M&E PPM Quick Reference with Log Sheets

KEPIER SCHOOL, HOUGHTON LE SPRING

Quick Reference Maintenance Guide

MECHANICAL & ELECTRICAL PPM

Item Frequency Manufacturer Manual Location Notes
Ventilation & Air Conditioning Systems D W M 3M 6M 9M 1Y
Air Conditioning Units (External)
MECHANICAL

X XX X Kelvinair Limited Part 3, Section 6.10.02 & The frequency of some routines may need to be increased subject to individual
Section 11, Item 1 requirements. Failure to maintain the system to the minimum
recommendations could result in the warranty becoming null and void.

Air Conditioning Units (Internal) XXXX X Kelvinair Limited Part 3, Section 6.10.02 & The frequency of some routines may need to be increased subject to individual
XXXX Section 11, Item 1 requirements. Failure to maintain the system to the minimum
Air Handling Units recommendations could result in the warranty becoming null and void.

Attenuators X AirSource Ventilation Part 3, Section 6.10.05 & Reference should be made to the manufacturers information for specific
Limited Section 11, Item 2 routine maintenance and frequencies.
Dampers
Ductwork Equipment is of passive nature and therefore requires no routine
Extract Fans
X Allaway Acoustics Limited Part 3, Section 11, Item 3 maintenance, lubrication or spares. Visual inspection should be carried out at
Fume Cupboard & Extract Systems
least once a year.
Grilles & Diffusers
Heat Recovery Units (MVHR) X X X BSB Engineering Services Part 3, Section 6.10.12 & Fire damper drop tests to be carried out annually.
Natural Ventilation Heat Recycling Units (NVHR) & X X Limited Section 11, Item 8
External Louvres XXX X
Heating Systems X General Maintenance Note Part 3, Section 6.10.12 Check all duct joints and access panels are airtight, reseal as necessary.
Boiler (Gas Fired)
Chemical Dosing Pot & Combined Low Loss Header X Nuaire Limited Part 3, Section 6.10.16 & The first maintenance should be carried out three months after commissioning
Air/Dirt Separator Section 11, Items 9 and thereafter at 12 monthly intervals.
Pressurisation Unit & Expansion Vessel
Pumps XX Where toxic and dangerous chemicals, biological or radioactive work is carried
Radiant Panels X Clean Air Limited Part 3, Section 11, Item 10 out, it is essential that specialists decontaminate all components prior to any
Radiators
Thermal Insulation works being carried out. This should be carried out by a specialist contractor.
Trace Heating
XX X Waterloo Air Products Plc Part 3, Section 6.10.18 & Weekly observational checks required & cleaning as required.
Water Treatment (to LTHW Systems) Section 11, Item 12
Utility Systems XX X AirSource Ventilation Reference should be made to the manufacturers information for specific
CAT5 Booster Set & Break Tank Limited Part 3, Section 6.10.19 & routine maintenance and frequencies.
Section 11, Item 2 Inspect louvres at leat annually and any debris cleared. The NVHR's are
X X Gilberts (Blackpool) Limited generally maintenance free, however, regular checks and inspections should
Part 3, Section 6.10.23 & be undertaken annually.
Section 11, Item 14

X X Hamworthy Heating Part 3, Section 6.10.07 & Regular observational checks & annual service by a qualified professional.
Limited Section 11, Item 4
X
X Waites Mechanical Services Part 3, Section 6.10.03 and The combined low loss header and air/dirt separator requires maintenance at
X (WMS) Limited 6.10.38 & Section 11, Item least once a year. Inspect dosing pot daily and clean anually.
XX
XXX 5
XXX
X Wilo UK Limited Part 3, Section 6.10.26 & Regular observational checks & service per year.
X Section 11, Item 15
XX
X Wilo UK Limited Part 3, Section 6.10.27 & Regular observational checks & service per year.
X Section 11, Item 15

Zehnder Group UK Limited Part 3, Section 6.10.29 & Inspect for leaks and remove any dust and dirt buil-up from heating surface.
Section 11, Item 16

Stelrad Limited Part 3, Section 6.10.28 & Make sure radiators are not obstructed.
Section 11, Item 18

NIS Group Services Limited Part 3, Section 6.10.21 & Check insulation is securely in place and inspect for any stains which could be
Section 11, Item 21 signs of leakage. Check identity bands are in place and visible.

X Delta T Limited Part 3, Section 6.10.13 Check terminals for security and action of control thermostat. Check each
&Section 11, Item 22 circuit for electrical continuity.

Systems to be checked every 3 months for fall in chemical levels & levels to be

General Maintenance Note Part 3, Section 6.13 checked/topped up after any works carried out on system. Refer to water

treatment specialist's log book further details.

X Dutypoint Limited Part 3, Section 6.10.08 & Test pressure in pressure vessel. Isolate unit from system by switching off local
Part 3, Section 11, Item 5 isolator and main control panel switches and closing the pump suction valves.

Cold Water Booster Set X Wilo UK Limited Part 3, Section 6.10.08 & Test pressure in pressure vessel. Isolate unit from system by switching off local
Part 3, Section 11, Item 15 isolator and main control panel switches and closing the pump suction valves.
Cold Water Storage Tank
Domestic Hot Water Pump XX Dewey Waters Limited Part 3, Section 6.10.33 & Regular observational checks required & 3 yearly service.
Gas & Multi Service Proving Systems XX Section 11, Item 7
Mains Cold Water Conditioner
Sanitaryware & Fittings Wilo UK Limited Part 3, Section 6.10.27 & Regular observational checks & service per year.
Section 11, Item 15
Siphonic Roof Drainage System
X Flamefast Limited Part 3, Section 11, Item 11 This system must be serviced and safety checked at least once a year by a
Thermostatic Mixing Valves Flamefast approved engineer.
Water Heaters (Gas Fired)
Water Heaters (Local Electric) X BWT UK Limited Part 3, Section 11, Item 13 Regular observational checks.

Water Treatment (to Domestic Water Systems) X Various Part 3, Section 6.10.31 & Weekly checks required.
Specialist Systems XX Section 11, Item 19
BMS Controls
X Siphonic Solutions Limited Part 3, Section 6.10.11 & It is essential for the functioning of a siphonic system, that the gutters and
HV/LV Switchgear, Distribution & Small Power Section 11, Item 20 baffles are maintained at least every 3 months or more frequently in high
Distribution Boards debris areas.

X General Maintenance Note Part 3, Section 6.10.34 Annual temperature check.

X X X Lochinvar Limited Part 3, Section 6.10.37 & Regular observational checks & service per year.
XX Section 11, Item 23

Hyco Manufacturing Part 3, Section 6.10.36 & Check for satisfactory operation and connections for leakage. Make sure cable

Limited Section 11, Item 24 connections are secure, taut and in good condition.

Refer to notes General Maintenance Note Part 3, Section 6.13 Regular water draw off regime required to any unused outlets. Refer to water
treatment specialist's log book for frequencies and further details.

X X SSE Enterprise Energy Part 3, Section 3 Daily observational checks & service per year.
Solutions

ELECTRICAL

X X Armah Switchgear Limited Part 3, Section 6.11.06 & Existing adjustments should not be disturbed unless absolutely necessary. An
Section 12, Item 11 inspection should always be made as soon as possible after a circuit fault.

Electrical Distribution (Sub - Main Cables) X General Maintenance Note Part 3, Section 6.11.08

Electrical Distribution (Ring Main Circuits) X X General Maintenance Note Part 3, Section 6.11.09

Electrical Distribution (Three Phase Circuits) X X General Maintenance Note Part 3, Section 6.11.10

Hand Dryers X X Warner Howard Limited Part 3, Section 12, Item 5 Six monthly or yearly cleaning required, dependant on level of use.
Main LV Switchboard
Lighting XX X Armah Switchgear Limited Part 3, Section 6.11.16 &
Light Fittings (Emergency) X Section 12, Item 11
Light Fittings (External) X
Light Fittings (General) X Whitecroft Lighting Limited Part 3, Section 6.11.13 & Daily operational checks. Monthly and yearly system tests.
Specialist Systems XX Section 12, Item 10
Disabled Refuge System X
Disabled Toilet Alarms X Kingfisher Limited Part 3, Section 6.11.14 & General examination for cleanliness and correct operation.
Fire Alarm System XX Section 12, Item 2

Lightning Protection System X X Whitecroft Lighting Limited Part 3, Section 6.11.12 & General examination for cleanliness and correct operation.
Section 12, Item 10
Public Address System
X Dante Group Part 3, Section 10, Item 1 5 yearly replacement of all batteries also required. Service agreement
recommended.

Dante Group Part 3, Section 6.11.05 &
Section 10, Item 1

X Dante Group Part 3, Section 6.11.11 & Weekly functional test. Service agreement recommended.
Section 10, Item 1

X Harrison Lightning Part 3, Section 6.11.15 & Annual test and observational inspection of all connections and down
Protection and Earthing Section 12, Item 9 conductors. Observational checks following lightning strike.

Limited

X Dante Group Part 3, Section 6.11.19 & Includes yearly functional test.
Section 10, Item 1

Security Systems XXX Dante Group Part 3, Section 6.11.20 & Weekly operational checks. Monthly back up battery and sounder checks. 3
Section 10, Item 1 Monthly full functional test. Service agreement recommended.

Structured Cabling System X Specialist Computer Part 3, Section 12, Item 12 Check set up/connections & clean cabinet. Service agreement recommended.
Item Systems
Frequency
D W M 3M 6M 9M 1Y BAM AFTERCARE

Notes

BAM Aftercare Manager Post Handover Courtesy Visit BAM Aftercare Manager will meet with the client team on a Quarterly basis
Sign Offs discuss the maintenance schedule and will require proof that the elements
noted have been done in order to sign of this section.

This is a guide for the 12 months inspections to ensure all equipment seeks to function correctly and does not invalidate any warranties. The user is responsible for their own 12 months maintenance plan and service. All
maintenance work must be carried out by a suitably trained and qualified person. RAMS need to be in place before starting any maintenance work.

Compiled 13/11/2018 Please refer to you full Operations and Maintenance Manual for more detail on these items Page 1 of 50

System Maintenance Log Sheet

Item Air Conditioning Units (External) Maintenance Frequency
Manufacturer Kelvinair Limited
D W M 3M 6M 9M 1Y
Date
XXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Conditioning Units (External) Maintenance Frequency
Manufacturer Kelvinair Limited
D W M 3M 6M 9M 1Y
Date
XXXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Handling Units Maintenance Frequency
Manufacturer AirSource Ventilation Limited
D W M 3M 6M 9M 1Y
Date
XXXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Attenuators Maintenance Frequency
Manufacturer Allaway Acoustics Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Dampers Maintenance Frequency
Manufacturer BSB Engineering Services Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Extract Fans Maintenance Frequency
Manufacturer Nuaire Limited D W M 3M 6M 9M 1Y
XXX X X
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fume Cupboard & Extract Systems Maintenance Frequency
Manufacturer Clean Air Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Grilles & Diffusers Maintenance Frequency
Manufacturer Waterloo Air Products Plc
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Heat Recovery Units (MVHR) Maintenance Frequency
Manufacturer AirSource Ventilation Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Heat Recovery Units (NVHR) Maintenance Frequency
Manufacturer Gilberts (Blackpool) Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Boiler (Gas Fired) Maintenance Frequency
Manufacturer Hamworthy Heating Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Chemical Dosing Pot & Combined Low Loss Header Air/Dirt Maintenance Frequency
Manufacturer Separator D W M 3M 6M 9M 1Y
Waites Mechanical Services (WMS) Limited XX
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Pressurisation Unit & Expansion Vessel Maintenance Frequency
Manufacturer Wilo UK Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Pumps Maintenance Frequency
Manufacturer Wilo UK Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Radiant Panels Maintenance Frequency
Manufacturer Zehnder Group UK Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Radiators Maintenance Frequency
Manufacturer Stelrad Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Thermal Insulation Maintenance Frequency
Manufacturer NIS Group Services Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Trace Heating Maintenance Frequency
Manufacturer Delta T Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Treatment (to LPHW Systems) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item CAT5 Booster Set & Break Tank Maintenance Frequency
Manufacturer Dutypoint Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Cold Water Booster Set Maintenance Frequency
Manufacturer Wilo UK Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Cold Water Storage Tank Maintenance Frequency
Manufacturer Dewey Waters Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Domestic Hot Water Pump Maintenance Frequency
Manufacturer Wilo UK Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Gas & Multi Service Proving Systems Maintenance Frequency
Manufacturer Flamefast Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Mains Cold Water Conditioner Maintenance Frequency
Manufacturer BWT UK Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Sanitaryware & Fittings Maintenance Frequency
Manufacturer Various D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Siphonic Roof Drainage System Maintenance Frequency
Manufacturer Siphonic Solutions Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Thermostatic Mixing Valves Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Heaters (Gas Fired) Maintenance Frequency
Manufacturer Lochinvar Limited D W M 3M 6M 9M 1Y

Date X XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Heaters (Local Electric) Maintenance Frequency
Manufacturer Hyco Manufacturing Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

Item System Maintenance Log Sheet Maintenance Frequency
Regular water draw off regime
Manufacturer Water Treatment to Domestic required to any unused outlets.
Date General Maintenance Note Refer to water treatment
specialist's log book for
frequencies and further details.

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item BMS Controls Maintenance Frequency
Manufacturer SSE Enterprise Energy Solutions D W M 3M 6M 9M 1Y
XX
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Distribution Boards Maintenance Frequency
Manufacturer Armah Switchgear Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Sub - Main Cables) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Ring Main Circuits) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Three Phase Circuits) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Hand Dryers Maintenance Frequency
Manufacturer Warner Howard Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Main LV Switchboard Maintenance Frequency
Manufacturer Armah Switchgear Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Emergency Lighting Central Battery Unit Maintenance Frequency
Manufacturer Eaton Electric Limited D W M 3M 6M 9M 1Y
XXXX
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (Emergency) Maintenance Frequency
Manufacturer Whitecroft Lighting Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (External) Maintenance Frequency
Manufacturer Kingfisher Limited D W M 3M 6M 9M 1Y
XX
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (General) Maintenance Frequency
Manufacturer Whitecroft Lighting Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Disabled Refuge System Maintenance Frequency
Manufacturer Dante Group D W M 3M 6M 9M 1Y

Date X XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Disabled Toilet Alarms Maintenance Frequency
Manufacturer Dante Group D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fire Alarm System Maintenance Frequency
Manufacturer Dante Group
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Lightning Protection System Maintenance Frequency
Manufacturer Harrison Lightning Protection and Earthing Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Public Address System Maintenance Frequency
Manufacturer Dante Group D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Security Systems Maintenance Frequency
Manufacturer Dante Group D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Structured Cabling System Maintenance Frequency
Manufacturer Specialist Computer Systems D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance