Mobility Guidebook Outbound

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Chancellory DeTAR PUTRA Student Pavilion
Building
HEP Building

Faculty of Engginering Facuty of Information Tec

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chnology college
college
Jambatan Cinta
Student Pavilion

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MOBILITY

OutboundGUIDEBOOK

Contents

Glossary 5

Director’s Message 6

What is a Mobility Programme? 7

Objective of Mobility Programme 8

Type of Mobility 9

Eligibility 10

Outbound Application Steps 10

Documents Checklist: Outbound Application 11

Visa Matters 12

Students Responsibilities 13

Financial Assistance 14

Credit-transfer for Mobility 15

Outbound Mobility Programme Flowchart 17

Appendix 18

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GLOSSARY

OUTBOUND

Students from UNIMAS participating in any mobility
programme at the host university

RESEARCH ATTACHMENT

Postgraduate students being attached to a supervisor either at
the faculties, research institutes or research centers (maximum
1 year)

INTERNSHIP

An internship is a period of work experience offered by UNIMAS
to any students for a limited period of time

STUDENT EXCHANGE

A student exchange program is a program in which students
from a university study abroad at one of their institution’s
partner institutions. A student exchange program may involve
international travel, but does not necessarily require the
student to study outside their home country. This programme
may or may not involve credit transfer

CUSTOMIZED PROGRAMME

A minimum one day to maximum 30 days programme
organized by either the faculty, research institutes and/or
research centers.

HOST UNIVERSITY

Partner/Foreign University hosting UNIMAS students

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MDEirSectSor’As GE

Associate Professor Dr Shanti Faridah Salleh

We welcome international students to undertake undergraduate and
postgraduate studies at UNIMAS. We are proud to present the varieties
of short term study programmes offers for international students who
wants to experience UNIMAS for one or two semesters here.
Similarly, our own students are also provided opportunities to pursue
study abroad programme at partner universities. This is a great way
to expand students’ academic experience and expand their horizon.
Enquiries from potential students, delegations and beneficial
partnerships with educational and research institutions are most
welcome.
This guidebook is written to provide information either to UNIMAS
students on matters such as type of mobility programmes offered in
UNIMAS, application process and financial assistance available.

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Mobility programme is conducted to enhance the students learning experience
by exposing them to the cultural, economic, political, educational and ecological
aspects of other countries to develop global mindsets for career advancement and
success in any environment.
UNIMAS students will be sent to the institution of their choice (outbound) and
international students from other institutions from other countries or within the
country may also come to experience UNIMAS (inbound). For university that has
MOU/MOA, their students may be waived from paying tuition fees, accommodations
etc. according to the written agreement.
There are two modes of mobility programme; physical and virtual mode due to
some unforeseen events such as pandemic or natural disasters, students sometimes
are unable to be physically present at the host institutions for both inbound and
outbound mobility programmes. To allow the mobility programmes to be carried
out, a virtual mobility may be done in replace of the physical mobility programmes
subject to the terms and conditions set by both the host and the partner institutions.
(For updates: www.global.unimas.my)

What is a

MoPbirliotgyramme?

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Objectiveof Mobility Programme

• Provide opportunities to students of UNIMAS and partner universities in
improving their understanding about global issues and perspectives related to
their field of studies.

• Diversify the activities under the MoU/MoA signed between UNIMAS and the
partner universities/ institutions oversea or in Malaysia.

• Enhance UNIMAS students’ excellence in becoming a competent graduate
by contributing and providing positive impacts to the nation and the global
community.

Objective of Mobility
Programme Guidebook

To provide a guideline in executing mobility programmes, either inbound or
outbound, for the reference of the faculties, centers and institutes of UNIMAS.

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Type of Mobility Without Credit Diploma
( 1 sem)
There are two (2) types of mobility offered in
UNIMAS; long-term programme is referring to a Undergraduate
duration of minimum 6 months and maximum (1 sem)
12 months. Short-term programme is referring
to a duration of one (1) day to maximum six (6)
months. Please refer to Figure 1.

Research
attachment
(exceed 6 months)

Long Term With Credit Undergraduate;
Graduate
Type of Mobility (1-2 sem)
Programme
Internship
(3 -6 months)

Research Less than
Attachment 6 months

Short Term Customized Min 7 Days -
Programme Max 30 Days

Edutourism Min 1 day

Figure 1 Summary of Type of Mobility Programme 9

 

Eligibility

In order to participate in UNIMAS outbound mobility programme students must fulfil the following
criteria:

Full-time student
Has completed at least 2 semesters (1 year) as tertiary education
Has obtained a minimum CGPA of 2.75
Have evidence of financial support
Support letter from student’s Academic Adviser supporting the application
Nominated by the university/institution

Outbound
Application Steps

STEP 01 STEP 02 STEP 03 STEP 04 STEP 05
Forward Offer Letter Email Pre-departure
Form UNIMAS Global will be Offer letter will be issued by An email on visa UNIMAS Global will
forward your request to the the UNIMAS to you application will be sent to facilitate the pre-departure
Please fill up the UNIMAS faculty / institute of your you. arrangements including
Inbound application form choice the assistance for matters
(downloadable at concerning visa application
www.global.unimas.my). and health insurance.

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Documents Checklist:

Outbound Application

Outbound Mobility
Application form

OUTBOUND
APPLICATION

International
students:

A photocopy of
passport’s front

page

Local Latest
students: Academic Transcript
A photocopy
of identity card (Complete)

(MyKad)

Brief curriculum vitae (CV)

Passport Size Photo
(Recent)

Any other relevant
documents, if requested

by the host university
i.e. Reference Letter from
student’s Academic Adviser

supporting
the application

Additional documents for physical mobility programme:

• One set of health examination report
• Evidence of financial ability

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Visa Matters

OUTBOUND

• Visa will be coordinated by the host university.
• Upon acceptance, the host university will contact you and advise

accordingly on the procedures.
• Bear in mind that different countries have different visa application

procedures.

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STUDENTS RESPONSIBILITIES ON
LONG-TERM PROGRAM INVOLVING
CREDIT HOURS

• Discussing your study plan with your program coordinator / academic advisee / deputy
dean (undergraduate)

o What are the courses you plan to take at host university?
o Have you checked with the host university if the courses will or will
not be offered in the semester you are applying?
o Are the courses you are taking accumulated to minimum of 8 credit hours?

• Inform your sponsors (i.e. PTPTN / MARA /JPA) to avoid issues pertaining to your fees in
the upcoming semester

• You must ensure that you register as an active student in E-Student while being abroad
or else you will be deemed as inactive which disqualified you to participate in the
mobility programme

• In the event that upon arrival at the host university where the course is not offered
in that semester, please communicate with your faculty immediately and refer to the
courses listed on the mapped courses in study plan.

• You have to submit your results to the faculty once you received your results from host
university. If you did not receive it, please contact UNIMAS Global (International) for
assistance.

• You may contact host university to get a general information on cost of living.

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FiAnSanScISiaTlANCE

• Students who received offer letter (internship/student exchange/research attachment/
clinical attachment) are eligible to apply for one-off financial assistance. Any additional
cost will be borne by the students.

• Financial allocations are constructed based on type of mobility programmes (Please
refer to Appendix 5 & 6)

• The financial assistance will be distributed upon approval by Jawatankuasa Mobiliti
UNIMAS.

• Once the student’s mobility funding application has been approved, the student needs
to sign the following documents:

• Surat Penerimaan Tawaran
• Borang Akuan and Aku Janji
• If the student decided to withdraw after the mobility fund has been dispersed, the case

will be brought to Jawatankuasa Mobiliti, if the committee found that the basis of the
withdrawal is unreasonable, the student is required to refund the financial assistance.
• Students are encouraged to get their own funding from the government or non-
government institutions and industries.

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CREDIT-TRANSFER

FORMobility

CREDIT-TRANSFER

02. 04.

Minimum credit hours to Please take note that 40
hours of teaching and
be taken at host university
learning is equivalent to 1
is 8 credit hours credit hour

01. Prior to submitting any Student is allowed to 06. 05.
application, student is
strongly advised to consult 03.request for credit transfer The grade to be transferred If student fail the course
with respective programme for all elective and core is based on the UNIMAS
coordinator on the courses courses including Mata grade range. taken at host university, no
to be taken at the host Pelajaran Wajib
university. (MPW)/Mata Pelajaran credit transfer is allowed.
Pengajian Umum (MPU) for
mobility programme with a
minimum of passing grade
of C based on UNIMAS
grade range.

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For example:
If the student obtained 70% in Deakin University, the student grade will be according to 70% (B).

80% and over Table 1 Student Grade HD
75 - 79% Deakin University D
70 – 74% A
65 – 69% A- 80% and over C
60 – 64% B+ 70 - 79%
55 – 59% B P
50 - 54% B- 60 - 69%
45 - 49% C+ N
40 – 44% C 50 - 59%
Below 40% C-
D Below 50%
F

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UNIMAS Global receives
email of invitation froom
Partner university or other
university sends invitation
email to UNIMAS Global

UNIMAS Global forward
the invitation to the
faculty to be shared to the
students

FlOouwtbcohuanrdt Interested student sends
application to Deputy
Dean (Undergraduate)
for screening upon
consulting with Program
Coordinator on study plan
(i.e . course mapping)

Faculty submits
nomination to UNIMAS
Global to be forwarded
to the partner university
or other university
for consideration and
approval

Upon approval:

UNIMAS Global Partner Student Faculty
university or
other university

• Submits the nomination • Prepares offer letter to • Registers the student as • Endorse results
is to be endorsed at successful candidate and active student
Jawatankuasa Mobiliti and
for mobility fund allocation send via email • Inform sponsors (i.e. JPA/

• Submits mobility fund • Liaises with students on PTPTN?/SPA, etcs)
application Treasury Office
visa application matters (if • Inform results to the faculty
• Receives tracript from
partner univeristy or other relevant)
university
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Appendix II Financial Assistance for mobility with credit

Categories based on Country With Without
accommodation accomodation
Category I
Afghanistan, Bangladesh, Bolivia, Bulgaria, Cambodia, (RM) (RM)
Chile, Columbia, Ecuador, Fiji, India, Kiribati, Laos, 6,000.00 8,000.00
Maldives, Mauritius, Portugal, Samoa, Sri Langka,
Tanzania, Tonga Tuvalu, Vietnam (Max) (Max)

Category II 6,000.00 8,000.00
Angola, Argentina, Botswana, Republic Czech, (Max) (Max)
Ethiopia, Ghana, Greece, Guinea, Hungary, Indonesia*,
Lesotho, Madagascar, Malawi, Mali, Malta, Morocco, 3,000.00 6,000.00
Mozambique, Namibia, Nauru, New Zealand, Papua (Max) (Max)
New Guinea, Paraguay, Poland, Senegal, Seychelles,
Republic Slovak, Solomon Island, South Africa, Swazilan, 10,000.00 12,000.00
Taiwan, Thailand, Tunisia, Uganda, Uruguay, Vanuatu, (Max) (Max)
Zimbabwe
10,000.00 12,000.00
*Universiti di Indonesia yang bersempadanan dengan (Max) (Max)
Sarawak dikira mengikut kadar Malaysia
10,000.00 12,000.00
Category III (Max) (Max)
Albania, Algeria, Armenia, Australia, Austria, Azerbaijan,
Bahrain, Belarus, Brunei Darussalam, China, Cuba, 1,000.00 1,000.00
Cyprus, Egypt, Georgia, Gibraltar, Iraq, Ireland, Jamaica, (Max) (Max)
Jordan, Kazakstan, Kenya, Kuwait, Kyrgyzstan, Lebanon,
Libya, Luxembourg, Moldova, Mongolia, Netherland,
Norway, Qatar, Romania, Russia, Spain, Sudan,
Tajikistan, Turkmenistan, Ukraine, Uzbekistan

Category IV
Belgium, Benin, Bosnia Herzegovina, Brazil, Canada,
Croatia, Denmark, France, Gambia, Germany, Guyana,
Montenegro, Niger, Nigeria, Saudi Arabia, Serbia,
Singapore, Surinam, Switzerland, Syria, Venezuela,
Yemen, Zambia

Category V
Barbados, Dubai, Finland, Hong Kong, Iran, Italy, Japan,
Macau, Mexico, Oman, South Korea, St Lucia, Sweden,
Trinidad & Tobago, Turkey, United Arab Emirates, United
Kingdom, USA

Program Mobiliti UNIMAS yang mendapat tawaran
untuk menjalani latihan industri / penempatan klinikal
elektif di luar negara

(Mesyuarat Jawatankuasa Pengurusan Bil. 4/2013 ke-151)
18• Additional cost will be borne by the student

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