EMSAC 2024 Board Book_clone

January 31, 2006 Directors’Policies

Proposed purpose and opera-

Emergency Medical Services Association of Colorado

Policies of the Board of Directors

Executive Committee
The president, vice-president, secretary and treasurer of the association shall constitute the executive committee of
the board of directors, for the purpose of carrying out responsibilities assigned to it by policy.
Training
New members of the board of directors will receive two hours of orientation from the association staff, and 1 hour of
orientation from the executive committee of the board of directors -- within six months of election or appointment to
the board of directors.
The association will annually provide a professional board of director's training seminar.
Regular Meeting Attendance
The position of a director of EMSAC is considered a job by the association. Directors will attend all quarterly meetings
of the board. If absent from two consecutive regular meetings, the director may be asked to relinquish their seat.
Annual Training Attendance
The members of the EMSAC board of directors are volunteers. The members of the board are not necessarily experi-
enced with the roles and responsibilities of governing a statewide organization. EMSAC will provide the training neces-
sary to carry out the duties of the office of director. The directors are responsible to attend this training.
Representation
It is the policy of the board of directors to encourage membership from all membership regions of the association, and
from all professional disciplines involved in emergency medical services in Colorado.
Grievances
It is the policy of the board of directors to address and remedy any grievance filed by a director, as outlined in the
Grievance Procedure found in the EMSAC Leadership Handbook.
Representing EMSAC
At any time a director represents EMSAC, the director must be familiar with the association's bylaws, policies, proce-
dures, positions, activities, committees, benefits and membership categories. If unable to answer questions, the direc-
tor should contact EMSAC Headquarters to obtain the correct answer. The director should always state they do not
know, and will research the answer, rather than possibly give incorrect information.
The official views of the board of directors of the association shall be represented or stated by only the president, or
the president's designee.
Conflict of Interest
EMSAC recognizes the members of the board of directors are active in emergency medical services locally, within their
respective EMSAC region and indeed across the state. In any situation in which the potential for a conflict of interest
exists, directors shall publicly declare the potential for conflict of interest and will abstain from voting on any action di-
rectly or indirectly connected to it.
Compensation

Members of the board of directors of EMSAC serve in the truest sense of volunteering. Directors should not accept, nor
expect, any compensation, tips or gifts of any nature beyond those of minimal value. If offered, such remuneration may
be accepted for, and on behalf of, EMSAC. Acknowledgment of a contribution to EMSAC, a federally recognized 501(c)3
tax-exempt organization, will be provided to the donor.
Nothing in this policy should be construed to prevent compensation of a director for any capacity in which the individ-
ual is not representing EMSAC.
Affirmative Action
It is the policy of the association to ensure equal opportunities for all members, regardless of race, color, religion, sex,
national origin, age, handicap or any other job-related characteristic. EMSAC regards the principle of equal opportunity
in its activities as vital, and a hallmark of the association and its management.
Disabilities
Recognizing that EMSAC's business office is donated, and as to where it may conduct association activities, EMSAC will
endeavor to comply at all times with the Americans with Disabilities Act, or prepare any such facilities to meet the in-
tent of the Americans with Disabilities Act for the duration of time the association conducts its activities at such a facili-
ty.
Resignation and Termination
The position of a director of EMSAC requires a substantial commitment of time. EMSAC acknowledges the enormous
commitment of personal time by its directors. It may not be possible for a director to accomplish everything they wish.
It is incumbent upon each director to recognize when they are unable to commit sufficient time to accomplish their
job, or complete the tasks of any committee or project for which they have volunteered. If such a case arises, a director
is expected to relinquish their office.
The board of directors may terminate any of its members for failing to attend its meetings, or failing to adequately rep-
resent the association to the EMS profession within the director's region, according to Article V, Section 7, Paragraph C
of the bylaws, as amended April 8, 1995.
Meetings
In recognizing the personal commitments of its members, it is imperative that meetings of the board of directors be
conducted in a time-effective, professional manner. The president may, from time-to-time, cut short discussion or ad-
vance the business of the day to meet the needs of the board and the association.
Board of Director's Policy Review
The executive committee will, from time-to-time, recommend revisions of these policies to the board of directors, as
needed.
Quarterly Report Format
As explained in "Written Reports for Quarter Meetings of the Board of Directors," in the EMSAC Leadership Handbook,
members of the board of directors shall provide written reports before regular meetings. These reports should include,
at the minimum:

1. a review of EMS activity in the region (unusual events, training, etc.);
2. number of EMS organizations visited;
3. number of members contacted;
4. contacts from non-members;
5. number of members recruited;
6. number of local and regional administrative group meetings attended (county EMS council, area ATAC, etc.);
7. number of special EMS events attended;
8. as well as discussion of any extraordinary problems underway in the region.
9. Local, state or national issues that concern the quality of delivery of EMS in the region should also be ad-

dressed if necessary.
Self-evaluation

A secondary purpose of the director's quarterly report is to evaluate their performance. Directors will evaluate them-
selves continually throughout their term, by analyzing their response to the questions posed above in the Quarterly
Report Format. The board of directors will annually evaluate the performance of its members by reviewing the cumula-
tive figures of director's quarterly reports.
EMTAC\POLICY\BOD.doc

May 11, 2009 EMS-CMD Dues
Proposed purpose and opera-

1. All three categories of EMS-CMD dues include an individual EMSAC membership. EMS-CMD agency membership is for up
to 3 people, so the individual membership portion may be $25, $50 or $75.
2. Since an agency cannot have an individual membership, its director should be assigned the individual membership.
3. The individual EMSAC membership portion of the total EMS-CMD dues should be posted to EMSAC individual
dues income. That money is an EMSAC asset
4. If an agency joins EMS-CMD at the agency level and its director is also already an individual member, the individual
EMSAC membership portion should be prorated to extend the individual membership.
5. If an agency joins EMS-CMD at the agency level and the agency is already a group member, the individual EMSAC mem-
bership portion should be prorated to extend the group membership.
6. An EMS-CMD membership includes up to three individual EMSAC memberships, hence they each have voting rights in
EMSAC (as an agency or individual membership does)
7. For those agencies that are current EMSAC members and join EMS-CMD between membership renewals, the aggregate
dues should be prorated so both next expire at the same time.

EMSAC Spring and Autumn Awards Evaluation Criteria

November 4, 2010
Evaluation criteria (weight assigned), score breakdown.
Nomination is complete (12%)

0 = No
1 = Partially complete, some personal information missing
2 = Partially complete, some secondary information (media, contacts, etc.) missing
3 = Yes
Nomination is appropriate for this award
0 = No
1 = Nominee fails to meet criteria, but meets criteria for different award (committee may move it to another
category)
2 = Fully
Quality of nomination (4%)
0 = Nomination is perfunctory
1 = Nomination is lackluster
3 = Nominations is sincere and heartfelt
4 = Nomination is exemplary
Depth and breadth of support submitted (10%)
0 = Support is insubstantial
1 = Support is minimal
2 = Good support is present but lackluster
3 = Good support is present but only from within nominees organization
4 = Support is substantial and widespread from nominee's organization and broader community
Nominee is example of person meeting stated purpose and criteria of award (7%)
0 = Failed to meet purpose and criteria
.5 = Minimally meets purpose and criteria
1 = Average example of those in role for which nominated
2 = Above average example of person meeting purpose and criteria
3 = Outstanding example of person meeting purpose and criteria
Actions were exemplary or had significant affect on outcome (for specific incident[s] for which nominated (e.g. Pediatric
Lifesaver, EMS Dispatcher award) (15%)
0 = Actions had no bearing on outcome
1 = Actions had minimal bearing on outcome
2 = Actions had some bearing on outcome
3 = Actions had important bearing on outcome
4 = Actions had key lifesaving bearing on outcome

EMSAC Scholarship Evaluation Criteria proposed by 2010 Scholarships Review Committee

November 4, 2010

These nine criteria to be listed on scholarship application, beginning with 2011 cycle

Evaluation criteria (weight assigned), score breakdown.

Applicant will serve in a rural area (12%)

1 = Large city (i.e. Denver, Colorado Springs, Pueblo, Grand Junction, etc.) 2 =
Large town (i.e. Trinindad, Alamosa, Salida, etc.) 3 = Small town (i.e. Cheyenne
Wells, Divide, Glenwood Springs, etc.) 4 = Rural area (i.e. transport time <45
minutes) 5 = Frontier area (i.e. transport time >45 minutes)



Affiliation with an EMS agency (10%)

0 = No agency affiliation, no specific reference to joining agency 1 = No agency affiliation, plan to

volunteer/seek employment with unspecified agency 2 = No agency affiliation, plan to

volunteer/seek employment with a specific agency 3 = Currently affiliated with an agency,

affiliated for less than 3 years 4 = Currently affiliated with an agency, affiliated for 3 years or

more

EMSAC membership (4%)

0 = No documented EMSAC membership .5
= Agency membership for less than 5 years 1 =
Agency membership for 5 year or more
1.5 = Individual membership for less than 5 years
2 = Individual membership for 5 years or more

EMS specific goals and intentions (10%)

0 = Goals not defined, no understanding of EMS, will not be an asset to EMS 1 = Goals poorly
defined, poor understanding of EMS, probably not be an asset to EMS 2 = Goals identified,
cursory understanding of EMS, may be an asset to EMS 3 = Goals thought out, adequate
understanding of EMS, should be an asset to EMS 4 = Goals well thought out, good
understanding of EMS, will be an asset to EMS

Professionalism/Communication Abilities (7%)

0 = Failed to develop and articulated request, significant grammatical/spelling errors
.5 = Poorly developed and articulated request, moderate grammatical/spelling errors 1 =

Adequately developed and articulated request, minor grammatical/spelling errors 2 = Well

developed and articulated request, minor grammatical/spelling errors 3 = Well developed

and articulated request, no grammatical/spelling errors

Demonstrate need in EMS Community (15%)

1 = Very poor explanation of EMS need in community 2 =
Poor explanation of EMS need in community 3 = Adequate
explanation of EMS need in community 4 = Good
explanation of EMS need in community 5 = Very good
explanation of EMS need in community

Supporting documentation (10%)

0 = No supporting documentation 1 = Very few supporting documents, supporting documents poorly
support applicant 2 = Adequate supporting documents, supporting documents adequately support
applicant 3 = Good supporting documents, supporting documents support applicant 4 = Excellent
supporting documents, supporting documents very supportive of applicant

Demonstration of personal need (10%)

0 = Failed to demonstrate personal need 1 =

Poorly demonstrated personal need 2 =

Adequately demonstrated personal need 3 = Good

demonstration of personal need 4 = Excellent

demonstration of personal need

EMS specific goals and intentions (10%)

0 = Goals not defined, no understanding of EMS, will not be an asset to EMS 1 = Goals poorly
defined, poor understanding of EMS, probably not be an asset to EMS 2 = Goals identified,
cursory understanding of EMS, may be an asset to EMS 3 = Goals thought out, adequate
understanding of EMS, should be an asset to EMS 4 = Goals well thought out, good
understanding of EMS, will be an asset to EMS

Reviewer's overall impression of scholarship request (12%)

1 = Very poor scholarship request 2 =
Poor scholarship request 3 =
Adequate scholarship request 4 =
Good scholarship request 5 = Very

good scholarship request

August 11, 1984 Grievance Procedure

Emergency Medical Services Association of Colorado

Board of Director's Grievance Procedure

EMSAC believes that everyone within our organization deserves to be treated with respect - and that includes listening
to their problems, complaints, and suggestions. The result an be a happier, more productive, and more dedicated
group of board members and members-at-large.
This organization is committed to providing the best possible working conditions for its Board members. Part of this
commitment is encouraging an open and frank atmosphere in which any problem, complaint, suggestion or question is
answered quickly and accurately by the organization's leaders. To fulfill this commitment, the organization sets the fol-
lowing standards:
l. Each Board member shall be guaranteed fair and honest treatment in all aspects during his/her term. The Board of
Directors shall treat each individual Board member with respect, shall not demonstrate personal prejudice or grant un-
fair advantage to one Board member over another.
2. Each board member has the right to express his/her views concerning organizational policies and practices to the Ex-
ecutive Board and Board of Directors. Each Board member is responsible however, for expressing those views in a fair
and honest manner. Every Board member should be committed to making positive and constructive criticism.
3. Each Board member is responsible for following organizational rules of conduct, policies and practices. Should a
Board member disagree with the organizational policy or practice, the Board member is invited to express his/her disa-
greement at the Board of Directors meeting. But, the Board member is expected to comply with the disputed policy or
practice until the disagreement is resolved and the policy or practice is changed.
4. No Board member shall be penalized, formally or informally, for voicing a disagreement with the organization or us-
ing the Board meetings as a problem solving procedure.
5. Every complaint, question, problem or suggestion shall be considered and answered as quickly as possible. In the
case of formal action by a Board member, the resolution shall be described in the Grievance Procedure.

Procedure

Problem Solving Procedure--Each Board member and member at large shall follow these steps to express and resolve
problems, concerns, and disagreements.
l. Contact the Ethics Committee Chairman, who will meet with the involved parties and president and attempt to re-
solve the problem within ten days of notification. All grievances shall be submitted in writing with a written notification
coming from the Ethics
committee chairman.
2. If a solution is not reached after taking this action the complainant may then take the following steps:
a. The complainant shall notify the Chairman of the Grievance Committee, in writing, of the grievance and the solution
provided by the Ethics Committee Chairman.

b. The Grievance Committee (consisting of the Ethics Committee Chairman, one impartial Board member, one Advisory
Board member and two EMSAC members at large) shall meet with all persons involved and will present a written ex-

planation of the findings and proposed remedies, if any, to the person filing the grievance. If necessary, the written ex-
planation shall be accompanied by an oral explanation. This process shall be accomplished prior to the next scheduled
Board of Directors meeting.
3. If the complainant is not satisfied with the findings and suggested remedies of the Grievance Committee, the com-
plainant may then make the same grievance with any additional information that may be
necessary. This will be submitted to the Board of Directors in writing, by the complainant, along with the findings and
recommendations of the Ethics Committee Chairman and the Grievance Committee. This should be presented at the
next scheduled Board of Directors meeting.
4. The Board of Directors shall have fourteen (14) days to present their findings, in writing to the complainant. If neces-
sary, this explanation will be accompanied by an oral explanation. The Board of
Directors decision is then final.

June 2003 Job descriptions

Proposed purpose and opera-

Emergency Medical Services Association of Colorado

Officer's, Director's, Committee Chair's
Job Descriptions

(Revised June 2003)
President
Term: Two (2) years. Elected in even-numbered years. Vacancy filled by the Vice President.
Duties:
1. Oversee all activities of the corporation/association.
2. Represent the organization on a local, state and national level.
3. Represent the organization to other agencies, institutions, and organizations.
4. Serve as the designated signator for all contracts (with appropriate co-signatures as dictated by all

applicable Association policies).
5. Officiate at the annual meeting of the Association.
6. Officiate at all Board of Directors meetings.
7. Appoint committee chairs as needed.
8. Report any problems, issues, or information and make recommendations to the Board of Directors.
9. Prepare periodic reports for the membership to be published in the Association's newsletter.
10. Carry out specific duties as assigned by the Board of Directors.
11. Act as Liaison Officer with the Association's Advisory Board.
12. Serve as Immediate-Past-President, when possible, to the Association Board.
13. Work with committee chairpersons as necessary.
14. Serve as primary spokesperson for the Association.
The aforementioned duties may be delegated to association staff and/or volunteers as necessary.
Vice-President
Term: Two (2) years. Elected in even-numbered years.
Duties:
1. Fulfill the duties of the President in his/her absence.
2. Attend all scheduled Board of Directors meetings.
3. Serve as an ex-officio member of all committees.
4. Fulfill special duties as assigned or requested by the Board of Directors or president.
The aforementioned duties may be delegated to association staff and/or volunteers as necessary
Treasurer
Term: Two (2) years. Elected in odd-numbered years.
Duties:
l. Acquire bonding at a level to be determined by the Board of Directors (Payment of the bond premium will
be made with Association funds).
2. Make deposits to the Association's checking account (minimum of every seven (7) days).
3. Pay association bills on the 25th of each month according to the following schedule (Ex: January's bills will
be paid on February 25, February's bills will be paid on March 25, etc.). The Treasurer shall pay only those

bills which have been documented by invoice, purchase order or receipt (In the case of phone expenses, a
copy of the phone bill must accompany any request for reimbursement).
4. Consolidate bills so that only one voucher per payee per month will be sent.
5. Send statements to each vendor in the accounts receivable file by the tenth of each month (all bills and/or
vouchers must be received by the Treasurer no later than the tenth of each month).
6. Balance the Association's financial records by the last day of each month (review of the financial records
will be conducted by the Finance Committee by the tenth of the following month).
7. Keep a monthly accounting of all expenses and/or income for each Board member, Region

Representative and Committee.
8. Provide a monthly accounting of the Association's finances and budgetary status to the Board of

Directors during quarterly meetings and list all expenditures and/or income by category.
9. Submit a financial report to the Association's members during the annual meeting.
10. Reconcile bank statements within five (5) working days of their receipt.
11. Finalize all budgets by July l of each year.
l2. Assist any Board member, Region Representative or Committee Chair in preparing their respective

budget as requested.
13. Provide any information and/or materials required by the auditor for the preparation of the tax forms or
for auditing purposes.
14. Perform a monthly audit of the Association's financial records by the tenth (10th) of each month (letter
to be sent by the fifteenth 15th) of the month to the Executive Secretary indicating that the records have
been approved).
15. Report any discrepancies found in the financial records to the President and Board of Directors.
16 Work with members of the various Committees to research options to finance various Association

projects (to include, but not limited to, fund raising, grant application, corporate sponsors)
17 Assist committee members in preparing budgets for various Association sponsored projects and events.
18. Appoint subcommittees chairs as needed.
19. Attend scheduled Board of Director's meetings in accordance to established policy or send a representa-
tive with a committee report.
Secretary
Term: Two (2) years. Elected in odd-numbered years.
Duties:
1. Act as Recording Secretary of the Board of Directors and the Association.
2. Schedule all meetings as directed by the President or Board of Directors.
3. Record and report all corporate proceedings at Association meetings.
4. Handle all non-policy correspondence.
5. Retain copies of all corporate correspondence, contracts, and/or records as directed by the Board of

Directors.
6. Perform special duties as assigned by the Board of Directors or President.
7. Notify appropriate persons of all meetings as directed by the President or Board of Directors.
8. Work with committee chairs as necessary.
9. Sign any legal document(s) as authorized by the Board of Directors.
The aforementioned duties may be delegated to association staff and/or volunteers as necessary.

Region Representative on Board of Directors
Term: Two (2) years. Elected by the region membership (even numbered regions elected in even years

and odd numbered regions elected on odd years).
Duties:
1. Actively recruit new members from various EMS agencies, EMT classes and/ or seminars within

their region.
2. Represent the members interest(s) to the Association regarding local, regional, state and/or national

EMS issues.
3. Attend scheduled Board of Director's meetings in accordance to established policy or send a

representative with a region report (the representative's roles, responsibilities, and privileges are
defined in the Policies and Procedures section of the association handbook).
4. Promote the Association and emergency services in their represented region.
5. Develop a 2-4 person working committee from emergency services personnel within the region to
assist with any duties assigned by the Board.
6. Attend or send a designee, if possible, to all emergency services connected activities within the region.
7. Report activities in the represented region to the Board of Directors (Send to the Executive Secretary and
Secretary all written reports of special activities in the represented region for possible publication).
8. Identify volunteers within the region to serve on various Association sponsored committees and or
subcommittees.
9. Fulfill any special duties as assigned by the Board of Directors or President.
The aforementioned duties may be delegated to association staff and/or volunteers as necessary.
EMTAC\POLICY\BoD\Job descriptions.doc

Education Scholarship Contract
Emergency Medical Services Association of Colorado

Congratulations on receiving an Education Scholarship from the Emergency Medical Services Association
of Colorado. We applaud your desire to add to your knowledge base and to enhance the quality of care
in your community. Since one of the three main missions of EMSAC is Education, along with Advocacy
and Communication, we are especially pleased to be able to assist you in reaching your goals. As a non-
profit organization we have a responsibility to be good stewards of the resources provided us to further
our mission in EMS in Colorado. In order to ensure that our scholarships are being used wisely we have
developed an Educational Agreement that we will need you to complete prior to receiving any funds.
The terms of this agreement are not onerous and they will assist us in maximizing our investment in EMS
in Colorado.

Educational Agreement

This Educational Agreement is made this day of , 20 by and be-
tween the Emergency Medical Services Association of Colorado, located at 980 East Harvard Avenue,
Denver, CO 80210 hereinafter referred to as “EMSAC”, and whose principal resi-
dence is located at hereinafter referred to
as “the student”.

WHEREAS, EMSAC offers scholarships for various types of education in the field of Emergency
Medical Services;

WHEREAS, the student wishes to use EMSAC scholarship funds to funds to further his/her Emer-
gency Medical Services education;

NOW THEREFORE, it is agreed that:

Scholarship Method 1: EMSAC pays educational organization directly for the course of
study.
1. EMSAC will:

a. Upon receipt of an invoice from an approved educational organization for the
student receiving the Scholarship EMSAC shall directly pay that educational or-
ganization.

b. Periodically obtain progress reports from the approved educational organization
regarding the student’s progress in the course of study.

2. Student will:
a. Enroll in an approved educational organization and register for the designated
course of study.

Advocate - Communicate - Educate

b. Sign a release for the approved educational organization allowing EMSAC to have
access to their progress within the course of study.

c. Diligently, and in good faith, attend the classes and apply themselves to the best
of their ability to the successful completion of the course of study.

Scholarship Method 2: Student pays the approved educational organization directly for a
course of study they are going to take and is reimbursed for their training by EMSAC .
1. Student will:

a. Enroll in an approved educational organization and register for the designated
course of study.

b. Sign a release for the approved educational organization allowing EMSAC to have
access to their progress within the course of study.

c. Provide EMSAC with proof of enrollment in the course of study at an approved
educational organization.

d. Provide EMSAC with proof of payment for the course of study.
e. Diligently, and in good faith, attend the classes and apply their self to the suc-

cessful completion of the course of study.
2. EMSAC will:

a. Periodically obtain progress reports from the approved educational organization
regarding the student’s progress in the course of study.

b. After receipt of proof of payment for the course of study at an approved educa-
tional organization, and receipt progress reports demonstrating that the student
diligently, and if good faith, is attending and applying their self to the successful
completion of the course of study, EMSAC will reimburse the student for the
course of study.

Scholarship Method 3: Student is approved to reimbursement for a course of study al-
ready completed at an approved educational organization.
1. Student will:

a. Provide EMSAC with proof of successful completion of the course of study at an
approved educational organization.

b. Sign a release, as needed, for the approved educational organization to provide
EMSAC with proof of successful completion of the course of study.

2. EMSAC will:

Advocate - Communicate - Educate

a. After receipt of proof of payment for the course of study at an approved educa-
tional organization, and receipt of successful completion of the course of study,
EMSAC will reimburse the student for the course of study.

Repayment of scholarship by student for failure to abide by this Educational Agreement:

Students receiving a scholarship through either Method 1 or Method 2 shall be required to dili-
gently, and in good faith, apply themselves to the successful completion of the course of study.
Should it be determined by the EMSAC Board that the student did not diligently, and in good
faith, apply themselves to the successful completion of the course of study the student shall be
required to repay the full cost of the scholarship. It should be noted that failure of the student
to pass the course of study does not necessarily mean that the student did not diligently, and in
good faith, apply themselves to the successful completion of the course of study. Should
EMSAC determine that despite failing the program, the student had diligently, and in good
faith, apply themselves to the successful completion of the program they will not be required to
repay the scholarship. Some examples of a student not diligently, or in good faith, applying
themselves to the successful completion of the course of study include, but are not limited to,
failure to attend classes, failure to complete and submit required coursework for the course of
study, or a report by the approved educational institution that, in their opinion, the student did
not attempt to pass the course of study.

Should it be determined by EMSAC that the student is in default of the scholarship’s require-
ment to diligently, and in good faith, apply themselves to the successful completion of the
course of study the student will be billed for the cost of the scholarship. The student may ap-
peal this decision to the Executive Board of EMSAC to explain any extenuating circumstances
which lead to EMSAC requesting repayment of the scholarship. The Executive Board of EMSAC
shall have the final say on repayment should the student appeal the original decision. The stu-
dent agrees that if it is determined that they shall repay the scholarship, and they fail to do so,
EMSAC has the right to use all legal means necessary to obtain payment from the student.

Student Printed Name Student Signature Date

EMSAC Executive Director EMSAC Executive Director Signature Date

Advocate - Communicate - Educate

October 14, 1995 Staff Policies

Proposed purpose and opera-

Emergency Medical Services Association of Colorado

Staff Policies

Spokesperson for the Board of Directors
The president of the association will speak for the board of directors.

Direction of Staff
The president will ultimately direct the work of the staff. If there is any conflict, staff time and staff support for the
board of directors will be determined by the president.

Performance Evaluation
An annual written performance evaluation of all staff members will be conducted by the executive committee, during
the first quarter of the calendar year, for the previous year, for presentation to the staff members and directors at the
April meeting of the board of directors. Staff members shall have the right to a written response to such an evalua-
tion, which shall be permanently attached to it and placed in their personnel file.

Salary and Benefits (added January 13, 1996)
At present, all regular staff members are hired and paid on part-time status, and thus paid on a 30-hour work week. Currently, the
only regular staff member for the association is the executive secretary.

The current hourly rate, determined at the October 1994 meeting of the Board of Directors, is $11.00 per hour for regular staff
members. This salary will be reviewed on an annual basis by the executive committee along with the regular staff's performance
evaluation. Increases in salary will be gauged by cost-of-living standards, merit and the financial condition of the organization.

From time -to-time, it may be necessary to hire temporary staff members. Salary and wages will be determined by the executive at
the time that such a position is deemed along with length of employment, taking into consideration the scope and nature of the
work that will be done by the temporary employee.

Hiring and Termination Procedures (added January 13, 1996)
All staff vacancies will be advertised statewide, in addition to in the association newsletter and any other appropriate specialty me-
dia.

When such a vacancy occurs, the executive committee shall establish an appropriate amount of time to advertise and accept appli-
cations for the position. The executive committee shall review all applications and invite those applicants who meet the minimum
standards of the posted job and seem most appropriate for a personal interview. A standardized list of employment questions shall
be developed prior to all interviews. Positions will be offered to the most qualified applicants without regard to age, gender, reli-
gion, race, creed, color or handicap.

The executive committee shall serve as a grievance board for all complaints about staff members and shall review and consider all
such complaints.

All such complaints will be discussed in private with the staff member(s) in question and the committee shall solicit a response to
any such complaints from the staff member. If the complaint then is deemed valid, the committee and staff member(s) shall work
together to create a solution.

Should additional complaints of the same nature be received, the executive committee shall again meet with the staff member(s)
and a written reprimand and solution will be prepared.

Grounds for immediate termination of any staff member will include any illegal activities of a staff member involving Association
funds, equipment, facilities, materials or acts of insubordination.

The executive committee reserves the right to create periods of probation for any staff member for disciplinary actions.

New staff members will receive orientation from the board of directors, current staff, and outgoing staff. New hires of regular staff
shall be on probation for 90 days with performance reviews at ninety days, six months, and then annually.

Affirmative Action
It is the policy of the association to ensure equal employment opportunities for all, regardless of race, color, religion,
sex, national origin, age, handicap or any other job-related characteristic. EMSAC regards the principle of equal em-
ployment opportunity as vital, and a hallmark of good management. EMSAC commits to:
1. Recruiting, hiring, training and promoting persons in any job without regard to race, color, religion, sex, national

origin, age, handicap or any other job-related characteristic.

2. Ensuring that promotion and compensation decisions are in accordance with equal employment opportunity re-

quirements by imposing only valid, job-related requirements for promotion or compensation adjustments.

3. Ensuring that all personnel actions related to compensation, benefits, training, hiring and termination are adminis-

tered in a non-discriminatory manner.

Disabilities
Recognizing that EMSAC's business office is donated, and as to where it may conduct association activities, EMSAC will
endeavor to comply at all times with the Americans with Disabilities Act, or prepare any such facilities to meet the in-
tent of the Americans with Disabilities Act for the duration of time the association conducts its activities at such a fa-
cility.

Financial Accountability
An independent audit of all financial records and transaction by staff members will be conducted annually, by April 15. This audit
will be presented to the board of directors at their July meeting.

Grievance
The board of directors will act upon any grievance filed by a staff member that cannot be resolved by the Executive
Secretary, or that of the Executive Secretary. The Board of Director's Grievance Procedure will be used to resolve such
issues.

Representation of EMSAC
Staff members may represent the board of directors or association and its official positions and views when so desig-
nated by the president, either on a case-by-case basis, or under the presidents blanket authority. If any case arises in
which it appears that a staff member may have, by so representing the association, made incorrect statements, mis-
represented facts or may have been interpreted incorrectly, that staff member shall so advise the president or if una-
vailable, another member of the executive committee as soon as possible.

Meeting and Training Seminar Attendance
The executive secretary, and such staff as he or she determines, must attend all meetings and training seminars of the
board of directors. Exceptions will be made in the case of unusual or emergency circumstances.

Association Membership
No member of the staff may hold any association membership that would allow them voting privileges, or election or
appointment to any office of the association. The membership of any member of the association who wishes to be
employed by the association will be held in abeyance until their employment is concluded.

EMTAC\POLICY\STAFF.doc

Jan. 31, 2006 Subsidiary group membership policy

Proposed purpose and opera-

Emergency Medical Services Association of Colorado

Our group membership for agencies is designed for singular entities — typically a response agency —
either transporting or non-transporting. The group membership is structured so we can extend to
members of the agency, and the agency itself, discounts on tuition and fees for the Colorado State EMS
Conference, Regional EMS Seminars, the Annual EMS Managers Seminar and other events.

We also encourage other non-response agencies, such as a RETAC or county council, to join under the
non-transport agency category so that their member organizations (medical directors, hospitals, elect-
ed officials, etc.) can keep abreast of activity in the profession through the EMSAC Star.

It is important to understand that organizations such as these, which are composed of other organiza-
tions, cannot be granted such discounts to events. Their subordinate agencies should obtain their own
EMSAC membership for its staff.

Otherwise, if you think about it, every person in Colorado EMS could be covered by one of only 64
county councils, or 11 RETACs leaving EMSAC with a total of merely 64, or 11, members!

However, if a non-transport group membership were obtained, a council's or RETAC's members them-
selves (the representatives of its member agencies, but not its staff or employees) could use the dis-
count for the conference.

April 1991 BoD Written Reports

Proposed purpose and opera-

Emergency Medical Services Association of Colorado

Written Reports for Quarterly meetings
of the Board of Directors

In order to save valuable time at the meetings of the board of directors, written reports from each district (region) rep-
resentative, officer (as necessary), committee chair and the advisory board as well as the association staff are to be dis-
tributed prior to each meeting. These reports will update the board on activities in the region, or office, as well as fa-
miliarize the board with issues to be brought up before the board at its meeting. All points pertinent to any issue
should be well detailed, so the directors can pose any questions to the author prior to the meeting. This leaves for the
meeting only motions and amendments, with explanations, figures, etc. having been read previously.
30 days prior to each quarterly meeting of the board of directors, the association staff shall call for written reports from
each officer, director, committee chair and the advisory board. They shall each be advised the reports are to be at the
association office by no later than 2 weeks prior to the meeting. Generally, this is the same time at which a tentative
agenda is mailed and a call for agenda items is made.
Two weeks prior to the quarterly meeting, the association staff shall mail to each officer, director, committee chair and
the advisory board a complete set of written reports and a final agenda.

A secondary purpose of the director's quarterly report is to evaluate their performance. Directors will evaluate them-
selves continually throughout their term, by analyzing their response to the questions posed above in the Quarterly
Report Format. The board of directors will annually evaluate the performance of its members by reviewing the cumula-
tive figures of director's quarterly reports.
EMTAC\POLICY\BOD\Written Reports.doc

EMSAC 2022 Operating Budget

Last Edited: 11/03/2021

2021 2021 2021 2022
Budget Budget
Year End
-
Category Sept 30 2021 Prediction
1 Revenue
2 Advertising --

3 Membership Dues 57,600 45,830 66,000 66,000
4 License Plate 2,700 2,430 2,700 2,700
5 Emblem Sales 400 170 200 200

6 COOP Royalty/KeyBank Rewards 2,500 7,121 8,200 7,000
7 Donations 650 102 1,200 1,200
8 Misc - -
100 500
9 CEMSA Grant 21,000 18,811
10 Interest - 0 18,811 -
11 Total EMSAC Income 1 -
11 Annual Conference 84,850 74,465 77,600
12 Hotel Room Commissions 97,212
13 Registrations 15,000 - 15,000
210,600 95,909 9,000 210,600
14 Exhibit Booth Fee 186,000
51,000 29,370 51,000
15 Sponsorships 42,570
16 Door Prizes 77,500 35,051 91,800
17 Misc 1,100 - 107,801 1,100
18 Prior Year - - - -
19 Next Year - - -
20 Total Conference Income - 16,625 -
21 Total Income - 16,625
22 355,200 - 369,500
23 440,050 176,955 447,100
24 Operating/Grants 251,420 361,996
25 Accountant 459,208

26 Annual Fee 1,300 1,300 1,300 1,300
27 Awards
28 Bank Charges 20 10 20 20
2,050 - 2,050 2,050
29 Board Expenses
30 COOP Dues 25 10 10 25
31 Credit Card Processing
200 - - 1,700
32 CEMSA Grant Expenses - - -
33 Insurance (D&O and Liabiility) 928 1,700
34 Legislative Reception & Supplies 1,300 1,700
18,195 18,195
21,000 855 855 -
900 - - 2,000
- 3,100

Notes 2020 2019 2018

Similar to 2021, Group Actual Actual Actual
$35,000, Ind 13,000, Life
1,500, Sustaining $16,500 - - -
Similar to 2021
Like 2021 Prediction 46,560 57,570 54,535
2021 includes an extra qtr of 3,130 2,750 2,770
2020 349 694 1,913
Average of 2019 & 2020
Job Board 2,358 2,653 2,390
CEMSA GRANT in 2020. Not 1,945 422 313
in 2022 - -
Not Budgeting 172
- -
Similar to 2019 - 1 1
Similar to 2019 0 64,090 61,922
Similar to 2019 plus income 54,514
received in 2020 15,136 17,159
Average of 2021 Prediction - 210,573 197,308
and 2019 89,206
Similar to 2019 49,685 44,775
8,400
Not Budgeting 75,755 55,600
30,450 1,129 1,807
Like 2021 Prediction - - -
- 7,951 250
Annual Fee + Charitable Fee - -
Similar to 2019 2,450
Misc Fee - 360,229 316,898
Zoom - 12 @ 15, one board 424,319 378,820
dinner 130,506
185,020 1,300 1,300
Like 2021 Prediction
CEMSA Grant (2020) No in 1,300 20 20
2021 2,047 2,051
Need D & O Insurance 30
Host in 2022?? 688 848 1,326
- -
10
1,360 2,121
1,563
- 2,320 855
2,269 2,963
1,570

(608)
3,092

35 Membership Expenses 900 -- 900
36 Other Dues - - -
37 Postage - -
95 295
38 Printing & Telephone 700 -- 820
39 Income Taxes - -
--
40 Merchandise Purchases (Emblems, etc.) 600 - 600 600
41 Software Subscriptions - 208 250 3,120
42 Supplies 108 108
43 Travel & Parking 250 18 18 250
44 Website 100 - 150
45 Adjusting Entries
50 - 3,628 50
46 Website - MemberClicks 21,726 29,029
47 Total Operating 3,628 3,809
48 33,023 51,000 68,000 21,594
49 Payroll/Contracts -
50 Management Contract 68,000 23,000 68,000
51 Management Contract for Conference - 18,881 36,000 -
27,000
52 Communications Contract 23,000 23,000
53 Lobbyist 36,000 - 127,000 36,000
54 Payroll Expenses -
55 Health Insurance - 96,881 -
56 Workman's Comp - -
57 Contractor Bonus 127,000 2,750 2,750 127,000
58 Total Payroll/Contracts 2,750 2,750
59 5,500 3,750
60 Conference 7,500 - - 3,750
61 Abstract Software - 1,700
62 App - 11,250 -
63 Brochure Design & Printing 1,700 - 1,700
64 Cadaver Lab Supplies 11,250 1,100 11,250
65 Committee Accommodations
1,500 115 2,500 1,500
66 Committee Apparel - 200
2,500 2,500
67 Committee Meeting Expense 200 1,726 3,500 200
68 Committee Miscellaneous - 9,000
69 Credit Card Processing 7,700 7,700
70 Decorator 14,304 - - 14,304
- 19,380
71 Entertainment (DJ, Food) 1,500 1,500
- -
72 Equipment Rental (A/V AV Supplies) 19,380 19,950

73 Event Cancellation Insurance 1,200 1,200

Mail Chimp 12 @ 15 & Printing 22 465 1,833
$500, Postage $200 - - -

Phone - 12 months @40 67 21 50
Vonage, Printing $200, Zoom 31 15
120 133
142 687 655
Re-stock Patches as needed.
QBO and Bill.com - 456 178
2020 Budget - (46)
Like 2020 Actual 4,781 16
Domain Name 12,789 16 3,112
N/A -
Fee is due in November. 56,833 3,133
Annual 5% increase allowed - 4,933 19,581
per agreement. 16,772
23,204 62,000
Management fee 31,600 62,000 -
Included above. -
Monthly fee 1898.18 + - 22,864
Mileage to Conference - 22,809 34,200
New contract is $36K 111,637 34,200
N/A -
N/A 3,750 - -
N/A 3,750 - 119,064
N/A 119,009
- -
Brochure no longer printed - 3,398 5,500
Similar to 2019 cost - 9,650 4,934
Similar to 2019 cost - 1,556
Donated in 2019. Same as - 10,711
2019 budget allowance. 1,226 1,625
February meeting & - 11,247 1,459
conference meetings. Similar
to 2019 2,929 - 3,024
Like 2020 Budget - -
Like 2019 Actual 2,401
2019 Costs plus 2% - - 6,286
13,656 13,715
Fire Pit 2021 May do 7,658
something different in 2022 - 14,024 1,126
2019 Cost plus 5% (2% 2020,
3% 2022) - 17,423
Coverage for bad weather -
does not cover 19,019 832
COVID/Diseases
786

Exhibitor Printing & Postage & Package 250 - 250 250
74 Handling
126,990 - 73,000 130,725
75 Food & Beverage 22,700 17,509 22,700
76 Giveaway items 30,000 - 25,000 30,000
77 Honoraria
2,400 2,400 2,400 2,400
78 Learning Management System - - - 350
79 Meeting Supplies -
80 Miscellaneous 500 2,500 2,500
1
81 Postage (brochure, postcard, general) 100 1 100
400
82 Printing (Pocket Guide, Flyers, Copies etc.) 2,200 2,200 2,200
83 Registration Reimbursement - -
84 Registration-Supplies 150 - 650
85 Signs & Banners 1,300 - 650 1,300
86 Speaker Travel 13,000 - 1,300 13,000
87 Staff travel - 13,000
88 Survey Evaluation Outside Labor 650 650
89 Telephone 646 650
90 Volunteer Gifts & Shirts - - - -
91 Future Year Deposit/Expenses 2,300 - 2,300
92 Prior Year Conference Expenses 732
93 EMSAC Endowment Payment - - 900 -
94 Conference Total - -
95 - 11,519 732 -
96 Other Income/Expense Adjustment (Retac) 276,774 - 278,429
97 130,125
98 Total Expenses - 194,222 -
99 121,294
100 Total Net Income (Loss) 436,797 350,250 427,024

101 3,253 108,957 20,076

Similar to 2019 cost 13 240 2,095

2019 Costs plus 5% (2% 2020, (299) 124,465 106,735
3% 2022, per new contract) 240 22,732 21,871
Same as 2020 9,650 26,957 30,241
Like 2019 budget.
2,400 - -
Learning Management System 280 353 -
Like 2019 - 303 181
Like 2021 Prediction
Reducing budget base on 109 17 80
history.
2019 + Prinitng for 2019 paid 555 1,522 3,314
in 2020 - - -
Not Budgeting - -
Sched & Badges - 1,535
Similar to 2019 cost 1,236 877
Rooms & travel 242 11,978
Like 2020 Amount 651 13,692
Survey - Not budgeting - 150
Use Zoom - - 95
Like 2019 Actual - 698 546
- 2,281
Not Budgeting - - 1,124
- (3,354) -
- -
39,153 259,237 2,917
-
(363) 395,017
252,019
163,942 29,302
390,664
21,078
(11,844)

EMSAC 2022 Conference Budget with History

Last Revised 11/3/2021

2021 2021 2021 2022 N
Budget YTD Sept 30 Prediction Budget
Category

Annual Conference Income 15,000 - 9,000 15,000 S
1 Hotel Room Commissions 210,600 95,909 186,000 210,600 S
2 Registrations
51,000 29,370 42,570 S
3 Exhibit Booth Fee 51,000 re
77,500 35,051 107,801
4 Sponsorships 1,100 - - A
5 Door Prizes - - - 91,800 a
6 Misc -
7 Prior Year - 16,625 16,625 1,100 S
8 Next Year - - -
9 Total Conference Income 355,200 -N
10 176,955 361,996 -
11 Conference Expenses 5,500
12 Abstract Software 7,500 2,750 2,750 369,500
13 App 2,750 2,750
14 Brochure Design & Printing - 3,750
15 Cadaver Lab Supplies 1,700 - - 3,750 ($
16 Committee Accommodations 11,250 - 1,700
11,250 -B
17 Committee Apparel 1,500 - 1,700 S
1,100 11,250 S
18 Committee Meeting Expense 2,500 115
19 Committee Miscellaneous 200 - 2,500 D
20 Credit Card Processing 200 1,500 2
21 Decorator 7,700 1,726
14,304 - 3,500 F
22 Entertainment 9,000 co
1,500 - 2,500 to
- 200 Li
7,700 Li
14,304 2
D
1,500 2

23 Equipment Rental (A/V AV Supplies) 19,380 - 19,380 19,950 2
C
24 Event Cancellation Insurance 1,200 - - d
Exhibitor Printing & Postage & Package
250 - 250 1,200 C
25 Handling 126,990 - 73,000
26 Food & Beverage 17,509 250 S
27 Giveaway items 22,700 - 25,000 130,725 2
28 Honoraria 30,000
2,400 2,400 22,700 S
29 Learning Management System 2,400 - - 30,000 Li
30 Meeting Supplies - -
31 Miscellaneous 2,500 2,400 Le
500 1 350
32 Postage (brochure, postcard, general) 1
100 400 2,500 Li
33 Printing (Pocket Guide, Flyers, Copies etc.) 2,200 R
34 Registration Reimbursement 2,200 - -
35 Registration-Supplies - 100 h
36 Signs & Banners 150 650 2
1,300 1,300
2,200 in
N

650 S
1,300 S

Notes 2020 2019 2018
Actual Actual Actual
Similar to 2019
Similar to 2019 - 15,136 17,159
Similar to 2019 plus income 89,206 210,573 197,308
eceived in 2020
Average of 2021 Prediction 8,400 49,685 44,775
and 2019
Similar to 2019 30,450 75,755 55,600
- 1,129 1,807
Not Budgeting - - -
7,951 250
$2,000 paid in 2020) 2,450 - -
Brochure no longer printed -
Similar to 2019 cost 360,229 316,898
Similar to 2019 cost 130,506
Donated in 2019. Same as 3,398 -
2019 budget allowance. 3,750 9,650 5,500
February meeting & 3,750 1,625 4,934
onference meetings. Similar 11,247 1,556
o 2019 - 10,711
ike 2020 Budget - -
ike 2019 Actual - 1,459
2019 Costs plus 2% 2,401
DJ & honor guard. Same as - 3,024
2019 budget. 7,658 -
1,226 14,024
2019 Cost plus 2% - 6,286
Coverage for bad weather - - 13,715
does not cover 2,929
COVID/Diseases - 19,019 1,126

Similar to 2019 cost - 786 17,423
2019 Costs plus 2%
Same as 2020 13,656 240 832
ike 2019 budget. 124,465
- 2,095
earning Management System 22,732 106,735
13 26,957
ike 2019 budget. (299) 21,871
Reducing budget base on 240 - 30,241
history. 9,650 353
2019 + Prinitng for 2019 paid 303 -
n 2020 2,400 -
Not Budgeting 280 17 181
Sched -
Similar to 2019 cost 1,522 80
109 -
- 3,314
555 -
- 1,236
1,535
- 877
-

37 Speaker Travel 13,000 - 13,000 13,000 R
38 Staff travel 650 - 650 650 Li
39 Survey Evaluation Outside Labor - - S
40 Telephone - - -U
41 Volunteer Gifts & Shirts 2,300 646 900
42 Future Year Deposit/Expenses - 2,300 Li
43 Prior Year Conference Expenses - 732 -
44 Emsac Endowment Payment - 732 - -N
45 Conference Total - - -
46 276,774 194,222
11,519 278,429
47 Total Net Income (Loss) 78,426 167,774
165,436 91,071

Rooms & travel 242 11,978 13,692
ike 2020 Amount 651 150
Survey - Not budgeting - 95
Use Zoom - 698 546
ike 2019 Actual - 2,281
- 1,124
Not Budgeting - - -
- (3,354)
- 2,917
39,153 - -
259,237
91,353 252,019
100,993
64,879

Emergency Medical Services Association of Colorado

Profit and Loss Comparison
January - December 2021

Income JAN - DEC 2021 TOTAL CHANGE
Annual Conference Income JAN - DEC 2020 (PY)
Door Prizes 1,320.00 1,320.00
Exhibit 37,524.00 9,350.00 28,174.00
Hotel Commission 16,010.74 16,010.74
Registrations 161,943.00 89,206.00 72,737.00
Sponsors 98,801.00 31,950.00 66,851.00
Total Annual Conference Income 315,598.74 130,506.00 185,092.74

Dues 35,325.00 30,075.00 5,250.00
Group 12,890.00 16,255.00 -3,365.00
Ind'l 1,600.00
Life 1,600.00 60.00
NAEMT 155.00 170.00 95.00
Student 150.00 -20.00
Sustaining 46,560.00 16,700.00
Total Dues 16,700.00 20,260.00
66,820.00 1,944.91
Fundaising Income 172.20 -1,685.19
Donations 259.72 -53.90
Job Board 118.30 3,130.00
License Plates 3,000.00 349.00 -130.00
Product Sales 445.00 96.00
Vendor Royalty 8,145.38 2,357.51
Total Fundaising Income 11,968.40 7,953.62 5,787.87
4,014.78
Grants 10,961.27 0.27
CEMSEA Grant 7,850.00 0.00 10,961.27
Grant $185,019.89 7,850.00
Registration 18,811.27 $185,019.89
Total CEMSEA Grant 18,811.27 18,811.27
442.66 18,811.27
Total Grants 0.17 2,649.82
0.00 3,092.48 -0.10
Interest Earned $413,198.58 0.00
Unapplied Cash Payment Income $413,198.58 $228,178.69
Total Income $228,178.69

GROSS PROFIT -442.66
-2,649.82
Expenses -3,092.48
Advocacy Expenses
Legis Printing, Post, Supplies
Legislative Reception
Total Advocacy Expenses

Cash Basis Wednesday, March 23, 2022 09:09 AM GMT-06:00 1/3

Emergency Medical Services Association of Colorado

Profit and Loss Comparison
January - December 2021

Annual Conference JAN - DEC 2021 TOTAL CHANGE
Abstract Software JAN - DEC 2020 (PY)
App-Cvent 6,500.00 2,750.00
Committee 6,500.00 3,750.00 2,750.00
Accomodations 3,750.00
Meeting Expenses 13,759.61 13,759.61
Total Committee 1,139.05 1,226.22 -87.17
1,226.22
Credit Card Fees 14,898.66 2,928.99 13,672.44
Equipment Rental (A/V) and Purchases 6,304.19 13,655.63 3,375.20
Exhibit and Sponsor 1,805.35
Decorator 15,460.98 12.50
Printing, Postage, Package Hand 12.50 14,579.50
Total Exhibit and Sponsor 14,579.50 -299.35 54.40
66.90 2,400.00
Food & Beverage 14,633.90
LMS 14,646.40 109.34 80,980.07
Miscellaneous 80,680.72
Postage & Shipping - General 555.35 0.00
Printing & Production 2,400.00 424.00
Conference - General (deleted) 424.00 555.35 -108.81
Printing - General 0.53 240.00
Signs -555.35
Total Printing & Production 1,846.90 9,650.00 1,846.90
1,670.62 242.45 1,670.62
Promo Materials Attendees 3,517.52 2,962.17
Speaker Expenses 20,660.61 9,892.45 20,420.61
Honoraria 651.42
Travel 22,317.04 280.00 12,667.04
Total Speaker Expenses 8,898.86 8,656.41
39,152.55
Staff Travel 31,215.90 21,323.45
Supplies - General 551.53 1,300.00 -99.89
Volunteers 804.86 23,203.66 524.86
Total Annual Conference 899.31 31,600.00 899.31
56,833.37
Contract Servic 205,465.21 112,937.03 166,312.66
Accountant - Tax Prep
Communications Manager 1,300.00 0.00
Lobbying 25,174.92 1,971.26
Management Fee 36,000.00 4,400.00
Total Contract Servic 67,999.92 11,166.55
130,474.84 17,537.81

Cash Basis Wednesday, March 23, 2022 09:09 AM GMT-06:00 2/3

Emergency Medical Services Association of Colorado

Profit and Loss Comparison
January - December 2021

Fundraising JAN - DEC 2021 TOTAL CHANGE
CEMSEA Grant Expenses JAN - DEC 2020 (PY)
Merchandise Purchases Expense 17,704.32 17,704.32
Total Fundraising 838.90 10.00 838.90
1,569.95
General & Administrative 18,543.22 18,543.22
Bank Chg 30.00
Credit Card Processing Fee 10.00 133.06 0.00
Filing Fees 1,696.06 126.11
Office Supplies 141.81 -20.00
Postage 10.00 265.34
Printing 398.40 66.56
Software Subscriptions 4,762.80 24.66
Telephone 24.66 -34.27
Website - Membership Platform 107.54 17.99 80.00
Website Hosting 6,732.17 83.44
Total General & Administrative 80.00 -967.43
150.00 688.05
Governance 3,795.37 1,562.59 0.00
Awards Expense -442.15
Board of Directors Expenses 17.99 -608.27
Insurance 6,290.02 21.89 45.95
Membership Expenses -1,562.59
Total Governance 734.00 1,664.26 1,463.27
0.00
Unapplied Cash Bill Payment Expense 855.00 -21.89
Total Expenses $163,578.49 -75.26
1,589.00 $21,441.40
NET OPERATING INCOME 0.00 0.00
-350.00 $198,783.80
Other Income $362,362.29 $ -350.00
Plains to Peaks RETAC Income (deleted) $50,836.29 $29,394.89
13.46
Total Other Income $0.00 $13.46 350.00
$ -363.46 $350.00
Other Expenses $0.00 $21,077.94
Plains to Peaks RETAC Expenses (deleted) $0.00 -13.46
$50,836.29 $ -13.46
Total Other Expenses $363.46
$29,758.35
NET OTHER INCOME

NET INCOME

Cash Basis Wednesday, March 23, 2022 09:09 AM GMT-06:00 3/3

Emergency Medical Services Association of Colorado

Budget vs. Actuals: FY_2021 - FY21 P&L
January - December 2021

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Income 1,320.00 1,100.00 220.00 120.00 %
Annual Conference Income 37,524.00 51,000.00 -13,476.00 73.58 %
Door Prizes 16,010.74 15,000.00
Exhibit 161,943.00 210,600.00 1,010.74 106.74 %
Hotel Commission 98,801.00 77,500.00 -48,657.00 76.90 %
Registrations 315,598.74 355,200.00 21,301.00
Sponsors -39,601.26 127.49 %
Total Annual Conference Income 35,325.00 32,600.00 88.85 %
12,890.00 10,500.00 2,725.00
Dues 2,390.00 108.36 %
Group 1,600.00 0.00 1,600.00 122.76 %
Ind'l 155.00 0.00
Life 150.00 200.00 155.00 75.00 %
NAEMT 14,300.00 -50.00 116.78 %
Student 16,700.00 57,600.00 2,400.00 116.01 %
Sustaining 66,820.00 9,220.00
Total Dues 650.00 39.96 %
259.72 0.00 -390.28
Fundaising Income 118.30 118.30 111.11 %
Donations 3,000.00 2,700.00 300.00 111.25 %
Job Board 445.00 400.00 325.82 %
License Plates 8,145.38 45.00 191.49 %
Product Sales 11,968.40 2,500.00 5,645.38
Vendor Royalty 6,250.00 5,718.40
Total Fundaising Income
10,961.27 21,000.00 -10,038.73 52.20 %
Grants 7,850.00 0.00 7,850.00 89.58 %
CEMSEA Grant -2,188.73 89.58 %
Grant 18,811.27 21,000.00
Registration 21,000.00 -2,188.73 93.90 %
Total CEMSEA Grant 18,811.27 93.90 %
0.00 0.17
Total Grants 0.17 0.00
0.00 $440,050.00 $ -26,851.42
Interest Earned $413,198.58 $440,050.00
Unapplied Cash Payment Income $ -26,851.42
Total Income $413,198.58

GROSS PROFIT 6,500.00 5,500.00 1,000.00 118.18 %
6,500.00 7,500.00 -1,000.00 86.67 %
Expenses
Annual Conference 13,759.61 11,250.00 2,509.61 122.31 %
Abstract Software 1,500.00 -1,500.00
App-Cvent 1,139.05 2,500.00 -1,360.95 45.56 %
Committee
Accomodations
Apparel
Meeting Expenses

Cash Basis Wednesday, March 23, 2022 09:38 AM GMT-06:00 1/3

Emergency Medical Services Association of Colorado

Budget vs. Actuals: FY_2021 - FY21 P&L
January - December 2021

TOTAL

Miscellaneous ACTUAL BUDGET OVER BUDGET % OF BUDGET
Total Committee 200.00 -200.00
14,898.66 -551.34 96.43 %
Credit Card Fees 6,304.19 15,450.00 81.87 %
Entertainment
Equipment Rental (A/V) and Purchases 15,460.98 7,700.00 -1,395.81 79.78 %
Event Cancellation Insurance 1,500.00 -1,500.00
Exhibit and Sponsor 14,579.50 19,380.00 -3,919.02 101.93 %
Decorator 66.90 1,200.00 -1,200.00 26.76 %
Printing, Postage, Package Hand
Total Exhibit and Sponsor 14,646.40 14,304.00 275.50 100.63 %
80,680.72 250.00 -183.10 63.53 %
Food & Beverage
LMS 2,400.00 14,554.00 92.40 100.00 %
Miscellaneous 424.00 84.80 %
Postage & Shipping - General 0.53 126,990.00 -46,309.28 0.53 %
Printing & Production 2,400.00 0.00
Printing - General 1,846.90 500.00 83.95 %
Signs 1,670.62 100.00 -76.00 128.51 %
Total Printing & Production 3,517.52 -99.47 100.50 %
20,660.61
Promo Materials Attendees 2,200.00 -353.10 91.02 %
Speaker Expenses 22,317.04 1,300.00 370.62
Honoraria 8,898.86 3,500.00 74.39 %
Travel 17.52 68.45 %
Total Speaker Expenses 31,215.90 22,700.00 72.60 %
551.53 -2,039.39 84.85 %
Staff Travel
Supplies - Cadaver Lab 804.86 30,000.00 -7,682.96 536.57 %
Supplies - General 899.31 13,000.00 -4,101.14 39.10 %
Volunteers 205,465.21 43,000.00 -11,784.10 74.24 %
Total Annual Conference
1,300.00 650.00 -98.47 100.00 %
Contract Servic 25,174.92 1,700.00 -1,700.00 109.46 %
Accountant - Tax Prep 36,000.00 100.00 %
Communications Manager 67,999.92 150.00 654.86 100.00 %
Lobbying 130,474.84 2,300.00 -1,400.69 101.70 %
Management Fee 276,774.00 -71,308.79
Total Contract Servic 17,704.32 84.31 %
838.90 1,300.00 0.00 139.82 %
Fundraising 23,000.00 2,174.92
CEMSEA Grant Expenses 18,543.22 36,000.00 85.85 %
Merchandise Purchases Expense 68,000.00 0.00
Total Fundraising 10.00 128,300.00 -0.08 40.00 %
1,696.06 2,174.84 130.47 %
General & Administrative
Bank Chg 21,000.00 -3,295.68
Credit Card Processing Fee 600.00 238.90

21,600.00 -3,056.78

25.00 -15.00
1,300.00 396.06

Cash Basis Wednesday, March 23, 2022 09:38 AM GMT-06:00 2/3

Emergency Medical Services Association of Colorado

Budget vs. Actuals: FY_2021 - FY21 P&L
January - December 2021

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET
10.00 50.00 %
Filing Fees 20.00 -10.00
Office Supplies 398.40 159.36 %
Postage 24.66 250.00 148.40
Printing 0.00 24.66 53.77 %
Software Subscriptions 107.54
Staff Travel 80.00 200.00 -92.46 30.00 %
Telephone 80.00 104.61 %
Website - Membership Platform 150.00
Website Hosting 3,795.37 100.00 -100.00 35.98 %
Total General & Administrative 500.00 -350.00 103.57 %
17.99
Governance 6,290.02 3,628.00 167.37 35.80 %
Awards Expense 50.00 -32.01
Board of Directors Expenses 734.00 95.00 %
Insurance 6,073.00 217.02
Membership Expenses 855.00 39.23 %
Total Governance 2,050.00 -1,316.00
1,589.00 200.00 -200.00 82.96 %
Unapplied Cash Bill Payment Expense 0.00 900.00 -45.00 1,562.75 %
Total Expenses 900.00 -900.00 1,562.75 %
$362,362.29
NET OPERATING INCOME $50,836.29 4,050.00 -2,461.00
$50,836.29
NET INCOME $436,797.00 0.00
$3,253.00 $ -74,434.71
$3,253.00
$47,583.29

$47,583.29

Cash Basis Wednesday, March 23, 2022 09:38 AM GMT-06:00 3/3

Emergency Medical Services Association of Colorado

Balance Sheet
As of December 31, 2021

AS OF DEC 31, 2021 TOTAL CHANGE
AS OF DEC 31, 2020 (PY)
1,245.00
ASSETS 1,245.00 143,382.48 141,046.01
Current Assets 284,428.49 1,643.94
Bank Accounts 0.17
Bill.com Money Out Clearing 1,644.11 $145,026.42 $142,291.18
KeyBank Operating Checking $287,317.60
KeyBank Savings 0.00 0.00
Total Bank Accounts 0.00 $0.00 $0.00
$0.00
Accounts Receivable 0.00 0.00
Accounts Receivable 0.00 0.00 0.00
Total Accounts Receivable 0.00 $0.00 $0.00
$0.00 $145,026.42 $142,291.18
Other Current Assets $287,317.60 $145,026.42 $142,291.18
Prepaid Expenses $287,317.60
Undeposited Funds 91,454.89
Total Other Current Assets 91,454.89 5,000.00 0.00
5,000.00 $5,000.00
Total Current Assets $5,000.00 $91,454.89
$96,454.89 $5,000.00 $91,454.89
TOTAL ASSETS $96,454.89 $91,454.89
$96,454.89 118,948.48
LIABILITIES AND EQUITY 0.00 21,077.94
Liabilities 140,026.42 0.00
Current Liabilities 0.00 21,077.94
Other Current Liabilities $140,026.42 29,758.35
Annual Conference Expenses 50,836.29 $145,026.42 $50,836.29
EMSAC Endowment Fund Due $190,862.71 $142,291.18
Total Other Current Liabilities $287,317.60

Total Current Liabilities

Total Liabilities

Equity
Fund Balance
Opening Bal Equity
Net Income
Total Equity

TOTAL LIABILITIES AND EQUITY

Wednesday, March 23, 2022 09:05 AM GMT-06:00 1/1

Emergency Medical Services Association of Colorado

Profit and Loss Comparison
January - June, 2022

Income JAN - JUN, 2022 TOTAL CHANGE
Annual Conference Income JAN - JUN, 2021 (PY)
Exhibit 0.00 -8,745.00
Hotel Commission 0.00 8,745.00 0.00
Registrations 6,000.00
Sponsors 6,000.00 575.00 -575.00
Total Annual Conference Income 45,600.00 -39,600.00
6,870.00 54,920.00 -48,920.00
Dues 2,825.00
Group 8,400.00 -1,530.00
Ind'l -150.00 2,900.00 -75.00
NAEMT 30.00
Student 10.00 -150.00
Total Dues 9,575.00 11,310.00 20.00

Fundaising Income 11,534.66 102.04 -1,735.00
Donations 105.00
Job Board 1,450.00 11,432.62
License Plates 1,760.00 140.00 105.00
Product Sales 193.00 310.00
Vendor Royalty 3,337.08 53.00
Total Fundaising Income 3,437.83 5,029.12 100.75
17,030.49
Grants 7,850.00 12,001.37
CEMSEA Grant 3,720.00
Registration 1,750.00 7,850.00 -4,130.00
Sponsor 5,470.00 7,850.00 1,750.00
Total CEMSEA Grant 5,470.00 -2,380.00
0.09 -2,380.00
Total Grants 0.08 0.00
$79,109.21 -0.01
Interest Earned $38,075.57 $79,109.21 0.00
Unapplied Cash Payment Income $38,075.57 $ -41,033.64
Total Income $ -41,033.64
500.96
GROSS PROFIT 346.88 500.96
847.84 346.88
Expenses 847.84
Advocacy Expenses
Legis Printing, Post, Supplies
Legislative Reception
Total Advocacy Expenses

Cash Basis Monday, July 18, 2022 01:32 PM GMT-06:00 1/3

Emergency Medical Services Association of Colorado

Profit and Loss Comparison
January - June, 2022

Annual Conference JAN - JUN, 2022 TOTAL CHANGE
Abstract Software JAN - JUN, 2021 (PY)
App-Cvent 4,750.00 2,000.00
Committee 4,750.00 2,750.00 2,000.00
Accomodations 2,750.00
Meeting Expenses 0.00 -482.67
Total Committee 164.27 482.67 49.52
164.27 114.75
Credit Card Fees 597.42 -433.15
Equipment Rental (A/V) and Purchases 10.00 456.53 -446.53
Food & Beverage 0.00
Postage & Shipping - General 14.76 0.00
Printing & Production 1,520.31 1,520.31
Printing - General 400.00
Total Printing & Production 436.23 400.00 -14.76

Promo Materials Attendees 0.00 0.00 -400.00
Speaker Expenses 425.34 -400.00
Honoraria 425.34 0.00 436.23
Travel
Total Speaker Expenses 0.00 6,968.71 0.00
65.32 425.34
Staff Travel 1,977.95 1,300.00 425.34
Supplies - General 14,099.42 12,587.46
Volunteers 18,000.00 0.00
Total Annual Conference 12,587.46 33,999.96 65.32
18,000.00 65,887.42 1,977.95
Contract Servic 33,999.96 7,130.71
Accountant - Tax Prep 64,587.42 11,214.32
Communications Manager -1,300.00
Lobbying 238.48 838.90 0.00
Management Fee 500.00 12,053.22 0.00
Total Contract Servic 0.00
738.48 432.03
Fundraising -1,300.00
CEMSEA Grant Expenses 716.90 212.43
Emergency Relief 57.60 -10,975.84
Merchandise Purchases Expense 2.55 500.00
Total Fundraising 241.33 -838.90
90.01
General & Administrative -11,314.74
Credit Card Processing Fee
Filing Fees 284.87
Office Supplies 57.60
Postage 28.90
Printing 90.01
-2.55

Cash Basis Monday, July 18, 2022 01:32 PM GMT-06:00 2/3

Emergency Medical Services Association of Colorado

Profit and Loss Comparison
January - June, 2022

Software Subscriptions JAN - JUN, 2022 TOTAL CHANGE
Telephone 440.00 JAN - JUN, 2021 (PY) 440.00
Website Hosting 360.00 360.00
Total General & Administrative 62.21 17.99 44.22
665.00
Governance 1,968.05 855.00 1,303.05
Insurance 855.00
Total Governance 850.00 -5.00
850.00 $86,429.35 -5.00
Grant Expenses $ -7,320.14
CEMSEA Grant 19,672.90 $ -7,320.14 19,672.90
Total Grant Expenses 19,672.90 19,672.90

Unapplied Cash Bill Payment Expense 0.00 0.00
Total Expenses $102,764.11 $16,334.76
$ -64,688.54 $ -57,368.40
NET OPERATING INCOME $ -64,688.54 $ -57,368.40

NET INCOME

Cash Basis Monday, July 18, 2022 01:32 PM GMT-06:00 3/3

Emergency Medical Services Association of Colorado

Budget vs. Actuals: FY_2022 - FY22 P&L
January - June, 2022

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Income 0.00 1,100.00 -1,100.00 0.00 %
Annual Conference Income 0.00 51,000.00 -51,000.00 0.00 %
Door Prizes 6,000.00 15,000.00 -15,000.00 6.54 %
Exhibit 6,000.00 210,600.00 -210,600.00 1.62 %
Hotel Commission 91,800.00 -85,800.00
Registrations 6,870.00 369,500.00 -363,500.00 19.63 %
Sponsors 2,825.00 21.73 %
Total Annual Conference Income 35,000.00 -28,130.00
-150.00 13,000.00 -10,175.00 14.51 %
Dues 30.00
Group 1,500.00 -1,500.00 961.22 %
Ind'l 9,575.00 -150.00 21.00 %
Life 16,500.00 30.00 65.19 %
NAEMT 11,534.66 66,000.00 96.50 %
Student 105.00 -16,500.00 49.11 %
Sustaining 1,200.00 -56,425.00
Total Dues 1,760.00 500.00 146.81 %
193.00 10,334.66
Fundaising Income 2,700.00 -395.00
Donations 3,437.83 200.00 -940.00
Job Board 17,030.49 -7.00
License Plates 7,000.00
Product Sales 11,600.00 -3,562.17
Vendor Royalty 5,430.49
Total Fundaising Income
3,720.00 $447,100.00 3,720.00 8.52 %
Grants 1,750.00 $447,100.00 1,750.00 8.52 %
CEMSEA Grant 5,470.00 5,470.00
Registration
Sponsor 5,470.00 5,470.00
Total CEMSEA Grant
0.08 0.08
Total Grants $38,075.57 $ -409,024.43

Interest Earned $38,075.57 $ -409,024.43
Total Income
500.96 3,100.00 500.96 11.19 %
GROSS PROFIT 346.88 3,100.00 -2,753.12 27.35 %
847.84 -2,252.16
Expenses 3,750.00 126.67 %
Advocacy Expenses 4,750.00 3,750.00 1,000.00 126.67 %
Legis Printing, Post, Supplies 4,750.00 1,000.00
Legislative Reception
Total Advocacy Expenses

Annual Conference
Abstract Software
App-Cvent
Committee

Cash Basis Monday, July 18, 2022 01:30 PM GMT-06:00 1/3

Emergency Medical Services Association of Colorado

Budget vs. Actuals: FY_2022 - FY22 P&L
January - June, 2022

TOTAL

Accomodations ACTUAL BUDGET OVER BUDGET % OF BUDGET
Apparel 0.00 0.00 %
Meeting Expenses 11,250.00 -11,250.00 6.57 %
Miscellaneous 164.27 1,500.00 -1,500.00 1.06 %
Total Committee 164.27 2,500.00 -2,335.73 0.13 %
200.00 -200.00 0.00 %
Credit Card Fees 10.00
Entertainment 0.00 15,450.00 -15,285.73 1.16 %
Equipment Rental (A/V) and Purchases
Event Cancellation Insurance 1,520.31 7,700.00 -7,690.00 1.92 %
Exhibit and Sponsor 1,500.00 -1,500.00 0.00 %
Decorator 436.23 19,950.00 -19,950.00 3.27 %
Printing, Postage, Package Hand 0.00 1,200.00 -1,200.00 0.99 %
Total Exhibit and Sponsor 0.00 %
425.34 14,304.00 -14,304.00 6.53 %
Food & Beverage 425.34 250.00 -250.00 86.00 %
LMS 5.06 %
Miscellaneous 0.00 14,554.00 -14,554.00
Postage & Shipping - General 65.32 54.73 %
Printing & Production 1,977.95 130,725.00 -129,204.69 50.00 %
Printing - General 14,099.42 2,400.00 -2,400.00 50.00 %
Signs 2,500.00 -2,500.00 50.34 %
Total Printing & Production 12,587.46 100.00 -100.00
18,000.00
Promo Materials Attendees 33,999.96 2,200.00 -2,200.00
Speaker Expenses 64,587.42 1,300.00 -1,300.00
Honoraria 3,500.00 -3,500.00
Travel 238.48
Total Speaker Expenses 500.00 22,700.00 -22,263.77

Staff Travel 30,000.00 -30,000.00
Supplies - Cadaver Lab 13,000.00 -12,574.66
Supplies - General 43,000.00 -42,574.66
Volunteers
Total Annual Conference 650.00 -650.00
1,700.00 -1,700.00
Contract Servic 1,000.00
Accountant - Tax Prep 2,300.00 -934.68
Communications Manager 278,429.00 -322.05
Lobbying -264,329.58
Management Fee
Total Contract Servic 1,300.00 -1,300.00
23,000.00 -10,412.54
Fundraising 36,000.00 -18,000.00
CEMSEA Grant Expenses 68,000.00 -34,000.04
Emergency Relief 128,300.00 -63,712.58
Merchandise Purchases Expense
600.00 238.48
500.00
-600.00

Cash Basis Monday, July 18, 2022 01:30 PM GMT-06:00 2/3

Emergency Medical Services Association of Colorado

Budget vs. Actuals: FY_2022 - FY22 P&L
January - June, 2022

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET
738.48 123.08 %
Total Fundraising 600.00 138.48
716.90 42.17 %
General & Administrative 57.60 25.00 -25.00 288.00 %
Bank Chg 1,700.00 -983.10
Credit Card Processing Fee 241.33 96.53 %
Filing Fees 90.01 20.00 37.60
Office Supplies 250.00 -8.67 14.10 %
Postage 440.00 90.01 58.06 %
Printing 200.00 -200.00 124.42 %
Software Subscriptions 360.00 3,120.00 -2,680.00 19.79 %
Staff Travel -150.00
Telephone 62.21 150.00 -260.00 42.50 %
Website - Membership Platform 1,968.05 620.00 -3,810.00 12.78 %
Website Hosting 3,810.00 12.21
Total General & Administrative 850.00 -7,976.95 24.07 %
50.00 -322.22 %
Governance 850.00 9,945.00 -322.22 %
Awards Expense
Board of Directors Expenses 19,672.90 2,050.00 -2,050.00
Insurance 19,672.90 1,700.00 -1,700.00
Membership Expenses 2,000.00 -1,150.00
Total Governance 0.00
$102,764.11 900.00 -900.00
Grant Expenses $ -64,688.54 6,650.00 -5,800.00
CEMSEA Grant $ -64,688.54
Total Grant Expenses $427,024.00 19,672.90
$20,076.00 19,672.90
Unapplied Cash Bill Payment Expense $20,076.00
Total Expenses 0.00
$ -324,259.89
NET OPERATING INCOME
$ -84,764.54
NET INCOME
$ -84,764.54

Cash Basis Monday, July 18, 2022 01:30 PM GMT-06:00 3/3

Emergency Medical Services Association of Colorado

Balance Sheet
As of June 30, 2022

AS OF JUN 30, 2022 TOTAL CHANGE
AS OF JUN 30, 2021 (PY)
0.00
ASSETS 0.00 136,062.25 -6,532.27
Current Assets 129,529.98 1,644.03
Bank Accounts 0.16
Bill.com Money Out Clearing 1,644.19 $137,706.28 $ -6,532.11
KeyBank Operating Checking $131,174.17
KeyBank Savings 0.00 0.00
Total Bank Accounts 0.00 $0.00 $0.00
$0.00
Accounts Receivable 0.00 0.00
Accounts Receivable 0.00 0.00 0.00
Total Accounts Receivable 0.00 $0.00 $0.00
$0.00 $137,706.28 $ -6,532.11
Other Current Assets $131,174.17 $137,706.28 $ -6,532.11
Prepaid Expenses $131,174.17
Undeposited Funds 0.00
Total Other Current Assets 0.00 5,000.00 0.00
5,000.00 $5,000.00 $0.00
Total Current Assets $5,000.00 $5,000.00 $0.00
$5,000.00 $5,000.00 $0.00
TOTAL ASSETS $5,000.00
140,026.42 50,836.29
LIABILITIES AND EQUITY 190,862.71 0.00 0.00
Liabilities 0.00
Current Liabilities -7,320.14 -57,368.40
Other Current Liabilities -64,688.54 $132,706.28 $ -6,532.11
Annual Conference Expenses $126,174.17 $137,706.28 $ -6,532.11
EMSAC Endowment Fund Due $131,174.17
Total Other Current Liabilities

Total Current Liabilities

Total Liabilities

Equity
Fund Balance
Opening Bal Equity
Net Income
Total Equity

TOTAL LIABILITIES AND EQUITY

Monday, July 18, 2022 01:29 PM GMT-06:00 1/1