R-MC Wedding Catering Guide

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Randolph-Macon Catering

Congratulations & Welcome

to Randolph-Macon College!

Congratulations on your engagement!

Our team is especially fond of planning and creating wonderful experiences for
brides, grooms, families, and friends. We cannot wait to explore your visions and
catering options with you.

Inside this package you will find truly wonderful catering ideas to begin your planning
in a seamless and enjoyable fashion. We encourage you to contact us with any
questions. We look forward to sharing this important experience with you.

Table of Contents

Policies ....................................................................................... 03-05
Venues ............................................................................................ 06
Lodging .......................................................................................... 07
Services .......................................................................................... 08
Gold Package ................................................................................... 09
Silver Package .................................................................................. 10
Brunch Package ................................................................................ 11
Buffet Package ................................................................................. 12
Plated Package ................................................................................. 13
Bar Service ...................................................................................... 14
Contact ......................................................................................... 15

All prices do not include sales tax
and are subject to change.

Policies

RESERVATIONS & ARRANGEMENTS SIGNED CONTRACTS OVER-RUN CHARGES

As the host, you are responsible for making the Catering orders must have the proper signature and One and one-half hours of service are normally
appropriate reservations needed for any room or area department account number in order to be processed. provided for catered meals. If there will be a program
to be used for your event. (Please contact the events Please make sure that only authorized personnel sign during the meal, please notify the Catering Office
management team for your reservation request). for specified departmental accounts. A signed and when making service arrangements. If your event runs
Catering will advise guest when service pantry is verified function order must be sent back to the beyond two hours, there will be a $20.00 per hour per
needed so they can make arrangements with events Catering Office no later than three days prior to the attendant service charge.
management. It will also be necessary for you to make scheduled function. A signed form that you have read
all the arrangements/work orders needed for delivery outlining the policies in this catering guide must be BILLING DETAILS
and set up of tables and chairs to be used for your returned prior to each event.
guests, and for food or service behind the scenes. Our We will be prepared to serve five percent (5%) above
catering director and chef are available for consultation GUEST COUNT & GUARANTEE the guarantee for buffets and served meals. Prices
and will be happy to help you plan your event. quoted do not include sales tax. Events will be invoiced
The customer must provide a guaranteed minimum to the college chargeable to the account on the
PLACING AN ORDER guest count three days prior to the event. You will be catering order.
billed your guaranteed number or actual number,
Our staff is pleased to have the opportunity to whichever is greater. Events that are canceled more 03
participate in the coordination and planning of your than three days prior to the event will not be billed.
event. Just call the Catering Office at 752-3121 or Events canceled between 48 and 24 hours prior to the
email us at [email protected]. If you have not reserved event will be handled on a case by case basis.
a space for your event, you must first contact events
management with your space requirements.

All prices do not include sales tax
and are subject to change.

Policies, cont.

EVENT SPACE BUFFETS MARKET CONDITIONS

It is not the responsibility of the catering department to A common misconception is that buffet service is From time to time, market conditions may force us to
reserve event space or to move, set up or deliver tables synonymous with all you can eat. Buffet service will not substitute menu items due to availability or poor
and chairs. Please make arrangements with the provide more food per person than a served meal. quality of the product. Whenever possible, catering will
facilities department to ensure the space is set up for Buffet services are intended to offer more food choices, give the client 24 hours’ notice of the substitution.
your event. For buffets and served meals, we require a not more food.
set up time of a minimum of four hours prior to the FOOD GUIDELINES
event start to ensure catering set up for your event is LINENS & SKIRTING
ready on time. Due to health code regulations, all perishable food not
There is a $2.50 charge for each tablecloth and 50¢ for used at a catering function becomes the property of
BUILDING ACCESS each linen napkin. Please inform us of all tables for catering department. No food or beverage may be
which you require linen. If you require a specific color removed from the location of service by anyone. Please
Please ensure that facilities are unlocked to allow napkin for your event, please inquire about the variety do not ask for take out containers or “Doggie Bags”.
delivery, set up, and clean up for each event as noted of colors we offer. Specialty linens are available upon And to ensure the safe and proper food handling and
above. request and at an additional cost. Skirting colors are service of your event, neither food nor beverages from
limited. With multiple events, skirting will be used on a outside sources may be brought into a function room.
RECEPTACLES first come, first served basis. All other tables will be Absolutely no outside alcohol will be permitted at a
draped when necessary. catered event.
We do not supply trash or recycling receptacles outside
our dining facility. If you need additional trash or
recycling receptacles at your location, please make the
appropriate arrangements prior to the event with the
Events Management Office when you reserve your
meeting space.

04

All prices do not include sales tax
and are subject to change.

Policies, cont.

LATENESS OF EVENT SPECIALTY SERVICES

In the event that your group will be arriving later than Rental Equipment
scheduled, please notify the Catering Director as soon
as possible. We cannot be responsible for the quality of Catering will furnish our standard catering equipment
any food held 15 minutes after your scheduled service for service up to 200 people. Any groups larger than
time. that will be required to pay for rental equipment for the
event. If requests are made for specialized catering
DELIVERY CHARGES equipment that Catering does not possess, the
customer will be required to pay for the rental of these
Catering will deliver any order over $50.00 between products. All functions held in Estes’ Dining Hall and
the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday, Banquet Facilities will use china. We offer the finest
free of charge. Any order under the minimum amount disposable ware for any functions served outside our
OR outside the given time frame will be charged a dining facility.
$25.00 delivery charge in addition to the cost of the
order. Any food/beverage order under $50.00 but Decor and Special Effects
within the time frame will be raised to a minimum cost
of $50.00 if delivery is requested. We strongly suggest Catering does have the ability to obtain items that will
that food/beverage orders under the minimum amount enhance your function, from flowers to fountains. Prices
and/or outside the normal workday hours be picked up are available upon request.
by the customer to eliminate any additional costs.

05

Venues

BIRDSONG HALL (2nd Floor)
Dalton Dining Room
Plated - 80 | Buffet - 64 | Reception - 100

BIRDSONG HALL (2nd Floor)
Ballroom
Plated - 200 | Buffet - 140 | Reception - 300 | 2nd & 3rd Floor Combined Reception - 400

BROCK COMMONS (2nd Floor)
Dollar Tree Room
Balcony use is by reservation only and by permission of campus personnel
Plated - 100 | Buffet - 75 | Reception - 125

06

Lodging

HENRY CLAY INN COUNTRY INN & SUITES

0.2 miles from campus | 804.793.3100 3.4 miles from campus | 804.798.7378
114 N. Railroad Avenue 11600 Lakeridge Pkwy
Ashland, VA 23005 Ashland, VA 23005
henryclayinn.com hotels.countryinns.com

HAMPTON INN COMFORT SUITES AT VIRGINIA CENTER

0.6 miles from campus | 805.752.8444 7.2 miles from campus | 804.262.2000
705 England Street 10601 Telegraph Rd
Ashland, VA 23005 Glen Allen, VA 23059
hamptoninn3.hilton.com choicehotels.com

HOLIDAY INN EXPRESS & SUITES Contact: [email protected]
for facility reservations
1.1 miles from campus | 804.752.7889
107 S. Carter Road
Ashland, VA 23005
ihg.com

07

Services

SERVICE STAFF wedding photographers

Attendants are billed at $20.00 per attendant per hour. MIKE TOPHAM PHOTOGRAPHY
This includes set-up and clean-up. Traditionally, we 9400 Charter Crossing
would recommend one attendant per 25 guests. Mechanicsville, VA 23116
804.285.1979
CHINA SERVICE
JESSICA ROBERTSON PHOTOGRAPHY*
There is an additional charge of $2.25 per setting for 307 England St.
china service. Please ask the caterer about alternative Ashland, VA 23005
settings. 804.798.7980

LINEN SERVICE * Bridal and Engagement Photos Only

There is a $2.50 charge for each table cloth and .50¢ for All Prices do not include sales tax
each napkin. Please inform us of all tables for which you and are subject to change.
require linen. If you require specific colors for your
event, please inquire about the variety of colors we
offer. Specialty linens are available upon request and at
an additional cost. Skirting colors are limited. With
multiple events, skirting will be used on a first come, first
served basis. All other tables will be draped when
necessary.

08

Gold Package ..SEAFOOD STATION (CHOOSE 1) DESSERT STATION (CHOOSE 3)
$36.95 per person Crab Dip with Crostinis
Cocktail Shrimp with Sauce . Assorted Mini Cheesecakes
Fresh Vegetable Cruidité Tray with Dip and Lemons . Chocolate-Covered Strawberries
International Cheese Board with Crackers . Assorted Petite Desserts
HORS D’OUEUVRES (CHOOSE 2) BEVERAGE STATION . Mini Puffed Pastries

. Scallops Wrapped in Bacon . Water
. Stuffed Mushrooms . Iced Tea
. Mini Crab Cakes . Coffee
. Cocktail Shrimp
. Mini Egg Rolls
. Mini Quiche
. Tomato Basil Crostini
. Baked Brie in Puffed Pastry
. Assorted Seasonal Fruit
. Mini Beef Wellington
. Antipasto Tray

CARVING STATION (CHOOSE 1)

. Beef Tenderloin
. Prime Rib
. Slow-Roasted Turkey
. Virginia Ham

09

Silver Package BEVERAGE STATION DESSERT STATION (CHOOSE 2)
$29.95 per person
. Water . Assorted Mini Cheesecakes
Fresh Vegetable Cruidité Tray with Dip . Iced Tea . Chocolate-Covered Strawberries
International Cheese Board with Crackers . Coffee . Assorted Petite Desserts
. Mini Puffed Pastries
HORS D’OUEUVRES (CHOOSE 2)

. Scallops Wrapped in Bacon
. Stuffed Mushrooms
. Mini Crab Cakes
. Cocktail Shrimp
. Mini Egg Rolls
. Mini Quiche
. Tomato Basil Crostini
. Baked Brie in Puffed Pastry
. Assorted Seasonal Fruit
. Mini Beef Wellington
. Antipasto Tray

....CARVING STATION (CHOOSE 1)
Beef Tenderloin
Prime Rib
Slow-Roasted Turkey
Virginia Ham

10

Brunch Package ..CARVING STATION (CHOOSE 1)
$26.95 per person Slow-Roasted Turkey Breast
Virginia Ham
Assorted Cheese Tray with Crackers
Fresh-Cut Fruit Tray
Chilled Orange Juice
Coffee and Tea

BRUNCH BUFFET TO INCLUDE:

. Baked Frittata
. Crisp Bacon
. French Toast
. Breakfast Potatoes
. Assorted Danish
. Fresh Muffins
. Caesar Salad
. Tortellini Pasta Salad
. Chicken Piccata or Roast Beef with Gravy
. Green Beans

ACTION STATION

Waffle Station with Maple Syrup, Seasonal Berries, and
Whipped Topping
Omelet Station with Ham, Cheese, Tomatoes, Onions,
Peppers, and Mushrooms

11

Buffet Package
$38.95 per person

All meals include a choice of two salads, a choice of two STARCH & VEGGIES (CHOOSE 2) BEVERAGE STATION
entrées, and a choice of one starch and one vegetable.
Fresh hot rolls with butter, iced tea, and water service is . Roasted Red Potatoes . Water
included. Coffee service will be after dinner. . Vegetable Medley . Iced Tea
. Penne Pasta Primavera . Coffee
..HORS D’OUEUVRES . Steamed Broccoli
Fresh Vegetable Crudité Tray with Dip . Rice Pilaf DESSERT STATION (CHOOSE 2)
International Cheese Board with Crackers . Garlic Mashed Potatoes
. Green Beans . Assorted Mini Cheesecakes
..SALADS (CHOOSE 2) . Baby Glazed Carrots . Chocolate-Covered Strawberries
Mixed Greens with Cucumber, Tomatoes, and Red Onions . Assorted Petite Desserts
Spinach Salad with Grape Tomatoes, Mandarin Oranges . Mini Puffed Pastries

.. and Dried Cranberry 12
Classic Caesar Salad
Broccoli and Bacon Salad

ENTRÉES (CHOOSE 2)

. Chicken Marsala
. Raspberry Chicken
. Pineapple-Glazed Ham
. Roast Beef with Mushroom Au Jus
. Grilled Salmon
. Pork Loin with Mango Salsa

Plated Meals CHICKEN VEGETARIAN
Vegetable Strudel $19.50
All plated meals include salad, vegetable, starch, rolls, Raspberry Chicken $21.95
butter, water and iced tea service. Coffee service will Roasted vegetables wrapped in puff pastry
begin after dinner. Chicken breast marinated in seasoned
raspberry sauce Potato Cake & Vegetables $16.50
BEEF
Chicken Scallopini $23.95 Seared potato cake topped with sautéed
Filet Mignon $25.50 vegetables
Chicken breast with mushroom lemon sauce
The most flavorful cut of beef in a mushroom sauce with capers These plated meal selections are only
a sampling of available entrées. Please
Prime Rib $23.95 Chicken Roulade $ 25.95 contact the catering office for additional
options.
A choice cut of slow-roasted beef Chicken breast stuffed with feta cheese,
sundried tomato, and spinach 13
New York Strip $ 23.95

Tender strip steak grilled with herbs and spices

Mixed Grill $30.95

Filet mignon, stuffed shrimp with crab meat

SEAFOOD

Grilled Salmon $26.50

With a lemon dill sauce

Seared Tuna $26.50

With wasabi-butter sauce

Stuffed Shrimp $24.95

Stuffed with crab meat

Virginia Style Crab Cakes $25.50

A delicious blend of crab meat, herbs, and spices

Bar Service Compass Group USA, Inc., at Randolph-Macon College possesses a Virginia ABC
License for catering On and Off Premises. We follow all rules and regulations set forth
Bartender services are billed at $20.00 per bartender, by the Commonwealth of Virginia in our handling and selling of alcoholic beverages.
per hour. Traditionally we recommend one bartender State law prohibits the service of alcohol to anyone under the age of 21. Chartwells
per 50 guests attending. Staff reserves the right to request identification for anyone believed to be underage,
this includes private functions. State law also prohibits the service of alcohol to
HOST BAR $5.50 per person per hour anyone suspected of being intoxicated. No guest may remove alcohol from the
event, and may not take alcohol beyond designated event space. Absolutely no
Host bar includes liquor, red and white wine, beer, soft drinks, outside alcohol may be brought into an event.
and bottled water along with traditional bar set ups.
14
A LA CARTE CASH BAR
Liquor $5.50

By the drink

Wine $4.50

By the glass. Wine served with meals by the
bottle is 14.50 per bottle opened

Beer $4.00

By the bottle

Ask the caterer about specific wine
and champagne availability. We can
special order the brand you want!

Contacting Us

melodye dunlap-scott | 804.752.3121 | [email protected]

Should you say “i do” to us, we will make your vision a reality;
all you’ll need to do is dance the night away!