DELEGATE HANDBOOK

Federal Museums under the Department of Museums Malaysia.

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WELCOME AND INTRODUCTION

Malaysia welcomes all delegates to the
37th SEAMEO SPAFA Governing Board
Meeting.
 
The SEAMEO SPAFA Secretariat 2022 will
provide an extensive programme of
meetings and activities that will enable
delegates to effectively carry out their
work while enjoying their stay in Melaka,
one of the historic cities of Malaysia.
 
This handbook provides information on
administrative procedures, meeting
logistics and requirements for the
delegates.
 
The SEAMEO SPAFA Secretariat 2022
wishes all delegates a pleasant stay in
Malaysia.

LaCrista Hotel Melaka, Melaka
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DATE AND VENUE

37th SEAMEO SPAFA Governing Board Meeting will
take place at:

LaCrista Hotel Melaka, Melaka

Address : 146 Hang Tuah Road, 75300 Melaka
Phone : 06 - 2816868
Whatsapp : https://wa.me/601111000001
E-mail : [email protected]

Website : https://www.lacrista.com.my/

Date Agenda Venue
18 Sep 2022 Arrival of Delegates
KLIA
19 Sep 2022 Commencement of
Meeting for the 37th LaCrista
SEAMEO SPAFA Hotel Melaka,
Governing Board Meeting Melaka

Welcome Dinner Courtyard of
the Stadthuys

20 Sep 2022 Excursion UNESCO
Heritage Sites

LaCrista
• Adoption of Draft Hotel Melaka,
Proceedings Melaka
• Closing Formalities
River Grill &
Farewell Dinner River Cafe,
Casa Del Rio

KLIA
21 Sep 2022 Departures

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HOSPITALITY

All delegates and their spouses will be accorded
guest status during their stay in Melaka for the
duration of the official programme. These will include
transportation and accommodation. However,
telecommunications (local and IDD) and facsimile
are not included. Transportation will be provided
throughout the programme and strictly for meeting
related agendas only.

All delegates will be picked up on their arrival at
Kuala Lumpur International Airport and transferred
to the hotel. They will be provided with a Liaison
Officer (LO).

ACCOMMODATION

All delegates will be provided with a Deluxe/Primer
Room at LaCrista Hotel Melaka, Melaka during the
meeting.

Room reservation for delegates has been arranged
at LaCrista Hotel Melaka, Melaka. Should personal
room expenses incurred (e.g. telephone, fax, mini-
bar, laundry, room service etc.), charges will be
made to participants. Kindly be reminded that
SEAMEO SPAFA will not assume additional costs
charged to the room. Participants travelling with
family members are asked to cover any additional
cost (e.g. breakfast, extra bed).

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ARRIVAL AND DEPARTURE

Date Remarks

18 Sep 2022 Arrival of 37th SEAMEO SPAFA
Governing Board Meeting Delegates

21 Sep 2022 Departure of 37th SEAMEO SPAFA
Governing Board Meeting Delegates

Note: Other delegates who wish to depart earlier are advised to
contact the Secretariat Desk.

The driver/staff will display the SEAMEO SPAFA
signboard as shown below:

37th SEAMEO SPAFA Governing Board Meeting
19-20 September 2022

LaCrista Hotel Melaka, Melaka

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VISA REQUIREMENTS BY COUNTRIES

No. Country Visa Requirement

Yes No

1. Brunei Darussalam /

2. Cambodia /

3. Loa PDR /

4. Myanmar /

5. Philippines /

6. Thailand /

7. Singapore /

8. Vietnam /

9. Timor-Leste /

Visa is not required for a stay of less than one (1)
month for ASEAN nationals except Myanmar. Visas
are required for duration of stay that exceeds (1)
month except for Brunei Darussalam and Singapore
nationals.

All delegates from Myanmar and accompanying
personnel must possess valid visas. Appropriate and

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respective visas can be obtained from Malaysian
Diplomatic Missions in their own respective countries.

General information regarding visa application
is available at the Official Portal of Immigration
Department of Malaysia at http://www.imi.gov.my/
index.php/en/main-services/visa.

LUGGAGE AND RESTRICTION ITEMS

All delegates are requested to use and display the
luggage tags provided during online registration to
facilitate identification process and clearance at
KLIA. All luggage is subject to security screening and
marked accordingly in-transit at KLIA.
 
Delegates are requested to familiarize themselves
with their airline weight and carry-on restrictions prior
to travelling in order to avoid extra fees or undue
circumstances.

MEDICAL SERVICES

The details of nearest specialist are available at the
Secretariat Desk upon request.

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MEETING VENUE FACILITIES

SEAMEO SPAFA Secretariat Room
 
The SEAMEO SPAFA Secretariat Room at the meeting
venue will be available to the delegates from 19-
20 September 2022. The room will be equipped
with computers, printers, fax machine, photocopy
machine and telephone. This room is located at The
Straits Room (Level 7).

Prayer Room

Muslim prayer room is located at Level 14, LaCrista
Hotel Melaka, Melaka. Information about prayer
schedule is as listed.

Praying Time for Muslims (month of September, 2022)

Date Day Fajr Syuru’ Dzuhr Asr Maghrib Isya

17 Saturday 5:55 7:02 13:08 16:08 19:11 20:20

18 Sunday 5:54 7:02 13:08 16:08 19:10 20:19

19 Monday 5:54 7:02 13:08 16:08 19:10 20:19

20 Tuesday 5:54 7:02 13:07 16:09 19:10 20:18

21 Wednesday 5:54 7:01 13:07 16:09 19:09 20:18

22 Thursday 5:53 7:01 13:06 16:09 19:09 20:17

23 Friday 5:53 7:01 13:06 16:10 19:08 20:17

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Meetings Document

All meetings documents are classified as
“Confidential” and any requests for documents,
photocopying or distribution should get prior
approval clearance from the Secretariat.

Meeting documents will be emailed to delegates
prior to the start of the meeting. Printed materials
are upon request.

DRESS CODE

i. Meeting attire : Business attire

ii. Welcome Dinner : Smart Casual attire

iii. Excursion : Smart Casual attire

iv. Farewell Dinner : Smart Casual attire

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Historical places in Melaka

GENERAL INFORMATION - MELAKA

Melaka

Melaka is a state in Malaysia located in the southern
region of the Malay Peninsula, next to the Strait of
Melaka, making up an area of 1,712 km2 and Melaka
has a population of 0.94 million. Its capital is Melaka
City, dubbed the Historic City, which has been listed
as a UNESCO World Heritage Site since 7 July 2008.
 
The state is bordered by Negeri Sembilan to the
north and west and Johor to the south. The enclave
of Tanjung Tuan also borders Negeri Sembilan to
the north. Its capital Melaka City is 148 kilometres
(92 miles) southeast of Malaysia’s capital city Kuala
Lumpur and 235 kilometres (146 miles) northwest of
Johor’s largest city Johor Bahru.

Weather

The average temperature in Melaka in September
for a typical day ranges from a high of 87°F (31°C)
and a low of 78°F (25°C). Some would describe
it as pleasantly warm muggy. The average day in
Melaka during September has 12.1 hours of daylight,
with sunrise at 7:02 am and sunset at 7:09 pm.

Time Zone

Time zone of Malaysia is UTC/GMT +8 hours.

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Electricity and Power Supply

All power sockets in Malaysia provide a standard
voltage of 240V with a standard frequency of 50Hz.
The power plugs in Malaysia are type G. Please
consider bringing the appropriate adaptor for your
electrical appliance and electronic device. For
more information please check the website: http://
www.power-plugs-sockets.com/malaysia/which
indicates a map and guide to find appropriate plug
and power adaptors.

Type G

Currency and Current Exchange

The Malaysian Ringgit is the currency unit of the
Malaysian currency with the code MYR. Ringgit have
banknotes worth RM100, RM50, RM20, RM10, RM5,
RM1 and 50 sen (cent) coins, as well as 20 sen, 10
sen and 5 sen coins.
 
Exchange rate of the Central Bank of Malaysia (as
per 12 September 2022)
 
1 USD = MYR4.46
1 MYR = USD0.22

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Telecommunications and Mobile Phones

Available SIM cards:
Malaysia tourist SIM card: the simplest package for
those whose usage is very low. In Malaysia, there are
a number of telcoes offering tourist’s SIM Card (a
package that commonly includes voice and mobile
Internet services). You may purchase a SIM card
from airports, official stores, from most small shops,
any mobile phone shop, at 7-11 or 99Speedmarts.
These can then be topped up as required.

International Roaming Service in Malaysia:
If your mobile phone has international roaming
service, it will usually work in Malaysia. It is best to
inquire your mobile phone service provider about
roaming charges in advance.

Venue WiFi:
You will be provided with a password for internet
access upon checking in.

Contacts for Emergency Services

Police / Ambulance telephone :
999 / 112 from a mobile

Fire and Rescue Department telephone :
994 / 112 from a mobile

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Civil Defence : 991

Melaka Tourist Police Hotline : +06 - 222 222

Hospital

• Melaka General Hospital : +06 - 282 2344

• The Southern Hospital : +06 - 283 5888

• The Straits Hospital : +06 - 283 5336

• Mahkota Medical Centre : +06 - 281 3333

• Ayer Keroh Pantai Hospital : +06 - 231 9999

Note: Treatment in international hospitals can be costly. However,
these hospitals generally accept international insurance
policies, depending on the terms and conditions of your
policy.

Smoking and Liquor Consumption

Smoke-Free Places:
Smoking is prohibited in almost all public places/
areas, indoor workplaces, and public transportation.
However, international airports may have designated
smoking areas. For the hotel, smoking areas are
provided in designated areas.

Drinking alcohol is illegal in the following locations:
Temples or places of worship; infirmaries and
pharmacies; public offices; education institutions;
petrol stations or petrol station shops; and public
parks.

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21 MEETING PROGRAMME

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MEETING PROGRAMME

Sunday, 18 September 2022
• Arrival of 37th SEAMEO SPAFA Governing Board

Meeting Delegates.

Monday, 19 September 2022

Time Programme Venue
Cafe Hotel
7.30 - 8.30 Breakfast

8.30 - 9.00 Registration for The Straits

SEAMEO SPAFA Delegates Room,

Level 7

9.00 - 10.00 Opening Formalities

• SEAMEO Colours and Song

• Welcome Address by

Host Malaysia

• Opening Address by

the Centre Director

• Introduction of Participants

• Group Photo Session

• Statement by the SEAMEO

Secretariat Director

• Election of Chairperson

and Vice-Chairperson

• Opening Remarks by the

newly elected Chair

• Election of Rapporteur and

Assistant Rapporteurs

• Adoption of Agenda

• Matters for Acknowledgement

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Time Programme Venue

10.00 -10.30 Coffee Break Lounge
Level 7

10.30 - 12.00 Matters for Approval The Straits
Room,
Level 7

12.00 - 14.00 Lunch Cafe Hotel

14.00 - 15.30 Matters for Consideration The Straits
Room,
Level 7

15.30 - 16.00 Coffee Break Lounge
Level 7

16.00 - 17.00 • Matters for Information The Straits
• Other Matters Room,
• Conclusion Level 7

20.00 - 22.00 Welcome Dinner Courtyard
of the
Stadthuys


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Tuesday, 20 September 2022

Time Programme Venue

7.30 - 8.30 Breakfast Cafe Hotel

8.30 - 9.00 Regroup Hotel Lobby

9.00 - 13.00 Site visit to UNESCO i. The Dutch Square
World Heritage of Melaka

Sites Area ii. St Paul’s Hill

iii. Porta De Santiago

(A Famosa)

iv. Melaka Malay

Sultanate Palace

Museum

v. Proclamation of

Independence

Memorial

vi. Melaka Stamp

Museum

vii. Melaka Islamic

Museum

viii. Melaka River

ix. Bastion Middleburg

x. Sri Poyyatha

Vinayagar

Moorthi Temple

xi. Kampung Kling

Mosque

xii. Cheng Hoon

Teng Temple



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Time Programme Venue
13.00 - 14.00 Lunch Hotel Puri

14.00 - 15.30 Return to Hotel and Rest

15.30 - 17.00 Conclusion of Meeting The Straits

• Adoption of Draft Room,

Proceedings Level 7

• Closing Formalities

• Closing Address by

Host Malaysia

• Closing Address by Chair

• Closing Remarks by Centre

Director

20.00 - 22.00 Farewell Dinner River Grill &
River Cafe,
Casa Del Rio

Wednesday, 21 September 2022

Check out & Departures

Check out must be done before 12.00 pm and
Airport transfer will be provided accordingly.

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Excursion

OLD MELAKA HERITAGE TOUR

Melaka was founded by Parameswara from
Majapahit, around 1400. Since then it thrived as a
major pit-stop along the spice route and has been
the battleground for control of this trade route. First
came the Portuguese, after their capture of Goa,
with a 1,200-man fleet and captured Melaka in
August 1511. Then the Dutch besieged it in 1641. The
Anglo-Dutch treaty made Melaka a British colony for
the exchange of Bengkulu in Sumatra in 1825. Hence,
Melaka had all the right ingredients of a melting pot
of culture and history with this Portuguese, Dutch,
English and also the early Chinese and local influence.
The 15th century intermarriages between the local
Malays and the Chinese traders resulted in a ‘Baba
Nyonya’ Straits Chinese or Peranakan community
that is still exists and unique to Melaka. This heritage of
cultural and historical medley can be seen in religious
buildings, streets, markets and even the food. Listed
as a UNESCO World Heritage Site in 2008.

(Source: https://www.myceb.com.my/)

OLD MELAKA HERITAGE TOUR will include 12 places;

i. The Dutch Square of Melaka
ii. St. Paul’s Hill
iii. Porta De Santiago (A Famosa)

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iv. Melaka Malay Sultanate Palace Museum
v. Proclamation of Independence Memorial
vi. Melaka Stamp Museum
vii. Melaka Islamic Museum
viii. Melaka River
ix. Bastion Middleburg
x. Sri Poyatha Moorthi Temple
xi. Masjid Kampung Kling
xii. Cheng Hoon Teng Temple

Scan me

Entrance to Sites

As with most heritage sites in Malaysia as well as
other religious sites, please wear a long skirt that goes
below the knee or long trousers, with a shirt/blouse
that covers the shoulders. See-through (sheer, lace)
shirts and blouses, sleeveless shirts or vests are not
permitted. You are also recommended to wear shoes
that are comfortable for walking, and easy to wear
and take off. Please bring a hat for sun protection.

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Specific Guidelines:
Dress Code
As a sign of respect for the palace and its history, we
ask that you dress modestly, covering your shoulders
and knees. During your visit, you may borrow/rent a
sarong for this purpose.
 
Photography
Photography is allowed in most areas. Feel free to
take photos of the grounds and architecture, but
please do not take photos of exhibits with this symbol:

No selfie sticks allowed

Grounds and Buildings
Please keep off the grass in order to conserve the
gardens. Take off shoes before entering any building
in order to conserve the original wood. Eating and
drinking are not allowed.
No smoking.

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Melaka River
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LIST OF 37TH SEAMEO SPAFA GOVERNING
BOARD MEETING DELEGATES

A. BOARD MEMBERS

Dr. Heng Sophady
Rector
Royal University of Fine Arts
Ministry of Culture and Fine Arts, Cambodia

Prof. Dr Hoang Anh Tuan
Rector
University of Social Sciences and Humanities, Vietnam

Dr. Pyiet Phyo Kyaw
Professor
Department of Archaeology
University of Mandalay, Myanmar

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Datuk Kamarul Baharin bin A.Kasim
Director General
Department of Museums Malaysia
Ministry of Tourism, Arts and Culture, Malaysia

Dr. Thonglith Luangkhoth
Director of Archaeology Division
Department of Heritage
Ministry of Information, Culture and Tourism, Lao PDR

Mr. Sathaporn Thiangtham
Deputy Director General
The Fine Arts Department
Ministry of Culture, Thailand

Mr. Jeremy R Barns
Director IV
National Museum of the Philippines, Philippines

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Mr. Yeo Kirk Siang
Director
Heritage Research and Assessment
National Heritage Board, Singapore

Ms. Dayangku Normasdinahwati binti Pengiran Tejudin
Chairperson of Subject-Based Committee for Arts
Perdana Wazir Secondary School
Kuala Belait, Brunei Darussalam

Mr. Abilio da Conceicao Silva
Director
Museum Archaeology
Ministry of Education, Youth and Sport, Timor-Leste

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B. EX-OFFICIO BOARD MEMBER

Dr. Kritsachai Somsaman
Deputy Director for Administration
and Communication
SEAMEO Secretariat, Thailand

C. SECRETARIAT Liaison Officer Contact

Name Mrs. +6013-3665126
Mrs. Somlak Roslelawati  
Charoenpot binti Abdullah   
Centre Director  
Head,  
Dr. Noel Hidalgo Tan Policy and
Senior Specialist in Strategic  
Archaeology Planning Unit

Ms. Hatthaya
Siriphatthanakun
Senior Specialist in
Cultural Heritage
Management 

Mr. Ean Lee
Publication Manager

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Name Liaison Officer Contact

Ms. Sheleg Geva
Documentation Officer

Ms. Sarinun Mrs. +6013-5290509
Kanokthawornthum Nor Jawahir
Administrative Officer binti Raduian 

Mr. John Paul Itao Curator,
Communications Policy and
Officer Strategic
Planning Unit
Ms. Ratchaporn Tesjeeb
Computer Manager

Ms. Michelle Laurice
Aguas
Programme Officer

Ms. Vassana Kerdsupap
Programme Secretary

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LIST OF 37TH SEAMEO SPAFA GOVERNING
BOARD MEETING LIAISON OFFICERS

1. To assist delegates, the staff members whose
names appear in the list below shall serve as
liaison officers.

2. The liaison officers are secretariat professional
staff members who shall be assisting delegations
in addition to their other duties in the substantive
servicing of the meeting session.

3. Delegates may contact the liaison officers should
they need assistance.

CAMBODIA
Dr. Heng Sophady
Rector
Royal University of Fine Arts
Ministry of Culture and Fine Arts, Cambodia

Liaison Officer :
Muhammad Nahar Wafi bin Nasruddin

Assistant Curator, Property Management and Development

Contact : +6010-4397657

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LAO PDR

Dr. Thonglith Luangkhoth
Director of Archaeology Division
Department of Heritage
Ministry of Information, Culture and Tourism, Lao PDR

Liaison Officer :
Mohd Jamil bin Haron

Curator, National Museum

Contact : +6019-9643940

MALAYSIA

Datuk Kamarul Baharin bin A.Kasim
Director General
Department of Museums Malaysia
Ministry of Tourism, Arts and Culture, Malaysia

Liaison Officer :
Nor Jawahir binti Raduian

Curator, Policy and Strategic Planning Unit

Contact : +6013-5290509

MYANMAR

Dr. Pyiet Phyo Kyaw
Professor
Department of Archaeology
University of Mandalay, Myanmar

Liaison Officer :
Mohd Noorzairi bin Saleh

Curator, Property Management and Development

Contact : +6010-2617139

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PHILIPPINES

Mr. Jeremy R Barns
Director IV 
National Museum of the Philippines, Philippines

Liaison Officer :
Mohd Syahrul bin Ab. Ghani

Curator, Division of Research and Documentation

Contact : +6012-8692113

SINGAPORE

Mr. Yeo Kirk Siang
Director
Heritage Research and Assessment
National Heritage Board, Singapore

Liaison Officer :
Muhammad Azam bin Adnan

Curator, National Museum

Contact : +6012-3446853

THAILAND

Mr. Sathaporn Thiangtham
Deputy Director General
The Fine Arts Department
Ministry of Culture, Thailand

Liaison Officer :
Norizan binti Baharudin

Assistant Curator, Corporate Communication

Contact : +6019-3029355

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TIMOR-LESTE

Mr. Abilio da Conceicao Silva
Director
Museum Archaeology
Ministry of Education, Youth and Sport, Timor-Leste

Liaison Officer :
Nur Amanina Aimi binti Sakir Maskor

Designer, National Museum

Contact : +6017-3802946

VIETNAM

Prof. Dr Hoang Anh Tuan
Rector
University of Social Sciences and Humanities, Vietnam

Liaison Officer :
Siti Sarah binti Mohd Nassim

Assistant Security Officer

Contact : +6016-3436864

BRUNEI DARUSSALAM

Ms. Dayangku Normasdinahwati binti Pengiran Tejudin
Chairperson of Subject-Based Committee for Arts
Perdana Wazir Secondary School
Kuala Belait, Brunei Darussalam

Liaison Officer :
Sharipah Lok Lok binti Syed Idrus

Assistant Curator, Policy and Strategic Planning Unit

Contact : +6010-400 5890

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THAILAND
Dr. Kritsachai Somsaman
Deputy Director for Administration and Communication
SEAMEO Secretariat, Thailand
Liaison Officer :
Norhaliza binti Harun

Museum Assistant, Corporate Communication

Contact : +6019-9568040

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NOTES
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NOTES
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