NURIN QAMARINA BINTI KAMALUDIN 23DLS21F1005 DLS4A JEFERY BIN ABDULLAH 23DLS21F1007 DLS4A NUR AFIFAH BINTI MOHD TAIB 23DLS21F1009 DLS4A NUR AMNA NAFEEZA BINTI JASMAN 23DLS21F1013 DLS4A MUHAMMAD ADAM SHAH BIN KHAIRON SHAH 23DLS21F1083 DLS4A PORT DOCUMENTS PROCEDURES Presented TO : KHAIRUNNISA BINTI YAHAYA DPL50103 PORT OPERATIONS MANAGEMENT
TOPIC OUTLINE INTRODUCTION VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS • DOCUMENTATION FOR BERTHING • APPLICATION FOR DIRECT DELIVERY • SHIPWORKING FOR BERTHING • DO (DELIVERY ORDER) • E-DO (ELECTRONIC DO) • CPL (CONTAINER PACKING LIST) • EIR (EQUIPMENT INTERCHANGE RECEIPT) • ROT (REQUEST OF TRANSPORT) • CMO (CONTAINER MOVEMENT ORDER) • CDR (CONTAINER DAMAGED REPORT) • INWARD/OUTWARD • TALLY SHEET • MANIFEST • ISD (INTEGRATED SHIPPING DOCUMENT) • IID (INTEGRATED IMPORT DOCUMENT) • IED (INTEGRATED EXPORT DOCUMENT)
INTRODUCTION
Both these procedures (Vessel Arrival & Departure) are considered critical because a number of complexities involved with them Before arriving at a port, the ship’s crew has to plan and discuss all the matters that would be required for safe berthing and cargo operation ofthe ship at the port. Port and Cargo Handling Department will communicate with the shipping lines/vessel operators and the Ports Authority (PA) to agree on a berthing and discharged schedule. The officers in charge must use their knowledge and skills in order to ensure safe manoeuvering and berthing ofthe ship. Arrival at port” and “Departure from port” are two extremely important aspects of a ship’s voyage Both engine and deck department have to prepare themselves well in advance, in order to ensure safety of the ship and the crew. GENERAL PROCEDURE OF PREPARING SHIP FOR ENTERING AND DEPARTURE FROM PORT INTRODUCTION
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS
GENERAL PROCEDURED AND DOCUMENTATION FOR BERTHING AND DELIVERY BEFORE BERTHING - BEFORE VESSEL DECLARATION Vessel must be declared in the Port Authority (PA) berthing meeting due to : - Application to berth any vessel. - Submission of the copies of vessel manifest, ship entry notice (SEN), stowage plan, ship particulars, packing list and other related documents to the Operations Dept for Foreign Vessel and Time Weighted Average (TWA) vessels. - Collection of Vessel Provisional bills . - Confirmation of the Doc of Payment Upon the Vessel Declaration, Agent should play their roles due to : - Attending operational meeting for plant / labor bookings, labor planning and vessel coordination. - Advice on the updates of vessel Estimated Time Arrival (ETA) where applicable. - Advice on the vessel needs, for instance fresh water, if any, forty-eight (48) hours before vessel arrival. 1. Ship Supervisor to board the vessel with the vessel arrival declaration form with a fully geared of PPE after the Boarding Officers issued the Vessel Cert. 2. Request related docs from Captain. (ship’s particulars, stowage plan, ship discharge list / manifest, last port of call list and any other relevant document as issued). 3. Retrieve all docs from the vessel which is duly signed and stamped. 4. Request related docs from Captain (ship’s needs / requirements for supplies). 5. Immediately inform the office when supplies are required. 1. Supervisor on duty shall board the vessel every morning at 0700 hrs. each day of the stay. 2. Required to use the Daily Discharge Report Form to obtain the Remain on Board a.k.a Remanent on Board a.k.a Remnant on Board (ROB) for immediate reporting and update. 3. The Supervisor routinely board the vessel to supervise Stevedores on board BEFORE BERTHING - AFTER VESSEL DECLARATION UPON SHIP ARRIVAL AT BERTHLOADING/DISCHARGED
SHIP ARRIVAL AT PORT & DEPARTURE FROM PORT (MALAYSIANS MARITIME PROCEDURES) VESSEL ARRIVAL DEPARTURE REPORT 1. Ship arrival must be reported using the Ship Clearance System (SCS). 2. If the shipowner / seafarer has not registered the arrival using SCS, officers and staff on duty need to ensure shipowners /seafarers report arrivals online at the port berthing area immediately. 3. Officers and Staff on duty must ensure the Report of Ship Arrivals are as specified in the SCS User Manual 1. Officers and staff on duty must ensure: i. Each seafarer reports the arrival at the port by filling out the Check In Form / Check out Form (CIF / COF) before or immediately after the ship docks at the pier. 2. Make a review of the following original documents: i. Crew List (if any) ii. Passp ort / Identity Card iii. Valid Ship Registration Certificate iv. Insurance Coverage and indemnity or valid financial guarantee v. Copy of Port Clearance (if applicable). 1. The departure process is carried out 7 days a week including public holidays. 2. Officers and staff on duty shall ensure the navigator complete the Check In Form / Check Out Form. 3. The following documents should be submitted: i. License that has been certified by the Port Authority. ii. Copy of Seafarer Permit / License iii. All relevant payment receipts 4. Retrieve the Seafarers Entry Pass. If fail to return the pass, it should be reported to Port Management. 1. Officers and staff on duty shall check the berthing, mooring, clean / fresh water supply, wastes disposal services, site use, the use of slipway access and use of electricity supply. 2. All the activities above must be reorded in the CIF / COF as well as the Ship Log Book for the purpose of registration and collection record. 3. Officers and staff on duty shall make review charges and make additional payment collections (if any) before the seafarer is allowed to do Port Clearance fees. (The calculation must be in accordance with the Federation Port Rules 1953) CHECK IN OF SHIPS AT THE PORT REGISTRATION OF DEPARTURE VESSEL DEPARTURE- PORT CLEARANCE
Checking of the Vessel Certificates / License and Safety Permit Payment and issuance of payment receipt Verification of Vessel Arrival • D O C U M E N T A T I O N F O R B E R T H I N G • A P P L I C A T I O N F O R D I R E C T D E L I V E R Y • S H I P W O R K I N G F O R B E R T H I N G VESSEL ENTRY (PORT BERTHING / ARRIVAL) Acceptance of the Vessel Arrival Application Checking of the vessel details/information from the Ship Clearance System (SCS)
Verification of Vessel Departure • D O ( D E L I V E R Y O R D E R ) • E - D O ( E L E C T R O N I C D O ) • C P L ( C O N T A I N E R P A C K I N G L I S T ) • E I R ( E Q U I P M E N T I N T E R C H A N G E R E C E I P T ) • R O T ( R E Q U E S T O F T R A N S P O R T ) • C M O ( C O N T A I N E R M O V E M E N T O R D E R ) • C D R ( C O N T A I N E R D A M A G E D R E P O R T ) • I N W A R D / O U T W A R D • T A L L Y S H E E T • M A N I F E S T • I S D ( I N T E G R A T E D S H I P P I N G D O C U M E N T ) • I I D ( I N T E G R A T E D I M P O R T D O C U M E N T ) • I E D ( I N T E G R A T E D E X P O R T D O C U M E N T ) VESSEL DEPARTURE (DELIVERY / CARGO DISCHARGED) Acceptance of Vessel Departure Registration Checking of Vessel Certificates, Safety Permit, Port State/Flag State and Vessel Detention Instructions
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