Zeta Phi Beta Sorority, Inc. - Commonwealth of Pennsylvania - 2015-2016 EOTYR

Commonwealth of Pennsylvania

State Director’s
End of the Year Report (for 2015-2016)

Reporting Period:
April 10, 2016 – June 30, 2016

July 1 – 2015 – April 9, 2016 reporting period was presented at the 2016 CPLC

Zeta Phi Beta Sorority, Inc.
Founders

Serving Our Sisterhood while we serve others – it’s a way of life!!!!

Commonwealth of Pennsylvania is committed to continue upholding and
fostering the principles of service, scholarship, sisterhood, the ideal of
Finer Womanhood and to cultivate leaders for our great sisterhood and
the community. We are also committed to executing and supporting the
programmatic initiatives and objectives of Zeta Phi Beta Sorority, Inc. on
all levels, with particular emphasis on International Grand Basileus
Wright’s vision of “Building on the Principles of Zeta While Blazing
New Paths!”

Leadership

Mary Breaux Wright
International Grand Basileus

Janet Y. Bivins, Esq. Barbara A. Cousar
Atlantic Regional Director Pennsylvania State Director

Building on the Principles of Zeta While Blazing New Paths

Statistical Report – 2015-2016

Category Number Category Number

New Life Members N/A Total Life Member 52
New Golden Life Members N/A Total Golden Life Members 4
New Platinum Life Members N/A Total Platinum Life Members N/A
New Diamond Life Members N/A Total Diamond Life Members 10
New Graduate Members 19 Total Reclaimed Members 8
New Undergraduate Members 52 Total Regular Graduate Members 219
New Graduate Members 19 Total Graduate Members 293
New Undergraduate Members 58 Total Undergraduate Members 85
Transfers 9

Category Number 1
Total 2015-2016 Financial Members 378
Total Chapters (9 Grad & 22 Undergraduate) 31

Zeta Auxiliaries

Category Number
Amicae 33
Archonettes 25
Amicettes 28
Pearlettes 16

2

Z-HOPE

• Number of money raised donated, and or collected through
and for Z-HOPE: $19,807

• Number of persons impacted and the number of persons
served: 7,617

• Donated items: 8,051

Number of Pennsylvania Chapters conducting Z-HOPE
programs:

• Graduate 7
• 5 Undergraduate Chapters5
• 3 Amicae Chapters 4
• Youth (Amicettes): 1

3

State Accomplishments

• Reactivation of Rho Sigma Zeta Chapter, Erie, PA.
• Reactivation of Upsilon Eta Zeta Chapter, California, PA.
• Chartering of Alpha Alpha Omicron Zeta Chapter, 2nd

graduate chapter in Philadelphia; 1st 4 letter chapter in the
States of the Atlantic Region.
• Increased number of graduate chapters from 6 to 9.
• Reactivation of Chi, Chi Omicron, Eta, Kappa Sigma, Psi
Xi, and Zeta Epsilon.
• Online payment for State Assessments.
• State Standard Operating Procedure Manual.

4

State Accomplishments

• 58 new undergraduates
• 5 new Amicae
• Professional Leadership Development Conference for
Basilei, Elected Officers and Amicae.
• Hosted professional development webinars on:
parliamentary procedures, financial management, Zeta
Governing Documents, social media, chapter
management for reactivated and new chapters
• Regional Conference preparation webinar

5

State Accomplishments

• Quickbook training for financial officers
• Lead on the Arizona Cleaver Stemons headstone project;
and donated $8,063 toward the actual memorial
monument
• Reclaimed 27 sorors
• Reclamation activities (Zeta Round UP, Painting With a
Twist, Late Night Talk Show with the Grand, Old School
Block Party and #Zeta’s Night Out – Founders’ Day
Observance)

6

State Accomplishments

• Capital Campaign: $79,000
• March for Babies Campaign: $26,182.00
• Elder Care Initiative: $ 1,500
• Partnered with Women’s Veterans Rock
• Sponsored an undergraduate to attend ZOL 2015
• LM sponsored 2 undergrads to attend 2016 CPLC
• Established State Fundraising Committee (raised

over $4,000)
• Risk Management Symposium for undergraduates.

7

National Initiatives

• Anti-Hazing – area day parties for undergrads to discuss implementation of Anti – Hazing
program.

• Risk Management training for undergraduates.
• Capital Campaign: $79,000
• State Elder Care: $1,500 donation to a short-term, sub-acute care and long-term skilled

nursing care for older adults in Greater Philadelphia, PA
• Sponsored 1 undergraduate to attend ZOL 2015
• Get Engaged: #RealityTVCheck Watch Party at Cheyney University
• Women’s Veterans Rock Summer Retreat
• March for Babies Campaign: $26,182.00
• Adopted –A- School: collected new toys, clothes, books and games for students for the

holiday.
• The U.S. Fish and Wildlife Service

8

ACS Memorial Monument Project

Unveiled October 9, 2015 (56th Atlantic Region Conference)

Project Manager: Nicole Rouse 9
Project Researcher: Marcia Wilder

10

11

12

State Director Goals

• Online payment for State Assessments. Completed
• Webinars - creating flyers for chapter events. Not Completed
• Quickbook training for Finance Team. Completed.
• Webinars - using social media. Completed
• Webinars - completing and submitting clean MIP Packets. Completed
• Leadership Development for Elected/Appointed Officers and Chapter

Basilei (graduate and undergraduate). Completed
• Undergraduate Risk Management Symposium (Mandatory). Completed

13

State Director Goals

• Restoration of Founder Stemons’ headstone. Completed
• Reactivate the two dormant graduate chapters. Completed
• Reactivate the 6 undergraduate chapters. Reactivated 5 (out o 6)
• Increase Elder Care Awareness. Ongoing
• Adopt A-School. Completed
• Increase undergraduate attendance at conferences (State, Region & National).

Completed
• Establish a Think Tank amongst Undergraduate and Graduate sorors to work on bridging

the gap and identify means of establishing effective communication. Completed

14

State Director Goals

• Leadership Development for Chapter Executive Board &
Chapter Committee Chairs. Completed

• Youth Leadership Conference. Not completed
• Amicae Leadership Development. Completed
• Research chartering a graduate chapter in Lehigh Valley.

Continue

15

State Director Goals

• Officers to provide training to the membership. Completed

• Uniformity among undergraduates (chapter management

documents). Completed
• Perpetual Care – Founder Stemons Memorial Monument.

Completed
• Statewide Anti Hazing Forum (to occur on the same date and

time) in conjunction with Phi Beta Sigma. Not Complete
• 501 © 3 Continue

16

Year of the Undergraduate

• Leadership Stipend Fund (sponsored by 17
Life Members)

• ACS Perpetual Care Project: Memorial
Monument

• Leadership Academy: Undergraduate
Affairs

• Uniformity: Chapter Management
Templates

• Increased membership by 52 members

Thank you to all the Elected & Appointed
Officers for serving Zeta Phi Beta

Sorority, Inc. & the Commonwealth of
PA, which a spirit of excellence!!!

18

Sorors, this end of the year report does not begin to scratch the
surface of all of your countless hours of continued service and
strong commitment to developing and delivering activities in your
communities that center around Zeta’s Programmatic Thrust set
forth by our International Grand Basileus, Soror Mary Breaux Wright.

Sorors, I appreciate each of you and thank you for continued
support of the Commonwealth of Pennsylvania.

If you have any suggestions and or ideas that can assist in
continuing to move the State forward, please email the State
Director at: [email protected]

19

Barbara A. Cousar

20

September 17, 2016: Certification Training & Inspirational

Explosion

September 17, 2016 - Certification Training

October 14, 2016 - Atlantic Region Executive Board Meeting

October 29, 2016 - Charter Interest Meeting & Wildlife Refuge

Family Day

January 5-7, 2017 – National Executive Board

April 7, 2016 - Executive Board Meeting (Webinar)

July 6-9, 2017 - ZOL

April 13-14, 2018 - CPLC (Tentative)

21



22

Zeta Phi Beta Sorority, Incorporated

Date Number Payable To COMMONWEALTH OF PENNSYLVANIA CHECK REGISTER C Debit (-) Credit (+) Balance
Description of Transaction
$18,205.50
7/1/2015 1685 ACE Conference Center Beginning balance (check ledger) X $424.80 $18,630.30
7/2/2015 X $120.00 $18,750.30
7/3/2015 PNC Bank - Credit Card ACH Deposit (MemberPlanet) X $300.00 $19,050.30
7/10/2015 ACH Deposit (MemberPlanet) X$ 500.00 $18,550.30
7/15/2015 Eden Cemetery ACH Deposit (MemberPlanet) X $180.00 $18,730.30
7/17/2015 Stefan Memorials 1st Deposit - 2016 CPLC X $262.00 $18,992.30
7/24/2015 PNC Bank - Credit Card ACH Deposit (MemberPlanet) X $60.00 $19,052.30
7/30/2015 ACH Deposit (MemberPlanet)
ACE Conference Center ACH Deposit (MemberPlanet) 136.72 $18,915.58
Parkhurst Dining @ Holy Family Univ.
8/3/2015 Nichole Farrier Google/QB, Amenities, Conf. Pmt (WVRC) X $ $222.84 $19,138.42
Beatrice R. Hunt 1,072.00 $18,066.42
8/3/2015 1686 Ramona Jones BANK DEPOSIT X 3,059.50 $15,006.92
8/5/2015 1687 PNC Bank - Credit Card ACS - Cemetery Foundation & Permit X$
8/5/2015 Zeta Phi Beta - Atlantic Region ACS - Payment towards Gravestone X$ 1,896.44 $13,110.48
Zeta Phi Beta - Atlantic Region Google/QB, printing, lodging, amenities,
8/5/2015 Zeta Phi Beta - Atlantic Region postage X$ $180.00 $13,290.48
Alicia Glenn - Vendor $180.00 $13,470.48
8/7/2015 1688 Zeta Phi Beta - State of NJ ACH Deposit (MemberPlanet) X $330.00 $13,800.48
8/14/2015 1689 X $1,178.10 $14,978.58
8/21/2015 AARP ACH Deposit (MemberPlanet) X $1,140.00 $16,118.58
8/24/2015 1690 Zeta Phi Beta - Atlantic Region - ACS X $1,590.00 $17,708.58
8/28/2015 1691 ACH Deposit (MemberPlanet) X 2,500.00 $15,208.58
9/8/2015 1692 X 2,072.04 $13,136.54
9/8/2015 BANK DEPOSIT X$ $375.00 $13,511.54
9/10/2015 1693 ACH Deposit (MemberPlanet) X$ 162.00 $13,349.54
9/11/2015 1694 X 39.02 $13,310.52
9/12/2015 1695 ACH Deposit (MemberPlanet) X$ 42.29 $13,268.23
9/12/2015 2nd Deposit - 2016 CPLC X$ $210.00 $13,478.23
9/12/2015 One Zeta Day Training PA/NJ X$ 849.22 $12,629.01
9/15/2015 X 180.00 $12,449.01
9/21/2015 ACH Deposit (MemberPlanet) X$ 30.00 $12,419.01
9/22/2015 Reim - One Zeta Day Training PA/NJ X$ 175.00 $12,244.01
9/27/2015 Reim - One Zeta Day Training PA/NJ X$
9/27/2015 Reim - One Zeta Day Training PA/NJ X$ 60.00 $12,184.01

BANK DEPOSIT 621.26 $11,562.75
Google/QB, Lodging, Travel, $1,642.42 $13,205.17
(6) ACS Tokens
(1) ACS Token 50.00 $13,155.17
Pearl Ad - 56th ARLC
50.00 $13,105.17
9/28/2015 1696 Refund -Overpayment-1 Zeta Day Training X$
$35.00 $13,140.17
9/28/2015 1697 portion of proceeds - 1 Zeta Day Training X$
10/9/2015 ACH Deposit (MemberPlanet) X
Amenities - donation on behalf of Grand
10/10/2015 1698 Wright X$

10/10/2015 1699 Amenities - donation on behalf of Soror Bivins X $
10/13/2015
ACH Deposit (MemberPlanet) X

23

10/13/2015 PNC Bank - Credit Card Google/QB, printing, lodging, amenities, X$ 2,597.58 $10,542.59
postage
10/16/2015 1700 Monica Younger X $322.50 $10,865.09
10/23/2015 1701 Zeta Phi Beta - Tri State ACH Deposit (MemberPlanet) X $186.36 $11,051.45
10/23/2015 1702 Nana Hook X$ 225.00 $10,826.45
10/23/2015 1703 Nichole Farrier ACH Deposit (MemberPlanet) X$ 172.00 $10,654.45
10/23/2015 1704 Beatrice R. Hunt PA Life Member Shirts - 56th ARLC X$ 471.00 $10,183.45
10/23/2015 Reim - State director Parking - 56th ARLC X$ 75.95 $10,107.50
10/23/2015 1705 Nana Hook 56th ARLC - Amenities X$ 146.42 $9,961.08
10/30/2015 1706 ACE Conference Center reim - 56th ARLC - Amenites X $712.00 $10,673.08
11/2/2015 reim - 56th ARLC - Amenites X $531.65 $11,204.73
11/6/2015 1707 PNC Bank - Credit Card X $4,572.50 $15,777.23
11/6/2015 1708 ACH Deposit (MemberPlanet) X$ 2,167.50 $13,609.73
11/6/2015 Zeta Phi Beta - Atlantic Region X$ 2,500.00 $11,109.73
11/16/2015 1709 eGreek Sites BANK DEPOSIT X $1,658.92 $12,768.65
11/20/2015 1710 PNC Bank - Credit Card ACH Deposit (MemberPlanet) X $205.45 $12,974.10
11/23/2015 United States Treasury 2016 CPLC- 1/2 deposit - totes X$ 493.29 $12,480.81
11/27/2015 1711 ACE Conference Center 3rd Deposit - 2016 CPLC X $365.85 $12,846.66
12/4/2015 1712 X $175.00 $13,021.66
12/11/2015 Nana Hook ACH Deposit (MemberPlanet) X $1,294.62 $14,316.28
12/14/2015 Zeta Phi Beta, State of NJ X$ 244.04 $14,072.24
12/14/2015 PNC Bank - Credit Card ACH Deposit (MemberPlanet) X$ 125.00 $13,947.24
12/18/2015 Google/QB, printing, amenities, postage X $2,058.36 $16,005.60
12/21/2016 NEF Scholarship X$ 61.43 $15,944.17
12/28/2016 Zeta Phi Beta - Beta Delta Zeta ACH Deposit (MemberPlanet) X $1,947.34 $17,891.51
1/1/2016 Zeta Phi Beta - Nu Sigma Zeta 400.00 $17,491.51
1/1/2016 Marcia Wilder ACH Deposit (MemberPlanet) $ 5,000.00 $12,491.51
1/4/2016 PNC Bank - Credit Card X$ $341.19 $12,832.70
1/8/2016 ACH Deposit (MemberPlanet) X $277.50 $13,110.20
1/15/2016 (25) MIP Manuals X $290.45 $13,400.65
1/21/2016 Newsletter X 2,167.50 $11,233.15
1/21/2016 X$ 824.00 $10,409.15
ACH Deposit (MemberPlanet) X$
1/21/2016 Google/QB, postage 1,229.64 $9,179.51
X$
1/22/2016 1713 ACH Deposit (MemberPlanet) $322.00 $9,501.51
1/22/2016 1714 501©3 filing X $1,070.49 $10,572.00
1/29/2016 4th Deposit - 2016 CPLC X $1,428.85 $12,000.85
2/5/2016 1715 X $5,686.36 $17,687.21
2/11/2016 1716 ACH Deposit (MemberPlanet) X $920.92 $18,608.13
2/15/2016 X 100.00 $18,508.13
2/15/2016 ACH Deposit (MemberPlanet) X$ 75.00 $18,433.13
2/22/2016 X$ $2,324.10 $20,757.23
2/22/2016 ACH Deposit (MemberPlanet) X 70.00 $20,687.23
2/22/2016 2016 CPLC- balance - totes X$ 32.31 $20,654.92
2/22/2016 PA portion of tote shipping X$ 570.81 $20,084.11
2/25/2016 Google/QB, printing, lodging, amenities, X$ $7,480.00 $27,564.11
2/26/2016 postage X $1,611.22 $29,175.33
X
BANK DEPOSIT
ACH Deposit (MemberPlanet)

ACH Deposit (MemberPlanet)

ACH Deposit (MemberPlanet)

ACH Deposit (MemberPlanet)
in memoriam: Margaret Breaux
10 sec - Digital ad

ACH Deposit (MemberPlanet)
Full page ad
reim - Chi Chapter Observational Activities
Google/QB, postage, printing

BANK DEPOSIT
ACH Deposit (MemberPlanet)

24

3/4/2016 1717 Zeta Phi Beta - Rho Chi Zeta ACH Deposit (MemberPlanet) X $1,464.62 $30,639.95
3/4/2016 1/2 page ad 2016 Blue Revue X$ 75.00 $30,564.95
3/11/2016 1718 Barbara Cousar ACH Deposit (MemberPlanet) $32,489.96
3/14/2016 1719 void Travel/Tolls X $1,925.01 $32,470.26
3/14/2016 1720 void X$ 19.70 $32,470.26
3/14/2016 Zeta Phi Beta Sorority, Inc. Chi Chapter Dues/Shipping - Cashier Check $32,470.26
1721 $ -
3/15/2016 Nicole Rouse BANK DEPOSIT $ - $26,300.26
1722 PNC Bank - Credit Card BANK DEPOSIT
3/17/2016 1723 ACH Deposit (MemberPlanet) X $ 6,170.00 $26,350.26
3/17/2016 Gregory Eldridge Chi Chapter Reactivation activities $35,901.26
3/18/2016 1724 Zeta Phi Beta Sorority, Inc. - Atlantic Region Google/QB, Flowers X $50.00 $38,976.13
3/21/2016 1725 PNC Bank - Credit Card BANK DEPOSIT $38,872.67
3/21/2016 1726 ACH Deposit (MemberPlanet) X $9,551.00 $38,792.75
3/24/2016 1727 Barbara Cousar 2016 CPLC - DJ deposit $39,142.75
3/25/2016 1728 ACE Conference Center (80) MIP Manuals X $3,074.87 $48,063.71
3/27/2016 1729 Paragon Google/Chi Expenses/2016 Expenses $48,013.71
3/28/2016 1730 Gregory Eldridge ACH Deposit (MemberPlanet) X $ 103.46 $47,287.25
3/28/2016 1731 MLK High School Refreshments - Chi Chapter $45,012.56
4/1/2016 1732 Chester High Sschool Payment - 2016 CPLC X$ 79.92 $47,683.84
4/1/2016 Gregory Eldridge Hall of Fame - Plaque/Award $47,615.30
4/1/2016 1733 Elise Glenn 2016 CPLC - DJ deposit X $350.00 $32,966.37
4/1/2016 1734 Earnestine Livingston 2016 CPLC - Foam Mounts $32,837.35
4/3/2016 1735 Z Hope Donation X $8,920.96 $32,737.35
4/7/2016 1736 transfer from scholarship account 2016 CPLC - DJ final payment $32,577.35
4/8/2016 1739 Barbara Cousar Z Hope Award Frames X$ 50.00 $31,352.35
4/8/2016 1740 The Trophy Shop, Inc. Z Hope Presentation $31,252.35
4/9/2016 1741 Monica L. Younger PNC Service Charge X $ 726.46 $31,203.66
4/9/2016 Shawndra D. Johnson Z Hope -Plaques $31,136.11
4/12/2016 1742 ACE Conference Center 2016 CPLC Event App X $ 2,274.69 $31,106.11
4/15/2016 Ramona Jones Zhope Awards $31,166.11
4/15/2016 1737 Life Member Gifts X $2,671.28 $31,056.13
4/15/2016 1743 Diane Wilson Escort Bags - 2016 CPLC $30,695.13
4/15/2016 Final payment - 2016 CPLC X$ 68.54 $30,502.25
4/15/2016 Epsilon Omega Zeta Chapter 2016 CPLC Protocol $30,468.36
4/18/2016 X $ 14,648.93 $29,847.76
4/18/2016 PNC Bank - Credit Card Step&Repeat Banner/Badges/Badgeholders $29,769.92
X $ 129.02
4/18/2016 Nana Hook BANK DEPOSIT $29,077.48
Sheila Traylor Blue Revue Virtual Ad X $ 100.00
4/19/2016 ACH Deposit (MemberPlanet) $29,302.48
4/20/2016 Google/Transition Dinner/Chi Chapter/2016 $ 160.00 $29,252.48
4/22/2016 CPLC $29,267.48
ACH Deposit (MemberPlanet) X $ 1,225.00
4/27/2016 Bal-Shipping to NJ - 2016 CPLC/30 add'l $27,815.52
totes/shipping X $ 100.00
4/29/2016 Reimbursement - ACS Gloves $28,010.52
X$ 48.69
5/2/2016 $27,123.27
X$ 67.55
5/2/2016 $27,113.27
X$ 30.00

X $60.00

X $ 109.98

X $ 361.00

X $ 192.88

X$ 33.89

X $ 620.60

X$ 77.84

X $ 692.44

X $225.00
X$ 50.00

X $15.00

X $ 1,451.96

X $195.00

X $ 887.25

X$ 10.00

25

5/2/16 1744 Natasha Ellis Reimbursement - ACS Gloves X$ 10.00 $27,103.27 * will be reversed in FY '2017*
5/2/2016 1745 Chaundra Allgood-Foster Reimbursement - ACS Gloves $ 10.00 $27,093.27
5/3/2016 1738 Barbara Cousar Mtg w/ DS Humphrey & Chi Sorors 121.34 $26,971.93
5/4/2016 1746 Andrea James Hall of Fame - Frame/Matte/Pens X$ 30.98 $26,940.95
5/6/2016 ACH Deposit (MemberPlanet) X$ $27,682.66
5/13/2016 1747 transfer from scholarship account ACH Deposit (MemberPlanet) $741.71 $27,719.66
5/20/2016 1748 Monique Wakefield ACH Deposit (MemberPlanet) X $37.00 $27,834.24
5/27/2016 1749 University of Pittsburgh ACH Deposit (MemberPlanet) $114.58 $27,890.88
6/3/2016 Zeta Phi Beta Sorority, Atlantic Region ACH Deposit (MemberPlanet) X $56.64 $27,959.20
6/9/2016 1750 BANK DEPOSIT $68.32 $28,209.20
6/10/2016 PNC Bank - Credit Card ACH Deposit (MemberPlanet) X $250.00 $28,439.12
6/10/2016 transfer from scholarship account $229.92 $30,439.12
6/10/2016 2016 CPLC - Chi Chapter Hotel X $2,000.00 $30,118.36
6/10/2016 PNC Bank - Credit Card Barbara Bradley Younge Scholarship 320.76 $28,618.36
6/10/2016 Barbara Cousar (50) MIP Manuals X 1,500.00 $28,166.31
6/20/2016 ACH Deposit (MemberPlanet) 452.05 $28,549.11
6/21/2016 Google/Postage/Boule Ad X $382.80 $28,244.92
6/27/2016 304.19 $28,744.92
6/29/2016 ACH Deposit (MemberPlanet) X $500.00 $28,990.60
6/27/2016 Google/Powerbanks/Postage $245.68 $26,612.75
6/30/2016 Postage/Giftcards X 2,377.85 $26,474.10
X$ 138.65
X$

$

X
X$

X

X
X$

$

Total Debit: Total Credit: Profit/(Loss):
$ 69,074.58 $77,343.18 $8,268.60

26

Zeta Phi Beta Sorority, Incorporated

Commonwealth of Pennsylvania

Checking Account Reconciliation
as of June 30, 2016

PNC Bank - June 30, 2016 $ 27,634.80
Tamias Check Register Closing balance - June 30, 2016 $ 26,474.10

SUB-TOTAL: 1,160.70

ACTIVITY

DIFFERENCE: -
-
-

1,160.70

OUTSTANDING CHECKS: (400.00)
Check # 1709- United States Treasury (160.00)
Check # 1728 - MLK High School - (10.00)
(452.05)
Check # 1745 - Chaundra Allgood-Foster (138.65)
Check# 1749 - Zeta Phi Beta, Atlantic region (1,160.70)

Check #1750 - Barbar Cousar

BALANCE: $ -

NOTES:

27

Zeta Phi Beta Sorority, Incorporated
Commonwealth of Pennsylvania
Check Listing and Withdrawls
July 1, 2015 - June 30, 2016

Date Check # Amount Payee Description

7/15/2015 1685 $500.00 ACE Conference Center 1st deposit for 2016 CPLC
$136.72 PNC Credit Card Google/QB, Amenities, Conf. Pmt (WVRC)
8/3/2015 Bank Trans
Google/QB, printing, lodging, amenities, postage
8/5/2015 Bank Trans $1,896.44 PNC Credit Card
$1,072.00 Eden Cemetery ACS - Cemetery Foundation & Permit Fee
8/5/2015 1686 $3,059.50 Stefan Memorial ACS - Gravestone Marker
$2,500.00 ACE Conference Center 2nd deposit for 2016 CPLC
8/5/2015 1687 $2,072.04 Parkhurst Memorial @ Holy Family Univ One Zeta Day Training
Reimbursement
9/8/2015 1688 $162.00 Nichole Farrior Reimbursement
$39.02 Beatrice R. Hunt Reimbursement
9/10/2015 1689 $42.29 Ramona Jones Google/QB, Lodging, Travel,
(6) ACS Tokens
9/12/2015 1690 $849.22 PNC Credit Card (1) ACS Token
$180.00 Zeta Phi Beta - Atlantic Region Pearl Ad
9/12/2015 1691 vendor - refund - over payment
$30.00 Zeta Phi Beta - Atlantic Region portion of profit - One Zeta Day
9/12/2015 1692 $175.00 Zeta Phi Beta - Atlantic Region Donation on behalf of Grand Wright
Donation on behalf of Soror Bivins
9/21/2015 Bank Trans $60.00 Alicia Glenn
$621.26 Zeta Phi Beta - State of NJ Google/QB, printing, lodging, amenities, postage
9/22/2015 1693
$50.00 AARP PA Life Member shirts - 56th ARLC
9/27/2015 1694 $50.00 Zeta Phi Beta - Atlantic Region - ACS reim - PA State director parking - 56th ARLC
amenities - 56th ARLC
9/27/2015 1695 Reimbursement
Reimbursement
9/28/2015 1696
28
9/28/2015 1697

10/10/2015 1698

10/10/2015 1699

10/13/2015 Bank Trans $2,597.58 PNC Credit Card
$225.00 Monica Younger
10/23/2015 1700 $172.00 Zeta Phi Beta - Tri State
$471.00 Nana Hook
10/23/2015 1701 $75.95 Nichole Farrior
$146.42 Beatrice R. Hunt
10/23/2015 1702

10/23/2015 1703

10/23/2015 1704

11/6/2015 1705 $2,167.50 Nana Hook 1/2 Payment 2016 CPLC Totes
$2,500.00 ACE Conference Center 3rd deposit for 2016 CPLC
11/6/2015 1706 Google/QB, printing, amenities, postage
$493.29 PNC Credit Card (25) MIP Manuals
11/23/2015 Bank Trans $244.04 Zeta Phi Beta - Atlantic Region Newsletter
$125.00 eGreek Sites Google/QB, postage
12/14/2015 1707 501 c3 filing fee
$61.43 PNC Credit Card 4th deposit for 2016 CPLC
12/14/2015 1708 $400.00 United States Treasury Balance 2016 CPLC Totes
$5,000.00 ACE PA portion of shipping for 2016 CPLC Totes
12/21/2015 Bank Trans $2,167.50 Nana Hook
$824.00 Zeta Phi Beta - State of NJ Google/QB, printing, lodging, amenities, postage
1/1/2016 1709
in memoeriam - Margaret Breaux
1/1/2016 1710 digital ad - 10 sec.
Full page ad
1/21/2016 1711 reimbursement
Google/QB, postage, printing
1/21/2016 1712 1/2 page ad
Google/QB, Flowers
1/21/2016 Bank Trans $1,229.64 PNC Credit Card travel

2/15/2016 1713 $100.00 NEF Scholarship Chi Chapter Payments to National & Shipping
Chi Chapter Reactivation
2/15/2016 1714 $75.00 Beta Delta Zeta deposit - DJ 2016 CPLC
(80) MIP Manuals
2/22/2016 1715 $70.00 Nu Sigma Zeta Google, CHI Chap Expenses, 2016 CPLC Expenses
Chi Chapter
2/22/2016 1716 $32.31 Marcia Wilder 2016 CPLC payment
HOF plaque/award
2/22/2016 Bank Trans $570.81 PNC Credit Card deposit - DJ 2016 CPLC
2016 CPLC Foam Mounts
3/4/2016 1717 $75.00 Rho Chi Zeta Z Hope Donation

3/4/2016 Bank Trans $79.92 PNC Credit Card 29

3/14/2016 1718 $19.70 Barbara Cousar

3/14/2016 1719 void

3/14/2016 1720 void

3/15/2016 Bank Trans $6,170.00 Cashiers Checks

3/21/2016 1721 $103.46 Nicole Rouse

3/27/2016 1722 $50.00 Gregory Eldridge

3/28/2016 1723 $726.46 Zeta Phi Beta - Atlantic Region

3/28/2016 Bank Trans 2,274.69 PNC Credit Card

4/1/2016 1724 $68.54 Barbara Cousar

4/1/2016 1725 14,648.93 ACE Conference Center

4/1/2016 1726 129.02 Paragon

4/3/2016 1727 100.00 Gregory Eldridge

4/7/2016 1728 160.00 MLK High School

4/8/2016 1729 1,225.00 Chester High School

4/8/2016 1730 100.00 Gregory Eldridge Balance - DJ 2016 CPLC
48.69 Elise Glenn Z Hope Award/Frames
4/9/2016 1731 67.55 Earnestine Livingston Z Hope Presentationn
30.00 PNC Service Charge
4/9/2016 1732 2016 CPLC Event App
109.98 Barbara Cousar Z Hope Awards
4/12/2016 Bank Trans 361.00 The Trophy Shop, Inc. 2016 CPLC - Life Member Gifts
192.88 Monica Younger 2016 CPLC Escort Bags
4/15/2016 1733 Google, CHI Chap Expenses, 2016 CPLC Expenses
33.89 Shawndra D. Johnson Balance Shipping/add'l 30 totes plus shipping
4/15/2016 1734 1,451.96 PNC Credit Card Meeting with DS Humphrey and Chi Sorors
Balance - 2016 CPLC
4/15/2016 1735 887.25 Nana Hook 2016 CPLC Protocol
121.34 Barbara Cousar Step & Repeat Banner/ Badges/BadgeHolders
4/15/2016 1736 620.60 ACE Conference Center Virtual Ad
Reimbursement - ACS Gloves
4/27/2016 Bank Trans 77.84 Ramona Jones Reimbursement - ACS Gloves
692.44 Diane Wilson Reimbursement - ACS Gloves
5/2/2016 1737 Hall of Fame - Frame, Mate, pens
50.00 Epsilon Omega Zeta Chi Chapter lodging - 2016 CPLC
5/3/2016 1738 10.00 Sheila Traylor Barbara Bradley Younge Scholarship Recipient
10.00 Natasha Ellis (50) MIP Manuals
4/18/2016 1739 10.00 Chaundra Allgood-Foster Google,Postage, Boule Ad
30.98 Andrea James Google, Postage, Powerbanks
4/18/2016 1740 320.76 Monique Wakefield Postage/Gift Cards
1,500.00 University of Pittsburgh
4/18/2016 1741 452.05 Zeta Phi Beta - Atlantic Region
304.19 PNC Credit Card
4/20/2016 1742 2,377.85 PNC Credit Card
138.65 Barbara Cousar
5/2/2016 1743

5/2/2016 1744

5/2/2016 1745

5/4/2016 1746

6/10/2016 1747

6/10/2016 1748

6/10/2016 1749

6/21/2016 Bank Trans

6/27/2016 Bank Trans

6/30/2016 1750

total: $69,074.58

30

Zeta Phi Beta Sorority, Incorporated

Commonwealth of Pennsylvania

Balance Sheet
as of June 30, 2016

ASSETS

Current Assets $ 27,634.80
Checking - State of Pennsylvania , Zeta Phi Beta $ 2,163.82
Money Market - Scholarship $ 29,798.62

Total Checking $ 29,798.62

TOTAL CURRENT ASSETS $ 26,474.10
$ 2,163.82
LIABILITIES & EQUITY $ 8,268.60
Equity $ 28,637.92
Opening Balance Equity
Restricted - PA Scholarship Fund $ 1,160.70
Retained Earnings $ 1,160.70
Total Equity
$ 29,798.62
Liabilities
Outstanding checks

Total Liabilities

TOTAL LIABILITIES & EQUITY

31

Zeta Phi Beta Sorority, Incorporated TOTAL
$ 544.80
Commonwealth of Pennsylvania $ 1,204.84
$ 4,418.10
Profit and Loss Statement $ 2,227.42
as of June 30, 2016 $ 6,360.01
$ 2,405.22
INCOME $ 5,919.01
July 1 -July 9 $ 8,798.15
July 10 - August 11 $ 13,800.86
August 12 - September 10 $ 26,543.12
September 11 - October 9 $ 1,236.71
October 10 - November 10 $ 526.54
November 11 - December 9 $ 3,358.40
December 10 - January 11 $ 77,343.18
January 12 - February 9
February 10 - March 9 $-
March 10 - April 11 $ 5,701.20
April 12 - May 10 $ 3,572.00
May 11- June 9 $ 3,125.55
June 10 - June 30 $ 4,722.79
$ 5,406.23
TOTAL INCOME $ 5,186.43
$ 3,641.18
EXPENSES $ 1,577.04
July 1 - July 9 $ 23,852.87
July 10 - August 11 $ 5,901.53
August 12 - September 10 $ 907.80
September 11 - October 9 $ 4,502.80
October 10 - November 10 $ 68,097.42
November 11 - December 9
December 10 - January 11 $ 9,245.76
January 12 - February 9
February 10 - March 9
March 10 - April 11
April 12 - May 10
May 11 - June 9
June 10 - June 30

TOTAL EXPENSES

TOTAL PROFIT/(LOSS)

32

Zeta Phi Beta Sorority, Incorporated

Commonwealth of Pennsylvania

Scholarship Account Reconciliation
July 1, 2015 - June 30, 2016

Balance - July 1, 2015 $ $ 4,723.36
$
Interest - July 31, 2015 $ 0.04 $ 4,723.40
Interest - August 31, 2015 $ 0.04 $ 4,723.44
Interest - September 30, 2015 $ 0.04 $ 4,723.48
Interest - October 31, 2015 $ 0.04 $ 4,723.52
Interest - November 30, 2015 $ 0.04 $ 4,723.56
Interest - December 31, 2015 $ 0.04 $ 4,723.60
Interest - January 31, 2016 $ 0.04 $ 4,723.64
Interest - February 26, 2016 $ 60.00 0.04 $ 4,723.68
Interest - March 31, 2016 $ 0.04 $ 4,723.72
Transfer to Checking - Z Hope Awards $
Interest - April 30, 2016 $ 2,000.00 $ 4,663.72
Interest - May 31, 2016 $ 500.00 0.03 $ 4,663.75
Transfer to Checking - Scholarship $ 0.04 $ 4,663.79
Transfer to Checking - Scholarship
Interest - June 30, 2016 $ 2,663.79
$ 2,163.79
0.03 $ 2,163.82

Total Scholarship Account: $ 2,163.82

33

Zeta Phi Beta Sorority, Inc.
Commonwealth of PA

Tamias Grammateus Report
Fund Collected July 1, 2015 - June 30, 2016

Bank Deposits MemberPlanet

JUL 222.84 1,466.80
AUG
SEP 1,178.10 1,830.00
OCT
NOV 210.00 1,965.00
DEC
JAN 531.65 2,898.28
FEB
MAR 6,802.72
APR
MAY 322.00 5,816.51
JUN
200.00 3,067.29

7,480.00 10,542.60

9,951.00 18,056.74

225.00 210.00

2,529.48

250.00 1,102.72

20,570.59 56,288.14
TOTAL FUNDS COLLETED 76,858.73

2015-2016 Dues 1,800.00 9 G Chapters
2,930.00 293 G sorors
Chapter Tax - Graduate 1,465.00 293 G sorors
Per Capita - Graduate 1,650.00
Assessments - Graduate 22 UG Chapters
Chapter Tax - Undergraduate 425.00 85 UG sorors
Per Capita - Undergraduate 212.50 85 UG sorors
Assessments - Undergraduate 128.00
Late Fees
75.00
2014-2015 Dues

Chapter Tax - Undergraduate

34

TOTAL DUES 8,685.50

Training 4,815.00

Fundraising/Purchased Items 3,373.34

ACS Reimbursement 1,063.65

Donations - PA UG Leadership Stipend 575.00

Miscellaneous * 1,365.52

Project KISS 516.79

Reimbursement from Atlantic Region 7,480.00

CHI Membership 9,951.00

2016 CPLC 36,255.15
Registration 400.00
Sponsorship
Vendor 1,787.83
Ads 590.00
ZHOPE
1,075.00

TOTAL CPLC 40,107.98

RETURNED ITEMS (1,101.89)

76,831.89

35

Zeta Phi Beta Sorority, Inc.
Commonwealth of PA

Tamias Grammateus Report
Fund Collected July 1, 2015 - June 30, 2016

Bank Deposits MemberPlanet

JUL 222.84 1,346.80
AUG 1,178.10 1,830.00
SEP 1,965.00
OCT 210.00 2,898.28
NOV 531.65
DEC 6,802.72
JAN 322.00 5,475.32
FEB 200.00 3,408.48
MAR 7,480.00 10,542.60
APR 9,951.00 15,385.46
MAY 225.00 2,881.28
JUN
250.00 949.93
926.72

20,570.59 54,412.59

TOTAL FUNDS 74,983.18
COLLETED

36