EDI-for-collaboration-en

Electronic
Data
Interchange

Electronic data interchange for
the supply chain

Connections without limits
Security & accuracy
Organization & automation
Applied examples
Resource optimization & Efficiency

1 What is EDI?

EDI (Electronic Data Interchange) is the
electronic exchange of structured
messages between computers, including
all data and documents involved in the
supply chain, without any human
intervention.
The conclusive EDI solutions implement
automatic collection, control and
“translation” of the sales documents
(invoices, delivery/return notes, credit
notes) and every document exchanged
daily from the sender’s ERP, as well as the
automated data entry directly to the
receiver’s ERP.

As a result we have
Automation of repetitive procedures
Elimination of manual data entry
Decrease of data mistakes
Reduction of delays due to workload
Integration and uniformity of information

Why is it needed? 2

Companies and the retail Large amount of exchanged
market exchange a large documents
amount of sales documents that
require manual data entry in Multiple ways of issuing &
their ERP system, with the sending files
danger of mistakes being Correction of mistakes due to
present. On the other hand the manual data entry
suppliers are forced to manage Increase of operational costs
and manually enter their orders Loss of documents and
into the system in order to manual dispatch all over again
effectively monitor their sales
data. This leads to the daily
waste of valuable time of the
human force for the businesses
across the supply chain.

3 The traditional way
of working

The customer The
creates the order customer
sends the
The customer
manually order
enters the
invoice You receive the
order

The customer You make the
receives the manual data
entry of the
invoice
order
You send the
invoice You issue
the invoice

Effects & consequences 4

Increase of daily management time
Multiple communications
Lack of direct access to correct data

(from sender & receiver)

Delays in deliveries
Delay in the completion of the payment cycle
Difficulty in the commercial relationships

As the number of the exchanged parties increased
(customers, suppliers, logistics, users etc), the need for
multiple communications at every stage of the supply chain
is also increased, resulting in delayed financial agreements
due to the necessary communication time between them

to solve invoicing issues

5 Modernization of the

work process

The EDI solutions offer a safe digital environment of
automated data exchange without the need of unnecessary

data entry and accuracy tests

Automated order collection and data Operational cost decrease
entry Improved quality of cooperation
Automated updates & controls Productivity increase
Ability to expand to the whole market Data mistakes minimization
Improvement of receivables planning Precision & accuracy in data
and improved cash flow entry & invoicing
Immediate accounts agreement Immediate access to accurate data
Operational cost decrease Immediate accounts agreement and
Mistakes avoidance better payments planning
Receptions planning

Order XML XML Invoice
CSV CSV
ASCII ASCII
PDF PDF

0 0 0 0 0 0
01 1 01 10 1
10 10 0 10 0
00 0 00 01 0
01 01 1 01 0 1
1 0 1 1
1 0 0
0 0

Example of 6
commercial cycle

Pricelist dispatch from the supplier to the customer through EDI

Automated update to the
supplier through EDI

The customer proceeds to the data entry of the order (according to
the pricelist received), sends it to the supplier while automatically
updating its ERP (EDI order)

Automated update to the
customer through EDI

In the supplier’s ERP a stock availability check is performed, the order is
automatically created into the system (in case of availability) informing the

customer through EDI (order confirmation)

The confirmation is stored in the customer’s ERP, from where he has
complete overview of the transaction

The supplier prints the Delivery Note and the Sales Invoice from the
ERP, based on the existing order in the system

Automated update to the
supplier through EDI

The documents are automatically dispatched through EDI to the
customer’s ERP

7 Example of triangular
transaction

Issuance of Delivery Notes from the company’s ERP to the distributors

Issuance of Delivery Notes from the distributors towards the final selling
points on behalf of the company

Automatic update of the company’s ERP with the Delivery Notes of the
final selling points, as well as the potential Return Notes, through a

reading mechanism and automatic data «conversion» to a recognizable
format

Conversion of the selling points’ Delivery Notes to Invoices, as well as
of the Return Notes to Credit Notes in the company’s ERP

Automatic data entry of the Invoices and Credit Notes to the
customers’ ERP, through EDI

Interconnection and 8
extroversion

The implementation of the EDI service for the
end-to-end management and processing of
orders, deliveries and payments, facilitates the

direct interconnection regardless of
geographical limits.

0 0
0 10
1 01 01 0
Austria 0 00 1
0 10 1 0 0 Bulgaria Great Britain
11
00 0
01 1
Spain
Greece Germany

Connection with ..

Ireland
Italy Holland

9 Why outsourcing?

The EDI SaaS solution providers Decrease of cost
offer and continuously expand
Increase of internal efficiency
the connections among different
information systems, which would Immediate availability of
prove to be costly for a company specialized personnel
Security of data
to implement securely with Better danger management
internal resources. Easy expansion
Focus on basic business
Most importantly though, the EDI processes
providers have an already

expanded network of cooperating
businesses at this level, resulting
every new cooperation “sender-
receiver” to become operational
in minimum time, with
guaranteed security and data
accuracy, increasing their
competitive advantage in the
market.

Which provider? 10

ACCREDITATIONS

The provider has accreditations that guarantee the quality of procedures

SECURITY & TRUSTWORTHINESS

The provider ensures trustworthiness in the data management & storage and
abides by the General Regulation of Data Protection (GDPR)

KNOWLEDGE

The provider has the necessary knowledge & experience, as well as the
necessary technical – technological infrastructures

EXPANDABILITY

The technological infrastructures of the provider are flexible and expandable,
so as to cover short-long term needs

INTEROPERABILITY

The provider has the ability of quick adaptability in the procedures and the
various formats of the existing information systems

CLIENT BASE

Control of the number of clients and market sectors that are served by the
provider’s connection hub

SOLUTIONS PORTFOLIO

The provider has a big range of added value solutions and services

SUPPORT LINE

The provider ensures the availability of specialized & experienced personnel
for on the spot or remote support

Electronic
Data
Interchange

Do you want to learn more?
Telephone: +30 211 106 3800

Email: [email protected]