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Professional Portfolio

Olga Klymuk

A deliverable submitted in partial fulfillment of the requirements
for COM2301 (Professional Communication) by Dr. A. Agnaou at

Al Akhawayn University in Ifrane, Morocco.

Spring 2016

Table of Contents

Job ad ……………………………………………………………………………………………… . . 3
Job description ………………………………………………………………………………………4
Cover letter ………………………………………………………………………………………... 6
CV …………………………………………………………………………………………………. ……7
Artifacts ……………………………………………………………………………………………… 11

Job Ad

ODG Intern

Position Title: Intern (Office of the Director General)
Duty Station: HEADQUARTERS, GENEVA - SWITZERLAND
Organizational Unit: OFFICE OF THE DIRECTOR GENERAL (ODG)
Established in 1951, IOM is the leading inter-governmental
organization in the field of migration and works closely with
governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to
governments and migrants.

3

Job Description

Working within the Office of the Director General under the supervision of the Chief of
Staff, the incumbent will carry out the following duties:

 Proofread and format documents often of a diplomatic or sensitive nature.
 Prepare abstracts of same documents.
 .Track and monitor incoming information as required.
 Prepare ‘appointment requests’ with relevant background documents for

review, highlighting the essential points for each.
 Prepare and update lists of tasks, follow up as requested.
 Assist in drafting presentations and organizing internal ODG events.
 Produce schematic representations of workflows
 Undertake basic research on specific themes of interest
 Any other duties as required by the supervisor.

Qualifications:
Education: University degree preferably in law, sociology, social sciences, International
relations, public administration or other relevant studies. A Master’s degree is an
advantage.

Skills & experience: Experience with or knowledge of UN or NGO-type organizations is
an advantage. Excellent knowledge of computer applications.

Languages: Excellent command of English, with very good drafting skills. Working
knowledge of French or Spanish or other language is an advantage

4

Competencies:
 Ability to carry out assignments in accordance with instructions and guidelines
 Good analytical and drafting skills; resourcefulness, initiative
 Proven experience in drafting reports and outreach documents
 Experience in working as part of a team
 Ability to establish and maintain effective working relations with people of
different national and cultural backgrounds
 Discretion.
 Attention to detail

Please send your updated CV with a motivation letter to the following address:
[email protected].
Please mark clearly ‘Intern – ODG’ in the subject line.
A small monthly stipend will be paid

5

Cover Letter

Olga Klymuk

Al Akhawayn University,
P.O.Box 104,
Hassan II Av., Ifrane
Email: [email protected]
Tel.: (+212) 63 09494 07

March 15, 2016

Dear IOM HR Director ,

I am writing to express my sincere interest in the position of an intern at the Office of the Director
General that is currently available at your organization.
Currently I am completing my International Studies degree with a field concentration of International
Cooperation and Development and after reading the job description I believe that my background,
previous work experience and academic performance all combined make me suitably qualified for
your specific requirements.

Pursuing my degree, I obtained extensive knowledge of governmental and non-governmental
organizations, and the issues of migration, human rights and diverse humanitarian aspects have
always been within my focus of particular interest and passion. For this reason I am greatly excited
by the prospect of being able to use this knowledge, along with strong interest and commitment, to
become part of your team and gain valuable experience.

Furthermore, my previous experience of working as a CEO assistant in a challenging, multi-cultural
environment of a foreign company, has equipped me with necessary skills that allow me to efficiently
conduct research, perform a wide range of administrative duties and successfully manage
organization operations. I believe that my organizational, analytical, interpersonal and
communication skills with the flexibility to adjust to rapidly changing schedules and shifting priorities
will permit to successfully integrate to your team and make a substantial contribution to the goals of
the organization.

I am available for an interview at any time, and should you require any further information or
recommendations please do not hesitate to contact me. In the meantime I am very grateful to you for
taking the time to read my application, and I very much look forward to an opportunity to speak to
you in more detail regarding this position.

Sincerely,
Olga Klymuk

6



Olga Klymuk Contact Info

Address: Al Akhawayn University, P.O.104,
Hassan II, Ifrane, Morocco

Phone: +212 63 094 94 07
Email: [email protected]

Education Bachelor of Arts in International Studies (BAIS)
Al Akhawayn University in Ifrane, Morocco
2012—Present  President's List Award for academic accomplishments
 ISEP exchange program at American University of Sharjah
1997-2009  CGPA: 3.89

Work Kiev Gymnasium of Oriental Languages #1, Kiev, Ukraine

May –August 2014 Head Teacher, Western International School, Phnom Penh, Cambodia
Volunteer in CWF, Cambodia
2010 – 2012
CEO assistant, DMM Dynasty Metals & Mining Inc., Quito, Ecuador
 Managing the day-to-day operations of the office
 Organizing and maintaining files and records
 Planning and scheduling meetings and appointments
 Managing projects and conducting research
 Preparing and editing correspondence, reports, and

presentations
 Making travel and guest arrangements
 Working in a professional multinational environment

2009-2010 Volunteer English teacher, Colegio Particular Las Lomas, Cotacachi,
Ecuador

 Academic development of English language skills of upper-
intermediate level students; lesson planning, assessment, group
work organization, establishing effective classroom management
practices

 Extra-curricular activities:

Skills  Fluent in Russian, Ukrainian, English,
Spanish, Danish, Portuguese languages
 Professional and mature
 Self-directed  MS Word/Excel
 Quick decision-making and clear goal-setting
 Strong problem solver
 Excellent translation skills
 Excellent oral, and written communication skills

 Proficient in creating and maintaining schedules

 Experience in developing partnerships with the
community and external organizations

 Russian, Ukrainian – native speaker
 English –fluent
 Danish – fluent
 Spanish – fluent

 Portuguese -- fluent
 Arabic – excellent reading and writing skills
 French-- good reading and writing skills

Certificates:
• 2012 – TOEFL iBT (120)
• 2009 -- Certificate of Danish proficiency (Copenhagen Business School)