M&E PPM with Log Sheets

UNIVERSITY OF HUDDERSFIELD, NEW SCIENCE & TEACHING LABS

Quick Reference Maintenance Guide

MECHANICAL & ELECTRICAL PPM

Item Frequency Manufacturer Manual Location Notes
Ventilation & Air Conditioning Systems D W M 3M 6M 9M 1Y
Air Conditioning Equipment (External)
Air Conditioning Equipment (Internal) MECHANICAL

Air Handling Units XX X Kelvinair Limited Part 4, Section 6.10.03 & Annual check of refrigerant systems by a certified refrigeration engineer
XXXX Section 8.1, Item 11 required.
Attenuators
XXX X Kelvinair Limited Part 4, Section 6.10.03 & Annual check of refrigerant systems by a certified refrigeration engineer
Section 8.1, Item 11 required. Overhaul unit every 2 years.

Routine maintenance: Generally clean the unit and maintain as necessary.

X Dalair Limited Part 4, Section 7.3.03 & Clean drain trays and repair any areas of corrosion. Check all access doors
Section 8.1, Item 6 for leakage and check locks if necessary. Assess the fan and motor

bearings.

X Allaway Acoustics Limited Part 4, Section 8.1, Item 2 Annual visual observation required.

Ductwork XX X General Maintenance Note Part 4, Section 7.3.08 Check for any damage and air leakage.
Fire Dampers & Smoke Dampers
Fume Extract Fans X Action Limited Part 4, Section 7.3.08 & Fire damper drop tests to be carried out annually.
General Extract Fans Section 8.1, Item 1
Grilles & Diffusers
Heat Recovery Units XXX X Clean Air Limited Part 4, Section 8.1, Item 5 Every 2 years, clean and check casing externally, repairing any corrosion or
Volume Control Dampers damage to finish found. Check all bolted joints are secure.
Heating Systems
Electric Panel Heaters XXXXX X Vent Axia Limited Part 4, Section 7.3.10 & Every 2 years, clean and check casing externally, repairing any corrosion or
Electric Finned Tubular Heaters Section 8.1, Item 14 damage to finish found. Check all bolted joints are secure.
Utility Systems
CAT5 Water Booster Set & Tank XX X Gilberts (Blackpool) Part 4, Section 7.3.11 & Weekly observational checks & cleaning as required. Measure air volume at
Cold Water Booster Set & Tank
Electric Water Heaters Limited Section 8.1, Item 9 each grille and compare with the commissioning values.
Specialist Systems
XX X X Vent Axia Limited Part 4, Section 7.3.12 & Inspect unit for any water or air leaks. Inspect internally and check all panel
BMS Controls Section 8.1, Item 14 air seals and insulation padding is in place. Check for corrosion.

Control Panels X X Trox Limited Part 4, Section 7.3.08 & Operate dampers to check for free movement, clean when necessary.
Section 8.1, Item 13
Gas Safety Systems
X Dimplex Limited Part 4, Section 7.4.06 & Annual observational checks.
Softened & Deionised Water Plant Section 8.1, Item 7

Vacuum System X BN Thermic Limited Part 4, Section 8.1, Item 4 Annual observational checks.

LV Switchgear, Distribution & Small Power XX x Wilo UK Limited Part 4, Section 7.3.16 & Check tank and connections for leakage and overflow connections and check
Air Break Switches (Isolators) XX X Wilo UK Limited Section 8.1, Item 15 overflow is unobstructed.
X ZIP UK Limited Check tank and connections for leakage and overflow connections and check
Distribution Boards X Part 4, Section 7.3.16 & overflow is unobstructed.
Section 8.1, Item 15 Check water connections for leakage and operation of ball valve. Check
Earthing & Bonding Part 4, Section 3.18 & electrical cable connections are secure, taut and are in good condition.
Electrical Distribution (Sub - Main Cables) Section 8.1, Item 18
Electrical Distribution (Ring Main Circuits)
Electrical Distribution (Three Phase Circuits) XXXX X Impact Control Systems Part 4, Section 7.3.06 & All control settings should be initially checked and noted. Ensure all control
Main LV Switchboard Limited Section 8.1 Item 10 settings and knobs are as tamper proof as possible. Immediately replace any
damaged or dented sensing bulbs. Overhaul motor actuators and control
Moulded Case Circuit Breakers valves every 2 years. Check and maintain control panels.
Lighting
Ceiling Roses XX XX General Maintenance Part 4, Section 7.3.06 The majority of panels are provided with door interlocked isolators which
Notes Section 7.4.02 & 03 must never be overriden. Check panel foors are closed and panel is live daily.
Change time switch to BST/GMT if applicable.

X Flamefast (UK) Limited Part 4, Section 8.1, Item 8 Generally maintenance free but periodic inspections of the panel are
advised.

Reference should be made to the Avidity Science Limited Operating &

X X Avidity Science Limited Part 4 Section 8.1, Item 3 Maintenance Manuals for specific maintenance / servicing intervals and

procedures.

X X Medi-Plumb Installations Reference should be made to the Medi-Plumb Installation Operating &
Limited Part 4, Section 8.1, Item 12 Maintenance Manuals for specific maintenance / servicing intervals and

procedures.

ELECTRICAL

X General Maintenance Note Part 4, Section 7.4.01 Switchgear should always be inspected following a circuit fault. Existing
adjustments should not be disturbed unless absolutely necessary.

X X Schneider Electric Limited Part 4, Section 7.4.04 & Distribution boards should always be inspected following a circuit fault.
Section 8.2, Item 17 Existing adjustments should not be disturbed unless absolutely necessary.
X
X X General Maintenance Note Part 4, Section 7.4.05 Check integrity of conductor, associated connections and condition of
electrode and soil.

X General Maintenance Note Part 4, Section 7.4.07 Check cables throughout for signs of damage.

X General Maintenance Note Part 4, Section 7.4.08 Check RCD operation via test button every 3 months. Check polarity and
continuity of circuit and inspect for damage anuually.
X General Maintenance Note Part 4, Section 7.4.09 Check RCD operation via test button every 3 months. Examine outlets for
Part 4, Section 7.4.16 & damage and test RCD with an approved tester annually.
X GR Electrical Services Check for undue damage or excessive wear, any heat build-up occuring and
Limited Section 8.2, Item 6 check visual mechanical and electrical condition.

X General Maintenance Note Part 4, Section 7.4.17 Check cable and busbar connections, circuit breaker switch contacts,
auxiliary equipment connections and overcurrent and earth fault settings.

X Hager Limited Part 4 Section 8.2, Item 7 General examination for cleanliness and correct operation.

Lighting Connection System X Flex7 Limited Part 4, Section 8.2, Item 5 General examination for cleanliness and correct operation.

Lighting Control Equipment X Ex-Or Limited Part 4, Section 8.2, Item 3 General examination for cleanliness and correct operation.

Light Fittings (Emergency) XX X Thorlux Lighting Limited Part 4, Section 7.4.13 & Daily operational checks. Monthly and yearly system tests.
Light Fittings (External) Section 8.2, Item 18
Light Fittings (General)
Specialist Systems X X Kingfisher Lighting Limited Part 4, Section 7.4.14 & General examination for cleanliness and correct operation.
& DW Windsor Section 8.2, Item 2 & 8

X Thorlux Lighting Limited Part 4, Section 7.4.12 & General examination for cleanliness and correct operation.
Section 8.2, Item 18

Audio Visual System X Roche Audio Visual Part 4, Section 8.2, Item 15 Service agreement recommended.

Fire Detection & Alarm System XX X Protec Fire Detection Plc Part 4, Section 7.4.10 & Weekly functional test. Service agreement recommended.
Less Abled Refuge System Section 8.2, Item 12
Less Abled Toilet Alarms
Lightning Protection System X Protec Fire Detection Plc Part 4, Section 7.4.11 & Periodic functional test of call points and main indicator panel.
Security Systems Section 8.2, Item 12
Structured Cabling Installation
X Protec Fire Detection Plc Part 4, Section 7.4.11 & Periodic functional test of ceiling pull cord.
Item Section 8.2, Item 12

X Omega Red Group Limited Part 4, Section 7.4.15 & Annual test and observational inspection of all connections and
Section 8.2, Item 14 downconductors. Observational checks following lightning strike. Service
agreement recommended.

XXX Chubb Fire & Security Part 4, Section 7.4.20 & Check panel and panle indicators weekly. Check back-up battery can sustain
Systems Section 8.2, Item 1 system operation. Carry out 'walk test' on system.

X Fibrenet Office Solutions Part 4, Section 8.2, Item 4 Check set up/connections & Clean cabinets. Service agreement
Limited recommended.

BAM AFTERCARE

Frequency Notes
D W M 3M 6M 9M 1Y

BAM Aftercare Manager Post Handover Courtesy Visit BAM Aftercare Manager will meet with the client team on a Quarterly basis
Sign Offs discuss the maintenance schedule and will require proof that the elements
noted have been done in order to sign of this section.

This is a guide for the 12 months inspections to ensure all equipment seeks to function correctly and does not invalidate any warranties. The user is responsible for their own 12 months maintenance plan and

service. All maintenance work must be carried out by a suitably trained and qualified person. RAMS need to be in place before starting any maintenance work.

Compiled 11/06/2019 Please refer to you full Operations and Maintenance Manual for more detail on these items Page 1 of 1

System Maintenance Log Sheet

Item Air Conditioning Equipment (External) Maintenance Frequency
Manufacturer Kelvinair Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Conditioning Equipment (Internal) Maintenance Frequency
Manufacturer Kelvinair Limited D W M 3M 6M 9M 1Y

Date XXXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Handling Units Maintenance Frequency
Manufacturer Dalair Limited
D W M 3M 6M 9M 1Y
Date
XXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Attenuators Maintenance Frequency
Manufacturer Allaway Acoustics Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Ductwork Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fire Dampers & Smoke Dampers Maintenance Frequency
Manufacturer Clean Air Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fume Extract Fans Maintenance Frequency
Manufacturer Clean Air Limited
D W M 3M 6M 9M 1Y
Date
XXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item General Extract Fans Maintenance Frequency
Manufacturer Vent Axia Limited D W M 3M 6M 9M 1Y
XXX X X
Date
Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Grilles & Diffusers Maintenance Frequency
Manufacturer Gilberts (Blackpool) Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Heat Recovery Units Maintenance Frequency
Manufacturer Vent Axia Limited D W M 3M 6M 9M 1Y

Date XX X X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Volume Control Dampers Maintenance Frequency
Manufacturer Trox Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electric Panel Heaters Maintenance Frequency
Manufacturer Dimplex Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electric Finned Tubular Heaters Maintenance Frequency
Manufacturer BN Thermic Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item CAT5 Water Booster Set & Tank Maintenance Frequency
Manufacturer Wilo UK Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Cold Water Booster Set & Tank Maintenance Frequency
Manufacturer Wilo UK Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electric Water Heaters Maintenance Frequency
Manufacturer ZIP UK Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item BMS Controls Maintenance Frequency
Manufacturer Impact Control Systems Limited
D W M 3M 6M 9M 1Y
Date
XXXX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Control Panels Maintenance Frequency
Manufacturer General Maintenance Note
D W M 3M 6M 9M 1Y
Date
XX XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Gas Safety Systems Maintenance Frequency
Manufacturer Flamefast (UK) Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Softened & Deionised Water Plant Maintenance Frequency
Manufacturer Avidity Science Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Vacuum System Maintenance Frequency
Manufacturer Medi-Plumb Installions D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Air Break Switches (Isolators) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Distribution Boards Maintenance Frequency
Manufacturer Schneider Electric Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Earthing & Bonding Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Sub - Main Cables) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Ring Main Circuits) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Electrical Distribution (Three Phase Circuits) Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Main LV Switchboard Maintenance Frequency
Manufacturer GR Electrical Services Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Moulded Case Circuit Breakers Maintenance Frequency
Manufacturer General Maintenance Note D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Ceiling Roses Maintenance Frequency
Manufacturer Hager Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Lighting Connection System Maintenance Frequency
Manufacturer Flex7 Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Lighting Control Equipment Maintenance Frequency
Manufacturer Ex-Or Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (Emergency) Maintenance Frequency
Manufacturer Thorlux Limited
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (External) Maintenance Frequency
Manufacturer Kingfisher Lighting Limited & DW Windsor Limited D W M 3M 6M 9M 1Y

Date XX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Light Fittings (General) Maintenance Frequency
Manufacturer Thorlux Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Audio Visual System Maintenance Frequency
Manufacturer Roche Audio Visual D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Fire Detection & Alarm System Maintenance Frequency
Manufacturer Protex Fire Detection Plc
D W M 3M 6M 9M 1Y
Date
XX X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Less Abled Refuge System Maintenance Frequency
Manufacturer Protec Fire Detection Plc D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Less Abled Toilet Alarms Maintenance Frequency
Manufacturer Protec Fire Detection Plc D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Lightning Protection System Maintenance Frequency
Manufacturer Omega Red Group Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Security Systems Maintenance Frequency
Manufacturer Chubb Fire & Security Systems D W M 3M 6M 9M 1Y

Date XXX

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance

System Maintenance Log Sheet

Item Structured Cabling Installation Maintenance Frequency
Manufacturer Fibrenet Office Solutions Limited D W M 3M 6M 9M 1Y

Date X

Maintenance Carried Out Person Carrying Log Of Issues Encountered
Out Maintenance