eNewsletter NIISe Edisi kedua (from repo)

EDISI


Julai - September 2021 02



NIISe Peneraju Transformasi Digital
NIISe P ener aju T r ansformasi Digital
MEMPERKASA
MEMPERKASA

SISTEM IMIGRESEN
SISTEM IMIGRESEN
BERTARAF DUNIA
BERTARAF DUNIA




MENARIK DI DALAM

BENGKEL LIBAT URUS TPB,

TPIN DAN KI
BENGKEL LIBAT URUS TPB,
27 - 28 Julai 2021
TPIN DAN KI
27-28 Julai 2021
ONBOARDING
PROGRAM
DUTA PERUBAHAN
PROGRAM ONBOARDING
DUTA PERUBAHAN
29 Julai 2021
29Julai 2021
DEMONSTRASI PERALATAN
KHAS NIISe
DEMOSTRASI PERALATAN
KHAS NIISe
Ogos 2021
Ogos 2021
PENILAIAN TAPAK
SITES ASSESSMENT
September 2021
September 2021



KURSUS PENGUKUHAN TENAGA
KURSUS PENGUKUHAN
PENGAJAR NIISe
(MASTER TRAINER)
TENAGA PENGAJAR
(MASTER TRAINER) NIISe
27 - 30 September 2021
27 - 30 September 2021

EDISI


Julai - September 2021 02



ISI KANDUNGAN




NIISe P ener aju T r ansformasi Digital
NIISe Peneraju Transformasi Digital


01. Bengkel Libat Urus Timbalan Pengarah Bahagian (TPB),
Timbalan Pengarah Imigresen Negeri (TPIN) dan

Ketua Imigresen (KI) 01




02. Program Onboarding Duta Perubahan 02




03. Kaji Selidik Rintis Penilaian Kesediaan Perubahan 04




04. Sesi Demonstrasi Peralatan Khas NIISe 04




05. Bengkel Kajian Spesifikasi Keperluan Pengguna (URS) 05




06. Pembangunan Portal NIISe Go-Live 06





07. Pembangunan Portal Learning Management System (LMS) 07




08. Penilaian Tapak 08




09. Kursus Pengukuhan Tenaga Pengajar (Master Trainer)

Sistem Imigresen Bersepadu Nasional (NIISe) 10

Bengkel Libat Urus
Isu-Isu kerahsiaan, keselamatan dan sensitiviti di
Timbalan Pengarah Bahagian (TPB), tempat atau bahagian tuan/puan memang menjadi
Timbalan Pengarah Imigresen Negeri perkara utama mengenai peranan dan tanggungjawab
(TPIN) dan Ketua Imigresen (KI) TPB/TPIN/KI di dalam Projek NIISe ini.

YBrs. Tuan Ruslan Bin Atan menyampaikan
ucapan ketika majlis pembukaan Bengkel
PUTRAJAYA, Julai 2021 – Bengkel Libat Libat Urus TPB, TPIN dan KI.
Urus Timbalan Pengarah Bahagian (TPB)
dan Timbalan Pengarah Imigresen Negeri
(TPIN) telah dianjurkan pada 27 Julai 2021
(Selasa) dan dihadiri seramai 65 orang,
disusuli dengan Bengkel Libat Urus Ketua

Imigresen (KI) pada 28 Julai 2021 (Rabu)
yang melibatkan seramai 177 orang.
Bengkel ini turut menglibatkan peserta dari
Jabatan Imigresen Malaysia (JIM),
Pasukan Petugas Khas (PPK), KDN,
Pasukan Independent Project Management Bengkel Libat Urus TPB dan TPIN
(IPM), Pasukan Independent Verification

and Validation (IV&V) dan Kontraktor NIISe.
Bengkel tersebut diadakan secara dalam
talian.

Objektif penganjuran bengkel ini adalah
untuk memberikan pengenalan mengenai
Projek NIISe serta peranan dan

kepentingan Duta Perubahan dalam Projek
NIISe. Di samping itu, bengkel ini juga
diadakan untuk berkongsi informasi
mengenai pelan dan aktiviti Penilaian
Tapak yang akan dijalankan oleh Tower
Infrastruktur. Aktiviti Penilaian Tapak Bengkel Libat Urus TPB dan TPIN
dilakukan untuk mengumpul data dan
maklumat keperluan sebenar yang tepat
dan lengkap bagi mengenal pasti

kesesuaian lokasi serta keperluan
peralatan agar NIISe dapat beroperasi
secara optimum.

Seramai 16 orang TPB, 17 orang TPIN dan
183 orang KI telah dilantik oleh PPK yang
berperanan sebagai penyelaras di
Bahagian Ibu Pejabat, Negeri-negeri dan
Cawangan masing-masing dan bertindak
sebagai Focal Point projek.
Bengkel Libat Urus KI



01 Halaman eNewsletter NIISe Edisi 2

Program Onboarding Duta Perubahan





Duta Perubahan mempunyai peranan
yang penting dalam membantu PN GEETHA
menyampaikan maklumat yang tepat
dan memastikan pemahaman warga PN AINIZALILA
JIM terhadap pelaksanaan Projek
NIISe adalah jelas dan sahih.

YBrs. Puan Supiani binti Sibin,
memberikan kata-kata aluan TN FARID
semasa pembukaan Program PN ROSLINDA
Onboarding Duta Perubahan.

PUTRAJAYA, Julai 2021 – Program Onboarding Duta PN FAIROS
Perubahan telah dianjurkan pada 29 Julai 2021
(Khamis) yang dihadiri seramai 66 orang yang terdiri TN ISHAK
dari 36 Duta Perubahan dari negeri-negeri seluruh
Malaysia dan lapan (8) daripada Bahagian-Bahagian

Perkhidmatan Teras Ibu Pejabat Jabatan Imigresen
Putrajaya. Program ini juga turut dihadiri oleh
Pegawai Jabatan Imigresen Malaysia, Pasukan
Petugas Khas (PPK), KDN, Pasukan Independent
Project Management (IPM), Pasukan Independent PN ASPANISYA
Verification and Validation (IV&V) dan Kontraktor

NIISe.


Program ini bertujuan untuk berkongsi maklumat
asas tentang Projek NIISe serta memberikan TN NUR ISHAK
pengenalan dan penjelasan mengenai peranan dan
tanggungjawab seorang Duta Perubahan serta
kepentingannya dalam Projek NIISe. Duta Perubahan TN ASH RIZAL
juga bertindak sebagai penghubung di antara
Pasukan Projek NIISe dan kumpulan stakeholder. Di

antara tugas utama seorang Duta Perubahan adalah TN FIRDAUS
untuk berkongsi maklumat mengenai Projek NIISe
dan mendapatkan maklum balas daripada warga JIM PN JUNAINA
berkenaan pelaksanaan aktiviti, penyebaran
komunikasi serta perkembangan pembangunan
Projek NIISe. PN AZLIN



Duta Perubahan turut perlu membantu Pasukan PN JAMILAH
Teras Projek NIISe, JIM dalam menyelaraskan
aktiviti-aktiviti serta libat urus yang akan dijalankan di TN AZIZUL
JIM negeri serta bekerjasama dengan pihak yang
berkaitan dalam mengadakan lawatan tapak bagi PN MASTARINA
melaksana dan membangunkan sistem. PN FEI SEAN




eNewsletter NIISe Edisi 2 02 Halaman

DUTA PERUBAHAN


SELURUH MALAYSIA



PANDU AN P E TA


PERLIS TERENGGANU SARAWAK
PN NADIA TN RUSYDI
KEDAH SELANGOR WP LABUAN
PN SUHAIDA

PERAK N. SEMBILAN PUTRAJAYA
KELANTAN JOHOR P. PINANG

PAHANG MELAKA KLIA
PN ZIELA PN HARYANI
TN KHAIRA SABAH K. LUMPUR






PN AZHABEEVI

PN SUZILA
PN SERIBUHANA

TN RAHMAT

TN ZULKIFLI
TN ISMAIL


PN NOORWATI

PN VIMALA
TN NORDIN



TN ZAKARIA


PN JAMIATUL




PN INTAN TN SHUFANDY PN SIEW PEH
PN AZNALIA TN MORISI
PN NOORJANA






TN FIRDAUS TN ASRIZAL PN NORIZAN









PN NAIRULZAITUL TN SAPIEE PN MAZLIANA



03 Halaman eNewsletter NIISe Edisi 2

Sesi Demonstrasi
Kaji Selidik Rintis Peralatan Khas NIISe
Penilaian Kesediaan


Perubahan PUTRAJAYA, Ogos 2021 – Beberapa sesi demonstrasi
bagi 28 peralatan khas NIISe yang melibatkan
peralatan ICT dan bukan ICT telah dijalankan. Sesi
PUTRAJAYA, Julai 2021 – Kaji selidik
Rintis Penilaian Kesediaan Perubahan demo ini dihadiri oleh Subject Matter Expert (SME)
Projek NIISe telah dilaksanakan bermula Bisnes JIM, SME Teknikal JIM (BTMR), Pasukan
30 Julai hingga 30 Ogos 2021. Petugas Khas (PPK), KDN, Pasukan Teras Projek
NIISe, JIM, Pasukan Independent Project Management
Pelaksanaan kaji selidik ini dijalankan (IPM), Pasukan Independent Verification and Validation

secara dalam talian. (IV&V), Kontraktor NIISe dan Subkontraktor NIISe.
Tujuan sesi ini dijalankan adalah bagi mendapat
Objektif kaji selidik Rintis Penilaian maklum balas daripada pihak kerajaan bagi
Kesediaan Perubahan ini adalah untuk memastikan peralatan-peralatan yang disediakan

mengukur tahap kesediaan, persepsi dan memenuhi keperluan sistem.
penerimaan warga Jabatan Imigresen
Malaysia (JIM) terhadap Projek NIISe. Ia Peralatan-peralatan yang disediakan oleh pihak
juga bertujuan untuk mendapatkan pembekal seperti Pencetak iKad, Pencetak Kad APEC,
gambaran kesediaan warga JIM dari segi Virtual Reality (VR) Training Device dan lain-lain akan
pengetahuan dan kemahiran untuk digunakan untuk NIISe. Pembentangan mengenai
menggunakan NIISe yang merupakan peralatan yang dilakukan ketika sesi ini juga dapat
salah satu faktor utama bagi menentukan memberikan gambaran keseluruhan berkenaan

Go-Live NIISe. butiran terperinci infrastruktur sistem yang perlu di
ambil kira oleh Kontraktor NIISe bagi memastikan
Kaji selidik Rintis Penilaian Kesediaan aktiviti Penilaian Tapak dapat dijalankan dengan
Perubahan ini mendapat sokongan penuh lancar di sites JIM di seluruh Malaysia dan Atase.
daripada warga Imigresen di setiap

Negeri dan Bahagian termasuk Atase di
mana sasaran respon telah berjaya
dicapai. Analisis Demografik dibuat
berdasarkan jumlah pensampelan
sebanyak 1,400 responden dari 19 lokasi
yang terlibat dalam kaji selidik ini.



Bilangan responden yang paling
ramai menjawab kaji selidik
Rintis Penilaian Kesediaan
Perubahan ini adalah dari Ibu
Pejabat JIM di Putrajaya iaitu
seramai 379 responden.



Sekitar sesi Demonstrasi
Peralatan Khas NIISe.


eNewsletter NIISe Edisi 2 04 Halaman

Sekitar sesi Demonstrasi Peralatan Khas NIISe.



Bengkel Kajian Spesifikasi Keperluan Pengguna (URS)


PUTRAJAYA, Jun 2021 – Bengkel Kajian Spesifikasi Keperluan Pengguna (URS) telah bermula
dari 23 Jun hingga 14 Julai 2021 yang dihadiri oleh Subject Matter Expert (SME) Bisnes JIM,
SME Teknikal JIM (BTMR), Pasukan Petugas Khas (PPK), KDN, Pasukan Teras Projek NIISe,
JIM, Pasukan Independent Project Management (IPM), Pasukan Independent Verification and

Validation (IV&V) dan Kontraktor NIISe. Bengkel yang dibahagikan kepada dua (2) sesi ini
bertujuan untuk memperincikan spesifikasi keperluan fungsian dan bukan fungsian serta aliran
proses kerja agar dokumen User Requirement Specification (URS) yang komprehensif dapat
disediakan bagi pembangunan NIISe. Selain itu, melalui sesi ini juga, dokumen Business
Process Re-engineering (BPR) dijadikan panduan bagi pembangunan dokumen URS.








Perbincangan dengan agensi luar turut


diadakan untuk menyelaras keperluan

pengintegrasian dalam pembangunan URS.











Fasa Analisis Keperluan dan Reka Bentuk:

System Technical
Requirement Design
Specification Document
(SRS) (TDD)


User System
Requirement Design
Specification Document
(URS) (SDD)




05 Halaman eNewsletter NIISe Edisi 2

Pembangunan Portal NIISe Go-Live






PUTRAJAYA, Julai 2021 – Pembangunan Portal NIISe
mula dilaksanakan pada Julai 2021 di mana sesi
perbincangan telah diadakan bersama Jabatan Imigresen
Malaysia (JIM) bagi mendapatkan keperluan pengguna
untuk dijadikan panduan bagi pembangunan dokumen
User Requirement Specification (URS).



Portal NIISe merupakan portal yang dibangunkan untuk
menyampaikan maklumat projek, berita terkini dan akses
kandungan Sistem Imigresen Bersepadu Nasional (NIISe)
kepada Pasukan Projek, warga JIM dan orang awam.
Objektif Portal NIISe adalah sebagai media komunikasi
Projek NIISe yang dapat diakses oleh Pasukan Projek
serta agensi-agensi kerajaan yang berkaitan dan orang

awam secara cepat dan mudah.


Fungsi utama portal ini adalah untuk menyediakan Sistem
Pengurusan Kandungan (Content Management System -
CMS) bagi warga JIM atau Pasukan Projek mengemas kini
maklumat terkini Projek NIISe.



Perkhidmatan lain yang disediakan oleh portal adalah
seperti berikut:


1 Penyampaian berita atau pengumuman melalui
bahan komunikasi yang dibangunkan berkaitan
Projek NIISe seperti eHebahan dan eNewsletter;

2 Perkongsian aktiviti semasa dan cadangan aktiviti
Projek NIISe; dan

3 Portal sehenti untuk pautan ke perkhidmatan
imigresen secara dalam talian.






















Sekitar sesi User Acceptance Test (UAT) Portal NIISe





eNewsletter NIISe Edisi 2 06 Halaman

Pembangunan Portal Learning Management System





Portal Learning Management System (LMS) yang Bagi memastikan Portal NIISe dan Portal
telah mula dibangunkan pada Julai 2021 merupakan LMS ini memenuhi keperluan yang telah
sistem pengurusan pembelajaran yang membantu ditetapkan, sesi User Acceptance Test (UAT)
untuk mencipta, menyampai dan mengukur telah diadakan pada 19 Ogos 2021 secara
keberkesanan kursus secara dalam talian. LMS yang bersemuka yang dihadiri oleh Pasukan

dibangunkan bagi Sistem Imigresen Bersepadu Teras Projek NIISe, JIM, Kontraktor NIISe
Nasional (NIISe) merupakan sistem pembelajaran dan Subkontraktor NIISe. Sesi ini juga
modul-modul NIISe yang mana akan memberi menerima penglibatan secara dalam talian
kemudahan pembelajaran kepada warga Jabatan daripada Subject Matter Expert (SME)
Imigresen Malaysia (JIM). Bisnes JIM, SME Teknikal JIM (BTMR),
Pasukan Petugas Khas (PPK), KDN,
Objektif Portal LMS ialah untuk membantu dalam Pasukan Independent Project Management

pengajaran dan pembelajaran modul-modul NIISe (IPM), dan Pasukan Independent Verification
secara bersepadu termasuk membangunkan bahan and Validation (IV&V). Manakala, sesi
latihan digital secara dalam talian. Portal ini juga Provisional Acceptance Test (PAT) dan Final
bertujuan untuk menguruskan pendaftaran peserta Acceptance Test (FAT) pula masih lagi
latihan, membantu pengurusan, pemantauan dan dalam perancangan.
pelaporan pengajaran dan pembelajaran secara
dalam talian. Portal LMS juga dapat membantu untuk
capaian latihan yang mudah dan pantas serta

bertujuan untuk menyediakan hab maya untuk warga Portal LMS akan menjadikan sesi
Jabatan Imigresen Malaysia (JIM) mengakses pengajaran dan pembelajaran lebih
sumber latihan. Portal LMS turut bertujuan untuk mudah dan efektif dengan adanya
menguruskan pengajar dan peserta latihan serta hab maya bagi keperluan akses
mengemas kini look and feel antara muka portal. pengguna pada sumber latihan.


Bagi memantapkan pembelajaran modul-modul

Projek NIISe, Portal LMS memberi fokus terhadap
lima (5) perkara utama berikut:




1 Pembangunan bahan latihan secara digital;


2 Penjadualan latihan secara dalam talian;


3 Pembelajaran dalam talian secara self-paced;


4 Pemantauan, pengemaskinian rekod dan
pelaporan latihan; serta

5 Penilaian pembelajaran/peperiksaan dalam
talian.
Sekitar sesi User Acceptance Test
(UAT) Portal LMS



07 Halaman eNewsletter NIISe Edisi 2

Penilaian Tapak Pegawai Jabatan Imigresen Malaysia (JIM)
yang dilantik sebagai Focal Point di setiap
cawangan yang dipilih bagi aktiviti tersebut
PUTRAJAYA, September 2021 – Aktiviti akan diberikan taklimat mengenai
Penilaian Tapak telah mula dijalankan pada informasi yang diperlukan oleh Pasukan
September 2021 dan akan berlangsung Projek yang terlibat sebelum aktiviti
hingga November 2021. Pelaksanaan aktiviti penilaian lokasi dilakukan. Pasukan
ini adalah untuk mendapatkan maklumat Infrastruktur yang bertanggungjawab perlu
keperluan sebenar di setiap lokasi semasa menjalankan kerja-kerja penilaian di lokasi

sesi lawatan diadakan. seperti mendapatkan perincian maklumat
berdasarkan senarai semak, melawat bilik
pejabat, kaunter dan bilik mesyuarat,
penandaan peralatan yang telah diperiksa
dan memberi maklum balas kepada Focal

Point. Selain itu, aktiviti Penilaian Tapak ini
juga bertujuan untuk melaksanakan
penilaian kesesuaian pemasangan
peralatan ICT di lokasi seperti komputer,
pencetak dan peralatan khas lain serta
mendapatkan pengesahan dan perakuan
dari pegawai lokasi (checklist sign-off).



Sebanyak 14 pasukan dengan kekuatan
207 anggota yang terdiri daripada Pasukan
Teras Projek NIISe, JIM, Kontraktor NIISe
dan Subkontraktor NIISe telah

Depot Imigresen Pekan Nenas di Pontian, Johor dipertanggungjawabkan untuk
mengendalikan aktiviti Penilaian Tapak.





Penilaian tapak ke Depot Imigresen Pekan Nenas, Pontian,
































eNewsletter NIISe Edisi 2 08 Halaman

Skop kerja infrastruktur di cawangan





















Penilaian Tapak Penyediaan Tapak Pelaksanaan Sistem
Mengenal pasti dan Merancang penyediaan Melaksanakan aktiviti
menilai keadaan sites infrastruktur di penyediaan solusi di
infrastruktur as-is, to cawangan berdasarkan cawangan.

leverage dan to-be. hasil daripada penilaian
tapak.



















Penilaian tapak ke LTA Senai Johor Bahru, Johor
































09 Halaman eNewsletter NIISe Edisi 2

Kursus Pengukuhan Tenaga Pengajar (Master Trainer)

Sistem Imigresen Bersepadu Nasional (NIISe)






























Sekitar kursus
yang dijalankan
secara dalam
talian









PUTRAJAYA, September 2021 – Kursus Pengukuhan Tenaga Pengajar (Master Trainer)
Sistem Imigresen Bersepadu Nasional (NIISe) telah diadakan pada 27 hingga 30
September 2021. Kursus pengukuhan yang dijalankan sebanyak dua (2) sesi itu telah
menerima kehadiran seramai 92 orang Tenaga Pengajar (Master Trainer), Jabatan
Imigresen Malaysia (JIM) dan kedua-dua sesi tersebut dijalankan secara dalam talian.


Objektif utama kursus ini dirangka bagi meningkatkan pengetahuan dan kemahiran

Tenaga Pengajar (Master Trainer) Projek NIISe JIM dalam membina modul-modul latihan
serta mengendalikan program latihan secara berkesan berpandukan pendekatan dan
metodologi pembelajaran orang dewasa.


Terdapat empat (4) pendekatan latihan sistematik yang diaplikasikan bagi memastikan
setiap peserta yang hadir berupaya untuk memahami pengisian kursus dengan berkesan.

Aspek pembangunan modul latihan (training design) akan dilaksanakan berdasarkan
Pendekatan Model ADDIE.






Halaman
eNewsletter NIISe E disi 2 10 Halaman
eNewsletter NIISe Edisi 2

PENDEKATAN LATIHAN SISTEMATIK







Analisis Keperluan Pembangunan
Latihan Modul Latihan
Mengenal pasti Analisis Keperluan Merangka dan
pengetahuan, Latihan membangunkan
kemahiran dan sikap program
yang perlu dipelajari latihan
oleh kakitangan untuk berdasarkan
membolehkan keperluan yang
mereka dikenal pasti.
melaksanakan tugas
dengan cekap dan
berkesan.


Pengendalian
Penilaian Latihan
Latihan

Menilai Menyampaikan
keberkesanan program latihan
latihan untuk berpandukan
menentukan sama Pengendalian prinsip-prinsip
ada objektif latihan Latihan pembelajaran dewasa
tercapai serta keperluan dengan menggunakan
peserta dipenuhi. metodologi yang berkesan.



Kitaran Latihan Sistematik



ASPEK PEMBANGUNAN MODUL LATIHAN


(TRAINING DESIGN)



ANALYSIS DEVELOPMENT
ANALISIS PEMBANGUNAN









Pendekatan
Model ADDIE



EVALUATION
EVALUASI



DESIGN IMPLEMENTATION
REKA BENTUK IMPLEMENTASI



11 Halaman eNewsletter NIISe Edisi 2

SYSTEMATIC TRAINING APPROACHES







Training Needs Training Modules
Analysis Training Needs Development

Identify the Analysis Design and
knowledge, skills develop training
and attitudes of the programs based
officers to ensure on identified
they are able to needs.
perform their duties
efficiently and
effectively. Training





Training Assessment
Administration Training Administration Evaluate the
effectiveness
Deliver training of the training
programs guided to determine
by adult learning whether the
approaches and Training training
methodologies. Assessment objectives along
with the needs of the
participants are
achieved.
Systematic Training Cycle



DEVELOPMENT ASPECT OF TRAINING MODULE


(TRAINING DESIGN)




ANALYSIS DEVELOPMENT








ADDIE Model
Approach




EVALUATION






DESIGN IMPLEMENTATION



Page 11 Page NIISe eNewsletter 2 Edition
nd

National Integrated Immigration System (NIISe)

Master Trainer Reinforcement Course





























Highlight
during the
course that
was held
online.










PUTRAJAYA, September 2021 – National Integrated Immigration System (NIISe) Master
Trainer Reinforcement Course was conducted online from 27 until 30 September 2021.
The reinforcement course was administered in two (2) sessions and were attended by 92

NIISe Project Master Trainers, Immigration Department of Malaysia (JIM).


The main objective of this course is to enhance the knowledge and skills of NIISe Master
Trainers (JIM) in developing training modules as well as conducting training programs
effectively guided by adult learning approaches and methodologies.


There are four (4) systematic training approaches applied to ensure each participant
involved is able to understand the content of the course effectively. The development

aspect of the training module (training design) will be implemented based on the ADDIE
Model Approach.








NIISe eNewsletter 2 Edition 10 Page
nd

Sites Assessments JIM officers designated as Focal Points at

selected branches for the activity will be

PUTRAJAYA, September 2021 – The Sites briefed on the information needed by the
Assessments activities began in September Project Team involved before the sites
2021 and will conclude in November 2021. evaluation activity is executed. The
The purpose of this exercise is to obtain Infrastructure team in charge will be
information on the actual requirements at conducting on-site assessments activities
each location during the visit session. which include retrieving detailed
information based on checklists, visiting
office rooms, counters and meeting
rooms, tagging inspected equipment and
providing feedback to the Focal Officer.
The sites assessments activities aim to
perform sustainability assessment of ICT
equipments such as computer and printer
as well as customized equipment for

example, iCard Printer and APEC Card
Printer installation on-site and obtaining
verification and confirmation from the
officer on-site (sign-off checklist).


A total of 14 teams with 207 members

were assigned to oversee the Sites
Assessments operations consisting of
Pasukan Teras Projek NIISe, JIM, NIISe
Contractor and NIISe Subcontractors.
Depot Imigresen Pekan Nenas, Pontian, Johor
DEVELOPMENT ASPECT OF TRAINING MODULE



Site Visit to Depot Imigresen Pekan Nenas, Pontian, Johor


































NIISe eNewsletter 2 Edition 08 Page
nd

Sites Infrastructure Scope of Work





















Site Evaluation Site Preparation System Deployment
Identify and evaluate Planning the infrastructure Perform solution
the conditions of the arrangements in branches preparation activities
infrastructure; as-is, to based on the outcomes of at branches.

leverage and to-be. the sites assessment.





















Site Visit to LTA Senai Johor Bahru, Johor
































Page 09 Page NIISe eNewsletter 2 Edition
nd

Development of NIISe Portal





PUTRAJAYA, July 2021 – The development of NIISe Portal
began on July 2021 which included discussion sessions
with Immigration Department of Malaysia (JIM) in order to
obtain user requirements that will be used as a reference
for developing User Requirement Specification (URS)
documents.



NIISe Portal is developed to provide the project
information, latest news and access to the content of the
National Integrated Immigration System (NIISe) to the
Project Team, Immigration Department of Malaysia (JIM)
officers and the public. The objective of NIISe Portal
development is to serve as a medium of communication

for the NIISe Project that can be easily and quickly
accessed by the Project Team and other related
government agencies and the public.


The main function of this portal is to provide Content
Management System (CMS) for Immigration Department
of Malaysia (JIM) officers or the Project Team to update
the latest information regarding NIISe Project. In addition,
this portal also provides other services such as:


1 Delivery of news or announcements through
communication materials developed related to NIISe
Project such as eHebahan and eNewsletter;

2 Sharing of current and proposed NIISe Project
activities; and

3 One-stop portal for access to other online
immigration services.



Highlights
During
Portal LMS
User
Acceptance
Test (UAT)
session
















NIISe eNewsletter 2 Edition 06 Page
nd

Development of Learning Management System Portal




The development of Portal Learning Management To ensure the successful development of
System (LMS) which has begun on July 2021 is a the NIISe Portal and LMS Portal, User
software application that helps to develop, deliver Acceptance Test (UAT) sessions for both
and measure the effectiveness of online trainings. portals were held on 19 August 2021 with

LMS Portal that is developed for NIISe Project is to Pasukan Teras Projek NIISe, JIM, NIISe
provide assistant to the teaching and learning of Contractor and NIISe Subcontractors in
NIISe modules to the end-users in a more convenient, attendance physically. Meanwhile, JIM
effective and efficient manner. Business Subject Matter Expert (SME), JIM
Technical SME (BTMR), Pasukan Petugas
The objective of LMS Portal is to assist in the Khas (PPK), MOHA, Independent Project
integrated teaching and learning of NIISe modules Management Team (IPM) and Independent

including developing digital training material online. Verification and Validation Team (IV&V)
The purposes of the portal development are to participated in the session virtually.
manage online registration of training participants as Provisional Acceptance Test (PAT) and Final
well as monitor and report online teaching and Acceptance Test (FAT) sessions are still in
learning activities. The development of this portal the planning phase.
also enables an easy and fast training access and
providing an online hub for Immigration Department
of Malaysia (JIM) officers to access training

resources. The LMS Portal also aims to administer
instructors and training participants as well as update
the look and feel interface of the portal. The LMS Portal simplifies and
enhances teaching and learning
The LMS Portal focuses on the following five (5) key sessions by providing a virtual
aspects to enhance the learning experience of NIISe centre for user to access training
Project modules: resources.





1 Development of online training materials;


2 Online training scheduling;


3 Self-paced online learning;


4 Monitor, update record and training
reporting; and
5 Online learning assessment.







Highlight During Portal
LMS User Acceptance Test Highlight During NIISe
(UAT) session Specialized Equipment Demonstration




Page 07 Page NIISe eNewsletter 2 Edition
nd

NIISe Specialised
Change Readiness Equipment Demonstration

Assessment (CRA) -

Pilot Survey PUTRAJAYA, August 2021 – Demonstration for 28

specialized equipment both ICT and non-ICT were
held on several sessions. These demo sessions
PUTRAJAYA, July 2021 – A pilot survey
of NIISe Project Change Readiness were attended by JIM Business Subject Matter
Assessment was conducted from 30 July Expert (SME), JIM Technical SME (BTMR), Pasukan

to 30 August 2021. Petugas Khas (PPK), MOHA, Pasukan Teras Projek
NIISe, JIM, Independent Project Management Team
(IPM), Independent Verification and Validation Team
The survey was conducted through an
online survey platform. (IV&V), NIISe Contractor and NIISe Subcontractor.
The objective of these sessions is to obtain
feedback from the government in order to ensure
The main objectives of this survey are to
measure the level of readiness, that the equipment provided meets the tender
perception and acceptance of specifications.

stakeholders towards NIISe Project. It
also aims to provide an overview of The specialised equipment provided by the supplier
stakeholders' readiness in terms of such as iCard Printer, APEC Card Printer, Virtual
knowledge and skills to operate NIISe as Reality (VR) Training Device and others will be
well as being one of the factors that utilized throughout NIISe Project. The equipment
determine Go-Live NIISe. presentation during these sessions provides an
overview of the detailed specifications that must be

considered by NIISe Contractor in order for Sites
The Immigration Officers in each state Assessments activities to be administered
and division, including Attachés, have effectively at JIM sites across Malaysia and
given their full support to this Change Attaché.
Readiness Pilot Survey, which has met its

response goal. Demographic analysis
was performed by using a total sample of
1,400 respondents from 19 locations
participated in this survey.



The Pilot for Change Readiness
Assessment survey received the
most responses from the JIM
Headquarters in Putrajaya, with 379
respondents.









Highlight During NIISe
Specialized Equipment Demonstration



NIISe eNewsletter 2 Edition 04 Page
nd

Hightlights During NIISe Specialized Equipment Demonstration



User Requirement Specification (URS) Workshop


PUTRAJAYA, June 2021 – The User Requirement Specification (URS) Workshop was
conducted on 23 June to 14 July 2021 attended by the JIM Business Subject Matter Expert
(SME), JIM Technical SME (BTMR), Pasukan Petugas Khas (PPK), MOHA, Pasukan Teras Projek

NIISe, JIM, Independent Project Management Team (IPM), Independent Verification and
Validation Team (IV&V), and NIISe Contractor. The workshop which was separated into two (2)
sessions, detailed out the functional and non-functional requirements as well as the work
process flow in order to generate a comprehensive User Requirement Specification (URS)
document for the development of NIISe. During these sessions, the Business Process
Re-engineering (BPR) document was used as a framework for the development of URS

documents.






Discussions with external agencies were

also held to coordinate the needs for

integration in URS development.











Requirement Analysis and Design Phase:


System Technical
Requirement Design
Specification Document
(SRS) (TDD)


User System
Requirement Design
Specification Document
(URS) (SDD)




Page 05 Page NIISe eNewsletter 2 Edition
nd

Change Ambassador Onboarding Program






The Change Ambassador plays a
critical role in ensuring accurate PN GEETHA
information is delivered and JIM
officers have a clear and genuine PN AINIZALILA
knowledge of the NIISe Project's
implementation.
YBrs. Puan Supiani binti Sibin, TN FARID
gave a welcoming speech during
the Change Ambassador PN ROSLINDA
Program's onboarding.


PN FAIROS
PUTRAJAYA, Julai 2021 – The Change Ambassador
Onboarding Program organized on Thursday, 29 July TN ISHAK
2021, was attended by 66 participants including 36
Change Ambassadors from states and eight (8) from
JIM Headquarters. This program was also attended
by Immigration Department of Malaysia officers
(JIM), Pasukan Petugas Khas (PPK), MOHA,

Independent Project Management Team (IPM),
Independent Verification and Validation Team (IV&V), PN ASPANISYA
and NIISe Contractor.


The objectives of the program are to share core
information on the NIISe Project and to introduce
Change Ambassador together with their roles and TN NUR ISHAK

responsibilities including their importance in the
NIISe Project. A Change Ambassador also serves as
the point of contact between NIISe Project Team and
the stakeholder group. One of the key responsibilities TN ASH RIZAL
of a Change Ambassador is to communicate the
information about NIISe Project to their team TN FIRDAUS
members and to obtain feedback from JIM officers
on activity implementation, communication
distribution and overall project development. PN JUNAINA



A Change Ambassador plays a crucial role in PN AZLIN
motivating JIM officer to support NIISe Project's
implementation and encourage their involvement in PN JAMILAH
the activities organized by the Project Team.

TN AZIZUL


PN MASTARINA

PN FEI SEAN



NIISe eNewsletter 2 Edition 02 Page
nd

CHANGE AMBASSADOR

ACROSS MALAYSIA




M AP GUIDE


PERLIS TERENGGANU SARAWAK
PN NADIA TN RUSYDI
KEDAH SELANGOR WP LABUAN
PN SUHAIDA

PERAK N. SEMBILAN PUTRAJAYA
KELANTAN JOHOR P. PINANG

PAHANG MELAKA KLIA
PN ZIELA PN HARYANI
TN KHAIRA SABAH K. LUMPUR






PN AZHABEEVI

PN SUZILA
PN SERIBUHANA

TN RAHMAT

TN ZULKIFLI
TN ISMAIL


PN NOORWATI

PN VIMALA
TN NORDIN



TN ZAKARIA


PN JAMIATUL




PN INTAN TN SHUFANDY PN SIEW PEH
PN AZNALIA TN MORISI
PN NOORJANA






TN FIRDAUS TN ASRIZAL PN NORIZAN









PN NAIRULZAITUL TN SAPIEE PN MAZLIANA



nd
Page 03 Page NIISe eNewsletter 2 Edition

Engagement Workshop The issues of confidentiality, security and
sensitivity in your place or division are indeed
The Division Deputy Director (TPB), the main things regarding the role and
State Deputy Director of Immigration
(TPIN) and Head of Immigration (KI) responsibilities of TPB/TPIN/KI in this NIISe
Project.


YBrs. Tuan Ruslan Bin Atan, in his speech
at the opening ceremony at the TPB, TPIN
PUTRAJAYA, July 2021 – Two (2) and KI Engagement Workshop.
workshops namely Division Deputy Director
(TPB) & State Deputy Director of

Immigration (TPIN) Engagement Workshop
and Head of Immigration (KI) Engagement
Workshop were held on 27 July 2021 and
28 July 2021 and joined by 65 and 177
participants respectively. The workshops
were also attended by Immigration
Department of Malaysia (JIM) officers,
Pasukan Petugas Khas (PPK), MOHA,

Independent Project Management Team TPB and TPIN Engagement Workshop
(IPM), Independent Verification and
Validation Team (IV&V) as well as NIISe
Contractor.


The purpose of this workshop is to provide
an overview of NIISe Project, as well as the

roles and importance of Change
Ambassadors. The workshop was held to
convey information about Sites
Assessments plans and activities by
Infrastructure Tower. Sites Assessments
activities are executed to gather accurate
and complete data information in order to TPB and TPIN Engagement Workshop
determine the location appropriateness and

the requirement of the equipment to ensure
optimal NIISe operation.


The PPK Team has appointed 16 TPB, 17
TPIN, and 183 KI personnel to provide
support and assistance to Change
Ambassadors and serve as the point of

reference for their respective
states/divisions.



KI Engagement Workshop


01 Page NIISe eNewsletter 2 Edition
nd

EDITION


July - September 2021 02





TABLE OF CONTENTS






01. The Division Deputy Director (TPB), State Deputy Director

of Immigration (TPIN) and Head of Immigration (KI)
Engagement Workshop 01





02. Change Ambassador Onboarding Program 02




03. Change Readiness Assessment (CRA) Pilot Survey 04




04. NIISe Specialized Equipment Demonstration 04




05. User Requirement Specification (URS) Workshop 05




06. Development of NIISe Portal 06





07. Development of Learning Management System (LMS) Portal 07




08. Sites Assessments 08




09. National Integrated Immigration System (NIISe)

Master Trainer Reinforcement Course 10

EDITION


July - September 2021 02



NIISe PIONEERING IN DIGITAL TRANSFORMATION

EMPOWERING

WORLD CLASS


IMMIGRATION SYSTEM








TPB, TPIN AND KI

ENGAGEMENT WORKSHOP

27 - 28 July 2021


CHANGE AMBASSADOR
ONBOARDING PROGRAM

29 July 2021



NIISe SPECIALIZED
EQUIPMENT DEMONSTRATION

August 2021


SITES ASSESSMENTS

September 2021



NIISe MASTER TRAINER

REINFORCEMENT COURSE



27 - 30 September 2021