SCREENING ON-THE-GO HANDBOOK

POWERED BY:

JNJ MANAGEMENT
CONSULTANTS SDN BHD

SCREENING
ON-THE-GO

THE FUNCTIONAL CHART

SCREENING ON-THE-GO

THE FUNCTIONAL CHART

CHAIRMAN

FAUZIAH HUSAIN
SITINUR MOKHTAR

PROJECT DIRECTOR
MOHAMMED ASHRUL
NIDZAM ABU SEMAN

PROJECT MANAGER OPERATION MANAGER
NUR IDAYU MOHD PUAT AMIRA SARA ZULFIHAR

STRATEGIC PARTNERS PROJECT MANAGEMENT FINANCE & PROCUREMENT OPERATIONAL EXCELLENCE ADMIN & SUPPORTS
MANAGEMENT MANAGER MANAGER
MANAGER MANAGER MANAGER
AMIRA SARA ZULFIHAR AMIRA SARA ZULFIHAR NUR IDAYU MOHD PUAT NUR IDAYU MOHD PUAT TBA

JNJ TEAM CCORDINATOR Team x10 EXECUTIVE EXECUTIVE
TBA TBA NURSHAHIRA FADZREEN
LOGISTIC
MOBILIZATION TEAM BINTI KAMARUDDIN
• SWABBERS • MUHAMMAD
• ASSITANTS ENDRY PUTRA
• REGISTRAR
• MOHD FAHMI
FIRDAUS

SCREENING ON-THE-GO

THE PROJECT MANAGEMENT SCOPE OF WORK

As the backbone of a successful project management approach for a program, we offer a range of disciplines for execution, maintain an overview
of projects, know the strategy, and ensure all go hand in hand.

STRATEGIC PARTNER MANAGEMENT PROGRAM MANAGEMENT FINANCE & PROCUREMENT

• Engagement Team Management • Strategic financial management
• Contracting • Identifying Qualified • Budget development
Team, • Financial planning
• Completing Pre • Cash flow
Screening • Financial reporting
• Onboarding
Professionals to the
program
• Code of Conduct

OPERATIONAL EXCELLENCE ADMIN AND SUPPORTS

• High Level Reporting • Administrative Supports
• Milestones Reporting

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ON-THE-GO

THE CODE OF CONDUCT

SCREENING ON-THE-GO ANYONE WHO HAS BEEN SCREENING AND SHOWS COVID-19
SYMPTOM IS NOT ALLOWED TO ENTER THE WORKPLACE, AND
THE CODE OF CONDUCT
SUCH CASE SHOULD BE REPORTED TO THE MANAGEMENT
TO BE AT SITE AT LEAST 30 MINUTES BEFORE AND TO BE FULLY
EQUIPPED WITH PERSONAL PROTECTIVE EQUIPMENT-PPE (FACE EVERY PERSON WHO ENTER THE WORKPLACE ARE REQUIRED A
MASK AND GLOVE PROTECTION) 15 MINUTES BEFORE. FACEMASK COMPLY WITH PHYSICAL DISTANCING, AVOID

STIRICTLY NO SMOKING AT SITES SHAKING HANDS AND WASH HANDS FREQUENTLY EITHER WITH
WATER AND SOAP OR HAND SANITIZER.
REPORT TO PERSONNEL / DESIGNATED PERSON AND RECORD
ATTENDANCE. TO COMPLIED WITH LATEST SOP RELATED TO COVID-19 (EG. PKPP
– PERINTAH KAWALAN PERGERAKAN PEMULIHAN) ISSUED BY
USE MYSEJAHTERA APPLICATION, OTHER APPLICATIONS MKN.
APPROVED BY MKN
EVERY PERSON TO CLEAN HIMSELF/HERSELF BEFORE LEAVING THE
PERFORM REGULAR CLEANING AND DISINFECTION PROCESS AS WORKPLACE.
PER MOH RECOMMENDATIONS
USE PERSONAL ITEMS FOR PRAYERS E.G. PRAYER MAT, “KAIN
TELEKUNG” ETC. AND DO NOT SHARE THESE ITEMS.

ONLY FULLY VACCINATED INDIVIDUAL ARE ALLOWED TO BE ON

SITES.
(14 DAYS AFTER THE 2ND DOSE)

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ON-THE-GO

THE OVERVIEW

SCREENING ON-THE-GO

THE OVERVIEW

156 >24,000 THE EXPERTS THE EQUIPMENT THE PROCESS

SITES EMPLOYEES Team of medical experts • Nasopharyngeal Swab • Code of Conduct
• Doctors • Oropharyngeal TFS-TF • Policies and Procedures
• Nurses • SOPs
• Medical Assistants Swab
• Transport Media
Team of Project
Management Office
• Project Planning
• Project Execution
• Management
• Administration
• Reporting

WEEKLY

SWAB TEST

12 MONTHS

SCREENING ON-THE-GO 9
PAYMENT
THE PROCESS FLOW

1
SITES LISTING

2

SITE
FINALIZATION

STRATEGIC MANAGEMENT

3 4 5 Bi-weekly submission
SCHEDULING TEAM SELECTION MOBILIZATION

PROJECT MANAGEMENT

6

SCREENING
REPORTING

OPERATIONAL EXECELLENCE

for cash flow analysis

7 8
INVOICING
REPORTING &
DOCUMENTATION

ADMIN AND SUPPORTS

SCREENING ON-THE-GO

TASK, RESPONSIBILITES & DOCUMENT INVOLVED

NO PROCESS DELIVERABLES RESPONSIBILITY SLA DOCUMENT INVOLVED

1 Sites Listing • Gamuda Site Listing GAMUDA 1 day • Sites listing with number of
employees

2 • Finalized list of screening sites (assisted by Gamuda PIC) Strategic Engagement 1 day • Final Sites listing with no of
Site Finalization • Estimation number of pax Management employees and categories
• Participators’ categories.
3 Scheduling Project Management • Master Schedule
• Scheduling of the screening Team
4 Team Selection • Notification to Gamuda (https://bit.ly/vcee19masterch
Project Management edule )
5 Mobilization • List of Teams selection according to schedule Team
1 day • Master Schedule
• Team Mobilization to screening sites Project Management 1 day (https://bit.ly/vcee19masterch
• Mobilization Team to email Site’s employees listing, Team edule )
• Final participators listing • Team Information
• Site report to Operational Excellence (https://bit.ly/vcee19gamuda )

• Gamuda Job Sheet
• VCEE Job Sheet
• Gamuda Acknowledgment

of PCR Sample Receive
• Acknowledgement Form
• Time Sheet
https://bit.ly/vcee19timesheet
• Feedback Form
http://bit.ly/vcee19feedback

SCREENING ON-THE-GO

TASK, RESPONSIBILITES & DOCUMENT INVOLVED

NO PROCESS DELIVERABLES RESPONSIBILITY SLA DOCUMENT INVOLVED

6 Screening Reporting • Reporting based on the documents passed by Operational Excellence 1 day • Gamuda Job Sheet-Filled &
mobilization team emailed to Admin & Supports. stamped

• VCEE Job Sheet- Filled &
Complete

• Gamuda Acknowledgment
of PCR Sample Receive-
Filled and stamped

• Acknowledgement Form-
Filled & Complete (if any)

• Time Sheet-filled
https://bit.ly/vcee19timesheet
• Feedback Form--if any
http://bit.ly/vcee19feedback
• Dashboard & Analysis

7 Reporting & Documentation • Reporting and documentation for invoicing purpose Admin & Supports 1 day • Gamuda Job Sheet-Signed
8 Invoicing • Invoice to be sent to Gamuda Admin & Supports 1 day & Stamp
9 Payment • Payment from Gamuda to VCEE19
GAMUDA • Gamuda Acknowledgment
of PCR Sample Receive-
Signed-Stamp

• Dashboard & Analysis

• Invoice
• Gamuda Job Sheet-Signed

& Stamp

• Payment Slip

SCREENING ON-THE-GO

MOBILIZATION FLOW

REGISTRAR SWABBER ASSISTANT RUNNER TEAM LEADER

PRE-SCREENING REGISTRATION SWAB SEALS DELIVERY REQUIREMENT
SCREENING DAY
POST-SCREENING • SCAN QR CODE • NASAL AND ORAL • SEAL THE VTM WITH • TO ENSURE THE NO OF THE • IDENTIFY TEAM MEMBER
• PRINT BARCODE SWABING PARAFILM SAMPLE IS TALLY WITH THE • GAMUDA JOB SHEET
• APPLY THE BARCODE TO NO OF REGISTERED • VCEE JOB SHEET
• PUT BOTH SWABS IN VTM • STORE THE VTM IN CHILL WORKERS • DAILY REPORT
VTM • PASS THE VTM TO THE BOX • SCREENING NEEDS
• PRINT THE SHIPMENT ID
ASSISTANT • COUNT THE VTM • SENT THE SAMPLE TO THE LAB MONITORING

• TO CONTACT GAMUDA’S PIC
• TO ENSURE THE TEAMS ARE ON SITE ON-

TIME
• TO ENSURE ALL THE NUMBERS ARE TALLY
• TO ENSURE THE TEAM TAK PRE-CAUTION

MEASURE AS REQUIRED

SUBMISSION

• GAMUDA JOB SHEET
• VCEE JOB SHEET
• DAILY REPORT

• ALL FULL TIME ARE REQUIRED TO FILL IN THE ONLINE TIME-SHEET (CHECK-IN TIME SHEET) WITH PFOOF OF MY SEJAHTERA SCREENSHOT UPLOADED TO THE FORM (REFER
APPENDIX)

• ALL PART-TIME STAFF ONLINE TIME-SHEET ARE REQUIRED TO BE IDENTICAL TO THE GAMUDA JOB SHEET, VALIDATED BY THE TEAM LEADER (REFER APPENDIX)

SCREENING ON-THE-GO

THE PROCUREMENT FLOW

4B Notification via email or 5B 9
WhatsApp
STOCK LISTING STOCK DELIVERY/ 8
APPROVAL COLLECTION STOCK

VENDORS Request via email or WhatsApp 5A 7A INVENTORY
ORDER RECEIVED STOCK DELIVERY/
3A COLLECTION
BUDGET 4A
VENDOR Via online banking or cheque
APPROVAL only
SELECTION
STRATEGIC 3B 6A
PARTNERS STOCK LISTING PAYMENT TO
MANAGEMENT TO GAMUDA VENDORS

FINANCE & 2 STOCK LISTING
PROCUREMENT VS BUDGET

ADMIN & VERIFICATION &
SUPPORTS APPROVAL

1
REQUIRED STOCK
LISTING

SCREENING ON-THE-GO

TASK, RESPONSIBILITES & DOCUMENT INVOLVED -VENDORS

NO PROCESS DELIVERABLES RESPONSIBILITY SLA DOCUMENT INVOLVED

1 Required Stock Listing • Stock Listing required for new items/ restocks item with Admin & Supports 1 day • Acknowledgement to
estimation price Proceed
2 Stock Listing Vs Budget Verification &
Approval • Quotations

3A Budget Approval • Verification of the need to buy the item vs the budget for Finance & Procurement 1 day • Acknowledgement to
the program 1 day Proceed-Verified
4A Vendor Selection
• Scheduling of the screening JNJ Group • Quotations
• Notification to Gamuda VCEE19 • Program budget

• List of Teams selection according to schedule Finance & Procurement • Acknowledgement to
Proceed-Approved

• Quotations
• Program budget

• List of vendors

5A Order Received • Team Mobilization to screening sites Vendors 1 day • Quotations
6A Payment To Vendors • Mobilization Team to email Site’s employees listing, • Purchase Order
• Final participators listing • Invoices
• Site report to Operational Excellence
Finance & Procurement • Invoices
• Payment made to selected vendors • Payment/ Transaction Slip

SCREENING ON-THE-GO

TASK, RESPONSIBILITES & DOCUMENT INVOLVED -VENDORS

NO PROCESS DELIVERABLES RESPONSIBILITY SLA DOCUMENT INVOLVED

7A Stock Delivery/ • The team will communicate with vendors to scheduled for Vendors 1 day • Delivery orders
Collection delivery or collection

8 • Admin & Supports staff will confirm and verify the numbers Admin & Supports 1 day • Program Master list
Stock Inventory of the item ordered

SCREENING ON-THE-GO

TASK, RESPONSIBILITES & DOCUMENT INVOLVED -GAMUDA

NO PROCESS DELIVERABLES RESPONSIBILITY SLA DOCUMENT INVOLVED

1 Required Stock Listing • Stock Listing required for new items/ restocks item with Admin & Supports 1 day • Acknowledgement to
estimation price Proceed
2 Stock Listing Vs Budget Verification &
Approval • Stock Listing

3B Stock Listing to Gamuda • Verification of the need to request the items from Finance & Procurement 1 day • Acknowledgement to
Gamuda Proceed
4B Stock Listing Approval Strategic
• Stock Listing request will be sent to Gamuda Partners Management • Program Master list

• Stock Listing

• The request will be approved by Gamuda PIC Gamuda 1 day • Notification email

5B Stock Delivery/ • The team will communicate with Gamuda PIC to Gamuda 1 day • Delivery Order
Collection scheduled for delivery or collection

8 • Confirmation and verification of the numbers of the item Admin & Supports 1 day • Program Master list
Stock Inventory ordered

SCREENING
ON-THE-GO

THE APPENDIX

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THE APPENDIX

TITLE : Time-sheet
LINK: : https://bit.ly/vcee19timesheet

PURPOSE : To record part-time staffs working hours
REMARKS : Start and end time will be verified by team leader or

coordinator before submission.

TITLE : TEAM INFO
LINK: : https://bit.ly/vcee19gamuda

PURPOSE : To record team full information(Full-time and part-time staff)
REMARKS : All staffs (full-time and part-time) are required to fill this form

SCREENING ON-THE-GO

THE APPENDIX

TITLE : Stock Request
LINK: : https://bit.ly/vcee19stockreques

PURPOSE : To record stock request from team leader
REMARKS : To submit this form before collecting stock for screening sites

TITLE : Feedback Form
LINK: : bit.ly/vcee19feedback
PURPOSE
: To record and acknowledge if there are any complaint, questions and/or
REMARKS suggestion by the Gamuda/workers
: Only if necessary

SCREENING ON-THE-GO

THE APPENDIX

TITLE : Check-in timeSheet

LINK: : https://bit.ly/vceecheckin

PURPOSE : To record full time staff attendance and check in time

DIRECTION : To fill in this form at arrival at sites

: To upload My Sejahtera check-in screenshot in the form or the

picture of the site r with the team available at the time.

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THE APPENDIX-JOB SHEET

Form title : Job Sheet
Purpose : To record the info of the sites and team

Direction : Team Leader to submit this form latest at the end of the day

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THE APPENDIX-ACKNOWLEDGEMENT FORM

Form title : Acknowledgement Form
Purpose : to acknowledge and getting consent from the workers for the

Remarks purpose of proceeding with the swab test in case of underlying
condition identified by the swabber.
: To be filled by swabbers and signed by the the workers

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THE APPENDIX-DAILY REPORT

Form title : Daily Report
Purpose : To record daily activities, issues, challenges faced at sites

Direction : Team Leader to submit this form latest at the end of the day

SCREENING ON-THE-GO

THE APPENDIX- REIMBURSEMENT FORM

Form title : Reimbursement Form
Purpose : Mileage claim, and other expenses claim
Rate
: Mileage-rm 0.40 per Km
Direction : Expenses- according to the bills/receipts accept
: Fill in the form

: Attach all the relevant documents (receipt, payment
voucher etc.

: Submit to Admin & Supports for verification
: Approval by project manager
: For permanent staff, kindly submit all your reimbursement

form every Friday before end of business (5.30pm).
: Submission after that will be carried forward to the next

week.

SCREENING ON-THE-GO

THE APPENDIX- REIMBURSEMENT FORM

Form title : Acknowledgement to Proceed-ATP
Purpose : approval by Top Management to ensure accountability and

User transparency
Direction : Management Staff, Admin and Supports
: Fill in the form

: Attach all the relevant documents (Invoice, Estimation Budget,
Schedule etc)

: Submit to Project Manager/Project Director for verification
: Approval by Group Chairman

POWERED BY:

JNJ MANAGEMENT
CONSULTANTS SDN BHD