Employment
APPOINTMENT
LETTER
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Appointment Letter
Slide Synopsis
➢ What is an Appointment Letter
➢ Characteristics of Appointment Letter
➢ How to draft an Appointment Letter
➢ Tips to write an Appointment Letter
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What is Appointment Letter
➢ An appointment letter is an official document given to a
qualified candidate who will soon be employed in an
organization where he/she applied.
➢ “Qualified Candidate “means a job applicant who has
applied for the job in the organization and has qualified
all the round of interviews and finally being selected by
the Management to offer a job with the organization.
➢ The Appointment Letter compiles all the important
terms and conditions of the Employment.
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Characteristics of Appointment Letter
The appointment letter is written by the employer
It is written in a business letter format
It is written on a company letter head
It is an evidence that the particular candidate is
selected for a position
The tone should be polite and positive so that the
message is conveyed to the candidate
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How to draft an Appointment Letter
The employer should write the letter error free the
content and English should not be wrong
The joining date, place and time should be clearly
mentioned in the appointment letter
The terms and conditions related to the particular
profile should be clearly mentioned
The salary and perks if any should be clearly
mentioned.
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Tips to write an Appointment Letter
It is necessary to mention the correct details of the
candidate so that the letter is not misused
The original letter should be given to the candidate and
duplicate copy is kept in company records which is signed
by the candidate
The probation period and leave structure should be clearly
mentioned
The joining date should be clearly mentioned in the
appointment letter
If the bond is to be signed by the employee the terms and
conditions related to bond should be clearly mentioned
The salary structure and incentives should be clearly
mentioned
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An Appointment Letter is a legal document that confirms that an organization has offered a position to an employee and they have accepted the terms and agreement in exchange for a salary.
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