ICT755-PMP

PROJECT MANAGEMENT
PLAN

K3L SPORTS COMPeT

Prepared by:
Nor Hafiza binti Ruslan
Norhidayah binti Abdul Kadir
Kaswati binti Salleh

ICT755 - ADVANCE INFORMATION TECHNOLOGY PROJECT MANAGEMENT

PROJECT DESCRIPTIONS

This work will focus on promoting the use of technologies and

to provide service with fast, accurate, efficient and

effective for all institutions/contingents and to ensure

satisfaction is guaranteed

Thus, our project is to build the system for the management
of smart sports competition which is adapted using the current
and latest computer and technology.

Managing sports competition is not easy, we want to ensure
all issues & problems can be solved systematically and
completely

MEASURABLE ORGANIZATIONAL VALUE

(MOV)

Organizational ▪ Value Metric Time Frame
Impact Improving of K3L Sport 24 Month
▪ Reduce staff workload from 60% to 20% 24 Month
Strategic ▪ Reduce procedure from 10 process to 5
15% first year
Customer ▪ Process and procedure became faster process 25% second year
▪ Reduce the complaint from 50 complaint 40% more than 5 years
▪ Reduce complaint from management
to 25 complaint in a months. 24 Month
Financial ▪ Reduce cost of paper, ink, printer ▪ Decrease expenses by 20%
maintenance, file storage, hire staff 24 Months
Operational ▪ Shorten the time taken for make
Social ▪ Reduce workload by improve the work registration of competition
system and services
▪ Decrease transparency issues from 50%
▪ Increase transparency, integrity and to 15%
security to prevent from fraud while in
competition.

PROJECT SCOPE

Boundaries of the project is as follow:
i. Technology Refresh – The ICT equipment are not updated during the project period
ii. Transfer of Technology (training) only can be conducted in Malaysia
iii. Does not provide Data Center (DC) and Data Recovery Centre (DRC)

PROJECT SCHEDULE SUMMARY

Phase Durations
Initiation 24 days

Requirement and analysis 66 days
Design 66 days

System Development 176 days

Testing 66 days
Implementation 66 days
Post Implementation 70 days

PROJECT BUDGET SUMMARY

Phase Description Estimated cost
Initiation 50,000
Requirement and ➢ Master Project Plan 102,000
analysis 65,000
Design ➢ Business requirement 574,000
System Development ➢ Technical requirement
80,300
Testing ➢ Software design documentation 130,000
Implementation ➢ Infrastructure 120,000

Post Implementation ➢ Data Management Module (Data Collection, Data Entry, Data
Convention, Data cleansing, Data Migration)

➢ Develop SLP
➢ Change request
➢ Integration System
➢ Acquire hardware and Software
➢ Acquire SPOC
➢ User manual

➢ Test the new system
➢ Unit Testing
➢ Integration Testing

➢ User Training
➢ Change Management
➢ Compilation of final documentation

➢ Project Evaluation
➢ Maintenance

QUALITY ISSUES

No Type Issues
1 Process Data Management Process – Data Entry, Data Cleaning and
Data Migration

System Development

2 People Subject Matter Expert (SME)
3 Product (Deliverable)
Effective communications and feedback (staff, vendor, etc)

Staff Integrity

Does not meet stakeholder requirement (Project Sponsor and
Client)

ASSUMPTION AND RISK

Risk
Privacy - The data at risk if the confidential data can be reached by unauthorized
parties.
Data Accuracy - Data transfer from manuals to systems using may cause human
error.
Inadequate SME - frequency of SME movement to another organization or SME
has not worked in the land office
Staff Competency - Staff inefficiency in using the new work process will result in
schedule delays.
Communication - Lack of Updating and monitoring project progress
Acts - Changes the competition rules and regulations causing changes to the work
processes that have been made in the system.

RESOURCES REQUIRED

People Project champion, project sponsor, project manager, PMO,
SME, Development manager, Infrastructure manager, Technical
expert, system analyst, business analyst, Database admin,
technician, programmer

Technology Hardware, software, network
Facilities Offices, devices

WORK BREAKDOWN STRUCTURE

GANTT CHART

MILESTONE

RISK MANAGEMENT PLAN

• Risk is an event or condition that, if it occurs, could have a positive or negative effect on a project’s
objectives.

• Risk Management Plan defines how risks associated with K3L Sport COMPet project will be
identified, analysed, and managed.
-how risk management activities will be performed, recorded, and monitored throughout the
lifecycle of the project and provides templates and practices for recording and prioritizing risks.
-created by the project manager in the Planning Phase and is monitored and updated throughout
the project where it will be involved by the project team, project sponsor and management.

• Risk Management Plan is used to align with the project which include all projects, the entire
portfolios and Project Management Office (PMO), to ensure the project is complete without the
impact during the operation and no issues with migrating the old system to the new system.

QUALITY MANAGEMENT PLAN

Activity Responsible Notes and tools
Project Manager and Quality manager Based on portfolio and legislation
Quality policy Project Manager and quality manager
Expert judgement, stakeholder expectation
Quality Assurance Project team and quality team and specified parameter

Quality checklist Project team and quality team Team work has to fill up the check list due
each task accomplish
Quality control measurement Project Manager and Quality manager
Expert judgement to analyse the data and
Control /change quality Project Sponsor report the result

Approve quality plan Use group decision making to develop the
change plan and validate it

Verify and validate performance of the quality
plan

COMMUNICATION MANAGEMENT
PLAN

Purpose of Communication Management Plan:
• Update client on status of the project, issues and risks
• Expectation management
• Project Manager communication to team & stakeholders
• Audience of communications
• Project Manager, project team, project sponsor and clients.
• Primary communication methods
• Email, meetings, telephones, video conference and visit the client’s office

CHANGE MANAGEMENT PLAN

• Consists of information needed to manage and control project changes effectively
from the beginning of the project to the delivery

• The following change request will be address by Change Management Plan:-

i. Modification to software
ii. Acquisition of 3rd party software
iii. Scope (include modules, data conversation and data migration, interfaces, etc.)
iv. Milestone dates
v. Additional project spending (hardware, training, etc.)