Probation and Confirmation Policy

Probation and Confirmation Policy

Brief Summary and Sample

Presentation Flow

 An objective and scope of Probation and Confirmation
Policy

 Probation Period and it’s Principles
 Appointment with Probation
 Opportunities of Probation
 The Framework of Probation Policy
 Responsibilities at Each Stage of Probationary Process
 Three points for Employment Confirmation
 Cases of Termination
 Extension of Probation Period

An objective and scope of Probation
and Confirmation Policy

Objective

• To convey the terms and conditions applicable during
probation period and to review the performance of
employees during probation.

Scope

• Probation is mandatory for all employees who are
working full time. It is a fundamental right of
employees to get proper review of their performance.

Probation Period and it’s Principles

Effectiveness, Equity, New employees Manager should
and Accountability are should follow the provide support,
code of conduct and resolve the work-
pillars of probation dedicatedly work on related queries and
period arrange the training
assignment
activities

Appointment with Probation

On contract
appointment with

probation

Confirmation Probation period
letter will be varies from 3
provided after
completion of months to 1 year
probation period

Opportunities of Probation

For Managers For Employees

 Monitor the performance  Learn and Understand
of employee
 Training facility to improve
 Build up long term performance
relationship
 Adjustment to the new
 Conduct performance environment
review and provide
feedback.  Demonstrate the
performance and
 Decide the confirmation or commitment towards
termination of the organization
employee

The Framework of Probation Policy

Appointment and Induction
Job Assignment
Completion of Probation Period
Performance Review
Expectation fulfillment verification
Confirmation

Responsibilities at Each Stage of Probationary Process

Probationary Responsibilities of Manager Responsibilities of HR
Process Department

Appointment and Provide Role Profile Form and brief Share information about appointment
Induction about job role with probation.Arrange induction
program.
Job Assignment Assign suitable job and provide
resources to execute the job Verify if resources are available for new
Completion of employees to work on assignment.
Probation Period Convey all about performance review
and documents required for review. Provide performance review form and
Performance collect the documents related to
Review Responsible for performance review . performance.
Conduct a meeting and discuss on
Expectation employee performance Responsible for behavior review .
fulfillment Submit report to HR department on Conduct a meeting and discuss on
verification whether the expectation are fulfilled employee behavior
Confirmation or not.
Recommendation for confirmation Verify all the proofs of performance
and collect the review from manager.

Issue the confirmation letter

Three points for Employment
Confirmation

Work performance was Leave record was Conduct, Attendance, and
satisfactory as per satisfactory and within punctuality was good

organizational standard the limit set for a • Feedback from team
probation period members will be considered
• Work performance should be to check conduct
as per set standard • Leave during probation
period should be within the • Time in and time out records
• All the proof regarding the allotted limit will be verified.
performance should be
submitted • Leave verification will be
done by HR department

Cases of Termination

Unsatisfactory action or case of excessive leaves or
poor performance can lead to termination

• First step is to discuss with the new employee regarding the
issue. Later training program or warning will be issues in the
case of misconduct

If the employee repetitively fails to maintain the
good performance, behavior and conduct then
organization can terminate the employee.

Thank You