Virtual Meeting Experience

Why MeetingAdvice?

WHO ARE WE

MeetingAdvice is your full-service global meetings and events management
partner. From international incentive destinations to strategic business
meetings and product training, we bring our global knowledge and network
of vendors, web-based solutions and registration tools to your company,
ensuring you receive the benefit of our collaborations, buying power and 30
years of industry expertise. Most importantly, our team serves as an
extension of your team , building a strategic partnership. MeetingAdvice will
work to understand each client's mission and structure to seamlessly
support throughout the planning process.

FROM START TO FINISH
YOU ARE IN GOOD HANDS!

Whether you’re looking to enhance your in person event with a virtual
element or host an entire virtual conference, MeetingAdvice is here to
support all of your event marketing, technology, and management needs.
Let us help you get the most out of your online events.

OUR SERVICES Graphic Design & Custom Branding
Resource Center w/ Unlimited Content
One Point of Contact Custom Virtual Booths
Strategic Planning Production Management
Simulate a Live Conference On Demand Content
Engage Participants in Real-time Measure Engagement, Turnout & ROI
Virtual Platform Implementation Detailed Reporting
Registration Management Reduce Carbon Footprint
Speaker Management
100% Mobile Compatibility

BRINGING VIRTUAL TO LIFE

Great experiences need a flawless execution with perfect technical
coordination. We are here to not only help you deliver your message, but
also engage your audience on an authentic virtual stage. We will
transform your event experience through products, people and
relationships with our partners. Ensuring you have a captivating and
interactive event with multiple layers, including at-home gifting,
activations and exciting live entertainment.

TYPES OF VIRTUAL PROGRAMS

SMALL MEETINGS
Focus on content sharing and in-room engagement

EXTERNAL HYBRID EVENTS
Virtual alternative offered within an in-person event

WEBINARS
1-3 hour single ‘session’ presentation

VIRTUAL CONFERENCES
User conferences, industry conferences

INTERNAL HYBRID EVENTS
Town halls, sales kickoffs, companywide kickoff, trainings, stakeholder
meetings, department

Think Virtual!

VIRTUAL EVENT PLATFORM

A crucial component of your virtual event is the platform. Part of that
platform is registration and networking tools that can integrate into the
virtual event.

LIVE STREAM AND VIDEO

Virtual events offer a plethora of possibilities, there are things to be
considered that are not always necessary when implementing an in-
person event. You will need to think about the formatting of your content,
the types of internet both the presenters and attendees are utilizing and if
there will be multiple streams going simultaneously. MeetingAdvice can
guide you through this process and ensure all avenues are explored.

PRODUCTION AND STRATEGY

When planning a virtual event at the onset the production and strategy of
the event are of utmost importance. Distinct skills will be needed for
content creation and for presenters presentations to ensure your event is
keeping the attendees engaged throughout the event. MeetingAdvice can
assist you with pre and post content strategy, content sourcing, and
speaker coaching.

MARKETING AND ENGAGEMENT

Engagement is the KEY, creating hype and excitement generates demand
and is sure to keep your attendees’ attention. Breaking up your schedule
of keynote speakers, panels, and education workshops with out-of-the-
box virtual event entertainment is a sure way to keep your attendees
engaged. MeetingAdvice can assist with helping find the best
entertainment that will encourage participation and leave a lasting
impression with your attendees.

Virtual 1 2
Conference
Timeline Confirm Virtual Platform Identify Program Agenda
& Streaming Needs

3 4 5

Content Creation Create communications / Build Virtual
& Strategy marketing plan for Platform Framework
speakers, session hosts,
6 sponsors, exhibitors and
attendees
Load all content into
platform & test 7 8

Platform Live 1 week prior to event Day of Execution ; followed by
Post Event Wrap Up

Consider This...

NEW REALM OF POSSIBLITIES

Virtual events offer an entire new world of possibilities.
Imagine your "perfect" virtual event without any constraints and
start from there. What does the environment include? What are
"must have" elements?

KNOW YOUR ATTENDEES

Who are your attendees?
What do they do?
What do they value most from your programs?
Where will they be virtually attending?
Why should they attend?

GOALS

How will you measure success?
What is the most profeitable
part of your in-person meeting?
Where areas provide the most ROI?

AGENDA

Determine your ideal agenda and how sessions will be
presented.

Live| OnDemand | Semi-Live

ENGAGEMENT EXHIBITOR EXPERIENCE

How will attendees engage and network? What do your exhibitors value?
What entertainment will be involved? How do they need to interactive?
Attendee take-a-ways How do they measure success?

VIRTUAL FUTURE SPONSOR SUCCESS

How long will your platform live? How many sponsors do you expect?
Are you duplicating? What is your sponsor structure?
Continued use as a hybrid virtual tool? What do you need to deliver

SET THE STAGE

What do you want to accomplish?

PURPOSE

Is the purpose of the meeting educational,
training, incentive based? What message are
you trying to relay?

AUDIENCE

Is the purpose of the meeting educational,
training, incentive based? What message
are you trying to relay?

STRATEGY

How will you engage your audience? Why
should they attend? Keep them captivated?
Surveys and polling, what have they loved
about past events? Create an attention
grabbing invitation and event page.

CHOOSE YOUR FORMAT

What will hold your attendees attention? Keep them engaged?

GENERAL SESSION

Have an exciting and dynamic key note speaker. Short and
to the point.

PANEL DISCUSSIONS

Get Attendees involved. Interactive experience with
experts on a panel. Live polling, chat features, interactive
Q&A.

BREAKOUTS

Breakout Sessions are a great way to divide attendees
into small groups to drive engagement and create a more
content-specific element. Encourage productivity

CREATE THE EXPERIENCE

How will you enrich the experience to keep your audience engaged?

TEAMBUILDING

Bring them all together. Build relationships through Team
Building. A simple activity is a great way to break the ice and
learn more about one another. Host a fun happy hour, game
show or scavenger hunt to boost engagement and build
strong teams!

ENTERTAINMENT

Enhance the attendee experience with a musical performance
or comedy act. Make it a surprise and build it up throughout
the day to get everyone excited about the closing. If you have
a sponsor, this would be a great way to monetize the event.

FOOD & BEVERAGE

Keep them engaged with Food & beverage! Support your local
restaurant or caterer by having them deliver a boxed lunch.
Attendees all over the globe? Mail gift cards or send a DIY Kit!
(Margarita, Taco, BBQ, Pizza)

MAKE IT MEMORABLE

What will your attendees come away with?

GIFTING EXPERIENCE

Create attendee anticipation by sending a gift box of branded
business swag that’s relevant to the meeting. Customized
coffee, drinkware, conference schedule, instructions for
session sign-ups, and any other special activities are great
possibilities. Plan a gifting experience where the attendee can
choose. Invite them to choose their own gift through an
invitation-only site. You can customize the offerings to fit your
budget.

LEARN SOMETHING NEW

Make it a teachable moment! Host a virtual cooking class with
a chef or a meditation session with an instructor. No better
time to learn something new.



Our Partners

INTRADO $$$$ | 3D FLAT VISUALS | 6-8 WEEK BUILD OUT

The Essentials experience delivers a series of live, simulive, or on demand presentations organized by tracks or
categories. Our immersive Expert experience package, emulates a physical conference with event spaces,
sponsorship opportunities, programmed sessions and engagement tools.

VFAIRS $$$ | ANIMATED VISUALS | 8-10 WEEK BUILD OUT

vFairs is a virtual event platform that enables organizations to conduct online events, career/job fairs, trade
shows, expos and meet-ups. The platform offers an intuitive virtual experience to exhibitors and visitors alike,
along with other highlights like interactive features (audio/video chat), excellent scalability and several
customization options.

HUBB $$ | 3D FLAT VISUALS | 4-6 WEEK BUILD OUT

Hubb is a software platform that helps conference and meeting planners manage and market content for their
events. Conceived by veteran event professionals, Hubb automates the processes surrounding event content
management, freeing time for managers to focus on strategic planning and more efficient execution. Hubb
connects to other layers of event technology to streamline speaker and session management and ensure a
consistent participant experience, from registration to session feedback.

SWAPCARD $ | NO ANIMATION| 4-5 WEEK BUILD OUT

Swapcard is an event engagement platform, powered by artificial intelligence and run by people. It lets
organizers and planners leverage digital to deliver what matters: personal interactions, human experiences, and
revenue growth. Servicing more than a thousand events and some of the world’s most innovative organizations
like Oracle, the OECD, VivaTech, and TedX. Swapcard is committed to delivering the right mix of tech-savvy and
human touch.





All In The Details

CUSTOM BRANDING & DESIGN
PRINT INSIDE & OUT
ECO-FRIENDLY MATERIAL

Not only can you customize the print on these boxes but the type, size, and material can be
customized as well. Additional accessories include custom tape, sitckers and tissue paper, etc.

Food & Beverage

Treat your guests! Packages can be tailored to your group or event.

LUXURY SNACK BOX

A little sweet, a little savory, and a whole lot to share! Brimming
with ready to eat nibbles for everyone to enjoy. Beautifully
packaged and ready to be branded with event logo and colors.

 

SNACK BOX

Sweet, savory, celebratory. These snack boxes are filled with
artisanal products and can be customized to your event theme.
Custom designed packaging with event logo and colors. 

A LA CARTE

Pick your flavor! Choose from a variety of mouth-watering
curated snack options. Custom designed packaging with event
logo and colors.

GIFT CARD

Let your guest choose their favorite meal! Branded gift cards can
be sent with a customized note from your company. Custom
designed packaging with event logo and colors. 

The Show Goes On

ENTERTAINEMENT

Whether you are looking for a performance from leading
industry artist or looking to get a good laugh from a celebrity
comedian, MeetingAdvice knows exactly how to execute a
seamless virtual entertainment experience. We will make sure
your time is both enjoyed and cherished. Create a
customizable compilation of the world’s greatest musicians,
artists, magicians, illusionists, and mind readers.

SPEAKERS

MeetingAdvice has worked with the best of the best! Any
topic you can dream up, we have covered it. We are sure to
deliver entertaining speaker options that will be both
educational and creative. Our speakers will tailor to your
event, creating a personal connection with your group.

SKETCH ARTISTS

Bringing artists on board to create real-time illustrations — known as
digital live scribing — is a great way to engage your audience with a
unique type of content. These talented illustrators create artwork live
as the event goes on, providing a graphical representation of the
speakers and takeaways that are entertaining, informative, and most
importantly, widely shareable/postable.

 

Lets Get Creative
TEAMBUILDING

GOOD TASTE | Host: $3000+ Gift: $65+

Advance your whiskey or wine palate! Enjoy a one of a kind virtual tasting
experience hosted by a leading expert. Our host will lead you through the
history and production methods in a fun and educational way. Explore the
significance of the unique appearance, aroma and flavor of the wine or
craft spirits.

WHIP IT, WHIP IT GOOD| Host: $10,000+ Gift: $55+

A mouth-watering session exploring the culinary excellency of one of our
world-renowned chefs. You will walk away with a savory dish and
signature recipe, perfect for every occasion!

JAM OUT! | Host: $5000+ Gift: $45+

Let's jam out! Bring your instruments or voices and join in on a
collaborative music experience led by a rising star. You will have the
opportunity to participate in the playing of the mashup and show off
your skills.

STIR IT UP | Host: $1000+ Gift: $50+

There’s never been a better time to learn a new skill. A virtual mixology
class is the perfect blend of tips, tricks, and trivia from one of our dazzling
mixologists. The elements of a well-made cocktail work much like a team.
Different spirits, liqueurs, sweeteners, and citrus combine to make one
mouthwatering beverage. Understanding this synergy, and how the
ingredients in a cocktail work harmoniously together have tremendous
parallels when you consider why a cocktail tastes so delicious.

VIRTUALLY GIVE BACK | Host: $500+ Gift: $45+

Choose from our global charity connections, and show your support.
Volunteering from home is a great way to spend some of your time,
and it’s much needed. No matter what your skillsets and passions
are, there are numerous opportunities to volunteer in a virtual event
setting, and we know just how to make it happen!

 

ON THE HUNT | Host: $75+ per person Gift: $45+

Join in on a virtual Scavenger Hunt led by a Hunt Host. Pick from a
number of themes and be prepared to problem solve and work
through brian teasers with a Team!

WE CAN WORK IT OUT | Host: $1500+ Gift: $55+

Namaste! Increase attendees’ positivity during your event by hosting a
meditation class or yoga. Yoga flushes out stress hormones, pumps up
blood flow and supports lasting energy while decreasing stress, anxiety,
inflammation, depression, promotes sleep quality, and improve people’s
overall quality of life. You’ll see better moods and brilliant brain-work all
day long.

GOT GAME? | Host: $1500+ Gift: $45+

Who’s got game? Exercise your brain and test your knowledge of
varying subjects. Join your host for a challenging yet engaging, trivia
game, murder mystery, escape game, and much more. Let your
competitive nature takeover and see who can rise to the challenge.

GROW | Host: $300+ Gift: $45+

Our expert potter teaches you how to successfully pot a plant and
keep it alive. Each guest is mailed a planter, a plant, and pre-
measured ingredients to make their own masterpiece.

 

CATCH THE DREAM | Host: $1500+ Gift: $55

Led by an Artisan, guests are taught about the purpose and
background of the dream catcher and are then led through the
process of making their own from a kit prepared and mailed in
advance to guests’ homes.

WHAT'S IN THE CARDS? | Host: $1000+ Gift: $55

Spice up yoru event with a pyschic! The readers tell the guests
everything they want to hear about themselves and their future
through various psychic readings. These readings are always upbeat,
positive and meant to enhance each guest’s life.

READ BETWEEN THE LINES | Host: $1000+ Gift: $35

Learn what your lips have to say through this virtual lip print reading
session. Apply lipstick and make a print, while a video recorded by
our talented Lipsologist explains some of the main indicators you can
learn from it. A downloadable information sheet accompanies the
video with more details about the different microaggressions you
may see from your lip print.

BIG PICTURE | Host: $300+ Gift: $45+

Teams collaborate on the creation of a beautiful piece of art. Armed
with brushes, paint, canvas, and no idea what the image will be,
participants must communicate with each other to ensure lines meet
and colors match. Our artists must “co-operate” with the other
participants to see The Big Picture. Each participant takes a picture of
their completed piece and submits it, we will then "assemble" the
photos into the Big Picture design and shares it virtually with the
team.
 

PAINT IT | Host: $3000 Gift: $65

Our artist creates an exciting atmosphere, sharing her knowledge
and love of painting with enthusiasm, humor. All supplies are
shipped to each attendees' home in advance. Detailed instructions
are designed for beginners, so anyone can become a painter during
this session. All classes can be themed with your company’s
message.

WE'VE GOT SOMETHING TO SAY | $80+ per person

Our instructors guide you on how to raise awareness for what you
are grateful for in your life and on how to keep a positive mindset.
Encourgaing participants to put what you are grateful for into words,
resulting in cards of gratitude, brightening the days of others and
feeling good yourselves.

PIECE BY PIECE | $5000+

A virtual mosaic combined with guests photos from the event is the
perfect way to boost morale. Guests receive a link to a private portal
where they upload their photo. Each participant's photo is then
added to the custom company image, along with their personal
notes. In addition, guests get to see where their image fits into the
rendering, via a personal animation in your in- box.

 

ZEN | Host: $500+ Gift: $55

Guided by an experienced instructor who guides you through the
creative process utilizing the supplies delivered. Select from hand
pouring candles and mixing essential oil roller balls to learning how
to create your own custom sugar scrubs and natural tea blends. 

AROMA | Host: $500+ Gift: $45+

Our instructor assists each person to design their own scent. Guests
are introduced to an array of unique fine fragrance blends, ranging
from Woody Amber & Patchouli to Cacao Flower to Asian Pear &
Freesia. All of the ingredients and tools are shipped in advance, to
each person’s home.

GOT THE GOODS? | Host: $1000+ Gift: $35

Participants conduct a quick inventory of ingredients in their pantry
and refrigerator, then input that information into our food database
to determine a dish that can be cooked using 10 items of their
choice. They have a set amount of time to create a viable recipe,
while team members add twists to their creation process.

LIGHTS. CAMERA. ACTION! | Host: $3000+ Gift: $55

Teams are challenged to write, direct, design, and ultimately,
perform/film a 2-minute story. We’ve collaborated with top theatrical
professionals from Broadway, off-Broadway, national tours, and the
filmmaking industry to design a truly exceptional, engaging, theatrical
experience. The movie(s) is edited by a facilitator and shared via link
for viewing.

DIGITAL DECEPTION | Host: $1500+ Gift: $45

Witness the virtual blending of technology and magic. Participants
not only watch live magic, but experience it firsthand – right on
their screens, on their phones, and in their own hands. This tech-
based duo has built an arsenal of interactive magic (with text
messaging, phone calls, emails, and video) that can be presented via
any online platform.

P  OKER FACE | Host: $3000+ Gift: $45

Get your team together and compete against one another in a real
time, virtual, online Texas Hold 'Em Poker tournament. A world-
famous tournament player begins the “class” by sharing tips and
tricks (bluffing, betting tactics, and tournament strategy) that they’ve
used along the way to their success! The Lesson is followed by an
authentic Virtual Texas Hold ‘Em Poker tournament. Virtual currency
is distributed, and your group faces off.

GET OUT! | Host: $1000 plus $65 per player

Love Escape Rooms? Then Infinite Loop is for you. This is a high
energy and fast paced challenge where management &
communication skills are put into practice for remote teams based
on real-time collaboration and real-time communication through
basic internet technology, The more precise the player is in the
virtual world describing the problem, the faster the teammates in the
real world find the solution, coming together to think creatively and
conquer the challenges.

Give the Gift YOLUORHGEORE

All gifts can be customized to your event! Whether you are looking for gift YOUR
to go with your curated experiences or just want to say thank you for LOGO
attanding, we know the perfect gift for your guests! HERE

BACK IN BUISNESS

The perfect office bundle! Send your guest a branded Pen, Padfolio
or journal to capture all thier notes in!

 

#WFH

We can work from home! Give your guests a boost with a branded
coffee mug and protable mug warmer. This bundle also includes
branded blue light glasses, a cable holder, Webcam cover.  

JAM OUT!

Let's jam out! Choose from a number of speaker options, all of which
can be customized. Bring the party right to your home or office!

THE SKY IS THE LIMIT

Want to create a gift that goes with the theme of your event? We got
you covered, they sky is the limit when it comes to attendee gifts.



Hybrid Events

NOT QUITE READY TO GO FULLY VIRTUAL?

MeetingAdvice can create the perfect blend of virtual and in-person events! Hybrid events allow you to bridge the divide between in-
person and virtual events. While in-person events are unique in delivering personalized experiences, and captivating content, a hybrid
format allows event organizers to extend the reach of in-person to a virtual audience by leveraging a variety of tools without having to add
extensively to your event production costs!

FULL HYBRID EVENT FEATURES

Live streaming sessions
Adding virtual Q&A and polling
Creating virtual breakout rooms, chat and networking, and extending a library of on-demand content

BENEFITS TO A HYBRID EVENT

Amplifying the reach of your event to a wider audience
Increasing brand visibility
Enabling attendees to interact with your event content at anytime
Reducing event production cost
Capturing additional data pointsthat would otherwise be difficult to capture at an in-person event

Lights. Camera. Action!

A FULL SERVICE STUDIO FOR

THE BENEFIT OF THE FUTURE

The MeetingAdvice Studio is a full-service production studio located at Atlanta
Galleria in Cobb County. Our Studio is designed and equipped to professionally
produce and live stream your event or pre-record it for future use. More
importantly, our experienced Crew and production team have the expertise to
support you through the entire process from start to finish and deliver a top
quality professional event.

PRODUCTION SERVICES Discussion Panels
Sales Meetings/Presentations
Live Webcasts & Semi-Live Webcasts Keynote Addresses
Virtual Meetings Fundraising Events
Board Meetings Live Entertainment
Remote Presentation Preparation Presentation Coaching
Agenda Planning
Story Boarding & Scripting

OUR STUDIO

24’ Stage with podium and up to four panelist chairs/couch —configured to
your needs
3 Camera set with professional lighting and audio equipment
3 Camera ISO Recording and One Mix Record
Live Streaming
Virtual Platform Consulting
Real-time manipulation and complete post-production
Private space for make−up and rehearsing, including fridge and refreshments

OUR CREW

Full production crew including but not limited to, Technical Director, Show
Director, Camera Engineer, Playback Engineer and Webcast Operator – all
working in harmony to produce an extraordinary event

STUDIO BENEFITS

Easy access from 285/75 and airport
Complimentary and secure parking
No food and beverage minimum
COVID-safe environment
Use of MeetingAdvice conference chairs
High speed internet access for virtual meeting
Highly trained and professional audio visual team onsite
Easy access to Tomé Foundation located in building
Walking distance to hotels and restaurants with outdoor dining
Complimentary use of space in 100 Galleria

EXCLUSIVE ACCESS

The Georgian Room
Setup to include:
14 Executive Chairs
14 Table Hollow Square
1 Person Per 6 Foot Table
Breakout Space

MeetingAdvice
Clients

MeetingAdvice
Testimonials

We have been a happy client of MeetingAdvice Hello, not so much a question but I wanted to Loving the ease of access this
for many years. They are a great partner who give a GREAT compliment to the team who conference has given me to a lot
delivers high quality, efficient work, while being created the meeting platform. Looks like I'm of different topics! great job!
budget-conscience. They have never let us down watching a talk show. GREAT IDEA. Keep up the
and have pulled off some miracles for us! good work.

– Alecha K. Stackle, CMO, RealPage, Inc.

Just wanted to comment that I loved the I was kind of worried about if i would get I have been working with Steve, his team, and his
format today. Thank you for anything out of this conference. I am clients for 25 years. MeetingAdvice is one of my
communicating with the Team! happy that I was totally wrong! This has favorite meeting planning organizations to work with.
been a great time so far. The reason is simple. They are the consummate
professionals from the RFP to the final billing.

-Russell Lopinto, OnServices