Mercia M&E Quick Reference Maintenance Guide with Log Sheets

MERCIA SECONDARY SCHOOL, SHEFFIELD

Quick Reference Maintenance Guide

MECHANICAL & ELECTRICAL PPM

Item Frequency Manufacturer Manual Location Notes
D W M 3M 6M 9M 1Y
Ventilation & Air Conditioning Systems
Air Conditioning Units (External) MECHANICAL
Air Conditioning Units (Internal)
Air Handling Units XX X Kelvinair Limited Part 3, Section 6.10.03 & Annual check of refrigerant systems by a certified refrigeration engineer
Attenuators Kelvinair Limited required.
Duct Mounted Heater Battery XXXX X FlaktWoods Limited Section 11, Item 3 Annual check of refrigerant systems by a certified refrigeration engineer
Ductwork & Dampers Part 3, Section 6.10.03 & required.
Fans XXXX
Grilles & Diffusers Section 11, Item 3 Service agreement recommended.
Heat Recovery Units Part 3, Section 6.10.08 &
Heating Systems
Air/Dirt Separator Section 11, Item 1
Boilers (Gas Fired)
Dosing Pot X Allaway Acoustics Limited Part 3, Section 11, Item 4 Annual visual observation required.
Flues
Overdoor Heaters XXX X Flaktwoods Limited Part 3, Section 6.10.17 &
Pressurisation Unit Section 11, Item 1
Pumps
Radiant Panels XX X Morley Ventilation Limited Part 3, Section 6.10.16 & Fire damper drop tests to be carried out annually.
Radiators Section 11, Item 7

Water Treatment (to LTHW Systems) XXX X X FlaktWoods Limited & Vent Part 3, Section 6.10.20 &
Utility Systems Axia Limited Section 11, Item 1
CAT5 Booster Set & Break Tank
Cold Water Booster Set XX X Waterloo Air Products Part 3, Section 6.10.22 & Weekly observational checks required & cleaning as required.
Cold Water Storage Tank Limited Section 11, Item 9
Pumps
Sanitaryware & Fittings XX X X FlaktWoods Limited Part 3, Section 6.10.23 &
Section 11, Item 1

X BSS Group Limited t/a BOSS Part 3, Section 6.10.04 & Service per year.
Section 11, Item 2

XX X Hamworthy Heating Part 3, Section 6.10.10 & Regular observational checks & annual service by a qualified professional.
Limited Section 11, Item 5
X
X X BSS Group Limited t/a BOSS Part 3, Section 6.10.41 & Service per year.
XX Section 11, Item 2
XXX
XXX X A1 Flue Systems Limited Part 3, Section 11, Item 8 Annual inspection.

X X Diffusion Limited Part 3, Section 11, Item 11 Regular observational checks & yearly inspection and removal of any dust/dirt
build up on heating coil.

X Grundfos Pumps Limited Part 3, Section 6.10.29 & Regular observational checks & service per year.
Section 11, Item 12

X Grundfos Pumps Limited Part 3, Section 6.10.30 & Regular observational checks & service per year.
Section 11, Item 12

Zehnder Limited Part 3, Section 6.10.32 &
Section 11, Item 13

Stelrad Limited Part 3, Section 6.10.31 &
Section 11, Item 14

Systems to be checked every 3 months for fall in chemical levels & levels to be

General Maintenance Note Part 3, Section 6.13 checked/topped up after any works carried out on system. Refer to water

treatment specialist's log book further details.

X Arrow Valves Limited Part 3, Section 11, Item 6 Annual clean and vessel pressure check.

X X X Grundfos Pumps Limited Part 3, Section 6.10.12 & Weekly observational checks & service per year.
Section 11, Item 12

XX Dewey Waters Limited Part 3, Section 6.10.36 & Regular observational checks required & 3 yearly service.
Section 11, Item 19

XX X Grundfos Pumps Limited Part 3, Section 6.10.30 & Regular observational checks & service per year.
Section 11, Item 12

X General Maintenance Note Part 3, Section 6.10.34 Weekly checks required.

Thermostatic Mixing Valves X General Maintenance Note Part 3, Section 6.10.37 Annual temperature check.
Water Heaters (Electric)
Water Heaters (Gas Fired) XX X TBC Part 3, Section 6.10.39 & Regular observational checks.
X X Lochinvar Limited Section 11, Item 17 Regular observational checks & service per year.
Water Treatment (to Domestic Water Systems)
Specialist Systems Part 3, Section 6.10.40 &
BMS Controls Section 11, Item 18
HV/LV Switchgear, Distribution & Small Power
Distribution Boards Refer to notes General Maintenance Note Part 3, Section 6.13 Regular water draw off regime required to any unused outlets. Refer to water
Electrical Distribution (Sub - Main Cables) treatment specialist's log book for frequencies and further details.

X X BTS Limited Part 3, Section 3 Daily observational checks & service per year.

ELECTRICAL

X X Schneider Electric Limited Part 3, Section 6.11.06 &
Section 12, Item 4

X General Maintenance Note Part 3, Section 6.11.08

Electrical Distribution (Ring Main Circuits) X X General Maintenance Note Part 3, Section 6.11.09

Electrical Distribution (Three Phase Circuits) X X General Maintenance Note Part 3, Section 6.11.10
Main LV Switch Panel
Lighting XX X Schneider Electric Limited Part 3, Section 6.11.16 &
Light Fittings (Emergency) X Section 12, Item 4
Light Fittings (External) X
Light Fittings (General) X Whitecroft Lighting Limited Part 3, Section 6.11.13 & Daily operational checks. Monthly and yearly system tests.
Specialist Systems XX Section 12, Item 10
Disabled Refuge System X
Disabled Toilet Alarms X Kingfisher Lighting Limited Part 3, Section 6.11.14 & General examination for cleanliness and correct operation.
Fire Alarm System XX Section 12, Item 5

Lightning Protection System Refer to notes X Whitecroft Lighting Limited Part 3, Section 6.11.12 & General examination for cleanliness and correct operation.
XXX Section 12, Item 10
Roof Photovoltaics
X EDSB Limited Part 3, Section 10, Item 1 5 yearly replacement of all batteries also required. Service agreement
Security Systems recommended.

EDSB Limited Part 3, Section 6.11.05 &
Section 10, Item 1

X EDSB Limited Part 3, Section 6.11.11 & Weekly functional test. Service agreement recommended.
Section 10, Item 1

X PTSG Part 3, Section 6.11.15 & Annual test and observational inspection of all connections and down
Section 10, Item 3 conductors. Observational checks following lightning strike. Service agreement
recommended.

Photon Energy Part 3, Section 6.11.21 & 5 yearly service recommended.
Section 10, Item 4

Aceda Part 3, Section 6.11.20 & Weekly operational checks. Monthly back up battery and sounder checks. 3
Section 10, Item 5 Monthly full functional test. Service agreement recommended.

Structured Cabling System X Aceda Part 3, Section 10, Item 5 Check set up/connections & clean cabinet. Service agreement recommended.

TV System X Aceda Part 3, Section 10, Item 5 Annual checks and functional test.

Frequency BAM AFTERCARE
D W M 3M 6M 9M 1Y
Item Notes

BAM Aftercare Manager Post Handover Courtesy Visit BAM Aftercare Manager will meet with the client team on a Quarterly basis
Sign Offs discuss the maintenance schedule and will require proof that the elements
noted have been done in order to sign of this section.

This is a guide for the 12 months inspections to ensure all equipment seeks to function correctly and does not invalidate any warranties. The user is responsible for their own 12 months maintenance plan and service. All
maintenance work must be carried out by a suitably trained and qualified person. RAMS need to be in place before starting any maintenance work.

Compiled 30/07/2018 Please refer to you full Operations and Maintenance Manual for more detail on these items Page 1 of 46

System Maintenance Log Sheet

Item Air Conditioning Units (External) Maintenance Frequency
Manufacturer Kelvinair Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Conditioning Units (lnternal) Maintenance Frequency
Manufacturer Kelvinair Limited
D W M 3M 6M 9M 1Y
Date
XXXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Handling Units Maintenance Frequency
Manufacturer FlaktWoods Limited D W M 3M 6M 9M 1Y

Date XXXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Attenuators Maintenance Frequency
Manufacturer Allaway Acoustics Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Duct Mounted Heater Battery Maintenance Frequency
Manufacturer Flaktwoods Limited
D W M 3M 6M 9M 1Y
Date
XXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Ductwork & Dampers Maintenance Frequency
Manufacturer Morley Ventilation Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fans Maintenance Frequency
Manufacturer FlaktWoods Limited & Vent Axia Limited D W M 3M 6M 9M 1Y
XXX X X
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Grilles & Diffusers Maintenance Frequency
Manufacturer Waterloo Air Products Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Heat Recovery Units Maintenance Frequency
Manufacturer FlaktWoods Limited D W M 3M 6M 9M 1Y

Date XX X X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air/Dirt Separator Maintenance Frequency
Manufacturer BSS Group Limited t/a BOSS D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Boiler (Gas Fired) Maintenance Frequency
Manufacturer Hamworthy Heating Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Dosing Pot Maintenance Frequency
Manufacturer BSS Group Limited t/a BOSS D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Flues Maintenance Frequency
Manufacturer A1 Flue Systems Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Overdoor Heaters Maintenance Frequency
Manufacturer Diffusion Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Pressurisation Unit Maintenance Frequency
Manufacturer Grundfos Pumps Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Pumps Maintenance Frequency
Manufacturer Grundfos Pumps Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Radiant Panels Maintenance Frequency
Manufacturer Zehnder Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Radiators Maintenance Frequency
Manufacturer Stelrad Limited D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Treatment (to LTHW Systems) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item CAT5 Booster Set & Break Tank Maintenance Frequency
Manufacturer Arrow Valves Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Cold Water Booster Set Maintenance Frequency
Manufacturer Grundfos Pumps Limited D W M 3M 6M 9M 1Y

Date X XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Cold Water Storage Tank Maintenance Frequency
Manufacturer Dewey Waters Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Pumps Maintenance Frequency
Manufacturer Grundfos Pumps Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Sanitaryware & Fittings Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Thermostatic Mixing Valves Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Heaters (Electric) Maintenance Frequency
Manufacturer TBC D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Heaters (Gas Fired) Maintenance Frequency
Manufacturer Lochinvar Limited D W M 3M 6M 9M 1Y

Date X XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Water Treatment (to Domestic Water Systems) Maintenance Frequency
Manufacturer General Maintenance Note Refer to notes

Date Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item BMS Controls Maintenance Frequency
Manufacturer BTS Limited D W M 3M 6M 9M 1Y
XX
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

Item System Maintenance Log Sheet Maintenance Frequency
Manufacturer D W M 3M 6M 9M 1Y
Date Distribution Boards
Schneider Electric Limited XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Sub - Main Cables) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Ring Main Circuits) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Three Phase Circuits) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Main LV Switch panel Maintenance Frequency
Manufacturer Schneider Electric Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (Emergency) Maintenance Frequency
Manufacturer Whitecroft Lighting Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

Item System Maintenance Log Sheet Maintenance Frequency
Manufacturer D W M 3M 6M 9M 1Y
Date Light Fittings (External)
Kingfisher Lighting Limited XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (General) Maintenance Frequency
Manufacturer Whitecroft Lighting Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Disabled Refuge System Maintenance Frequency
Manufacturer EDSB Limited D W M 3M 6M 9M 1Y

Date X XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Disabled Toilet Alarms Maintenance Frequency
Manufacturer EDSB Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fire Alarm System Maintenance Frequency
Manufacturer EDSB Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Lightning Protection System Maintenance Frequency
Manufacturer PTSG D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Roof Photovoltaics Maintenance Frequency
Manufacturer Photon Energy Refer to notes

Date Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Security Systems Maintenance Frequency
Manufacturer Aceda D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Structured Cabling System Maintenance Frequency
Manufacturer Aceda D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Structured Cabling System Maintenance Frequency
Manufacturer Aceda D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance