY The lighting control used varies dependant on the
period of occupation and of the use of a
particular room or area. In certain areas the
manual switches have facility to dim the lighting.
The activation devices may activate the lighting
directly, via a contactor or via a lighting control
module (LCM).

Standard Classrooms:

Each classroom is provided with manual retractive
light switches to initiate the LCM for the
classroom to switch the lights ‘on’ and ‘off’. Each
classroom is provided with automatic PIR absence
detector(s) to initiate the LCM to switch the
luminaires ‘off’, if the teacher forgets to switch the
luminaires ‘off’ by the manual light switches when
the classroom is vacated. A time delay is built into
the system to cater for a classroom being
occupied but the PIR(s) not registering presence.
Each classroom is provided with automatic light
level sensing photocell(s) to initiate the LCM to
dim rows of luminaires working away from
building perimeter wall windows, based on
daylight level in the room. Manual dimming via
the manual light switches initiates dimming of the
whiteboard row of luminaires and separately the
other rows of luminaires, via the LCM. Light
switches are provided for each row of luminaires
working away from the perimeter wall windows
and for the whiteboard row of luminaires.

Office Rooms, Admin Offices, Interview Room,
Staff Room, Staff Workroom, LRC Room, Specialist
Teaching Classroom and Group Rooms:

Each room is provided with a manual retractive
light switch(es) to initiate the LCM for the room to
switch the lights ‘on’ and ‘off’. Each room is
provided with automatic PIR absence detector(s)
to initiate the LCM to switch the luminaires ‘off’, if
the room is vacated and the last person present
forgets to switch the luminaires ‘off’ by the
manual light switch(es). A time delay is built into
the system to cater for a room being occupied
but the PIR(s) not registering presence. A
prolonged time delay may be considered for the
Specialist Teaching Classroom, as this has cooking
equipment. Each room is provided with
automatic light level sensing photocell(s) to
initiate the LCM to dim rows of luminaires
working away from building perimeter wall
windows, based on daylight level in the room (for
‘non-deep’ teaching rooms) or to dim the row

30 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

Lighting and small power strategy Photos BUILDING USER GUIDE

nearest the window only (for non-teaching rooms BUILDING USER GUIDE 31
or for ‘deep’ teaching rooms).
© BSRIA BG 26/2011
Stores, Cleaner’s Cupboards, Reprographics
Room, Toilets, Kitchen Changing Room, Staff
Shower Room and Caretaker’s Office:

For each of these rooms, the luminaires within the
room are switched ‘on’ when a person enters the
unoccupied room and time-delayed switched ‘off’
when the last person exits the room, leaving the
room unoccupied by automatic presence
detection PIR(s). For pupil toilets additional
detection/controls may be required to ensure a
pupil does not enter an initially dark space.

SEN/Group Room: ENERGY

Each room is provided with a manual retractive
light switch(es) to initiate the LCM for the room to
switch the lights ‘on’ and ‘off’. Each room is
provided with automatic PIR absence detector(s)
to initiate the LCM to switch the luminaires ‘off’, if
the room is vacated and the last person present
forgets to switch the luminaires ‘off’ by the
manual switch(es). A time delay is built into the
system to cater for a room being occupied but
the PIR(s) not registering presence.

Corridors, Staircases, Entrance Lobbies, Foyer and
Waiting Area:

These areas are manually switched ‘on’ and
manually switched ‘off’ by a manual switch(es)
located in the main Admin Office, for both
schools hours and when the school is being used
‘out of school hours’. Outside these times,
presence detection PIRs switch the luminaires ‘on’
if a presence is detected and after a time delay
switch the luminaires ‘off’ if a presence is no
longer detected. When the luminaires are
manually switched ‘on’ the PIRs cannot switch the
lights ‘off’ so that persons are not thrown into
sustained darkness should the luminaires be
inadvertently manually switched ‘off’ at the Admin
Office.

Kitchen, Sick Bay, Hygiene Suite, IT Server Room,
Plant Room, Electrical Intake Room and Building
Service Risers:
Each room is provided with a manual switch(es) to
switch the luminaires in the room ‘on’ and ‘off’.

BUILDING USER GUIDE

Lighting and small power strategy Photos

ENERGY Main Hall and Studio:

Each room is provided with manual retractive light
switches to initiate the LCM for the room to
switch the lights ‘on’ and ‘off’. Each room is
provided with automatic PIR absence detectors to
initiate the LCM to switch the luminaires ‘off’, if
the room is vacated and the last person present
forgets to switch the luminaires ‘off’ by the
manual light switches. A time delay is built into
the system to cater for a room being occupied
but the PIR(s) not registering presence. Each
room is provided with automatic light level
sensing photocell(s) to initiate the LCM to dim
rows of luminaires working away from building
perimeter wall windows, based on daylight level in
the room. As these rooms may be used for ‘out
of hours’ use/community use and the hall
additionally for sports use, 2 sets of lighting levels
are provided for each of these rooms (300 lux for
normal school activities and 500 lux ‘for out of
hours’ use/community use/sports use). One set
of manual switches is provided to switch the
luminaires ‘on’ to a 300 lux level and a further set
of manual switches is provided to increase the
illumination provided by the luminaires to provide
a 500 lux level. For the hall, a simple scene setting
arrangement is used in conjunction with the LED
luminaires in this area to afford the lighting
control requirements.

External amenity and security luminaires are
controlled via time clock controllers, to control the
electrical supply to the external luminaires
between agreed time periods, and external wall
and column mounted photocells to operate
external luminaires, based on the external lighting
levels at any given time.

Small power is supplied through general purpose
switched socket outlets, switched socket outlets
for ICT equipment, switched/unswitched fused
connection units for fixed equipment and switch-
disconnectors for certain mechanical plant, public
health plant and kitchen equipment.

32 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE ENERGY

Switch-off policy
All lights, other than designated night security lights, must be switched off by the last person leaving a
work area/floor, and when the building is locked at the end of the day Normal standby mode is not
considered power saving, and unless the equipment recommends otherwise, all equipment should be
switched off when it is not intended to be in continuous use during working hours, and always
switched off when designated users are leaving the office or at the end of the working day. No
equipment should be left on overnight

Emergency lighting
The emergency lighting systems are installed to the defined escape routes from the building, to
rooms/areas greater than 60m2 and to high risk task areas.

Emergency lighting is provided in areas used for non-school hours community use.

Internally emergency luminaires are provided with self-test/easy-test units.

The emergency lighting is provided generally by 3 methods:
(1) For defined escape routes and rooms greater than 60m2 – emergency lighting inverter and
battery packs incorporated into the normal operational luminaires, to operate one of the lamps at
reduced output on loss of ‘mains’ supply.
(2) For rooms requiring enhanced emergency lighting in specific locations – dedicated/stand-alone,
single point, self-contained, high output performance emergency luminaire (LED) units – these only
illuminate on loss of ‘mains’ supply (they are not switched ‘on’ or ‘off’ with the normal lighting)
(3) Internally illuminated maintained emergency ‘EXIT’ signs (LED light source)
The first method is used in general and the emergency lighting is to NM/3 standard (non-maintained,
3 hour emergency battery back-up).

The second method is used for specific areas to supplement the first method, to attain the enhanced
emergency lighting levels required eg adjacent to cooking equipment and hot surface positions in the
Kitchen and in the Special Teaching Classroom. This emergency lighting is to NM/3 standard (non-
maintained, 3 hour emergency battery back-up). However it will only be illuminated on loss of ‘mains’
supply.

The third method is used to provide internally illuminated emergency ‘EXIT’ position signage at the
ground floor level emergency escape doors from the building (except the ground floor level
classrooms) and at emergency escape doors from the first floor level. Ground floor level classrooms
and internal doors along emergency escape routes within the building have non-illuminated
emergency ‘EXIT signs/directional signs’ illuminated by adjacent emergency luminaires. The illuminated
emergency ‘EXIT’ signs are illuminated at all times (ie maintained) either by ‘mains’ supply or battery
supply on loss of ‘mains’ (they will not switch ‘off’ with the normal lighting) – this is to cover for parts of
the building being used for ‘out-of-school-hours’/’community-use’, where the emergency ‘EXIT’
signage needs to be ‘maintained’ ‘on’ at all times. The emergency ‘EXIT’ signs are served from the
adjacent general lighting final circuit. This emergency lighting is to M/3 standard (maintained, 3 hour
emergency battery back-up).

On the external side of the ground floor level emergency escape doors from the building, emergency
lighting inverter and battery packs are incorporated into the normal operational wall mounted
bulkhead luminaires located adjacent to each of these doors, to operate the lamp at a reduced output
on loss of ‘mains’ supply. These luminaires operate as part of the external lighting scheme as well as
providing emergency lighting. This emergency lighting is to NM/3 standard (non-maintained, 3 hour

BUILDING USER GUIDE 33

© BSRIA BG 26/2011

BUILDING USER GUIDE

emergency battery back-up). These emergency luminaires are tested by key-switches located adjacent
to their source lighting distribution boards and on the lighting circuits serving them.

ENERGY List actions that affect energy efficiency and conservation

Energy and water are major non-staff costs in schools and a major part of a schools’ environmental
impact. Some schools will have greater scope for savings than other. However more than 20% of
energy is wasted and fuel bills can be reduced by 10% by simple good housekeeping alone.

 Educate staff and children to turn off water and energy-using appliances when not in use
 Use the building systems properly
 Share information with pupils and school staff
 Upgrade heating controls
 Use energy efficient lighting
 Use your meters for energy monitoring
 Manage information and communications technology (ICT) loads
 Improve insulation
 Consider renewable energy
 Understand your bill and energy use
 Water economy measures
 Check for and repair water leaks

For more information refer to the following:
https://www.gov.uk/government/publications/good-estate-management-for-schools-tools/tips-to-
reduce-energy-and-water-use-in-schools

3.7 COMMUNICATIONS
Provide information on the telephone system and operational procedures needed. And also
provide information on the computer system used and include whether connectivity by
Ethernet, or wireless and whether access is via intranet, extranet, interne.

Communication procedures and policies
A full outline of telephone, email and internet operating procedures and protocols is available in the
Information folder given to all new staff and accessible on the company network fileserver at ???????

Computer system connectivity Wireless
Ethernet To be confirmed by client
To be confirmed by client

34 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

Company network options
To be confirmed by client

ENERGY

BUILDING USER GUIDE 35

© BSRIA BG 26/2011

BUILDING USER GUIDE

4 WATER MANAGEMENT

4.1 WATER STRATEGY
Provide information on the water supply and management strategy, water metering, sub-
metering and monitoring (BMS linked?) and water saving/recycling features such as recycled
grey water, and rainwater harvesting. Provide a description of internal and external landscaped
areas, irrigation system/hand watering/plants and reliance on natural precipitation only.

Water supply and management strategy
The building is connected to mains water supply only

Water metering Sub-metering Monitoring
N/A
An incoming water main was Monthly meter readings
provided by Yorkshire Water recorded for comparison to
terminating with a metered average usage.
connection in an access
chamber adjacent to the site
boundary. From this connection
a below ground supply is
provided to the main
plantroom. The mains water
supply within the plantroom is
fitted with a pulsed meter linked
to the BMS.

Water saving features Photos

WATER There is no designated/recognised water saving
features currently installed/employed in the
building. Future fit out and or replacement
maintenance will take into consideration use of
possible water saving options such as dual flush
toilets, aerating taps etc

Internal landscape areas Photos

There are a limited number of potted plants in the
building that have been selected for their low
maintenance character and require minimal hand
watering

External landscape areas Photos

All external plantings rely on natural precipitation

36 BUILDING USER GUIDE

© BSRIA BG 26/2011

BUILDING USER GUIDE

Water leaks Photos

There is no specific leak detection system installed
on site, and leak detection is reliant on user
observation in respective areas. For example a
leaking tap in the toilets must be immediately
reported to the facilities management team (see
Section 8)

Monthly monitoring of water use will alert
maintenance staff to excess usage that might be
caused by concealed leaks, and this will prompt
investigation into the same.

WATER

BUILDING USER GUIDE 37

© BSRIA BG 26/2011

BUILDING USER GUIDE

4.2 DOMESTIC WATER
Provide information on the areas where potable water is supplied, the location of water coolers,
bottled water and hot water supplies. List water saving features such as aerating taps, timed
shut off, proximity sensors, flow rate restriction on showers, dual/low flush toilets, waterless
urinals, occupation sensors and solenoid shut off/isolation valves.

Potable water locations
Only mains water is used on site and as such all water points supply potable water

Water cooler/bottled water locations Photos

There are water coolers situated next to each of
the free vending drink machines on each floor.
These dispense filtered tap water both chilled or
at room temperature

Hot water supplies Photos
Throughout – refer to as fitted drawings

Water saving features

Hot water taps at toilet hand basins together with the cafe wash basin/sink are serviced from
independent electric DHW units

WATER

38 BUILDING USER GUIDE

© BSRIA BG 26/2011

BUILDING USER GUIDE WASTE

5 MATERIALS AND WASTE MANAGEMENT

5.1 MATERIALS PURCHASING POLICY
Include information such as a responsible sourcing of materials and the use of recycled
materials.

Materials purchasing policy
The drafting of a 'Company Environmental Strategy Document' will include specific policy documents
on purchasing materials that are responsibly sourced and have low environmental impact. This will
include the purchase of materials incorporating recycled elements where appropriate

5.2 WASTE MANAGEMENT POLICY
Include information about the recycling facilities used in the building, such as the use of bins,
shredders, and compactors. Also include information on the use of recycling strands, such as
paper, cardboard, plastic, cans, glass, and batteries. Show locations of the recycling collection
points on floor plan in section 1.1, and provide a timetable for collections and contact details for
special arrangements.

Recycling facilities
Colour coded recycling collection bins are placed in strategic positions throughout the building, which
are emptied daily to bulk storage bins in the service yard for weekly collections by the council

Recycling strands
Separate bins are provided for:

 General waste. Place into bins provided to work stations, and grey bins
 Plastic cups from water coolers. Empty liquids in central funnel, and empty cups in collector tubes
 Cans and plastic bottles in grey bins with brown lid
 Paper and light card in grey bins with blue lid

Contact details
To be confirmed by client

Building User Advice:

The waste streams generated by the operation of the venue should
be detailed here.

GUIDES BUILDING MANUALS AND BUILDING USER

39

© BSRIA BG 26/2011

WASTE BUILDING USER GUIDE

6 TRANSPORT FACILITIES

6.1 TRANSPORT

General
The following information is being given to students of Beaumont Primary Academy.

You will be able to access the Academy from one of the pedestrian footpaths around the Moor End
site.

The following pedestrian footpaths will be open for use:
 across from the Nisa shop on Dryclough Road – this path has a ramped access suitable for
wheelchairs and prams
 from Gilbert Grove
 from Bunny Park / Waterwheel Rise
 Woodside Road pedestrian access from September 2018

Students will not be permitted to use the main entrance pedestrian access paths.

There will be no access to the academy via Wellfield bank. Please do not drive down Wellfield Bank to
park or turn around during the dropping off and picking up times.

Disabled Access

The new building has 2 floors, the upper floor can be accessed via stairs or a lift.

Parking, Drop off and Pick up

We will be able to give you more information ready for September 2018 with regards to parent and
visitor parking, drop and pick up arrangements, once the decisions have been finalised.

If you have your own car we have free parking spaces available and plenty of bike shelters for those
students who cycle in to college.

When you attend course open events you will be given information on current bus and train routes.

For bus time tables, please click on the link below to view bus routes for September 2018.

Alternative transport
Employees are encouraged to use public transport or car share options for commuting to work. The
company has signed up to the 'Ride to Work' tax incentive scheme run by the government.

Building User Advice:
The end user will need to insert details on, car sharing, local green
transport facilities etc…

40 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

TRANSPORT

GUIDES BUILDING MANUALS AND BUILDING USER

41

© BSRIA BG 26/2011

WASTE BUILDING USER GUIDE
6.2 PARKING
Show the location of the building, location of offsite parking and other details on location map
in section 1.1. Show dedicated visitor parking, dedicated/preferential car share parking, general
staff parking, location of bicycles racks and location of access to site for pedestrians and
cyclists, and all pedestrian and cycle routes on site on the general site plan in section 1.1.

Parking and cycle racks
To be confirmed by client

42 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE REFIT

7 REFIT AND REARRANGEMENT CONSIDERATIONS

7.1 RE-FIT BUILDING/BUILDING SECTIONS
Provide information on the following considerations, design load/occupation densities, design
levels/limitations of existing building services, scope for extending/upgrading existing building
services, and provision for additional building services. Include the application of the material
and waste management policies (see Section 5).

Design load/occupational densities
To be confirmed by client

Design levels/limitations of existing building services
To be confirmed by client

Additional building services
To be confirmed by client

Material and waste management policies
In the event of any refurbishment, rearrangement, repair or replacement of internal fabric or fittings,
full consideration should be given to current policies.

43 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

REFIT BUILDING USER GUIDE
7.2 RE-ARRANGEMENT/ADDITION OF FURNITURE

Furniture and fittings
Furniture and fittings The designed layout of furniture and fittings has been made with careful
consideration to the building services and building fabric (see floor plans in Section 1.1) When
considering re-arrangement or addition of furniture, the considerations in Section 3.1 and 5.1 should be
reviewed together with the foregoing Section 7.1

Temporary/permanent furnishings
Temporary placement of additional items soon becomes permanent and can have significant impact
on the internal environment.

Building User Advice:
The end user will need to populate this section

44 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE REPORTING

8 REPORTING PROVISION

8.1 REPORTING PROCEDURES
Include details on the protocol for reporting conditioning requirements such as temperature
setting, and ventilation. General maintenance requirements such as a faulty light fitting, leaking
tap, window not opening, and blinds not working should also be provided. List operational
maintenance requirements, no power supply, no telephone/internet connection, and toilet not
flushing and report any emergency requirements, such as burst pipes, and electrical short or
sparking (also see Section 2).

Conditional requirements
If after adjusting zone controls in your area, and noting if the indicator light is green or red (see Section
3.5) and ensuring windows in the zone are open or closed as required, the working environment is too
hot or cold, report the situation to the Facilities Maintenance Manager by email giving full details of
situation. Follow up with a phone call to the listed extension number and leave a message if it is not
answered in person

General maintenance requirements
When general maintenance issues arise, such as a flickering light, light tube not illuminating, leaking
tap etc that are not critical or urgent, send an email to the Facilities Maintenance Manager giving full
details of problem and location

Operational maintenance requirements
When operational faults occur that have a direct effect on the working environment or health and
safety in the work place make a phone call to the appropriate 1st response person as follows:

 On matters relating to building services such as no power supply to a work station(s) call the
Facilities Maintenance Manager on the short code number to his mobile phone.

 For matters relating to telephones, email or call from an alternate working line, to the
Administration Manager.

 For matters relating to network connections, or computer software/hardware problems place a
call to the IT service department, and if possible send an email detailing the situation

 For matters relating to health & safety in the work place email or call the Health & Safety officer
depending on your judgement of the urgency and or risk presented

Emergency requirements
For any emergency requirements that have a direct effect on the working environment or health and
safety in the work place such as bursts pipes, overflowing toilet, electrical short etc, place a phone call
to the Facilities Maintenance Manager on the short code number to his mobile phone, and follow up
with a phone call to reception who will know where to contact the health and safety officer (who is not
always office based) See also Section 2 for other emergency situations

45 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

8.2 RESPONSIBLE PARTIES

Include contact information for the following, help desk, health and safety manager, facilities
manager and maintenance team.

REPORTING Department Contact information
Facilities Manager Name:
Telephone:
Facilities Maintenance Email:
Manager Name:
Administration Manager Telephone:
Email:
Health & Safety Officer Name:
Telephone:
Reception (Help Desk) Email:
Name:
Telephone:
Email:
Name:
Telephone:
Email:

Building User Advice:
The end user will need to populate this section

46 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011

BUILDING USER GUIDE

9 TRAINING

9.1 COMPULSORY TRAINING

This should include training details on the following information: site induction for new
employees (building users/occupants), visitors, and contractors. Provide specialist training for
selected personnel in air conditioning and heating, lighting and control, water waste
management and recyclable procedures. Also include training for emergency procedures,
including general aspects covered in site induction, with specialist training for selected
personnel such as fire, first aid and lift failures.

Site induction All visitors are the responsibility of the person they are visiting, and basic site and
Visitors H&S induction should be explained on entry beyond reception -Identify door exit
button, fire exits, assembly point, toilets, and refreshment stations
New staff
All new staff should first be given the visitor site induction by the person
responsible for greeting them on arrival. A copy of the staff information folder
will be given to new staff on their first day, and a comprehensive half day site
induction session will be scheduled for new staff within the first working month,
which will include sessions with the H&S Officer, the ad min manager and the IT
department

Specialist training for building services

New members of the building services team will be given specialist training as required for specific
items of equipment All relevant members of the building services team will be given specialist training
as required for new items of equipment

Emergency procedures

All emergency procedures are covered in the site induction training, with specialist training for building
services as required

TRAINING 9.2 ADDITIONAL TRAINING TRAINING
This should include training details on any innovative/energy saving methods or equipment
and training for general internal/external projects aimed at meeting areas of corporate social
responsibility.

Additional training
It is envisaged that additional general and specific specialist training will be required every time new
technologies are introduced.

47 BUILDING MANUALS AND BUILDING USER GUIDES

© BSRIA BG 26/2011