HRDF MODULE

PEOPLE, PROWESS, PROGRESS

On-boarding of New Registered Employers

Version 4 - 15.10.18 www.hrdf.com.my

AGENDA

01 FAQ
02 HRDF Schemes
03 Levies
04 Q & A

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

WELCOME TO PSMB

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Welcome to PSMB

 CONGRATULATIONS on your commitment to be part of a
growing community of employers registered with
Pembangunan Sumber Manusia Berhad (PSMB) that
prioritise continuous learning and up-skilling of
employees!

 Let’s address some frequently asked questions (FAQ)!

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Question 1: Explain to us the details of the Human
Resources Development (HRD) levy.

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Answer:

Mandatory monthly
payment

Can be utilised for Levy Payment to
employee training commence upon
Employers are not permitted to receiving email
and up-skilling deduct the wages of employees confirmation from
under any circumstances for the
PEOPLE I PROWESS I PROGRESS PSMB
www.hrdf.com.my payment of the levy

Version 4 - 15.10.18

Question 2: When do I pay the HRD levy?

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Answer:

To be paid no later than the 15th date of
the month in which the payment is due.

For example, levy payment for the
month of January must be made before

February 15.

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Answer:

 Failure of payment application before the
stipulated time will result in;

1. A fine not exceeding RM20,000.00 (Ringgit
Malaysia Twenty Thousand) or to
imprisonment for a term not exceeding
two (2) years or both (on conviction)

2. Yearly interest of ten (10) per cent in
respect of each day of default or delay in
payment

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Question 3: How do I pay for the HRD levy?

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Three Methods for Levy Payment

Manual levy payment JOMPAY
at panel bank Biller Code: 4044

Online Levy Payment

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Question 4: How much do I have to pay on a monthly
basis?

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Answer:

*Wages :- Basic Salary plus Fixed Allowance or other
allowances before monthly fixed deductions

PEOPLE I PROWESS I PROGRESS 1% of total
www.hrdf.com.my employee’s

wages

Version 4 - 15.10.18

Question 5: What is ETRIS and how do I gain access?

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

Answer:

 The Electronic Transformed Information System or ETRIS is an online system
that facilitates your business transactions and interactions with PSMB.

 Through ETRIS, you are able to check on your levy payments, levy balance,
apply for training grants and be informed of the latest information from
PSMB.

 Upon registration approval, you will be contacted by our support team who
will provide you with your own personalised Log In Identification (ID) and
Password.

PEOPLE I PROWESS I PROGRESS Version 4 - 15.10.18
www.hrdf.com.my

DEFINITION OF TRAINING GRANT ASSISTANCE

“TRAINING GRANT IS A FINANCIAL ASSISTANCE TO COVER A SUBSTANTIAL
AMOUNT OF TRAINING COSTS”

FLOW CHART FOR FINANCIAL ASSISTANCE:

EMPLOYER EMPLOYER EMPLOYER EMPLOYER
PLANS TRAINING APPLY TRAINING CONDUCTS SUBMITS CLAIM
TRAINING TO PSMB FOR
PROGRAMME GRANT PROGRAMME REIMBURSEMENT
FOR EMPLOYEES WITH PSMB
16
PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

TRAINING SCHEMES & UP-SKILLING INITIATIVES

Latihan untuk Pekerja Latihan untuk Bukan Pekerja Bukan Latihan
Training for Employees
Training for Non- Non-Training
• Skim Bantuan Latihan (SBL) Employees
• Skim Bantuan Latihan Khas • Information Technology &
• Industrial Training Scheme Computer Aided Training (IT)
(SBL-Khas) (ITS)
• Skim Latihan Bersama (SLB) • Purchase of Training
• On-the-Job Training (OJT) • Future Workers Training Equipment & Setting Up
(FWT) Training Room Scheme (ALAT)

• Computer Based Training
(CBT)

PEOPLE I PROWESS I PROGRESS www.hrdf.com.my 17
www.hrdf.com.my

PEOPLE I PROWESS I PROGRESS

SKIM BANTUAN

LATIHAN (SBL)

To implement their training programmes based on identification of their own training needs to retrain and
upgrade their employees‟ skills in line with their operational and business requirements.

Submission via e-TRiS under Skim Bantuan Latihan (SBL) Minimum duration is 4 hours
scheme
Application must be submitted by employers
before training date commencement

IN-HOUSE PUBLIC

TRAINEES: TRAINEES:
Min: 2 pax
Max: 35 – 40 pax Min: 1 pax Max: 9 pax

Certification Training Programme: no limitation on no of

Can be conducted at own premise, hotel / external trainees
training place

Can be conducted locally OR overseas

FINANCIAL ASSISTANCE: FINANCIAL ASSISTANCE:
External Trainer Course Fee: Local Training Course Fee:
Technical: max RM6,000/day/group OR RM1,300/day/pax
Non-Technical/Soft skill: max RM5,000/day/group Overseas Course Fee: as per quotation (subject to 50% OR
Certification Training Programme: as per quotation 100% approval)

Internal Trainer Allowance: RM1,000/day/group

Other Claimable Cost: Other Claimable Cost:
• Meal allowance • Daily Allowance
• Daily Allowance / Hotel Rental Package / Training • Flight Ticket

Rental Place
• Consumable Training Materials
• Airfare Ticket OR Transportation

SKIM BANTUAN

LATIHAN KHAS (SBL-KHAS)

Employers are not required to make upfront payment for the course fee to the Registered Training
Provider, as the course fee will be debited from the employer‟s account. Programmes conducted under

SBL-KHAS must be registered with PSMB.

Submission via e-TRiS under Skim Bantuan Latihan Khas (SBL-KHAS) scheme

Application must be submitted by employers Minimum duration is 4 hours
before commencement of training date

IN-HOUSE PUBLIC

TRAINEES: TRAINEES:
Min: 2 pax
Max: 35 – 40 pax Min: 1 pax Max: 9 pax

Certification Training Programme: no limitation on no. of

Can be conducted at own premise, hotel / external trainees
training place

Can be conducted at Local OR Overseas

FINANCIAL ASSISTANCE: FINANCIAL ASSISTANCE:
External Trainer Course Fee: Local Training Course Fee:
Technical: max RM6,000/day/group OR RM1,300/day/pax
Non-Technical/Soft skill: max RM5,000/day/group Overseas Course Fee: as per quotation (subject to 50% OR
Certification Training Programme: as per quotation 100% approval)

Internal Trainer Allowance: RM1,000/day/group

Other Claimable Cost: Other Claimable Cost:
• Meal allowance • Daily Allowance
• Daily Allowance / Hotel Rental Package / Training • Flight Ticket

Rental Place
• Consumable Training Materials
• Airfare Ticket OR Transportation

SKIM LATIHAN

BERSAMA (SLB)

• To encourage in-house training using internal trainer or external trainer for participants from

several (two or more) employers registered with HRDF
• Consists of organisers and participating employers: Organiser will manage the venue of the

training, deals with trainers as well as provide the consumable training materials

Submission via e-TRiS under Skim Latihan Bersama (SLB) scheme Minimum duration is 4 hours
Application must be submitted by employers
before commencement of training date

IN-HOUSE Max: 35 – 40 pax

TRAINEES:
Min: 2 pax

Can be conducted at own premise, hotel OR external training place

FINANCIAL ASSISTANCE: Other Claimable Cost:
External Trainer Course Fee: • Meal allowance
Technical: max RM6,000/day/group OR • Daily Allowance
Non-Technical/Soft skill: max RM5,000/day/group • Consumable Training
Internal Trainer Allowance: RM1,000/day/group
Materials
• Hotel Rental Package OR

Training Rental Place
• Airfare Ticket OR

Transportation

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

PURCHASE OF TRAINING EQUIPMENT &

SETTING UP TRAINING ROOM SCHEME (ALAT)

• To encourage more in-house retraining and skills upgrading of their employees by purchasing training

aids for the purpose of setting up, renovating or enhancing existing training rooms
• Setting up of training rooms does not include the construction of a building, training centre or the

rental of training rooms

Submission via e-TRiS under ALAT scheme FINANCIAL ASSISTANCE: Based on 30% of the levy
Application must be submitted by employers balance when the first application for the year is
before purchase of equipment and renovation submitted. The purchase must be made within 6 months
from the approval date.

PURCHASE OF TRAINING EQUIPMENT SETTING UP TRAINING ROOM

Training equipment and aids: The setting up training room:
• Television set
• VCR (Video Cassette Recorders) • Wiring for setting up Overhead Projector
• VCD (Video Compact Disc) Player or DVD (Digital Video • Painting of Training Room
• Setting up air-conditioner for training room
Disc) Player • Installing carpet, blinds, glass wall
• Overhead Projector, Multimedia • Renovation of Training Room Ceiling
• LCD and Direct Projector • Wiring for plugs/sockets
• Screen and white board • Installing cable for network/internet
• Training tape and video
• Training Video Compact Disc connections
• Slide
• Chairs and tables for training room only
• Flip Chart Stand
• Mannequin
• Poster
• Notebook (once in 2 years, must have Internal Trainer,

Training Room and LCD Projector)

*Depends on the industry needs (Proposal)

INFORMATION TECHNOLOGY &
COMPUTER AIDED TRAINING (IT)

• To encourage employers to further retrain their employees in the field of Information technology whereby financial
assistance will be provided to them to purchase desktop computers / laptops

• Allows SME employers to purchase desktops / laptops for training purposes even if the employers do not have proper
computer training lab facilities

• Webcam and subscription of internet connection (for the first year only) is allowed to be claimable as part of online
learning equipment. The submission for internet subscription can be made on a monthly basis or one-off per yearly
basis

Submission via e-TRiS under IT scheme
Application must be submitted by employers
before purchase of computers

FINANCIAL ASSISTANCE:
• Maximum of RM25,000
• Applications can be made once in every 3 years
• The number desktops/laptops which can be purchased is based on 1 unit:5 employees’ ratio
• Employer must have fixed Computer Lab/ Training Room for Large Employers

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

COMPUTER-BASED
TRAINING (CBT)

• To enable employers to purchase / develop training software to retrain and upgrade the
knowledge and skills of their workforce, especially for employers who are unable to

release their employees to attend training outside company premises
• To assist employees in self-paced learning as well as flexible learning hours, training

location and environment through the use of training software packages

Submission via e-TRiS under CBT scheme FINANCIAL ASSISTANCE:
Application must be submitted by employers 100% approval
before purchase of development of software

PURCHASE OF COMPUTER SOFTWARE DEVELOPMENT OF COMPUTER SOFTWARE

SPECIFICATION:
• Software must be in the form of CD, DVD, CD/DVDROM, video, system installation or cloud-based specification
• Solely for training and learning purposes
• Interactive training programmes on specific skills that enable users to learn the skills on their own without any

instructor
• Able to evaluate the learning progress of users
• Allow to upgrading, customizing, add contents of module, functions, features, and specifications of the existing

LMS (one year after the LMS is approved)
• Software that are not eligible under the scheme are software for display or reading purposes e.g. procedures or

guidelines on safety, e-book or e encyclopaedia, application software used for daily operational activities such

as Microsoft Office, Accounting Software, Auto CAD computer programming software

Development of Mobile Learning Apps and Learning Management System (LMS) are allowed under Development of

Computer Software

INDUSTRIAL TRAINING

SCHEME (ITS)

Industrial Training is for trainees (students) that are undergoing practical training at the employer‟s premise before graduating

Submission via e-TRiS under Industrial Training (ITS) scheme Minimum duration is two (2) months,
Application must be submitted by employers Maximum duration is eight (8) months
before training date commencement

FINANCIAL ASSISTANCE
Based on 20% of the levy balance when the first application for the year is submitted

• Monthly allowance: max RM500/month/trainee
• Personal Protective Equipment (1 set only)
• Insurance Coverage (if any)

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

FUTURE WORKERS
TRAINING (FWT)

• To assist employers to employ talents who will be able to perform with minimum supervision
• To train future workers with the required skills and competencies before entering

employment
• Employment for future workers is a MUST once training is completed

Submission via e-TRiS under FWT scheme Minimum duration is 4 hours
Application must be submitted by employers
before training date commencement

IN-HOUSE PUBLIC

TRAINEES: Max: 20 pax TRAINEES: No max
Min: 1 pax Min: 1 pax

FINANCIAL ASSISTANCE: Only Certification Programmes
Internal Trainer’s Allowance OR External Trainer Fee
RM1,000/day/group FINANCIAL ASSISTANCE:
Course Fee (Public Programme)
If trainees less than 5, Internal Trainer’s Allowance or RM1,300/day/pax
External Trainer Fee at the rate of RM25/trainee/hour

Monthly Allowance for Trainee(s) Other Claimable Cost:
RM1,000/month/trainee • Daily Allowance

Other Claimable Cost:
• Meal allowance
• Daily Allowance

ON-THE-JOB
TRAINING (OJT)

• To encourage a skilled worker/supervisor train another unskilled or new worker to acquire

skills while works alongside the skilled worker/supervisor
• Teaching the skills, knowledge, and competencies that are needed for employees to perform

a specific job within the workplace and work environment

Submission via e-TRiS under Minimum duration is 4 hours Maximum training hours is 300
On-the-Job Training (OJT) scheme
after training date commencement. hours

Can be conducted in a series of sessions, which should be at least 1 hour in

duration per session

Trainees (Trainer to trainee ratio)
Min - 1 : 1 pax
Max - 1 : 4 pax

Financial assistance: RM50/hour/trainee

EFFECTIVE 2018: Self-Learning is claimable
Cost fee for examination
Learning material as per receipt

Advantage:
Minimize the disruption involved in sending workers to external training with immediate training

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

Apply Grant

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

Apply Grant - SBL

Tips :-
1. If already applied but not submitted, it

appears on bottom part
2. For new application, click Apply Button

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

Apply Grant - SBL

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

Apply Grant - SBL

1 2 34 5 6 7 8

Detail Of Training Estimated Cost

Training
Provider’s Profile

Employer’s Level Of Summary Of Acknowledgement and
Profile Certification Trainee Declaration

Programme Detail

Apply Grant - SBL

Tips :
1. Confirm which Training

Provider, Registered OR Not
Registered
2. Make sure click CHECK if key-in
MyCoID.
3. If Search, auto populate all
profile information

Apply Grant - SBL

Tips :
1. By name or MyCoID
2. Click Select Button
3. Click Submit

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

Apply Grant - SBL

33

PEMBAYARAN LEVI

LEVY PAYMENT

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

KONSEP PEMBAYARAN
TUNTUTAN

CLAIMS REIMBURSEMENT
CONCEPT

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

TENTANG E-DISBURSEMENT

ABOUT E -DISBURSEMENT

• E-disbursement diwajibkan kepada Training Provider bermula Oktober
2010 dan Majikan bermula Januari 2011 melalui Pekeliling Majikan
17/2010
Training grant will be only paid through e-disbursement beginning
October 2010 for training provider and for employers January 2011
-Employer Circular 17/2010

• Setiap transaksi e-disbursement dibuat, satu makluman kredit akan
dihantar melalui email kepada majikan atau penyedia latihan
Each e-disbursement transaction made, a credit notice on grant to
employer accounts will be sent to employer or training provider by email

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

E-Disbursement Form

Reason: Promote E-Dis Mode of payment. Maximum claimed up to 10 application only.

Step 1: Select from menu „Profile Management‟ >‟Employer‟ >‟e-Disbursement Form‟.
Step 2: Fill-in the form.
Step 3: Attached supporting document and Click „Submit‟ button.

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

VIEW LEVY STATEMENT

View Levy Statement

PEMBAYARAN LEVI TLTigeha vJreyenisePPaTemyybampyaereanonLftevi

LEVY PAYMENT

(1) BAYARAN LEVI SEMASA / CURRENT LEVY
Bayaran yang dibuat dalam tempoh yang ditetapkan
Payment made within stipulated period

(2) BAYARAN TUNGGAKAN LEVI / LEVY IN ARREARS
Bayaran levi yang dibuat selepas tempoh yang ditetapkan
Payment of levy made after the stipulated period (PM 08/2015)

(3) DENDA KE ATAS TUNGGAKAN LEVI / INTEREST ON
ARREARS
Bayaran ke atas kelewatan bayaran levi pada kadar 10%
Payment made due to late levy payment at a rate of 10%

PEOPLE I PROWESS I PROGRESS Page
www.hrdf.com.my 40

PEMBAYARAN LEVI Faedah atau Denda Levi

LEVY PAYMENT Interest On Levy

FAEDAH atau DENDA Ke Atas Levi Dikenakan Pada Kadar dan
pengiraan seperti berikut:

Jumlah Levi x 10% x Bilangan Hari Lewat / 365 Hari

CALCULATION OF INTEREST ON LEVY IS AS ABOVE :

RM5.00 Minimum
Interest
PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my Page
41

PEMBAYARAN LEVI Prosedur Pembayaran Levi
LEVY Levy Payment Procedure

PAYMENT

1. Dikaunter /
over the counter:

2. HRDF Portal Online /
Talian Portal HRDF:

www.hrdf.com.my

PEMBAYARAN LEVI BAYARAN SECARA
MANUAL
LEVY PAYMENT

PEOPLE I PROWESS I PROGRESS Page
www.hrdf.com.my 43

PEMBAYARAN LEVI BAYARAN SECARA

LEVY PAYMENT MANUAL

PEMILIHAN BAYARAN

PEOPLE I PROWESS I PROGRESS Page
www.hrdf.com.my 44

PEMBAYARAN LEVI
LEVY PAYMENT BAYARAN SECARA

MANUAL

FILL IN *

CLICK

PEOPLE I PROWESS I PROGRESS Page
www.hrdf.com.my 45

PEMBAYARAN LEVI
LEVY PAYMENT BAYARAN SECARA

MANUAL

SATU ESLIP BOLEH MERANGKUMI
LEBIH JENIS BAYARAN

PEOPLE I PROWESS I PROGRESS Page
www.hrdf.com.my 46

PEMBAYARAN LEVI BAYARAN SECARA

LEVY PAYMENT MANUAL

CLICK Page 10

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

PEMBAYARAN LEVI BAYARAN SECARA
LEVY PAYMENT MANUAL

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

PEMBAYARAN LEVI BAYARAN SECARA
LEVY PAYMENT MANUAL

PEOPLE I PROWESS I PROGRESS
www.hrdf.com.my

PEMBAYARAN LEVI BAYARAN SECARA
ONLINE
LEVY PAYMENT

PEOPLE I PROWESS I PROGRESS Page
www.hrdf.com.my 50