Optility ™ Nuclear Medicine Management Software Manual

551 Optility™ User Guide

Shipment Management

This section describes how to manage your incoming and outgoing shipments. You can add, edit, or
delete shipments.

Adding a Shipment

To add a shipment:
1. Click Inventory > Shipments > Shipment Management. The Shipment Management list

displays.

Figure 473 Shipment Management list

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2. Click . The Shipment - New dialog box displays.

Figure 474 Shipment - New dialog box

3. Click the button in the Shipment Date Time drop-down list. The Report Calendar displays.

4. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

5. Enter the package number in the Package Number box.

6. Select the person that is checking in the shipment from the Check-In Initials drop-down list.

7. Select the Active check box if you want this record to be accessed in drop-down lists throughout the
application. If it is not selected, the record can only be accessed from the master list in which it is
listed.

8. Select the Outgoing check box if you want an outgoing package information report to be printed.
This report documents outgoing package information for each box.

9. Enter any additional comments in the Condition of the Box Comments box.

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10.Select the check box(es) for the needed inventory from the Inventory List.
11.If you want to create multiple records with similar information and do not want to retype the

information, click the Copy check box.
12.Click OK.

If you did not select the Copy check box, the record is created.
If you selected the Copy check box, the record is created and a copy of the record is generated and
displayed. Enter your changes and when you click OK, another new record is created.

Editing a Shipment

To edit a shipment:
1. Click Inventory > Shipments > Shipment Management. The Shipment Management list

displays.

Inventory 554

2. Select the record you want to edit and click . The Shipment - Edit dialog box displays.

Figure 475 Shipment - Edit dialog box

NOTE: Tabbed items at the bottom of this dialog box enable you to view, add, edit, and delete records
associated with this record. The application comes with factory installed tabs that can be customized.
For more information, see ”Detail Tabs” on page 141.

3. Edit the information that you need to update.
4. Click OK.

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Deleting a Shipment

NOTE: You cannot delete a shipment if there are studies associated to it.

To delete a shipment:

1. Click Inventory > Shipments > Shipment Management. The Shipment Management list
displays.

2. Select the record you want to delete and click . The Delete Master Items confirmation
box displays.

3. Click Yes.

Shipment Wipe

This section describes how to manage your shipment wipes. You can add, edit, or delete a shipment
wipe. If the Shipment Wipe Results as Pass/Fail check box in system configuration is enabled, the
wipe results are entered as “Pass” or “Fail”. If the Force Package Check-In Daily check box is enabled
in system configuration and you do not perform a shipment wipe for an incoming shipment, the
shipment displays when you perform an end-of-day system check. You must perform a shipment wipe
before running the end-of day report. For more information, see ”Inventory Options” on page 216.

Adding a Shipment Wipe

To create a shipment wipe record

1. Click Inventory > Shipments > Wipe. The Shipment Wipe - Master list displays.

Figure 476 Shipment Wipe - Master list

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2. Click . The Shipment Wipe - New dialog box displays.

Figure 477 Shipment Wipe - New dialog box

Figure 478 Shipment Wipe - New dialog box (Pass/Fail enabled)

3. Select the shipment from the Shipment drop-down list.
4. Select the scaler from the Scaler drop-down list.
5. Select the scaler efficiency from the Scaler Efficiency drop-down list.
6. Enter the counting efficiency percentage in the Counting Efficiency (%) box.
7. Enter the size in the Wipe Area Size box.
8. Select the size measurement from the Wipe Area Size drop-down list.

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9. Enter the count time in seconds in the Count Time (Sec) box.
10.Perform one of the following:

If Pass/Fail is not enabled in system configuration.
a. Enter the surface background in the Surface Background box.
b. Enter the source background in the Source Background box.
c. Enter the surface counts in the Surface Counts box.
d. Enter the source counts in the Source Counts box.
Or
If Pass/Fail is enabled in system configuration.
a. Select the Surface Contaminated check box if the test passes.
b. Select the Conforms to label Spec check box if the test passes.
11.If you want to create multiple records with similar information and do not want to retype the
information, click the Copy check box.
12.Click OK.
If you did not select the Copy check box, the record is created.
If you selected the Copy check box, the record is created and a copy of the record is generated and
displayed. Enter your changes and when you click OK, another new record is created.
If the Receive Shipment Items message box displays.
13.Click Yes to receive another shipment. See ”Receiving Shipments” on page 520.
Or
Click No.

Editing a Shipment Wipe

To edit a shipment wipe:

1. Click Inventory > Shipments > Wipe. The Shipment Wipe - Master list displays.

Inventory 558

2. Select the record you want to edit and click . The Shipment Wipe - Edit dialog box displays.

Figure 479 Shipment Wipe - Edit dialog box

NOTE: Tabbed items at the bottom of this dialog box enable you to view, add, edit, and delete records
associated with this record. The application comes with factory installed tabs that can be customized.
For more information, see ”Detail Tabs” on page 141.

3. Edit the information that you need to update.
4. Click OK.

Deleting a Shipment Wipe

NOTE: You cannot delete a shipment wipe record if there are any dependencies associated to it.

To delete an existing shipment wipe record:

1. Click Inventory > Shipments > Wipe. The Shipment Wipe - Master list displays.

2. Select the record you want to delete and click . The Delete Master List Items
confirmation box displays.

3. Click Yes.

Shipment Survey

This section describes how to set up the shipment survey areas. You can add, edit, or delete a shipment
survey. If the Shipment Survey Results as Pass/Fail check box in system configuration is enabled,
the survey results are entered as “Pass” or “Fail”. If the Force Package Check-In Daily check box is
enabled in system configuration and you do not perform a shipment survey for an incoming shipment,

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the shipment displays when you perform an end-of-day system check. You must perform a shipment
survey before running the end-of day report. For more information, see ”Inventory Options” on
page 216.

Adding a Shipment Survey

To add a shipment survey:
1. Click Inventory > Shipments > Survey. The Shipment Survey - Master list displays.

Figure 480 Shipment Survey - Master list

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2. Click . The Shipment Survey - New dialog box displays.

Figure 481 Shipment Survey - New dialog box

Figure 482 Shipment Survey - New dialog box (Pass/Fail enabled)

3. Select the shipment from the Shipment drop-down list.
4. Select the meter from the Meter drop-down list.
5. Select the bar type from the Bar Type drop-down list.
6. Enter the transport index in the Transport Index box.
7. Perform one of the following:

If Pass/Fail is not enabled in system configuration.
a. Enter the surface reading in the Surface Reading box.
b. Select the surface reading measurement from the Surface Reading drop-down list.
c. Enter the surface reading from one meter away in the Reading At 1 Meter box.
d. Select the surface reading measurement from the Reading At 1 Meter drop-down list.
Or
If Pass/Fail is enabled in system configuration.

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a. Select the Conforms to label Spec check box if the test passes.

b. Select the Surface Reading > 200 check box if the test passes.

c. Select the Reading at 1 Meter > 10 check box if the test passes.

8. If you want to create multiple records with similar information and do not want to retype the
information, click the Copy check box.

9. Click OK.
If you did not select the Copy check box, the record is created.

If you selected the Copy check box, the record is created and a copy of the record is generated and
displayed. Enter your changes and when you click OK, another new record is created.

If the Receive Shipment Items message box displays.

10.Click Yes to receive another shipment. See ”Receiving Shipments” on page 520.
Or
Click No.

Editing a Shipment Survey

To edit a shipment survey:

1. Click Inventory > Shipments > Survey. The Shipment Survey - Master list displays.

2. Select the record you want to edit and click . The Shipment Survey - Edit dialog box
displays.

Figure 483 Shipment Survey - Edit dialog box

NOTE: Tabbed items at the bottom of this dialog box enable you to view, add, edit, and delete records
associated with this record. The application comes with factory installed tabs that can be customized.
For more information, see ”Detail Tabs” on page 141.

3. Edit the information that you need to update.
4. Click OK.

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Deleting a Shipment Survey

NOTE: You cannot delete a shipment survey record if there are any dependencies associated to it.

To delete an existing shipment survey record:

1. Click Inventory > Shipments > Survey. The Shipment Survey - Master list displays.

2. Select the record you want to delete and click . The Delete Master List Items
confirmation box displays.

3. Click Yes.

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7 Health Physics

This chapter describes Optility’s health physics functions including instrument calibration, thyroid
bioassay, air effluent monitoring, and radiation exposure.

Interface

This sections describes how to display reports, enter values and results, and comments concerning
health physics tests.

Displaying Test Reports

There are two ways you can display a test report within Health Physics:

• To display a test in a list, select the test and click .

• To automatically display a test after each time it is completed, select the Launch Report check box
in the test dialog box.

Values and Results

Some Health Physics dialog boxes have Values and Results windows in which data is entered and
calculations are made. The following functions can be performed in the windows.

• Entering data – Type text into blank fields.

• Overwriting data – Type over existing text.

• Adding a row – When data displays in a Values and Results window, the bottom row is blank. To
add a row, type text into the column or click the arrow button in the row to select an item from the list.

• Deleting Rows – To delete a row, click the button at the left of the selected row.

• Selecting a new item from the list in a row – To select a new item from the list in a row, click the
arrow button in the row and select an item from the list.

• Warning messages – Results that exceed acceptable limits are displayed with red backgrounds.

Notes

Text can be entered in comment windows by two methods:

• Entering test in manually.

• For some tests, text is automatically entered based on the data you enter in the Values and Results
window. You can then delete, overwrite, or add text.

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Dose Calibrator

This section describes how to perform accuracy, decay/channel, geometry, linearity, channel setup,
calicheck setup, and lineator setup functions for your dose calibrators.

Accuracy

The dose calibrator accuracy test data is input, calculations are performed, and reports are printed. The
test is performed by using up to four NBS traceable sources with various energy ranges. The sources
must be present in the Sources master list and the Dose Calibrator Accuracy check box must be
selected.

Adding a Dose Calibrator Accuracy Record

To add a dose calibrator accuracy record:

1. Click Health Physics > Dose Calibrator > Accuracy. The Dose Calibrator Accuracy - Health
Physics list displays.

Figure 484 Dose Calibrator Accuracy - Health Physics list

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2. Click . The Dose Calibrator Accuracy - New dialog box displays.

Figure 485 Dose Calibrator Accuracy - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the dose calibrator from the Dose Calibrator drop-down list.
5. Enter the test voltage in the Voltage(Volts) box.

Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.
6. Click the button in the Test Date Time drop-down list. The Report Calendar displays.
7. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

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NOTE: The Test Date Time must be entered in order for the activity to display.

8. Select the name of the person who performed the test from the Test Performed By drop-down list.
9. Select the number of sources from the Number of Sources drop-down list.

The Values and Results list displays the sources along with each source’s activity.

10.If needed, add, change, or delete the sources.
11.Enter up to three values for each source in the Val#1, Val#2, and Val#3 boxes.
12.Enter the background reading for the sources in the Bkg box.
13.The system takes the average of the values and then calculates the net average and error

percentage.

The error rate is the average of the three values compared against the current activity.

NOTE: An error displays with a red background if it is beyond (+) or (-) 5% the acceptable limits.

14.Enter any additional comments in the Comments box.
15.Select the Launch Report check box to launch a report after you click OK.
16.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Dose Calibrator Accuracy Record

To delete a dose calibrator accuracy record:

1. Click Health Physics > Dose Calibrator > Accuracy. The Dose Calibrator Accuracy - Health
Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

Figure 486 Delete {0} Items confirmation box
3. Click Yes.

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Decay and Channel Constancy

The Decay and Channel Constancy function calculates and records daily dose calibrator constancy
data for a single source and a dose calibrator for a particular date.

Adding a Decay and Channel Constancy Record

To add a decay and channel constancy record:
1. Click Health Physics > Dose Calibrator > Decay/Channel. The Dose Calibrator Decay/Channel

- Health Physics list displays.

Figure 487 Dose Calibrator Decay/Channel - Health Physics list

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2. Click . The Dose Calibrator Decay/Channel - New dialog box displays.

Figure 488 Dose Calibrator Decay/Channel - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the channel setup from the Channel Setup drop-down list.

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NOTE: The Dose Calibrator, Source, and Source Calculated Act values are automatically entered
based on the channel setup that you select.

5. Click the button in the Test Date Time drop-down list. The Report Calendar displays.
6. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in

the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

NOTE: The channels display in the list. The baseline activities decay is corrected from the baseline
date to the current date for each channel and displayed.

7. Select the name of the person who performed the test from the Test Performed By drop-down list.
8. Enter or scan the instrument reading activity in the Instrument Reading box.

NOTE: The Decay Error is automatically calculated.

9. Select the Ref check box to determine the reference value.
10.Enter the measured activity for each channel in the MeasAct boxes. The error percentage displays.

NOTE: The Err% is automatically calculated and an error displays with a red background if it is beyond
the acceptable limits.

11.Enter any additional comments in the Comments box.
12.Select the Launch Report check box to launch a report after you click OK.
13.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Decay and Channel Constancy Record

To delete a decay and channel constancy record:

1. Click Health Physics > Dose Calibrator > Decay/Channel. The Dose Calibrator Decay/Channel
- Health Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

Health Physics 570

Geometry

This function documents and provides a printout of a geometry test for a single dose calibrator. This test
is usually required by most regulatory agencies at initial installation, after major repairs, or after
relocation of the instrument. The test is normally performed using Tc99m that is sequentially diluted to
larger volumes. The test uses dilutions of 1.0 cc through 20 cc’s with the 3 cc value being used as the
base reference.

Adding a Geometry Record

To add a dose calibrator geometry record:

1. Click Health Physics > Dose Calibrator > Geometry. The Dose Calibrator Geometry - Health
Physics list displays.

Figure 489 Dose Calibrator Geometry - Health Physics list

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2. Click . The Dose Calibrator Geometry - New dialog box displays.

Figure 490 Dose Calibrator Geometry - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the dose calibrator from the Dose Calibrator drop-down list.
5. Select the isotope from the Isotope drop-down list.
6. Enter the test voltage in the Voltage(Volts) box.

Health Physics 572

Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.

7. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

8. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

9. Select the name of the person who performed the test from the Test Performed By drop-down list.
10.Select the number of readings from the Number of Readings drop-down list.

The Values and Results list displays the readings along with each reading’s activity.
11.Select the Ref check box to determine the reference value.
12.Enter the following for each sample in the Values and Results list.

a. Enter the volume in the Vol(cc) box.
b. Enter the activity in the Act(mCi) box.
c. Enter the time of the measurement in the Time box.

NOTE: The Err% is automatically calculated and an error displays with a red background if it is beyond
the acceptable limits.

13.Enter any additional comments in the Comments box.
14.Select the Launch Report check box to launch a report after you click OK.
15.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Geometry Record

To delete a geometry record:

1. Click Health Physics > Dose Calibrator > Geometry. The Dose Calibrator Geometry - Health
Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

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Linearity

This function records dose calibrator linearity test data using either the decay method for 48, 54, 72, 78,
96, or 102 hours, or the Calicheck or the Lineator tube method. For all the types of tests, the data is
input, calculations are performed, and reports are printed.
If you are performing a decay linearity, you must select either a 48, 54, 72, 78, 96, or 102 hour test. The
test should be started with a source that is as large as the maximum activity measured in the dose
calibrator. A larger source needs to be decayed for a longer period of time in order to get the small
readings required. For a 78 hour series started in the morning, measurements would be taken initially
and at 6, 24, 30, 48, 54, 72, and 78 hours. These times correspond to the mornings and afternoons of a
normal business day. The actual time each reading is performed can vary by up to one hour from the
theoretical; the system bases all calculations on the actual time entered. Both the measured and the
background activities are entered for each time interval; the net activity is then calculated.
The 30 hour value is used as the baseline from which all calculations are performed. A message stating
Enter 5% limit from the graph displays if an error in excess of five percent occurs at either the
upper or lower ends of the test. If this happens, you need to graph the results and enter the activity at
which the five percent limit is crossed. This activity is printed on the report as the minimum or maximum
activity which can be used with this instrument.

Adding a Decay Method Linearity Record

To add a dose calibrator decay method linearity record:
1. Click Health Physics > Dose Calibrator > Linearity. The Dose Calibrator Linearity - Health

Physics list displays.

Figure 491 Dose Calibrator Linearity - Health Physics list

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2. Click . The Dose Calibrator Linearity - New dialog box displays.

Figure 492 Dose Calibrator Linearity - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

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4. Select Decay Method from the Linearity Type drop-down list.

Figure 493 Dose Calibrator Linearity - New (Decay Method) dialog box
5. Select the dose calibrator from the Dose Calibrator drop-down list.
6. Enter the test voltage in the Voltage(Volts) box.

Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.
7. Select the decay interval from the Decay Interval drop-down list.

Health Physics 576

The Values and Results list displays the intervals.

8. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

9. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

10.Select the name of the person who performed the test from the Test Performed By drop-down list.
11.Select the isotope from the Isotope Id for Decay Test drop-down list.
12.Enter the following for each interval in the Values and Results list.

a. Enter the actual date and time in the ActDt&Tm box.
b. Enter the measured activity in the MeasAct box.
c. Enter the background reading for the sources in the Bkg box.

NOTE: The CalcAct is automatically calculated and displays what the expected amount of activity
would have been including the decay correction. The NetMeasAct is automatically calculated and

displays the MeasAct minus the Bkg. The Err% is automatically calculated and displays the percent

error between the NetMeasAct and the CalcAct.

13.Enter any additional comments in the Comments box.
14.Select the Launch Report check box to launch a report after you click OK.
15.Click OK.

If the Launch Report check box is selected, a test report is generated.

Adding a Calicheck Linearity Record

To add a dose calibrator calicheck linearity record:

1. Click Health Physics > Dose Calibrator > Linearity. The Dose Calibrator Linearity - Health
Physics list displays.

2. Click . The Dose Calibrator Linearity - New dialog box displays.

3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

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4. Select the Calicheck from the Linearity Type drop-down list.

Figure 494 Dose Calibrator Linearity - New (Calicheck) dialog box
5. Enter the test voltage in the Voltage(Volts) box.

Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.
6. Select the activity unit from the Activity Unit drop-down list.
7. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

Health Physics 578

8. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

9. Select the name of the person who performed the test from the Test Performed By drop-down list.
10.Select the calicheck setup from the Calicheck Setup drop-down list.

The Values and Results list displays the intervals.
11.Select the Ref check box to determine the reference value.
12.Enter the following for each interval in the Values and Results list.

a. Enter the measured activity in the MeasAct box.
b. Enter the background reading for the sources in the Bkg box.

NOTE: The CalcAct is automatically calculated and displays what the expected amount of activity
would have been including the decay correction. The NetMeasAct is automatically calculated and

displays the MeasAct minus the Bkg. The Err% is automatically calculated and displays the percent

error between the NetMeasAct and the CalcAct.

13.Enter any additional comments in the Comments box.
14.Select the Launch Report check box to launch a report after you click OK.
15.Click OK.

If the Launch Report check box is selected, a test report is generated.

Adding a Lineator Linearity Record

To add a dose calibrator lineator linearity record:

1. Click Health Physics > Dose Calibrator > Linearity. The Dose Calibrator Linearity - Health
Physics list displays.

2. Click . The Dose Calibrator Linearity - New dialog box displays.

3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

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4. Select the Lineator from the Linearity Type drop-down list.

Figure 495 Dose Calibrator Linearity - New (Lineator) dialog box

5. Enter the test voltage in the Voltage(Volts) box.
Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.

6. Select the activity unit from the Activity Unit drop-down list.
7. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

Health Physics 580

8. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

9. Select the name of the person who performed the test from the Test Performed By drop-down list.
10.Select the lineator setup from the Lineator Setup drop-down list.

The Values and Results list displays the intervals.
11.Select the Ref check box to determine the reference value.
12.Enter the following for each interval in the Values and Results list.

a. Enter the measured activity in the MeasAct box.
b. Enter the background reading for the sources in the Bkg box.

NOTE: The CalcAct is automatically calculated and displays what the expected amount of activity
would have been including the decay correction. The NetMeasAct is automatically calculated and

displays the MeasAct minus the Bkg. The Err% is automatically calculated and displays the percent

error between the NetMeasAct and the CalcAct.

13.Enter any additional comments in the Comments box.
14.Select the Launch Report check box to launch a report after you click OK.
15.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Linearity Record

To delete a linearity record:

1. Click Health Physics > Dose Calibrator > Linearity. The Dose Calibrator Linearity - Health
Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

Channel Setup

The Channel Setup has been created for use with the Channel Constancy function. Before data can be
entered into the Channel Constancy function, each dose calibrator and sealed source combination must
first be initialized. This setup should be performed at the time that the linearity and accuracy functions
are run on a dose calibrator. Previously defined calibrator and source combinations are contained in the
Channel Setup list. You need to create a channel setup for each combination of a particular instrument
and a particular source.

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Adding a Channel Setup Record

To add a dose calibrator channel setup record:
1. Click Health Physics > Dose Calibrator > Channel Setup. The Dose Calibrator Channel Setup -

Health Physics list displays.

Figure 496 Dose Calibrator Channel Setup - Health Physics list

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2. Click . The Dose Calibrator Channel Setup - New dialog box displays.

Figure 497 Dose Calibrator Channel Setup - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the dose calibrator from the Dose Calibrator drop-down list.
5. Select the source from the Source drop-down list.
6. Click the button in the Test Date Time drop-down list. The Report Calendar displays.
7. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in

the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

8. Select the name of the person who performed the test from the Test Performed By drop-down list.
9. Select the channel group from the Channel Group drop-down list.

The Values and Results list displays the channels.

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10.Enter the following for each sample in the Values and Results list.
a. Enter the channel name in the Channel box.

Enter the channels in the order you want to them to appear in the Decay and Channel Constancy
test. Overwrite each channel number with the actual value of the channel.

Setting names beginning with (*), such as *BKG or *Test are not decay corrected and do not
need to be within +/-5% of the base line reading. This feature is intended for users that want to
record a background reading and/or battery test reading, as part of their Channel Constancy.

b. Enter the baseline activity in the Baseline box.

Enter the activity reading of this source in uCi's for each isotope setting being defined. No uCi
reading is required for setting names beginning with (*).

11.Enter any additional comments in the Comments box.
12.Select the Launch Report check box to launch a report after you click OK.
13.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Channel Setup Record

To delete a channel setup record:

1. Click Health Physics > Dose Calibrator > Channel Setup. The Dose Calibrator Channel Setup -
Health Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

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Calicheck Setup

In order to perform a linearity test, using the Calicheck tube method, you must establish initial baseline
values for each shield. It is assumed that these values are established at the same time an acceptable
decay method linearity is performed on the instrument. Both the measured and the background
activities are entered for each tube; the net activity is then calculated.

Adding a Linearity Setup Calicheck Record

To add a dose calibrator linearity setup calicheck record:

1. Click Health Physics > Dose Calibrator > Calicheck Setup. The Dose Calibrator Linearity
Setup Calicheck - Health Physics list displays.

Figure 498 Dose Calibrator Linearity Setup Calicheck - Health Physics list

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2. Click . The Dose Calibrator Linearity Setup Calicheck - New dialog box displays.

Figure 499 Dose Calibrator Linearity Setup Calicheck - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the dose calibrator from the Dose Calibrator drop-down list.
5. Select the linearity type from the Linearity Type drop-down list.

The Values and Results list displays the tube types.
6. Enter the test voltage in the Voltage(Volts) box.

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Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.

7. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

8. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

9. Select the name of the person who performed the test from the Test Performed By drop-down list.
10.Select the Ref check box to determine the reference value.
11.Enter the following for each tube type in the Values and Results list.

a. Enter the name in the TubeType box.
b. Enter the measured activity in the MeasAct box.
c. Enter the background reading for the sources in the Bkg box.

NOTE: The NetMeasAct is automatically calculated and displays the MeasAct minus the Bkg. The
CalFactor is automatically calculated.

12.Enter any additional comments in the Comments box.
13.Select the Launch Report check box to launch a report after you click OK.
14.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Linearity Setup Calicheck Record

To delete a linearity setup calicheck record:

1. Click Health Physics > Dose Calibrator > Calicheck Setup. The Dose Calibrator Linearity
Setup Calicheck - Health Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

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Lineator Setup

In order to perform a linearity test using the Lineator tube method, you must establish initial baseline
values for each shield. It is assumed that these values are established at the same time an acceptable
decay method linearity is performed on the instrument. Both the measured and the background
activities are entered for each tube and then the net activity is then calculated.

Adding a Linearity Setup Lineator Record

To add a dose calibrator linearity setup lineator record:
1. Click Health Physics > Dose Calibrator > Lineator Setup. The Dose Calibrator Linearity Setup

Lineator - Health Physics list displays.

Figure 500 Dose Calibrator Linearity Setup Lineator - Health Physics list

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2. Click . The Dose Calibrator Linearity Setup Lineator - New dialog box displays.

Figure 501 Dose Calibrator Linearity Setup Lineator - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the dose calibrator from the Dose Calibrator drop-down list.
5. Enter the test voltage in the Voltage(Volts) box.

Entering the voltage requires you to check the battery in your calibrator. Many times low battery
voltage is the reason calibrators are not accurate or linear.

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6. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

7. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

8. Select the name of the person who performed the test from the Test Performed By drop-down list.
9. Select the linearity type from the Linearity Type drop-down list.

The Values and Results list displays the tube types.
10.Select the Ref check box to determine the reference value.
11.Enter the following for each tube type in the Values and Results list.

a. Enter the name in the TubeType box.
b. Enter the measured activity in the MeasAct box.
c. Enter the background reading for the sources in the Bkg box.

NOTE: The NetMeasAct is automatically calculated and displays the MeasAct minus the Bkg. The
CalFactor is automatically calculated.

12.Enter any additional comments in the Comments box.
13.Select the Launch Report check box to launch a report after you click OK.
14.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Linearity Setup Lineator Record

To delete a linearity setup lineator record:

1. Click Health Physics > Dose Calibrator > Lineator Setup. The Dose Calibrator Linearity Setup
Lineator - Health Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

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Scaler

This section describes how to perform efficiency, calibration, CHi2, constancy, and constancy setup
functions for your scalers.

Efficiency

The Scaler Efficiency function is used for entering scaler efficiency data into the system so that it can be
used in other parts of the program.

Adding a Scaler Efficiency Record

To add a scaler efficiency record:

1. Click Health Physics > Scaler > Efficiency. The Scaler Efficiency - Health Physics list displays.

Figure 502 Scaler Efficiency - Health Physics list

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2. Click . The Scaler Efficiency - New dialog box displays.

Figure 503 Scaler Efficiency - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the scaler from the Scaler drop-down list.
5. Select the isotope in the Isotope drop-down list.
6. Click the button in the Test Date Time drop-down list. The Report Calendar displays.
7. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in

the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

8. Select the name of the person who performed the test from the Test Performed By drop-down list.
9. Enter the instrument geometry in the Instrument Geometry box.
10.Enter the instrument settings in the Instrument Settings box.

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11.Enter the measured activity in the MeasAct box.
12.Enter the I131 conversion factor in the I131 Conversion Factor box.
13.Enter the I131 settings in the I131 Settings box.
14.Enter the detection limit in the Detection Limit box.
15.Select the detection limit unit of measurement from the Detection Limit drop-down list.
16.Enter the efficiency in the Efficiency box.
17. Enter any additional comments in the Comments box.
18.Select the Launch Report check box to launch a report after you click OK.
19. Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Scaler Efficiency Record

To delete a scaler efficiency record:

1. Click Health Physics > Scaler > Efficiency. The Scaler Efficiency - Health Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

Calibration

This function is used for determining the efficiency value and the detection limit of an MCA-scaler for a
specific sealed source. The efficiency value and detection limit are unique for each instrument, the
window settings of the instrument, each source, and the geometry of the source used during counting.
The efficiency value and detection limit calculations are unique only when all these four variables
remain constant. You can enter multiple efficiency values and detection limits for each instrument and
source if the window settings and/or the source geometry vary.

An example of the difference that would be seen with a change in one of these variables would be in
counting I-131 samples from the fume hood versus counting an individual’s thyroid for I-131. Each test
could use the same instrument, the same rod source, and the same window settings, but the geometry
of the source used during counting would be different; thus, a different efficiency value must be used for
the two tests. The detection limit is the minimal number of counts above the background that must occur
before you are 99% confident that the actual counts from a source are being recorded. This detection
limit is derived from a statistical formula using standard p and z values to determine a 99% confidence
level in the calculation. (This formula is taken from “The Minimal Detectable Activity Concept,” NBS
#SP456, by Joseph C. Lochamy).

Assumptions

This function allows you to either calculate efficiencies or enter efficiencies that were previously
calculated. If the user is using this program to calculate efficiencies, it is assumed that the lab has a
standard two inch sodium iodide detector connected to either a multi- or single-channel analyzer. It is
also assumed that the lab has a 0.1 uCi Co-57, Cs-137, and Ba-133 NBS traceable rod source set, or
an equivalent. Other sources can be used, and their efficiency value can be determined, but several
programs in this Health Physics section require that an I-131 efficiency value be determined with a 0.1
uCi or equivalent Ba-133 source. This function also assumes that the instrument being tested can

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self-correct for dead time, or that dead time is less than the recommended maximum of five to ten
percent. As a general rule, most MCA-Scalers with sources greater than 0.1 uCi, produce unacceptable
dead time levels.

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DOT Action Level

If a Co-57 source is used with an instrument that has a window setting that encompasses the level of
the highest energy isotope used in the facility and that is set above the instrument noise level. You are
prompted whether this set of values should be used to calculate the instrument’s action level for both
the DOT's and the facility's wipe test results. The action level is calculated based on the instrument
detection limit and the regulatory action level of 2,200 dpm/100 cm2.

Adding a Scaler Calibration Record

To add a scaler calibration record:

1. Click Health Physics > Scaler > Calibration. The Scaler Calibration - Health Physics list
displays.

Figure 504 Scaler Calibration - Health Physics list

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2. Click . The Scaler Calibration - New dialog box displays.

Figure 505 Scaler Calibration - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the scaler from the Scaler drop-down list.
5. Select the source in the Source drop-down list.
6. Enter the instrument geometry in the Instrument Geometry box.
7. Enter the instrument settings in the Instrument Settings box.
8. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

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9. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

10.Select the name of the person who performed the test from the Test Performed By drop-down list.
11.Enter the source counts in the Source Counts box.
12.Enter the count time in the Count Time (Min) box.
13.Enter the I131 conversion factor in the I131 Conversion Factor box.
14.Enter the I131 settings in the I131 Settings box.
15.Enter the source background count in the Source Bkg Count box.
16.Enter the source background count time in the Background Count (Min) box.

NOTE: The Std DPM, Std Net (CPM), Detection Limit (CPM), Action Level (uCi), Efficiency
(CPM/DPM), and Efficiency (%) are automatically calculated.

17. Enter any additional comments in the Comments box.
18.Select the Launch Report check box to launch a report after you click OK.
19. Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Scaler Calibration Record

To delete a scaler calibration record:

1. Click Health Physics > Scaler > Calibration. The Scaler Calibration - Health Physics list
displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

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CHI2

This function calculates instrumentation variance checks on scalers and multi-channel analyzers. This
determines the random variance incurred when counting multiple samples.

Adding a Scaler CHI2 Record

To add a scaler CHI2 record:
1. Click Health Physics > Scaler > CHI2. The Scaler CHI2 - Health Physics list displays.

Figure 506 Scaler CHI2 - Health Physics list

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2. Click . The Scaler CHI2 - New dialog box displays.

Figure 507 Scaler CHI2 - New dialog box
3. Select the customer from the Customer drop-down list.

NOTE: The Customer drop-down list does not appear on Hospital versions of this application.

4. Select the scaler from the Scaler drop-down list.

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5. Select the source in the Source drop-down list.

6. Enter the instrument settings in the Instrument Settings box.

7. Enter the instrument geometry in the Instrument Geometry box.

8. Click the button in the Test Date Time drop-down list. The Report Calendar displays.

9. Click the arrow buttons to adjust the months, and then click the desired date. The date is entered in
the drop-down list.

NOTE: The Test Date Time must be entered in order for the activity to display.

10.Select the name of the person who performed the test from the Test Performed By drop-down list.
11.Select the number of readings from the # of Readings drop-down list.

The Values and Results list displays the readings.
12.Enter the values in the xi boxes for each reading.

NOTE: The Sum of Values, Average of Values, Sum of differences^2, and Chi Square are
automatically calculated.

13.Enter any additional comments in the Comments box.

14.Select the Launch Report check box to launch a report after you click OK.

15.Click OK.

If the Launch Report check box is selected, a test report is generated.

Deleting a Scaler CHI2 Record

To delete a scaler CHI2 record:

1. Click Health Physics > Scaler > CHI2. The Scaler CHI2 - Health Physics list displays.

2. Select the record you want to delete and click . The Delete {0} Items confirmation box
displays.

3. Click Yes.

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Constancy

The Scaler Constancy function calculates and records daily scaler constancy data to verify that the
scaler is reading consistently with the previous day.

Adding a Scaler Constancy Record

To add a scaler constancy record:

1. Click Health Physics > Scaler > Constancy. The Scaler Constancy - Health Physics list
displays.

Figure 508 Scaler Constancy - Health Physics list