S1200.19 Chevy Caprice police patrol vehicle - Pomona

PURCHASING
SPECIFICATION

CHEVROLET CAPRICE POLICE PATROL Page No: 1 of 9 Spec. No. 1200.19
VEHICLES
Effective Date: Approved by:
March 21, 2013 M. Ellis / A. Salcido
Due Date: 3/21/13
April1, 2013; 3:00pm

GENERAL:

This specification describes the City of Pomona's requirements for 2012/2013 Chevrolet Caprice 9C1 Police Patrol
Vehicles and one (1) 2012/2013 unmarked Chevrolet Caprice 9C3 Police Vehicle. The City may purchase up to
eight (8) vehicles in specification #1, five (5) vehicles in specification #2 and up to one (1) vehicle in specification
#3 depending on available funding. Vehicles shall be current year model new (unused) and equivalent in style,
quality, and appointments as those offered for Government/Commercial use. Vehicles shall be supplied with all
equipment indicated as standard in the manufacturer's published literature, optional equipment as necessary to meet
the requirements of this specification shall also be furnished.

BID SUBMITTAL INSTRUCTIONS:

Bid prices shall be submitted on the “Bid Sheet” provided. Sealed quotations, clearly marked "Chevy Caprice
Police” will be opened on: April 1, 2013. All submissions must be in the purchasing office before the time
of 3:00 p.m. One (1) original and two (2) copies will be delivered to the following address:

U.S. Mail: City of Pomona Hand delivery, Fedex, UPS: City of Pomona
Purchasing Division Purchasing Division
P.O. Box 660 505 South Garey Ave.
Pomona, CA 91769 Pomona, CA 91766

Late bids will not be accepted. The City does not recognize the US Postal Service, UPS, FEDEX or other
carriers in determining whether the bid was received by the due date or time. Bids in the form of telegrams,
telephone calls, facsimiles, e-mails or telex will not be accepted.

INQUIRIES

Section 2-975(2) of the Pomona City Code states that any unauthorized contact by the bidder during the
bid or proposal process with an official or city employee, other than those shown on the RFP or bid, the
Finance Director, or Purchasing Manager, shall cause the bidder to be immediately disqualified from
consideration of award.

In compliance with this code section only the following individuals may be contacted during this procurement
process:
Questions pertaining to vehicle specifications

Frank Westphal, Police Communications Systems Manager at (909) 620-2483; email
[email protected], or

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 2 of 9

Questions other than the vehicle specifications
Kennie Nicomede, Purchasing Manager at (909) 620-2381; e-mail [email protected]; fax at
(909) 620-3711.

To provide adequate response time prior to bid closing date, all questions must be submitted to the appropriate
person as shown above by March 28, 2013, 4:00pm.

The Vendor shall carefully examine this RFQ and any addenda that may be posted on the City’s website. The
Vendor shall seek clarification of any ambiguity, conflict, omission or other error in this RFQ in writing. If
the answer materially affects the RFQ, the information will be incorporated into an addendum and distributed
to all vendors via the City’s website. All addenda will be numbered in sequence, dated as of the date of issue,
and posted. It shall be the Vendor’s responsibility to check the City’s website to determine if any addenda
have been posted prior to the bid opening date.

Bid results are posted on the City website within 1-2 days after bid opening. Posted prices are preliminary in
nature and my not reflect the final cost calculation.
Website address: http://www.ci.pomona.ca.us; Click on Business, Click on Current Bids and RFP’s; Non-
Construction Bids. No other letters or correspondence will be sent.

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 3 of 9

Vehicle Specifications #1 Write “As Specified” or any

2012/2013 Chevrolet Caprice 9C1 Police Patrol Vehicle 4dr Sdn exception in the space provided.

(Up to eight (8) of these vehicles may be ordered)

In stock at dealership with 30 days or less delivery.

EMISSIONS- YF5 Emissions, California requirements
ENGINE – L77 6.0L V8 SFI with active fuel management includes (E85)
FlexFuel (gas ethonal) capability, uses gasoline or E85 fuel. (355 hp [264.7
kW] @ 5300rpm, 384 lb-ft of torque [518.4 N-m] @ 4400 rpm)

TRANSMISSION – MX0 Transmission, 6-speed automatic, electronically
controlled (STD)

PREFERRED EQUIPMENT GROUP – 1SB Police Preferred equipment group

MODEL OPTION – 9C1 Police Package

PAINT – Standard Paint: Black with Fleet white doors

SEAT TYPE – AEH Seats, front bucket, cloth with heavy-duty foam, vinyl
rear bench includes seatback security panel (includes (6A3) heavy-duty vinyl
floor covering).
SEAT TRIM – 4BB Jet black, cloth seat trim

ADDITIONAL EQUPMENT
• G80 Differential, limited slip (Included with (L77) 6.0L V8 engine)

• K4S Battery, auxiliary, 600 cold-cranking amps, 70-amp hour for
accessory equipment, located in trunk

• SG8 Wheel, full-size spare and tire (includes (UJ6) Tire pressure
monitor system sensor, not programmed. Includes full–size tire)

Vehicle Specifications #2 Write “As Specified” or any

2012/2013 Chevrolet Caprice 9C1 Police Patrol Vehicle 4dr Sdn exception in the space provided.

(Up to five (5) of these vehicles may be ordered.)

In stock at dealership with 30 days or less delivery.

All specifications are identical to Specification #1 above except this vehicle
will be painted completely black.

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 4 of 9

Vehicle Specifications #3 Write “As Specified” or any
2012/2013 Unmarked Chevrolet Caprice Police Patrol Vehicle exception in the space provided.
4dr Sedan Police 9C3, color black or Slate Gray.
(One (1) of these vehicles may be ordered.)

In stock at dealership with 30 days or less delivery.

MANUALS:

None required at this time.

KEYS

A minimum of 5 sets of keys shall be supplied.

COMPLIANCE:

This vehicle must meet or exceed all existing Federal and State rules and regulations. This vehicle must comply
with S.C.A.M.D.’s Rules 1191-1196 as a “low emission gasoline vehicle”. All lighting to comply with
California Vehicle Code requirement. All lighting must be in conformance with the California Motor Vehicle
Code.

WARRANTY:

The manufacturer's regular new Vehicle Warranty shall apply to vehicles procured against this specification and
shall be honored by all franchised dealers within Southern California.

DELIVERY:

Vehicles shall be delivered F.O.B., Pomona City Yard. Delivery charges shall be included.
Fleet Maintenance
636 W. Monterey
Pomona, California 91768

VEHICLE REGISTRATION:

The successful bidder shall be responsible for obtaining a valid State of California Exempt Vehicle registration.
The City will supply the necessary exemption forms.

SUPPLIER SELECTION:

Goods and services procured by the City of Pomona shall be from the lowest responsible bidder. In addition to
price, the "lowest responsible bidder" will be determined by consideration of the following factors:

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 5 of 9

a) The quality, availability and suitability of the supplies, equipment or services to the particular use required.

b) The ability, capability and skill of the bidder to perform the services required.

c) Whether the bidder has the financial resources and facilities to perform or provide the services promptly, or
within the time specified without delay or interference.

d) The character, integrity, reputation, judgment, experience and efficiency of the bidder.

e) The bidder's record of performance on previous contracts or services, including compliance by the bidder
with laws and ordinances relative to such contracts or services.

f) The ability of the bidder to provide future maintenance and service for the use of the equipment or materials
to be purchased.

g) The number and scope of conditions attached to the bid.

ADDITIONAL REQUIREMENT:

The attached "Minority Business Questionnaire" and "Statement of Non-Collusion by Contractor" forms must
be filled out, signed by a company principal or officer, and returned with the bid.

MINORITY AND WOMAN OWNED BUSINESSES/AFFIRMATIVE ACTION:

The City of Pomona herewith notifies all potential suppliers that it will insure that in any contract or purchase
agreement entered into, that minority and woman owned business enterprises will be afforded full opportunity
to participate in this procurement, and will not be discriminated against on the grounds of sex, race, color or
national origin in the consideration for award.

BID VALIDITY PERIOD

Submission of a bid will signify the supplier’s agreement that his/her proposal is valid for at least ninety (90)
days from the date of opening.

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 6 of 9

BID SHEET – Chevy Caprice Police Patrol Vehicles
per Specification No. 1200.19 (Page 1 of 2)

COMPANY NAME ________________________________________________________________________

ADDRESS________________________________________________________________________________

CITY_____________________________________________ STATE__________ ZIP___________________

CONTACT NAME _______________________________ PHONE_________________________________

Depending on funding, the City may purchase quantities of 8, 5, and 1 for each specification respectively.
Please provide price for one unit of each vehicle specified.

Qty Description Bid Price

1 Specification #1 $ _______________
2012/2013 Chevrolet Caprice 9C1 Police Patrol Vehicle
Per City of Pomona Purchasing Specification 1200.19

Doc Fee $______________

Tire Fee $ ______________

9% Sales Tax $______________

(Excluding Federal Excise Tax)

TOTAL $ ______________

1 each Specification #2 $ _______________
2012/2013 Unmarked Chevrolet Caprice 9C1 Police Patrol Vehicle
Per City of Pomona Purchasing Specification 1200.19

Doc Fee $______________

Tire Fee $ ______________

9% Sales Tax $______________

(Excluding Federal Excise Tax)

TOTAL $ ______________

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 7 of 9

BID SHEET – Chevy Caprice Police Patrol Vehicles
per Specification No. 1200.19 (Page 2 of 2)

1 each Specification #3 $ _______________
2012/2013 Unmarked Chevrolet Caprice 9C3 Police Patrol Vehicle
Per City of Pomona Purchasing Specification 1200.19 Doc Fee $______________
Tire Fee $ ______________

9% Sales Tax $______________

(Excluding Federal Excise Tax)

TOTAL $ ______________

Terms___________________________________ FOB Point_______________________________
Delivery_________________Days After Receipt of Order

AUTHORITY TO SUBMIT BID

I ______________, _______________ am duly authorized to commit _________________

(Full Name) (Title) (Company Name)

to sell/perform the products/services described herein at the prices and costs described herein. I understand by

signing this quotation I am not obligating the CITY OF POMONA to make this purchase or enter into any

agreement, nor am I signing a contract to sell/perform this purchase. By signing this document, I agree to

comply with all specifications described herein, unless specifically noted.

Signature______________________________ Date: _____________________________
ALL QUOTATIONS MUST BE SIGNED

Chevrolet Caprice Police Patrol Vehicles, Spec # 1200.19 Page 8 of 9

CITY OF POMONA MINORITY BUSINESS QUESTIONNAIRE

Date________________________________________

Name of Business_______________________________________________________

Division or Subsidiary, if applicable
________________________________________________________________

Business Address ________________________________________________________________

________________________________________________________________

________________________________________________________________

Telephone No. ________________________________________________________________

Contact Person ________________________________________________________________

Title ________________________________________________________________

Type of Business: []
Non Profit []
Sole Proprietorship []
Partnership - General []
- Limited []
Corporation

Is the business 51% or more owned by:

American Indian []
Asian []
Black []
Hispanic []
Female []
Other_______________________ []

(please specify)

Prepared By: __________________________________________________

Title: __________________________________________________

For more information, contact Purchasing Division, City of Pomona, (909) 620-2381.

City of Pomona - Statement of Non-Collusion by Contractor

The undersigned who submits herewith to the City of Pomona a Bid or proposal does hereby certify:
a. That all statements of fact in such bid or proposal are true;

b. That such bid or proposal was not made in the interest of or on behalf of any undisclosed person,
partnership, company, association, organization or corporation;

c. That such bid or proposal is genuine and not collusive or sham;

d. That said bidder has not, directly or indirectly by agreement, communication or conference with
anyone, attempted to induce action prejudicial to the interest of the City of Pomona or of any other
bidder or anyone else interested in the proposed procurement;

e. Did not, directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or
anyone else would submit a false or sham bid or proposal, or that anyone should refrain from bidding
or withdraw his bid or proposal;

f. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with
anyone to raise or fix the bid or proposal price of said bidder or of anyone else, or to raise or fix any
overhead, profit or cost element of his bid or proposal price, or that of anyone else;

g. Did not, directly or indirectly, submit his bid or proposal price or any breakdown thereof, or the
contents thereof, or divulge information or data relative thereto, to any corporation, partnership,
company, association, organization, bid depository, or to any member agent thereof, or to any
individual or group of individuals, except to the City of Pomona, or to any person or persons who
have a partnership or other financial interest with said bidder in his business.

h. Did not provide, directly or indirectly to any officer or employee of the City of Pomona any
gratuity, entertainment, meals, or any thing of value, whatsoever, which could be construed as
intending to invoke any form of reciprocation or favorable treatment.

i. That no officer or principal of the undersigned firm is related to any officer or employee of the City
by blood or marriage within the third degree or is employed, either full or part time, by the City of
Pomona either currently or within the last two (2) years.

j. That no offer or principal of the undersigned firm nor any subcontractor to be engaged by the
principal has been convicted by a court of competent jurisdiction of any charge of fraud, bribery,
collusion, conspiracy or any other act in violation of any state or federal antitrust law in connection
with the bidding upon award of, or performance of, any public work contract, with any public
entity, within the last three years.

I certify, under penalty of perjury under the laws of the State of California, that the foregoing is true and

correct and that this certification was executed on____________at_______________________California.

(Date) (Location)

Firm___________________________________________ _______________________________________

(Signature)

Street__________________________________________ _______________________________________

(Print Name & Title)

City_______________________State_____Zip___________