2016-2017
TSTC RA Handbook
Texas State Technical College - Waco, TX
TSTC RA Handbook
Campus Living
Hopes of a Resident Assistant
If you enter my room feeling lost
My hope is to show you direction.
If you enter my room full of tears
My hope is that you will leave with a smile.
If you enter my room feeling like a stranger
My hope is that when you leave,
We will know each other.
If you enter my room full of happiness
My hope is to share your excitement.
If you enter my room bothered by worry
My hope is that you will leave feeling at ease.
If you enter my room glowing with love
My hope is to share in your warmth.
If you enter my room bubbling with dreams
My hope is to watch them develop for you.
If you enter my room with a troubling problem
My hope is that you can confide in me.
If you enter my room
My hope is that we will both grow stronger.
-Excerpt from "InspiRAtion for RAs"
www.residentassistant.com/advice/goalsofra.htm
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Campus Living
Mission Statement
Campus Living desires to foster a living and learning environment where students can
develop qualities of self-discipline and responsibility and enlarge educational experiences
through new ideas and cultural diversity.
We want to serve our residents with excellence. We strive to provide a safe place for them to
live, to be courteous at all times, and efficient in conducting business.
Values Statement
In Campus Living, we value:
Community - Fostering a group of individuals living and learning together who challenge,
support, and respect one another.
Collaboration - Building mutually beneficial relationships within the college and community
to maximize the use of resources in the best interest of the students’ development.
Innovation - Initiating progressive improvements in services and programs to further our
impact on the residential experience.
Education - Encouraging the active pursuit of academic, personal, and professional
development.
Awareness - Appreciating and celebrating both similarities and differences in groups and
individuals including independence, accountability, individuality, and diversity.
Leadership - Promoting opportunities to develop individuals through teamwork in an
atmosphere of service.
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Resident Assistant Qualifications
A Resident Assistant must be highly committed and whole-heartedly involved in Campus
Living and its programs. Resident Assistant applicants should have some experience in a
higher education living environment and at least one semester in TSTC’s single student
residential facilities. TSTC seeks applicants who are mature and trustworthy with
demonstrated academic achievement. Mature judgment in dealing with individual problems
that occur in the campus housing as well as sensitivity to the residents’ growth and
developmental needs are essential personal traits sought in an applicant.
Additional Requirements
Be enrolled as a full time student (9 hours).
Have a 2.5 or higher cumulative grade point average (GPA).
Be in good disciplinary standing.
Live in a TSTC housing unit as assigned.
Have the ability to communicate effectively.
Have the ability to work evenings and weekends as assigned.
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Resident Assistant Job Description
General Description
The Resident Assistant (RA) is a student who is employed by Campus Living to serve as a live-
in member of the housing staff. The RA works with the Coordinator in establishing a positive
living environment for the resident students. The RA’s immediate supervisor is the Campus
Living Coordinator.
The RA is primarily involved in creating a community environment. In order to accomplish
this, the RA is expected to play a variety of constantly changing roles. The RA must be flexible
and creative in meeting residents’ needs by serving as a counselor, advisor, activity
programmer, educator and friend. This position requires a serious time commitment and
willingness to be available and accessible to other students
Responsibilities
The Resident Assistant is responsible to the Coordinator and is expected to fulfill duties as
assigned. The Coordinator oversees Lavaca Hall and Red River Apartments and directs the
team of RAs.
Following are specific responsibilities an RA assumes while working within Campus Living.
1. Providing Student Assistance: RA’s are expected to know all of the residents in their
area of responsibility, to be aware of student needs and problems and to be available
to provide assistance. The RA should serve as a role model to residents through his
or her actions and maturity both on and off campus. Also, the RA should be familiar
with area and campus resources designated to assist students and be able to make
necessary referrals.
2. Creating a Community Environment: The RA is instrumental in promoting a positive
environment that provides their residents with opportunities to acquire the most
from residence life, their academics and their personal development. The ideal
housing environment cannot be dictated by anyone, but must be brought about
through the mutual cooperation of residents. The RA should provide optimal study
conditions, information on housing policies, and should encourage students to
respect the rights and property of other students.
3. Encouraging Student Responsibility: The RA encourages student involvement in
developing and enforcing rules and regulations, as printed in the Student Handbook.
The RA will respond in a positive and helpful manner when confronted with behaviors
or infractions that disrupt the environment. RA’s need to know and understand the
reasons behind TSTC regulations and stand ready to report infractions according to
current policies. The RA will also make referrals to the Campus Police, Coordinator,
Dean of Students, or Director regarding any individual or incident which needs
prompt attention.
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4. Completing Administrative Tasks: The RA is required to keep the Coordinator
informed of any significant incidents or events and to assist in certain administrative
details. These include:
• Participating in required staff meetings.
• Participating in staff development/orientation trainings.
• Reporting necessary repairs.
• Following up on emergency/crisis situations.
• Knowing proper emergency procedures for resident safety.
5. Report violations of rules and regulations: RA’s are to report violations of rules and
regulations to the Coordinator, or Director in his/her absence and Campus Police
when necessary. The RA must be attentive to the personal safety of all residents. This
would include any situation which may jeopardize the safety of the residents or which
threatens the security of personal or school property, including the auxiliary housing
contract.
Office Hours
Each RA is required to work in the Campus Living office five (5) scheduled hours per week to
assist with student/family inquiries and record keeping.
On-Duty
RAs will be on duty one night per week Monday-Thursday and rotating weekends. Typically,
each RA only be on-duty one weekend per month. RAs will also be responsible for
performing rounds during the nights they are on duty. Times for these rounds are
10:00 p.m. and Midnight - Sunday through Thursday; 11:00 p.m. and 1:00 a.m. - Friday and
Saturday. These rounds are to be performed to prevent potential problems and to insure the
safety and security of the residence facilities during the night hours.
Safety Inspections
RAs will always conduct bi-weekly health and safety inspections. These inspections are to
insure safety equipment is functional and residents are following campus policies especially
as they pertain to maintaining a healthy living area.
Schedules will be prepared for the entire semester. Any unique scheduling problems for the
semester should be directed to the Coordinator or in his/her absence, the Director. Any
schedule changes must be approved by the Coordinator.
An RA is expected to be of assistance at any time there is a disturbance or when another
RA needs assistance.
Salary
RAs are not billed for the room they occupy during their service as a RA. In addition, RAs are
provided a $560 stipend, paid out in two payments of $280 per semester. Please note that
taxes are taken out for stipends and RAs acquire State time for their service.
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RA Evaluation Discipline/Termination
Performance Appraisals
Resident Assistants are appointed for the period for one academic year and report directly to the
Campus Living Coordinator. The Coordinator will evaluate them during the fall semester and during
the spring semester. RAs may re-apply during the spring semester for the following year. Retention
and re-appointment are based upon the RA’s contribution to the goals of Campus Living and
performance in all aspects of the Resident Assistant position.
Disciplinary Action/Termination Procedures
Step 1 – Verbal Warning
This step may include a note to the RA’s performance/employee file for minor performance issues
and infractions.
Step 2 – Formal Counseling
When serious performance issues occur or uncorrected repetitive matters continue, the Campus
Living Coordinator will meet with the RA to discuss the problem. If necessary, a behavioral contract
will be signed by the RA to signify his/her agreement to correct and improve his/her job performance.
Step 3 – Probation or Termination
The RA will be reevaluated at the conclusion of the semester during which he/she entered into the
behavioral contract. At this point, one of the three courses of the following actions could be taken by
the Campus Living Coordinator:
If the RA has corrected the significant issue which led to the behavioral contract, yet showed
no improvement in overall job performance, he/she will be on job probation for the
remainder of the semester. The RA placed on job probation and the Campus Living
Coordinator will meet on a scheduled basis to determine if the RA is to continue in his/her
position.
If the RA has not corrected the significant issue which led to the behavioral contract, he/she
will be terminated as an RA.
Step 4 – Immediate Termination
The following criteria outline conditions which, if committed by a Resident Assistant, are considered
serious enough to warrant disciplinary action or termination from the RA position.
Behavior resulting in a felony conviction.
Behavior resulting in a misdemeanor conviction that casts reasonable doubt on the likelihood
of satisfactory job performance.
Violation of Campus Living and/or TSTC policies and regulations.
Illegal possession or use of drugs.
Acts of negligence or incompetence that cast reasonable doubt on the likelihood of job
performance.
Misuse of official keys.
Failure to show progress in meeting expectations as outlined in writing by the Campus Living
Coordinator.
Refusal to comply with reasonable, legitimate and specific direction from the Campus Living
Coordinator with regard to responsibilities expressed or implied in the job description.
Behavior that can be reasonably considered to be seriously damaging to the ability of TSTC to
meet its contractual responsibilities.
Note: A Resident Assistant is expected to exercise good judgment. For example, alcohol use is not
permitted in the residence halls. Furthermore, at no time is a staff member to abuse alcohol or be
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impaired to perform their job responsibilities even if the alcohol use occurred off campus and/or if
the staff member is of legal age to consume alcoholic beverages. It is to the discretion of the Campus
Living Coordinator to decide if an RA has not used good judgment or has severely failed the mission
and goals of Campus Living on an incident-by-incident basis. A single incident may be grounds for
immediate dismissal.
RA Evaluation
Each RA will receive an evaluation of his/her performance at the end of the each semester. The
purpose of an evaluation is to provide you with feedback about how you are performing in your
position and where you can improve. It also provides you with the opportunity to provide your
Campus Living Coordinator with feedback on their performance. The evaluation is a perfect time to
set performance goals for your success as an RA.
Meetings
The following meetings help maintain strong communication within staffs and keep everyone updated
about upcoming events.
Staff Meeting
As scheduled by the Campus Living Coordinator, all staff meets to discuss hall concerns and upcoming
events. These meetings may also include staff development activities. Attendance is mandatory. RAs
must request permission in advance if they wish to miss a staff meeting.
One-on-One Meeting
Every RA will be required to meet with the Campus Living Coordinator once a month in a one-on-one
setting. These meetings will be used to discuss in-depth issues regarding the RA’s residence hall and
job performance.
Communication
As an RA, it is important that you are in constant communication with the Campus Living Staff, your
fellow RAs, and your residents. There are several means by which you can maintain this contact.
E-Mail
This is an excellent way to maintain communication between everyone within Campus Living. RAs and
the Campus Living Coordinator regularly communicate via e-mail. Make sure you know your TSTC
email address and check it several times each day. It is also important to set up an e-mail distribution
list for your residents. This is a great way to get information to your residents.
Phone Calls & Text Messages
Please keep your phone with you at all times. Check you messages at least once a day.
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Dissemination of Information
Part of being a good RA is keeping your residents informed. Be sure to hang up signs, personally talk
to your residents, and send voicemails with all the information about upcoming meetings and events.
Counseling
Very often you will be approached by, or recognize, a resident having concerns or troubles with
college, or college life. You should always be ready and open to these situations, as they are often the
most fulfilling time you can have as an RA. There is great reward in actually helping someone else
through a troubled time because of your own personal experiences.
Some tips on Counseling:
Listen Carefully. Give undivided attention to what the person is saying.
Be Patient. It is important not to rush someone into telling you his or her problems. Also,
don’t rush into taking action. Take the time to understand if this person is just venting or
looking for action.
Ask yourself, “Do I understand what he or she is trying to say?”
Summarize frequently to assure understanding, keep on track, and check up on what is being
told.
Encourage the person to think of different ways of handling the problem. He or she has the
problem, has thought about it in greater detail than the counselor, and may have arrived at a
solution. They may only be seeking confirmation of that solution.
Avoid giving advice. The objective of counseling is to lead the individual to his or her own
solution.
Character Counts
Campus Living has adopted a system of values. This system, “The Six Pillars of Character,” was
developed by the Josephson Institute of Ethics. These six principles (Trustworthiness, Respect,
Responsibility, Fairness, Caring, and Citizenship) make up the core values of character.
Trustworthiness – Honesty, Integrity, Reliability, and Loyalty
Respect – Civility, Courtesy, Decency, Autonomy, and Tolerance
Responsibility – Accountability, Pursuit of Excellence, and Self-Restraint
Fairness – Impartiality and Equality
Caring – Kindness, Compassion, Forgiving, Help those in need
Citizenship – Cooperation, Respect authority, Be a good neighbor
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Confrontation
Resident confrontations are one of the most difficult parts of the RA job. A good part of your training
will deal with confronting residents, but here are some things to remember:
Eye contact – Look at the person to whom you direct your comments.
Body posture – Make sure you are active, erect, and relaxed.
Distance – Remain neither too far nor too close.
Facial expressions – Your face should reflect the point you are trying to make.
Voice – Pay attention to tone, inflection, and volume.
Fluency – Be fluent; try not to stammer or pause too long.
Timing – Act as soon as you can.
Listening – Active listening is essential for mutual satisfaction.
Content – Be honest, courteous, and genuinely convey your own feelings and opinions.
Here is a Basic Primer for Situations Involving Confrontation:
The most common “Residence Hall Procedure” that RAs engage in is confronting policy violations. It is
not fun, but it can be done smoothly. Obviously, different violations call for different approaches, but,
before looking at specific situations, take a look at a basic primer on confronting situations.
1. Try to have another RA present—you don’t want to be caught alone with four belligerent
drunks.
2. Always knock before entering a room. If no one answers and you know they are there, call out
“I’m an RA and I’m keying in” before entering the room.
3. As soon as you have engaged the offending residents, identify yourself (“My name is ______
and I’m an RA in Lavaca or Red River”). Nothing is worse than trying to quell a policy violation
and having residents say “who the $#&@ are you? You’re not a %$&*ing RA!”
4. Be assertive, not aggressive. Remain businesslike, confident, and cool. Do not shout, do not
call names, and do not become emotional.
5. Explain that the residents have violated a policy (tell them which one) and it is your job to
document it. Remain official. Reinforce that it is the policy violation that is causing the
documentation, not any personal feelings towards the residents. Remind them that the
policies are there to support a quiet, pleasant living environment for everyone, and violating
them violates the quality of that living environment.
6. Get the IDs of all present for your Information Report. Make sure you get an ID from everyone
in the room. It’s often a good idea to do this first.
7. If, at any time during the confrontation, you feel as though you are in physical danger, leave.
Exit the room, write down the room number (and names of any residents you recognize), and
notify the Campus Living Coordinator immediately.
8. After the situation has been handled and IDs are collected, write the Incident Report (IR).
Include the names of all present (even if they tell you “but I wasn’t drinking!” or “I don’t live
on campus!”) and be as complete and specific as possible about the incident. Write the report
immediately—you should not wait until the next morning, when you may have forgotten
crucial events. Also remember that the report has to be turned in within 24 hours of the
incident, so don’t dawdle.
9. It’s a good idea to thank residents who are cooperative—there’s no point in creating even
more RA/resident tension.
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10. When in doubt, call the Campus Living Coordinator. If you feel unsure as to what to do, find
out. There is no shame in asking questions.
Conflict Resolution
Residents often have problems with college and college life. Those problems very often
involve other residents. Welcome to the roommate conflict. When you are dealing with two
or more disagreeing or even hostile residents, whether they live together or not, you must be
a negotiator.
If you are dealing with hostility, your first priority is to calm down those involved. Separate
the parties involved if you have to, allow time for cooling of heads and then begin trying to
get the problem out in the open and begin a calm discussion on how to reach a solution.
Always begin by having both sides agree to remain silent while the other relates his or her
position or opinion. If tensions start to rise again, take another time out.
Remember that if you ever feel like you are out of your depth or about to lose control, you
can call in backup. A co-RA can provide another level head in a tight spot. Also, if it is an
especially hostile situation or one that has been violent, it may be a good idea to call the
Campus Living Coordinator.
Here are Some Tips/Steps to Help You with a Negotiation:
1. Ask both parties in a disagreement “What is it you want?” Repeat it back to them in the
simplest terms possible.
2. As with counseling, probe and allow those involved to talk until all the underlying concerns
are aired.
3. Begin to generate a list of possible solutions to the problem. Involve both sides of the
disagreement. Try to create some patently insane solutions—this puts both sides in a slightly
lighter mood and points out what is rational.
4. Proceed to go down the list and create an agreeable solution from one or a group of ideas.
5. When reaching a solution, make sure it is clear and well understood by all sides, and in the
same terms. Be sure everyone is satisfied. Don’t leave resentment behind or troubles will only
spring up later.
6. All involved have veto power. If someone decides to reject a solution at any time, you just
have to go back a few steps and work through things again.
7. Once a solution has been reached, work out logical consequences for breaking the
agreement. Be sure that the consequences are appropriate and not simply arbitrary
punishments. Each party may have to have an independent consequence.
8. Acknowledge those involved for participating in the negotiation and working toward a
solution. Review the solution one last time and confirm the consequences of each party with
the whole group.
Additional Tips for Mediation:
1. Never take sides.
This means that you should never become the decision-maker.
Don’t side with one individual against another.
2. Employ a win-win strategy.
It is almost always possible that each roommate can walk away feeling that he/she
made his/her feelings understood and that he/she won at least part of the conflict.
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3. Assure personal integrity.
Never allow one person to insult or humiliate another. Set the ground rules early.
4. Get the conflict out in the open.
Bring the two parties together to address the roots of the conflict. This facilitates
more open communication.
5. Be aware of barriers.
Defensiveness, put-downs, etc., play a counter-productive role in seeking resolution.
6. Keep numbers of persons involved limited.
Resolving roommate conflicts should involve only those individuals directly involved.
7. Remember these Mediator’s non-verbals.
Sit equidistant from all parties.
Maintain eye contact.
Remain physically open (i.e. maintain open body language).
Working with Groups
Because you will be involved in many different types of activities with your residence hall and other
groups of residents, there are several skills and techniques that can be used to make the work easier
and more profitable for you and your residents.
Understanding the Group
To successfully carry out your goals, you have to start with an understanding of your residence hall.
What sorts of programs will they respond to? How do you best get that message across so everyone
knows what’s going on? To do this you need to understand what your residents’ needs and interests
are.
Controlling the Group
Remember that, as an RA, you are a policy enforcer as well as a social planner. To keep all of your
residents in line, you must know how to control a group. This does not mean ruling your residence
hall with an iron fist—you must be subtle.
To achieve this subtle approach, you have to first know and then communicate your boundaries
clearly. When doing this, remember that “laying down the law” is one sure way to start trouble.
Freshmen are just finally being set free of the rules of home and high school, and react poorly to
strong shows of authority. Be clear but not autocratic.
Once the boundaries are established, control becomes a game of friendly reminders and warnings to
those who forget or slip-up, and the joy of policy enforcement on those who are intent on breaking
the rules in order to test you. It is important to use your best judgment in responding to situations in
violations of the rules, be they in other residence halls or yours. Zealousness can lead to a rebellious
residence hall that unites against the RA, while too light a hand results in a residence hall run amok.
Because you are the leader of a residence hall, all eyes are on you when a disciplinary situation arises.
It is vital that you keep a calm disposition in any situation because those same troublemaker residents
will do their best to rattle you in front of the whole group.
The most persuasive of all leadership skills is the personal example of the leader. As the role model
for your floor, the responsibility rests on your shoulders to be a respectable figure for your residents.
This is actually easier than it sounds.
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Time Management
A Quick Time Management Crash Course:
List your Goals. Sit down and write out all the things you have to do.
Prioritize. Put that list in your order of priority.
Make a Schedule. Keep a calendar of everything going on such as residence hall events, tests,
trips, meetings, and projects. In addition, you should plan out your week’s work, tasks and
events in advance and stay on task.
Post Your Goals and Schedule. Hang up a sign on your wall that you can look at every day to
remind yourself of where you want to go this semester, year, or millennium.
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Community Building & Programming
Useful RA Websites:
www.reslife.net
www.residentassistant.com
Interesting Facts – Famous People that were RAs:
Adam Sandler – Actor
New York University
Wesley Snipes – Actor
State University of New York – Purchase
Mike Ditka – Former NFL Player & Coach
University of Pittsburgh
Rusty Greer – Former Outfielder for the Texas Rangers
University of Montevallo
Sheryl Crow – Musician
University of Missouri at Columbia
Jerry O’Connell – Actor
New York University
Hillary Clinton – Presidential Candidate, Former First Lady of the United States, Former
Senator of New York, Former Secretary of State
Wellesly College
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Community Building
One of the most important aspects of the resident assistant position is to build a positive community.
The community is a dynamic place, made up of various people with different values, cultures,
lifestyles and attitudes. As members of the community, we must understand the individuality and life
choices of our residents. We must have the genuine desire to learn from those around us as well as
give others respect and tolerance. Every person has an important role to play in the residence life
community.
The Programming Model has two goals during the course of the academic year: to build community
and develop leaders. The skills that you will be able to gain or further enhance are….
Becoming a situational leader.
Strike up a conversation with anyone, anywhere, anytime.
Build an involved community where residents want to participate.
Enhance your effectiveness at managing conduct, maintenance issues and other RA tasks.
Facilitate events that are resident-driven.
See how recognition can affect your community.
Develop and support rituals and traditions in your residence hall.
Create a community that runs itself.
Programming Model is divided into the following phases:
PHASE 1 Before Residents Arrive
PHASE 2 The Fall Semester
PHASE 3 The Spring Semester
Every phase is important to the success of the model. As a requirement, TSTC Resident Assistants
have specific functions in each phase. However, the total success will not ultimately depend on the
requirements, but the actual involvement from the Resident Assistant.
Phase 1 Requirements:
1. Hang welcome posters in each residence hall.
2. Distribute welcome packages in each room, if available.
3. Have the first residence hall meeting immediately after all residence hall members are in
housing.
Phase 2 Requirements:
1. Participate in ONE campus wide Program.
2. One Educational/Learning Program
3. One Community Building or Social Program.
Phase 3 Requirements:
1. Participate in ONE campus wide Program.
2. One Educational/Learning Program
3. One Community Building or Social Program.
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Definitions:
Educational/Learning Program-
Each RA will be responsible for coordinating one educational program per semester. The
educational program should focus on educating the residents in some area (Alcohol
awareness, Drug awareness, Safe Sex awareness, etc). This allows residents to develop
heighted awareness. The educational program can be creative in order to attract students to
the program but in the end it should educate the residents. RA’s are allowed to team up with
other RA’s in order to complete an educational program. There is a cap of 4 RA’s teaming up
per program. Additionally, you must promote the program and provide residents to attend
the program.
Community Builder or Social Program-
Each RA will be responsible for coordinating one community builder or recreational program.
A community builder program has the goal where socializing is the main purpose. A
recreational program concentrates on the physical. A one-time activity such as bowling meets
this requirement. RA’s are allowed to team up with other RA’s in order to complete the social
program. There is a cap of 4 RA’s teaming up per program. Additionally, you must promote
the program and provide residents to attend the program.
Getting Started
Programming provides residents with opportunities to interact with and get to know other
students in their residence hall, thus developing a strong community that the resident feels is
supportive and encouraging.
Use your residents as a resource. If they are interested and help plan the program, they are
more likely to attend and participate. Get them started right away with ideas.
Anything that provides residents with the opportunity to interact and socialize constitutes a
social program.
Be sure to have a good idea of some programs before your residents arrive.
It’s also a good idea to have your residents help plan and set-up/clean-up for your programs.
Programming Ideas
Check out www.residentassistant.com and www.reslife.net for a massive list of programs from RA’s
all over the country. These are typically the most successful programs and give you ideas on how to
get them started and what you might need. However, here are a few ideas to get you started:
Movie Night
Video Game Tournament
Sports on the Intramural Fields
Tie-dying T-Shirts
Community Service projects
Football Game Watching Party with Pizza and Wings
Mid-Terms Pizza Break
Cook-Out
Board Games
Karaoke
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Anything that gets your residents out of their rooms and talking to one another is a program.
This is a recipe for successful programming. It is TSTC’s philosophy that if the Resident Assistant is an
excellent programmer, a positive community will result.
8 Steps to a Successful Program
1. Assess needs and interests of residents
You CANNOT focus solely on you! Focus on the needs of your residents. Needs assessment can be
done by informal group discussion by talking with your residents.
2. Determine the purpose of the program and a title
Objectives are helpful in planning the smallest to the largest of programs. Objectives will help you
organize all aspects of the program. Every good program needs a good title to attract people.
3. Plan the program
“People support what they create”. Believe this statement because it is true. Involve others in the
planning stages.
Ask yourself:
Are facilities available?
What resources will be used?
Tentative date? Any conflicts? (Check TSTC calendar)
Any special equipment?
What is the total cost and is it possible?
Complete a Program Proposal Form.
4. Delegate responsibilities
This can be fun. DO NOT do everything yourself. Involve your residents as much as possible. This will
also build a sense of unity. Involving students to participate in the whole planning process can be a
very valuable tool! MAKE SURE YOU ACKNOWLEDGE AND REWARD OTHERS’ EFFORTS.
5. Publicize the program
It is a waste of time to plan the program and not publicize it! Here are some tips:
Place publicity on eye level in your housing area.
Use creativity. Make your publicity stand out!
Use logos, unusual titles and teasers.
Handmade fliers or computer generated fliers can be used. Do whatever is best for you.
Use personal invitations.
6. Final countdown checklist
Review the program planning sheet.
Double check to make sure all tasks are completed.
Confirm that all delegated tasks are completed.
Check to make sure paperwork is complete.
Make sure publicity is out.
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7. Implement the program
Make sure the place is ready!
Make sure refreshments are delivered.
Be there 10 to 15 minutes early.
Have all materials ready.
Participate and relax!
8. Evaluate the program
This will help you understand what went well and what needs changing. Be sure to always have a
sense of accomplishment for yourself. Many people will not thank you, so be sure to congratulate
yourself!
Be sure to thank those that have helped you in your program. You must complete a Program
Evaluation Form within 24 hours after your program. An ongoing file of your programming efforts will
be kept in the Campus Living office.
Your reports are important. By completing an evaluation, you can help other RAs in problem areas. It
is important to mention what went well and why. The same is true for improvements. Also, be sure to
include a copy of your publicity (if possible).
Additional Information: The amount of money budgeted for your RA programs will not be determined
until after the beginning of the school year since it is based on the number of residents.
The program evaluation should be turned in to the Campus Living Coordinator within 24 hours after
the program.
Additional Information About Establishing Community
Typical First Residence hall Meeting: (Use and refer to the Student Handbook as a Visual Aid during
this meeting and KEEP it handy for future reference. Allow a minimum of 30 minutes for this meeting.
The following is a recommended agenda to follow for your first residence hall meeting. This is
probably the most important time to establish yourself as a Resident Assistant. Thus, DO NOT under
estimate the importance of this meeting!
Introduce Yourself - Let the residents know who you are. Explain your role as a student and as a
resident assistant.
Icebreaker
Community Living Environment - Define what a community is and what your expectations are for a
good community. Everyone must be able to get along. Talk about cooperation, consideration,
compromise, etc. Discuss that every student has rights and responsibilities. Stress that students will
be accountable for violating community or University expectations. Also discuss cleanliness.
Campus Living Office – Explain where this office is and the services offered.
Room Condition – Let students understand the importance of the room inventory sheet. Students will
be responsible for paying any damages they cause to the room. Instruct residents not to use nails.
Also explain that any furniture removed or later found missing or damaged must be paid for by the
student that the furniture was assigned to. Moving furniture from one room to another is also subject
to a fine.
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TSTC RA Handbook
Emergencies – Explain about fire safety and evacuation procedures (Crisis Management section) in
case of bad weather, etc. Be sure to get a disability list at this time. If there are any special needs or
medical conditions that you need to know about, ask for residents to meet with you confidentially
after the meeting.
Programming – Give an explanation of your programming requirements and get suggestions. It is
during this time that you can be on the outlook on who might be able to help you program. Ask for
ideas based on your residents’ preferences.
Policies – Remind your residents that they are to follow the Student Handbook policies as well as the
campus policies. Specifically talk about the following:
No Alcohol or Drugs – Serious penalties – including dismissal from housing and possible police
involvement.
General Hygiene/ Personal Accountability – All trash must be bagged and tied and placed in
dumpsters – not left in common areas. No trash left on ground, porches or common areas – if
maintenance is involved in cleaning up trash from residential areas, all residents will be fined.
Noise & Quiet Hours – Explain what noise is (loud music, yelling, slamming doors, etc.) and
how it affects others. Loud behavior in open areas may disturb others. Always be courteous,
keep voices and music at a reasonable level. Both Lavaca Hall and Red River have a 24 hour
“Quiet Hours” policy.
Pets – No pets, except fish in 10 gallon (or smaller) aquarium. This is due to allergies and
general sanitation. No fur bearing creatures.
Room Change – Residents may NOT move when they feel like it. No room changes without
good reason, in writing, as well as the expressed written approval of the Campus Living
Coordinator. Let them know that each room change requires these two things.
Security – Always be wary of people that do not belong on campus. Make sure your door
closes securely when you leave and ALWAYS carry your ID card and room key with you at all
times.
Campus traffic pattern and speed limits.
Visitation – Explain to your residents the rationale behind the policy and the times (Mon. -
Thurs.: 10:00 am – 11:00 pm; Fri. – Sun.: 10:00 am – 1:00 am). A visitor is considered anyone
(resident or commuter) that is not registered to the room.
Be sure to explain the role of the RAs doing nightly rounds. Briefly explain what will happen if a
resident is found breaking a policy:
Warnings
Citations – Requires making an appointment with the Campus Living Coordinator.
Incident Reports
Police
Maintenance – Inform your residents to call you if there is a maintenance request. Let them know
that sometimes, maintenance concerns are prioritized. However, each concern will be addressed.
Guests – Overnight guests are prohibited. If a resident feels that they need to make a special request
for an overnight guest, they should contact the Campus Living Coordinator.
Questions?
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TSTC RA Handbook
Before the Residents Arrive
Attend all RA training sessions on time and be alert.
Door decorations – These should be completed before residents arrive in your residence hall.
Bulletin boards – Same as door decorations.
Post important information.
Prepare for first residence hall meeting, including an icebreaker.
Start thinking of programs for your residence hall.
Take care of any “last minute” business – fixing your schedule, buying books, etc.
Take time for yourself.
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TSTC RA Handbook
Community Standards of Conduct
Goals of Being an RA
The Role Model
The most persuasive of all leadership skills is the personal example of the leader. As the role
model for your residence hall, the responsibility rests on your shoulders to be a respectable
figure for your residents. This is actually easier than it sounds.
Tips for Setting the Example:
Obeying the Rules—Following instructions, obeying policies, and doing things in the
proper manner shows that you believe in doing what you are supposed to do, in the
right way.
Showing Initiative—A good leader must do what has to be done without waiting to
be told or forced to act. Regularly checking up on your residents’ needs in regards to
facilities or classes is a great way to take initiative.
Maintaining Academic Success—Residents may claim that you’re a dork because you
go to class and get As, but in reality they’re either jealous or admiring. Doing well in
school is not only what you are here for; it sets a perfect example for residents.
Acting with Maturity—An effective leader shows good judgment. The leader sees
that his personal behavior is directed toward the good of the group.
Knowing the Job—Have a grasp of your job and the other services and roles within
the university. When a resident asks for help, be sure you can provide it or direct
them to the proper source.
Having a Positive Attitude—This is vital as an example to your floor. You can’t be
happy all the time, and your room is your home, but when involved in carrying out
your responsibilities, be they program-related or duty-related, a positive attitude is a
must.
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TSTC RA Handbook
Entering A Resident’s Room
Occasionally, an RA may need to enter a resident’s room in the absence of the resident. This action is
only permitted under certain circumstances and must be approved by the Campus Living Coordinator.
Please follow the following guidelines when entering a room:
Get permission from the Coordinator.
Be prepared to explain to the Coordinator why entrance into the room is necessary (medical
emergency, suspected policy violation, alarm clock, etc.).
Make sure that another RA is present to witness you enter the room.
RAs should leave a note in the room explaining why the room was entered.
Making Contact With Residents Involved In An Incident
Know the rules – know the Student Handbook. Be sure you are extremely familiar with TSTC
expectations of resident behavior.
Identify yourself verbally and by wearing your RA name badge anytime you are working
(especially on nightly rounds).
Assess the situation. How many students are there? Do you need back up? Is there violence
or the potential for violence?
Identify ALL students. We are at an advantage in that you should know ALL residents. If there
are non-residents, identify them. If you don’t know them, ask for some ID. If necessary, call
the Coordinator or police.
Stay calm. Your role is to stop the behavior. Do not escalate a situation by making judgments
or assumptions or by being rude. You must stay in control and detached at ALL times. If you
are not able to do this, ask your partner or another RA to act as the primary respondent with
you being the back-up observer.
Treat the students with respect. Choose your course of action.
Do not make accusations or threats.
Never second-guess another RA in front of fellow students; if necessary, ask to speak to them
in private, away from the students.
Write all reports and turn them in immediately.
Recommendations For Enforcing College Policy
Never Work Alone
RA’s should always work in pairs, especially when addressing problem situations. RA’s should also
never enter a situation in which they feel they are placing themselves in physical danger. It is always
better to go for help than risk injury.
Always Be Polite
RA’s may not use foul language or mannerisms when dealing with students. It is sometimes difficult,
especially when students are verbally abusive; however RA’S must maintain their composure.
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TSTC RA Handbook
Never Get Physical
RA’s may never strike out physically at a student, regardless of circumstance. RA’s may defend
themselves but never take an offensive stance. As a general rule RA should never touch a student for
any reason.
Never Accuse
An RA should never be accusatory when dealing with students. You may feel a student is an alcoholic,
or a liar, or guilty of a violation, however, you should never openly accuse that individual. An RA’s
responsibility is to observe, protect and report. An RA should never pass judgment on a student.
Document the Incident Immediately
Always write incident reports immediately after incident occurs.
Room Entry
RA’s should never enter a resident’s room alone and should be occupied by another RA if doing
routine inspections. The only exception to this is if a student’s safety is threatened, in which case the
RA may enter alone. When entering a resident’s room, the RA should knock loudly and wait a
reasonable amount of time before entering. The RA should open the door and announce “Campus
Living” in a loud voice. Once inside the RA should prop door open if possible.
Documenting A Resident
Warnings:
Inform the resident or commuter that they should consider themselves being given a verbal warning
that will be documented on your report to the Campus Living Coordinator. Any further occurrences
will result in a written contact report (write-up).
Contact Reports (Write-Ups):
Complete all information on the form. BE detailed. Explain to the student why they are receiving one
and what they need to do to resolve the issue (make an appointment with the Campus Living
Coordinator by the date you have indicated). Signing the report is NOT an admission of guilt – it is
simply showing receipt of the contact report. If the student refuses to sign, you need to write on the
Resident Signature line, “Resident Refused to Sign”, and give them their copy anyway.
Incident Reports:
An incident report is a form that RAs complete to record significant happenings within Campus Living.
Incident reports MUST be filled out within 24 hours of the policy violation. Incident reports are filled
out and submitted to Campus Living Coordinator. A significant happening can be one or more of the
following events:
Policy violations
Emergency situations (i.e., medical, fire)
Other situations of which the RA’s and Coordinator need to be aware
Roommate conflicts
Cohabitation
When parents contact you
Potential problems
Repeated maintenance issues
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TSTC RA Handbook
Any type of follow-up
To build a file (including possible emotional issues)
Post-Report Follow-Up
Below are the options that Campus Living has with your informational reports and contact reports:
No Follow-Up
Disciplinary Counseling. The Campus Living Coordinator will meet with the student(s) to
gather more information and insight and help them understand why the behavior is
inappropriate, and assign disciplinary sanctions.
Direct Administrative Action
Criminal Charges (from police involvement)
General Reporting Guidelines
Abide by all TSTC policies and procedures.
Write legibly when completing write-ups or incident reports. Sloppy handwriting will not be
accepted and your report will be returned to you for an immediate re-write since any delay
prolongs the disciplinary process.
Use correct grammar and spelling when completing reports. If your report looks
unprofessional, you may lose credibility.
Include ALL information in your reports. It is important to include all details in report writing,
even insignificant ones. When in doubt, write it out.
Write in the third person. This makes it easier for us to keep the sequence of events straight.
For example, write, “RA White contacted ….”, instead of, “I contacted….”.
Write in chronological order.
Pay attention to detail. Documentation is extremely important. When you take the time to
write out an informational report, include an accurate description of events. Be sure to
include who, what, when, where, why, and how.
Do not include your thoughts, opinions, or insights.
Do not inform a student that they will not be fined, or what you think will happen. Your role is
to contact and stop the behavior.
Do not criticize TSTC, its policies, or another staff member(s).
Turn in all reports by 9:00 am, the next working day.
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TSTC RA Handbook
Emergency Procedures
Texas State Technical College
Campus Living
Emergency Numbers
Department or Title Name Office Phone Cell Phone
TSTC Dept. of Public Safety 867-3690
Director of Campus Living Jeremiah Bland 867-2056 254-717-8692
Campus Living Coordinator Shane Hill 867-3883 682-219-7966
Police/Fire/EMS 911
MHMR Crisis Line 1-800-375-4357
National Youth Crisis Hotline 1-800-448-4663
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TSTC RA Handbook
Medical Emergencies
When a resident requires medical attention, it is most important that you exercise common sense.
Assess the seriousness of the need first. As an RA, you should:
Contact appropriate emergency personnel.
Notify the Campus Living Coordinator.
Stay with the person until help arrives.
Clear the area of other people, so medical professionals can provide assistance.
Be attentive to person’s needs.
Be prepared to answer questions and assist the responding parties.
Write down what occurred, in the event more information is needed at a later date.
Suicide Attempts
In the event of a suicide attempt or threat, contact the Campus Living Coordinator and Campus Police
immediately. Continue to call until you have reached assistance.
Do the Following:
Call for assistance.
Stay with the person until help arrives.
If time allows, call another RA to assist.
Remain calm.
Be attentive to the person’s needs.
Listen to the person. LISTEN to them!! Let them talk!!
Do NOT do the Following:
Leave the person alone.
Attempt to handle the situation alone.
Transport the person in your car.
Share confidential information with anyone, except the Campus Living Coordinator, campus
police, counseling center, and the Student Development staff.
Notify friends and family.
Fire/Fire Alarm/Fire Drill
Every fire alarm must be taken seriously. Your primary role is to evacuate your building and contact
the Campus Police. A fire drill must be taken just as seriously as a real fire.
In the event of a fire of fire alarm:
Remain calm and assertive.
Call 911/campus security if necessary.
If a small fire is discovered, locate the fire extinguisher and point nozzle toward bottom of
flame and compress handle.
If fire is too large for fire extinguisher, begin to evacuate building. Make certain all residents
are notified.
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TSTC RA Handbook
Help residents with special disabilities.
Direct residents to designated centralized area – Parking Lot.
Using a housing roster, double check and identify residents.
Inform residents to stay assembled until further instructed.
Direct Fire Department/Campus Police to fire.
Fire exit drills shall be conducted each semester. The drills shall involve actual evacuation of all
residents to the designated place (Parking lot). The RA will knock on resident doors and announce
“Fire Drill”. Be sure all residents evacuate room. The Campus Living Coordinator and Director of
Campus Living will assist with Fire Drills.
In the event of a fire, the site must be inspected by our safety coordinator to determine the cause of
the fire. Nothing should be disturbed in the room until all inspections have been completed. No clean-
up of the fire damage should occur until all inspections have been completed.
Lavaca Hall Alarm Procedure
A fire alarm signals that all occupants must evacuate the building immediately in a safe
manner without running, obstructing exits, or endangering others.
After evacuation, all students should gather in front of the Student Services Center.
An evacuation plan and escape route is posted in the inside of the door to each room and
hallways.
Resident Assistants, TSTC Public Safety Officers, or Fire Department personnel will attempt to
evacuate the building.
Alarms should be treated as an actual emergency at all times.
Anyone discovering a fire or hazardous emergency should:
Signal an alarm immediately by engaging nearest fire alarm pull station.
Follow evacuation procedures
Contact 911
Contact a Resident Assistant
Following any evacuation, DO NOT return to the building until directed to do so by a Public Safety
Officer or Fire Department personnel.
RA Procedure Checklist:
Evacuate the building by knocking on all doors.
Check all common areas of the building
Check resident roster after vacating building to determine persons unaccounted for at the
designated gathering point in front of the Student Services Center.
Wait for direction from Public Safety Officers or Fire Department Personnel.
Any of the above procedures shall be surpassed if performing them creates an imminent threat of
injury or death to you.
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TSTC RA Handbook
Red River Apartments Alarm Procedure
Following the signal of a smoke alarm, all residents should take the following action:
Check the apartment for smoke.
Utilize the fire extinguisher in necessary – NEVER TAKE ACTION THAT PLACES YOURSELF OR
OTHERS AT RISK OF INJURY OR DEATH.
Evacuate the apartment.
Contact the TSTC Public Safety Office and Resident Assistant(s).
Evacuations may include neighboring apartments when necessary.
Follow all directives of the TSTC public Safety Officers, RAs, and Fire Department personnel.
Only return to the apartment after being directed to do so by TSTC Public Safety or Fire
Department personnel.
RA Procedure Checklist:
Evacuate the unit
Evacuate the remaining units in the building
Call the Fire Department
Check the roster for unaccounted persons.
Any of the above procedures shall be surpassed if performing them creates an imminent threat of
injury or death to you.
Tornado Alerts
When weather conditions are such that it seems likely that a storm is approaching the campus, the
campus security and staff will be listening to the weather alert radio, police radios, and television
stations for the latest weather news. If it becomes necessary for you to take shelter you will be
contacted by campus security or a staff member. A “tornado watch” indicates a possible storm. A
“tornado warning” means a tornado has been sighted in the area and residents should seek shelter. If
a “tornado warning” is issued by the Weather Bureau and you are inside, you should:
Remain calm.
Listen for campus sirens.
Make certain all residents are notified.
In the event you do not have time to go the Student Center, lie under a bed, desk, or heavy
table or go into an interior room.
Wait until you have clearance from campus security to return to your residence.
2016-2017 Academic Year | 27
Fire or Natural Disasters
Residents are expected to be in compliance with regulations related to fire prevention, natural
disasters, and clean and safe living environment.
Each occupied living space will be inspected every 30 days. It is required that living quarters be
kept clean and in order including: no clutter on the floors, kitchen area including utensils kept
clean, food items stored properly, personal belongings limited to individual rooms, all means of
egress free from obstruction, general living conditions clean and uncluttered.
Fire Safety
Each facility is equipped with fire prevention/notification devices. It is the responsibility of the
student to immediately notify Campus Living if one of the devices is not working, has been
discharged, or needs repair. Batteries are not to be removed from the smoke detectors.
Fire drills will be conducted routinely for the residents. All residents are expected to participate
in the drills as if an actual emergency. All residents are to follow the following procedures for
fire:
1. Signal an alarm immediately by engaging nearest fire alarm pull station.
2. Follow evacuation procedures.
3. Contact 911
4. Contact an RA
Following any evacuation, DO NOT return to the building until directed to do so by a Police
Department Officer or Fire Department personnel.
Severe Weather
Severe weather warnings are sounded by the TSTC siren alarm system. The warning will be
signaled by a three minute steady blast of the siren.
Lavaca Hall residents should take the following action after any warning signal:
Proceed to the first floor. Assemble in the hallway with all doors closed.
Take a kneeling position with hands interlocked covering the back of the neck and head.
Red River Apartments residents should take the following action:
Proceed to the internal most portion of the apartment.
Take a kneeling position with hands interlocked covering the back of the neck and head.
Return to normal activity only after the ‘all clear’ signal has sounded, which will consist of six,
10-second blasts from the siren.
Evacuations
In the rare event single student housing needs to be evacuated, residents will be directed to
congregate at a central location, which is typically the Student Recreation Center for further
instructions.
If the entire campus is to be evacuated, an evacuation route will be announced for students to
take from housing. Those residents without cars will be directed to a central location to be
picked up and taken to a secured location.
TEXAS STATE TECHNICAL COLLEGE
STATEWIDE OPERATING STANDARD
No. GA 1.6.11 Page 1 of 4 Effective Date: 04/29/16
DIVISION:
SUBJECT: General Administration
AUTHORITY:
Timely Warnings/Emergency Notifications
Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act (Clery Act) 20 USC § 1092(f)
PROPOSED BY: Tom Hooker Date: 04/29/16
TITLE:
Executive Director, Governance, Risk,
and Compliance
RECOMMENDED BY: Original Signed by Ray Rushing Date: 04/29/16
TITLE:
Vice Chancellor & Chief Legal
Officer/General Counsel
APPROVED BY: Original Signed by Mike Reeser Date: 04/29/16
TITLE: Chancellor
STATUS: Approved by VCs 04/29/16
HISTORICAL STATUS: Proposed New 03/2016
POLICY
Compliance
DEFINITIONS
Timely Warning : Notice to all members of the college community when a specific crime, as
defined by the Clery Act, has occurred on or in close proximity to the campus, and the crime
represents a serious or continuing threat to members of the campus community. Examples of
crimes that require a Timely Warning Notice are:
a. Murder / Non-Negligent
b. Negligent Manslaughter
c. Sex Offenses / Forcible and Non Forcible
d. Robbery
e. Aggravated Assault
f. Burglary
g. Motor Vehicle Theft
h. Arson
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GA 1.6.11 Timely Warnings / Emergency Notifications
Emergency Notification: an announcement to inform the campus community about a “significant
emergency or dangerous situation involving an immediate threat to the health and safety of
students or employees occurring on the campus.” An emergency notification may be used for
Clery crimes and other types of emergencies (examples: a fire, active shooter, infectious disease
outbreak, natural disaster, weather emergency, terrorist attack)
Campus Security Authorities (CSA): individuals at the college who, because of their function
for the college have an obligation under the Clery Act to notify the college of alleged Clery
crimes that are reported in good faith, or alleged Clery crimes that they may personally witness.
These individuals, by virtue of their position due to official job duties, ad hoc responsibilities or
volunteer engagement, are required by federal law to “report” crime when it has been observed
by, or reported to them by another individual. They typically fall under one of the following
categories:
1. A member of a campus police/ security department.
2. Individual having responsibility for campus security in some capacity, but are not
members of a campus police /security department (e.g., an individual who is
responsible for monitoring the entrance to college property.
3. People or offices that are not members of a campus police /security department ,
but where policy directs individuals to report criminal offenses to them or their
office
4. Officials having significant responsibility for student and campus activities,
including but not limited to, student housing, student discipline and campus
judicial proceedings.
Strategic Communications Department: A team of writers and media/social media specialists
who have the expertise to craft internal and external messages and have media contacts that can
help in the alerting of students, parents and surrounding community of a Clery crime, weather
emergency, or impending natural disaster. Communications specialists work closely with Campus
Security Authorities to determine messaging and timing of emergency notifications.
PERTINENT INFORMATION
Higher Education Opportunity Act or HEOA (Public Law 110-315), 2008
The Handbook for Campus Crime Reporting, 2005
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, 1998
OPERATING PROCEDURES
A. When a crime, an emergency or other threatening situation is reported to a CSA, the
designated CSA’s of the affected campus will consult with each other (if time allows)
and local law enforcement to determine whether to communicate such information to
the campus community via a timely warning notice or an emergency notification.
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GA 1.6.11 Timely Warnings / Emergency Notifications
1. The designated CSA’s for initiating both timely warnings and emergency
notifications for each campus are identified within the TSTC Emergency
Operation Plan.
2. Timely Warning Notice: Considerations, Timing, Content, Distribution
a. The decision to issue a timely warning notice will be decided by the
designated CSA’s on a case-by-case basis after considering all of the facts
related to the crime, including factors such as the frequency, nature of the
crime, the continuing danger to the campus community and the possible
risk of compromising law enforcement efforts to investigate the crime or
apprehend suspects.
b. A timely warning notice will be issued as soon as pertinent information is
available. The intent of a timely warning notice is to alert the campus
community of continuing threats, particularly those concerning safety,
thereby enabling the campus community to protect themselves.
c. A timely warning notice will include: the date the date of the incident,
location of the incident, offense classification, summary, suspect
description, contact information for anyone with information about the
suspect (s) or crime, and other pertinent information.
d. The TSTC Strategic Communications Department disseminates timely
warning notices to members of the campus community via methods that
may include, but are not limited to:
i. Email
ii. Text messaging
iii. Posters and Flyers
iv. TSTC Portal and open website at www.tstc.edu
v. TSTC- related social media sites
3. Emergency Notification: Considerations, Timing, Content, Distribution
a. An emergency notification will be issued when it is determined by a
designated CSA that a significant emergency or dangerous situation on
campus poses an immediate threat to the health or safety of students or
employees, unless notification will compromise efforts to assist the victim,
or to contain, respond to, or otherwise mitigate the emergency.
b. An emergency notification will be issued as soon as reasonably necessary
and without delay.
c. The emergency notification to the campus community may contain only the
information that is reasonably necessary to promote the safety of the
campus community. The emergency notification will contain at minimum
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GA 1.6.11 Timely Warnings / Emergency Notifications
the following information in this order: nature of incident, location, and
actions to be taken by affected populations.
e. The TSTC Strategic Communications Department will distribute the initial
emergency notification through the College’s Emergency Notification
System (ENS) as well as any follow-on messages related to the emergency
as directed by designated CSA’s.
B. The TSTC Strategic Communications Department, will test the ENS at least once each
academic term (fall, spring, and summer).
PERFORMANCE STANDARDS
1. TSTC implements this SOS for the safety of TSTC employees and students.
2. This SOS is reviewed and updated annually by the TSTC Risk Manager, Campus Police
Chiefs, Campus Provosts and the Strategic Communications Department.
TEXAS STATE TECHNICAL COLLEGE
STATEWIDE OPERATING STANDARD
No. GA 1.6.3 Page 1 of 5 Effective Date: 05/13/15
DIVISION:
SUBJECT: General Administration
AUTHORITY:
Fire Safety
NFPA National Fire Codes (1990) and 29 CFR 1910.38(b)
PROPOSED BY: Original Signed by Tom Hooker Date: 05/13/15
TITLE:
Director, Governance, Risk, and
Compliance
RECOMMENDED BY: Original Signed by Jonathan Hoekstra Date: 05/13/15
TITLE:
Vice Chancellor/Chief Financial
Officer
APPROVED BY: Original Signed by Mike Reeser Date: 05/13/15
TITLE: Chancellor
STATUS: Approved by EMC 05/13/15
HISTORICAL STATUS: Proposed 04/2015
POLICY
Compliance
PERTINENT INFORMATION
In accordance with NFPA National Fire Codes (1990) and 29 CFR 1910.38(b),
Occupational Safety and Health Administration, Texas State Technical College (TSTC)
provides, to the fullest extent possible, an environment for employees, students and visitors
free of unsafe fire hazards.
A. Automated fire and smoke detection electronic fire alarm systems that meet the State
Fire Marshall Code shall be installed in all newly constructed TSTC buildings, as
well as in all buildings which undergo major modifications or renovations to meet
the State Fire Marshall Code. All student-housing, to include single-family and
duplex housing, will have functional smoke detector/alarms that will be tested semi-
annually by the supporting campus facilities/physical plant.
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GA 1.6.3 Fire Safety
B. Buildings without electronic fire alarm systems must rely on word-of-mouth, or pull
station alarms by those who first discover a fire. In such an event, the Fire
Department should be notified by calling 911; subsequently, the Campus Police
Department and Additional Duty Safety Officer or Safety Coordinator should be
notified immediately as soon as everyone has safely evacuated the building.
C. All administrative, classroom and student-apartment buildings shall be equipped
with type ABC portable fire extinguishers and must comply with NFPA regulations.
Housing units equipped with fire extinguishers will comply with housing
regulations. Employees and students may attempt to extinguish a fire using a fire
extinguisher, providing they have received the proper training in the operation of the
fire extinguisher, and as long as they do not put themselves in danger. Fire
extinguishers will be inspected monthly by qualified TSTC personnel and inspected
annually by professionally licensed inspectors and such inspections will be reported
on fire extinguisher tags.
PROCEDURES
CALL 911
A. Fires will be reported either by installed smoke and fire detection systems both audio
and visual alarms, pull station audio alarms, word of mouth, or by telephone to the
Fire Department, Campus PD, Safety Coordinator, Physical Plant Director, and
Campus Administration.
B. Employees should only attempt to extinguish the fire if it that is confined to a small
area and they have been trained and are competent and without putting their lives in
danger.
C. The building will be evacuated in accordance with posted "Emergency Evacuation
of Buildings”
diagrams. Evacuees will muster at a common location and account for
all individuals who were in the building.
D. The Fire Department will respond to the fire alarm and take necessary action to
extinguish the fire.
E. TSTC Police Departments will assist Fire Department personnel at the scene of a
fire, as required, for crowd and/or traffic control. The Physical plant and or police
department will assist the fire fighters with identifying the contents of the building
and giving safe access into the building, and to control crowds and traffic as well.
F. The Campus Administration will
be
notified
of
the
fire
and
the
fire’s
status
immediately. Campus administration will activate the emergency response team and
or the emergency notification system as deemed necessary.
G. When the fire is extinguished, the Fire Department will notify the Campus Police or
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GA 1.6.3 Fire Safety
Campus Safety Coordinator when it is safe to reenter a building.
H. If a fire alarm was activated but the Fire Department was not called- in nor a fire was
identified, Campus PD/Safety Officer will give the “ all clear” signal so every one
may return into the building.
I. A subsequent fire investigation will be conducted by the Fire Department, the
Campus PD, and the Campus Safety Coordinator to determine the cause and the
extent of the damage. No salvage operation, clean up or demolition will be
authorized until the investigation is completed.
DELEGATION OF AUTHORITY
The ultimate responsibility for establishing and maintaining TSTC Fire Safety rests with the
Chancellor; however, responsibility for the overall administration of TSTC Fire Safety has
been delegated to the TSTC Enterprise Risk Management (ERM) Team, Additional Duty
Safety Officers, and Campus Safety Coordinators.
Primary responsibility for providing and maintaining a healthy and safe work environment
on a day-to-day basis exists at the operational department level. In this way, TSTC
effectively fulfills the basic requirement of applicable laws and regulations associated with
fire safety.
Every individual who participates in activities within TSTC, at any level, has the
responsibility to actively participate in helping to promote a safe environment. Specific
responsibilities of all faculty and staff are directly proportional to their operational authority.
The implied moral obligation of each individual and for the safety of oneself and for others
is both obvious and unavoidable.
RESPONSIBILITIES
A. Campus Safety Coordinator:
1. Responsible for training employees in fire prevention.
2. Responsible for managing and/or training all employees in use of hand-held fire
extinguisher.
3. Responsible for instructing all employees relative to the fire alarm system(s) in
their buildings.
4. Responsible for managing and reviewing the evacuation procedures for each
building.
5. Coordinate fire drills and conduct after-action meetings to evaluate building
evacuation.
6. Provide a map of the campus to the Fire Department identifying the location of
the Fire Hydrants and the external fire hoses connections.
7. Provide building evacuation route maps to the Fire Department clearly
identifying the storage location of chemicals, paints, oil, etc.
Page 4
GA 1.6.3 Fire Safety
8. Provide a PDF of the MSDS’s/SDS’s to the Fire Department.
B. Additional Duty Safety Officers are responsible for:
1. Notify Campus PD whenever a fire alarm is activated
2. Assist Safety Coordinator with training employees in fire prevention.
3. Assist Safety Coordinator with training employees in their designated area on the
Emergency Evacuation plan.
4. Ensuring that all personnel are evacuated from the building in case of an
emergency.
5. Conducting a head count of employees in his/her designated area.
C. Employees are responsible for:
1. Notifying the Fire Department by calling 911 and Campus Police when a fire is
discovered.
2. Attempting to extinguish a fire that is confined to a small area with a portable
fire extinguisher if they are trained and qualified and if is safe to do so.
3. Evacuating the building in accordance with posted evacuation diagram.
4. Returning to the building only after the Campus Police personnel notify the
department head and/or supervisory personnel that it is safe to re-enter a
building.
EMPLOYEE EDUCATION AND TRAINING PROGRAM
Ref: RMTSA Vol. III, Section Two, Chapter 6, Subchapter 6.6 (Fire Safety), revised
November 2003.
A. An education and training program must include, as appropriate:
1. Fire Safety Procedures – Detailed safety rules and procedures regarding employee
actions to prevent fires and control fire hazards (i.e. operation of fire extinguishers).
2. Fire Prevention Engineering Controls – Compliance with National Fire Protection
Association standards; automatic detection and suppression systems; separation of
potential fuel materials from ignition sources, etc.
3. Coordination – Coordinate with the State Fire Marshal’s Office, State Commission
on Fire Protection, and/or local public fire and safety officials to ensure adequate
participation in life safety training, programs, and fire inspections.
4. Fire Emergency Response Planning – Develop a proactive, emergency response plan
that includes emergency, evacuation procedures and fire drills.
5. Fire Safety Inspections – Include fire safety inspections in the overall safety
inspection program.
PERFORMANCE STANDARDS
1. TSTC ensures that serviceable fire extinguishers and evacuation diagrams are present
Page 5
GA 1.6.3 Fire Safety
in all buildings on each campus.
2. TSTC continues to install fire alarms and fire suppression systems within all buildings
on each campus.
3. TSTC ensures that fire extinguishers, fire alarms, and fire suppression systems are
inspected annually.
4. TSTC ensures that employees receive adequate fire-safety training to include
implementing fire extinguishers and building evacuation.
5. Fire-related incidents are promptly reported and addressed by management and the Safety
Committee Team.
TEXAS STATE TECHNICAL COLLEGE
STATEWIDE OPERATING STANDARD
No. GA 1.6.10 Page 1 of 4 Effective Date: 08/01/16
DIVISION:
SUBJECT: General Administration
AUTHORITY:
Concealed Handguns
Minute Order #21-16
PROPOSED BY: Ray Rushing Date: 08/01/16
TITLE:
Vice Chancellor & Chief Legal
Officer/General Counsel
RECOMMENDED BY: Original Signed by Ray Rushing Date: 08/01/16
TITLE:
Vice Chancellor & Chief Legal
Officer/General Counsel
APPROVED BY: Original Signed by Mike Reeser Date: 08/01/16
TITLE: Chancellor
STATUS: Approved by BoR 05/12/16
HISTORICAL STATUS: Approved by VCs 04/29/16
Proposed 04/2016
POLICY
It is the policy of Texas State Technical College that Senate Bill No. 11, enacted in June 2015
allowing concealed carry of handguns, be implemented in accordance with certain rules,
regulations and provisions established by the Chancellor and Board of Regents, and that the
policy is to take effect August 1, 2016. Under this policy, License holders may carry concealed
in any place not restricted.
PERTINENT INFORMATION
This S.O.S. implements Senate Bill No. 11 and provides guidance to all affected persons.
Senate Bill No. 11 authorizes the carrying of concealed handguns on the campuses of public
institutions of higher education, including TSTC, with certain exceptions.
Senate Bill No. 11 also authorizes the chief executive officers of such public higher education
institutions to “establish measurable rules, regulations, or other provisions regarding the carrying
of concealed handguns by license holders on the campus of the institution or on premises located
on the campus of the institution”.
Page 2
GA 1.6.10 Concealed Handguns
Each geographic TSTC site presents unique circumstances which shall be analyzed individually
by TSTC.
Notice of specific gun exclusion zones shall be posted with Penal Code 30.06 signs or other
applicably prescribed signs at each exclusion zone in compliance with State law.
Desired gun exclusion zones, including temporary postings for Pre-K through 12 activities to be
held at a TSTC site, may be requested via the provided form to be routed through the appropriate
provost.
The Campus Carry Exclusion Form must provide information on the requested area, the reason
for the request, and the time frame.
This policy will be published in the Student Handbook, the Employee Handbook, applicable
Class Syllabi, New Student and New Employee Orientations, and the TSTC website.
DELEGATION OF AUTHORITY
The Chancellor and his designees, if any, are delegated the authority for compliance and
implementation of this State-wide Operating Standard.
OPERATING REQUIREMENTS
1. Open Carry:
Open carry of handguns is not allowed on any TSTC campus or premises.
2. Concealed Handguns:
As of August 1, 2016, holders of valid handgun licenses issued by the Texas Department
of Public Safety are authorized to possess concealed handguns on any TSTC campus or
premises, except as provided below. All handguns must be concealed at all times, unless
the handgun is displayed under circumstances in which the person “would have been
justified in the use of force or deadly force” under the law. Prior to August 1, 2016, both
concealed and open carry handguns are prohibited on campus.
A license holder commits a crime (Class A Misdemeanor) if he or she “carries a partially
or wholly visible handgun. . . and knowingly or intentionally displays the handgun in
plain view of another person” on TSTC premises, including driveways, streets,
sidewalks, parking lots or similar areas, unless displayed under circumstances justifying
the use of force on deadly force.
Page 3
GA 1.6.10 Concealed Handguns
3. State Vehicles:
Employees who legally possess a valid License to Carry (LTC) may possess a handgun in
a TSTC vehicle. Those not legally possessing a valid LTC may not possess a handgun in
a TSTC vehicle.
4. Statutory Exceptions Not Allowing Concealed or Open Carry:
At the following locations possession of a handgun is prohibited:
(a) On the physical premises of a K-12 school or educational institution, any grounds or
building on which an activity sponsored by a K-12 school or educational institution is
being conducted, or a passenger transportation vehicle of a K-12 school or
educational institution, whether said school or educational institution is public or
private, unless pursuant to written regulations or written authorization of the
institution (Early College High School);
(b) On the premises of a polling place on the day of an election or while early voting is in
progress;
(c) On the premises of any government court or offices utilized by the court, unless
pursuant to written regulations or written authorization of the court;
(d) In or into a secured area of an airport, such as the TSTC Aerospace building in Waco
and in FAA-controlled areas;
(e) On the premises of a church, synagogue, or other established place of religious
worship;
(f) On the premises of a business that has a permit or license issued under Chapter 25,
28, 32, 69, or 74, Alcoholic Beverage Code, if the Business derives 51 percent or
more of its income from the sale or service of alcoholic beverages for on-premises
consumption, as determined by the Texas Alcoholic Beverage Commission under
Section 104.06, Alcoholic Beverage Code;
(g) On the premises where a high school, collegiate, or professional sporting event or
interscholastic event is taking place, unless the license holder is a participant in the
event and a handgun is used in the event;
(h) On the premises of a hospital licensed under Chapter 241, Health and Safety Code, or
on the premises of a nursing facility licensed under Chapter 242, health and Safety
Code, unless the license holder has written authorization of the hospital or nursing
facility administration, as appropriate; and
(i) At a properly noticed hearing or meeting of a governmental entity required to post its
meetings subject to the Open Meetings Act.
Page 4
GA 1.6.10 Concealed Handguns
It is also a criminal offense for an intoxicated person to possess a handgun.
5. Designated Gun Exclusion Zones:
(a) Areas in use for pre-school children and minor education programs not otherwise
statutorily excluded (e.g. Early Childhood Centers, Head Start Programs, Early
College High School Campuses and EEOC);
(b) Challenger Projects and Challenger Operations Buildings;
(c) TSTC Police Departments and Emergency Responder Offices and Buildings;
(d) Student Medical Care and Counseling locations which are affiliated with hospitals
licensed under Chapters 241 or 242 Health and Safety Code;
(e) Temporary locations where pre-kindergarten through 12th grade students participate
in school-related or interscholastic events and programs.
6. Campus Residences:
TSTC student housing shall not be named Gun Exclusion Zones but may be subject to certain
safe storage rules, which the College may establish and enforce.
PERFORMANCE STANDARDS
1. All incidents involving handguns are promptly reported to the TSTC Police Department
or, where there is no TSTC Police Department, to the appropriate law enforcement
agency.
2. All reported incidents are promptly investigated, appropriately dealt with and reported to
Governance, Risk and Compliance.
3. This S.O.S. is reviewed on an annual basis and revised as needed.
TEXAS STATE TECHNICAL COLLEGE
STATEWIDE OPERATING STANDARD
No.ES.3.05 Page 1 of 3 Effective Date: 08/31/15
DIVISION:
SUBJECT: Educational Services
AUTHORITY:
Alcohol/Drug Possession and Use
Minute Order #75-97
PROPOSED BY: Original Signed by Elton E. Stuckly Jr. Date: 08/31/15
TITLE:
Executive Vice Chancellor & Chief
Operations Officer
RECOMMENDED BY: Original Signed by Elton E. Stuckly Jr. Date: 08/31/15
TITLE:
Executive Vice Chancellor & Chief
Operations Officer
APPROVED BY: Original Signed by Mike Reeser Date: 08/31/15
TITLE: Chancellor
STATUS: Approved by the Chancellor 08/31/15
HISTORICAL STATUS: Reviewed/Revised 03/2015
Approved by T5 09/13/12
Reviewed/Updated 09/10/12
Approved by BOR 07/26/97
Approved M/C 07/24/97
Revised 07/14/97
Revised 06/18/97
Revised 05/22/97
New Format/Revision 04/25/97
Approved M/C 09/15/86
POLICY
It is the policy of Texas State Technical College to (1) maintain the order and discipline of the
teaching, studying, socializing, and living environments, (2) protect the health, safety, and
welfare of students, faculty, and staff in fulfillment of the residential and educational role and
purpose of the Institution, (3) delineate the conditions which allow the possession and use of
alcohol, and (4) prohibit the possession, use, distribution, or sale of prohibited substances.
Page 2
ES.3.05 Alcohol/Drug Possession and Use
PERTINENT INFORMATION
Definition: Prohibited Substances C Those substances prohibited under Texas Statutes, Health
and Safety Code, Title 6, Subtitle C Substance Abuse Regulation and Crimes. Prohibited
substances include controlled substances, simulated controlled substances, dangerous drugs,
volatile chemicals, and abusable glues and aerosol paints.
While there is significant amount of case law regarding the possession and use of alcohol and
prohibited substances in higher education institutions that may be cited here, it is more important
to recognize the sources for regulations and the Institution's rationale for regulation. First, Texas
State Technical College is a higher education unit serving the entire state as well as foreign and
out-of-state students. As such, its residential role results in a substantial portion of the
enrollment residing on the campus throughout the year. The demand for services that supports a
healthy student life and student residence program is obvious. Secondly, as citizens and as
residents, students at TSTC become subject to local, state, and federal laws governing
alcohol/drug possession and use. The third factor is the recognition of the educational role of the
Institution and a declared educational objective by each student. Therefore, the environment of
TSTC is one of residential men and women seeking an educational objective on a full time basis
until their educational objective is met. TSTC must foster a healthy living environment,
maintain the order and discipline for teaching and studying and provide a balance of student life
services and activities in which students may grow and learn as citizens.
DELEGATION OF AUTHORITY
The Chancellor or designee have the responsibility and authority to develop: procedures which
assure the compliance with this Statewide Operating Standard to delegate duties and assignments
sufficient to carry out policy; have authority to enter into contracts or agreements with other
agencies as necessary to meet policies and procedures and to approve the sale and public
possession and use of alcoholic beverages for a specified time and event according to procedures
in this Statewide Operating Standard.
OPERATING REQUIREMENTS
The college shall:
A. Conform to State and Federal Law by:
1. Inclusion in contracts with any licensee a statement prohibiting the sale of
alcoholic beverages to any person under legal age and prohibition of sales to any
person appearing to be intoxicated.
2. Designation of the possession or consumption of alcoholic beverages in class, an
on-campus motor vehicle, a College facility or property as a violation of the
College's rules, except where expressly permitted.
3. Affirmation of the College's willingness to cooperate in criminal investigations.
Page 3
ES.3.05 Alcohol/Drug Possession and Use
4. Affirmation of the College's position that at no time will alcoholic beverages be
served to persons under the legal drinking age.
B. Expressly prohibit the possession, sale, or use of all prohibited substances on any
property of TSTC and at any event sponsored by TSTC including student organizations.
C. Support Alcohol/Drug Awareness and Training for students and key staff who interact
with students.
D. Consider the sale or consumption of alcohol at any student organization or social event
on or off campus a violation of College rules, except where expressly permitted.
E. Declare an exception to prohibited public possession and use of alcoholic beverages for a
specified time and event when it is in the best interest of all concerned to do so. Such
times include those in which the College is hosting an event attended by the public, all
relevant laws and local ordinances are met, and proper security measures have been
taken.
F. Permit or restrict the sale of alcoholic beverages by second parties doing business with
TSTC as specified by term of contract.
G. Restrict patrons of athletic events sponsored by the College from bringing or using
alcohol or prohibited substances at any and all events.
H. Refer to professional services any student who experiences academic problems, has
repeated disciplinary infractions or who experiences other health problems considered to
be related to alcohol or prohibited substance abuse.
I. The College shall determine and publish notice of whether alcoholic beverages may be
consumed in private on-campus domiciles by students of legal age. If student alcoholic
beverage consumption is permitted in private, on-campus domiciles, transportation of
alcoholic beverages from the point of purchase to the student’s private domicile is an
implied permission.
J. Provide students due process for reported infractions of College rules and subject
students to disciplinary sanctions, including either suspension or expulsion from the
College for violations.
K. Publish all appropriate rules and regulations in student handbooks, include appropriate
statements in contracts, and post all appropriate notices of regulations in public places.
TEXAS STATE TECHNICAL COLLEGE
STATEWIDE OPERATING STANDARD
No. ES.3.08 Page 1 of 4 Effective Date: 03/06/15
DIVISION:
SUBJECT: Educational Services
AUTHORITY:
Drug-Free Schools & Campuses and Work Place
Minute Order #125-90
PROPOSED BY: Original Signed by Elton E. Stuckly Jr. Date: 03/06/15
TITLE:
Vice Chancellor/Chief Operations
Officer
RECOMMENDED BY: Original Signed by Elton E. Stuckly Jr. Date: 03/06/15
TITLE:
Vice Chancellor/Chief Operations
Officer
APPROVED BY: Original Signed by Mike Reeser
TITLE: Chancellor Date: 03/06/15
STATUS:
Approved
by
the
Chancellor
on
03/06/15
HISTORICAL
STATUS:
Reviewed/Updated
9/10/12
Approved
by
MC
09/10/04
Revised
08/2004
Reviewed
and
Approved
05/28/96
Approved
M/C
05/22/91
Approved
M/C
09/22/90
POLICY
It
is
the
policy
of
Texas
State
Technical
College
that
drug-‐free
campus
and
workplace
conditions
be
maintained.
No
students
on
campus
and
no
employees
at
any
work
station
shall
unlawfully
manufacture,
distribute,
dispense,
possess
or
use
on
or
at
the
campus
or
workplace
any
narcotic
drug,
alcohol,
hallucinogenic
drug,
amphetamine,
barbiturate,
marijuana
or
any
other
controlled
substance,
as
defined
in
schedules
I
through
V
of
Section
202
of
the
Controlled
Substances
Act
(21
U.S.C.
812)
and
as
further
defined
by
regulations
at
21
CRF
1300.11
through
1300.15.
Page
2
ES.3.08
Drug-‐Free
Schools
&
Campuses
and
Work
Place
PERTINENT
INFORMATION
The
Drug-‐Free
Schools
and
Communities
Act
Amendments
of
1989,
Public
Law
101-‐226,
requires
that,
as
a
condition
of
receiving
funds
or
any
other
form
of
financial
assistance
under
any
federal
program,
an
institution
of
higher
education
(IHE),
state
education
agency
(SEA),
or
local
educational
agency
(LEA)
must
certify
that
it
has
adopted
and
implemented
a
program
to
prevent
the
unlawful
possession,
use,
or
distribution
of
illicit
drugs
and
alcohol
by
students
and
employees.
The
Drug-‐Free
Workplace
Act
of
1988
requires
that
all
grantees
receiving
grants
from
any
federal
agency
certify
to
that
agency
that
they
will
maintain
a
drug-‐free
workplace,
or,
in
the
case
of
a
grantee
who
is
an
individual,
certify
to
the
agency
that
his
or
her
conduct
of
grant
activity
will
be
drug-‐free.
Workplace
is
defined
to
mean
the
site
for
the
performance
of
work
done
in
connection
with
a
federal
grant.
That
includes
any
school
building
or
any
school
premises;
any
school-‐
owned
vehicle
or
any
other
school-‐approved
vehicle
used
to
transport
students
to
and
from
school
or
school
activities;
off
school
property
during
any
school-‐sponsored
or
school-‐approved
activity,
event
or
function,
such
as
a
field
trip
or
athletic
event,
where
students
are
under
the
jurisdiction
of
the
school.
DELEGATION
OF
AUTHORITY
The
Chancellor
or
designee
have
the
authority
and
responsibility
to
implement
this
Statewide
Operating
Standard.
OPERATING
REQUIREMENTS
1.
TSTC
shall
provide
an
annual
distribution
of
information
to
each
student
and
employee
of
Texas
State
Technical
College
to
consist
of
the
following:
a.
standards
of
conduct
that
clearly
prohibit,
at
a
minimum,
the
unlawful
possession,
use,
or
distribution
of
illicit
drugs
and
alcohol
by
students
and
employees
on
its
property
or
as
part
of
any
of
its
activities;
b.
a
description
of
the
applicable
legal
sanctions
under
local,
State,
or
Federal
law
for
the
unlawful
possession
or
distribution
of
illicit
drugs
and
alcohol;
c.
a
description
of
the
health
risks
associated
with
the
use
of
illicit
drugs
and
the
abuse
of
alcohol;
d.
a
description
of
any
drug
or
alcohol
counseling,
treatment,
or
rehabilitation
or
re-‐entry
programs
that
are
available
to
employees
or
students;
and
Page
3
ES.3.08
Drug-‐Free
Schools
&
Campuses
and
Work
Place
e.
a
clear
statement
that
the
institution
will
impose
sanctions
on
students
and
employees
(consistent
with
local,
State,
and
Federal
law),
and
a
description
of
those
sanctions,
up
to
and
including
expulsion
or
termination
of
employment
and
referral
for
prosecution,
for
violations
of
the
standards
of
conduct
required
by
item
1.a.
above.
2.
TSTC
shall
conduct
a
biennial
review
of
its
program
to:
a.
determine
its
effectiveness
and
implement
changes
to
the
program
if
they
are
needed;
and
b.
ensure
that
the
sanctions
required
by
item
1.e.
above
are
consistently
enforced.
This
review
shall
be
submitted
to
the
Chancellor
or
designee
prior
to
September
1,
1992
and
biennially
thereafter.
3.
TSTC
shall,
upon
request,
make
available
to
the
U.S.
Secretary
of
Education
and
to
the
public
a
copy
of
each
item
required
by
item
1
above,
as
well
as
the
results
of
the
biennial
review
required
by
item
2
above.
4.
TSTC
is
responsible
for
organizing
and
maintaining
a
Drug
and
Alcohol
Committee
appointed
by
the
Chancellor
or
designee.
5.
TSTC
shall
establish
a
drug-‐free
awareness
program
to
inform
employees
and
students
about:
a.
the
dangers
of
drug
abuse;
b.
TSTC's
policy
of
maintaining
a
drug-‐free
campus
and
workplace;
c.
available
drug
counseling,
rehabilitation,
and
assistance
programs;
and
d.
penalties
that
may
be
imposed
for
alcohol
and
drug
abuse
violations.
6.
As
a
condition
of
employment,
the
employee
must
notify
his
or
her
immediate
supervisor
of
any
criminal
drug
statute
conviction
for
a
violation
occurring
in
the
workplace,
no
later
than
five
(5)
days
after
such
conviction.
7.
TSTC
shall
notify
the
granting
agency
within
ten
(10)
days
after
receiving
notice
of
a
conviction
for
a
violation
occurring
in
the
workplace,
in
accordance
with
the
Drug-‐
Free
Schools
and
Communities
Act
Amendments
of
1989,
Public
Law
101-‐226,
the
Drug-‐Free
Workplace
Act
of
1988,
and/or
other
appropriate
laws
and
regulations.
Page
4
ES.3.08
Drug-‐Free
Schools
&
Campuses
and
Work
Place
PERFORMANCE
STANDARDS
1.
The
TSTC
policy
on
Drug-‐Free
Schools
and
Campuses
and
Work
Place
is
included
in
the
College
catalog.
2.
A
biennial
review
is
conducted
and
submitted
to
the
Chancellor
or
designee
prior
to
September
1,
1992,
and
biennially
thereafter.
3.
Drug-‐free
awareness
information
is
distributed
to
all
employees
and
students
on
an
annual
basis.
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