APGUIDE

Printing and Posting Payments

Procedure Use the following procedure to post handwritten checks:

Routing and Step Action
Distribution tabs
1 Select Post Handwritten Check from the menu browser. The
View List window appears.

2 Select an existing parameter then select Edit or Process; or
select New to create a new parameter. The Post Handwritten
Check parameter window appears.

3 Enter the range of vendors you want to post and the desired
cash account.

4 Complete the Routing and Distribution tabs.
5 Save the parameters if desired, then select Process to post.

Need more information? Press F1.

When you post the transactions, the check information is moved from
the voucher payment file into the Current Transaction file and the
Distribution to GL file. If a voucher is paid in full, at period-end it is
moved to the Transaction History file.

Refer to the System Basics User’s Guide for information on the
Routing and Distribution tabs.

Accounts Payable User’s Guide 237

CHAPTER 9 Processing Voucher Payments

Print and Post Voucher Payment Windows

Description The Print and Post Payment menu item allows you to print and post
checks for a specified cash account. You can print and post
transactions that were preselected in Voucher Payment Entry and
transactions that qualify for posting by a specified pay-through date
or discount date. This menu item is also used to post on account
transactions.

Determining Which Checks To Print And Post

Factors To generate and post checks in Print and Post Voucher Payment,
these factors are involved in determining which checks are printed
and posted:

Factor Description
Range of Vendors
Only transactions for the specified range of
vendors are considered for payment.

238 Accounts Payable User’s Guide





































Preparing for Period End Processing

Reconciling Accrued Payable Accounts

Description If you have not made changes to the originating documents, you can
reconcile accrued payable accounts by running an Unposted Voucher
report and selecting the Vouchers from PO Only option. This assumes
you are not putting purchase order numbers on documents originating
in Accounts Payable.

If you have made changes to the documents after accruing them, you
can use your distribution reports to reconcile accrued payable
accounts back to the originating documents. Therefore, you should
keep a copy of the reports permanently. It is recommended that you
print the report to the Queue Manager Inbox and print it in hardcopy
from there or save the report in another file. Once the distribution
reports are deleted or lost, there is no easy way to reconcile the
accounts. The data required to reconcile the accounts is saved in
APDISTH, so you can create a report of your own with another report
writer.

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CHAPTER 10 Processing Periodic Tasks

Posting to the General Ledger

Introduction When you are satisfied that the Accounts Payable accounts are in
In this section balance, you can begin the process of posting to the General Ledger.
The Print and Post Distribution to GL menu item performs two tasks
based on your defined parameters:

• Prints a report detailing the transactions to be posted, or provides
a recap

• Posts the transactions to GL

Note: For details about posting methods, refer to “Completing the
General Ledger Interface Window” on page 50.

This section contains the following topics: Page

Topic 259
260
Print and Post Distribution to GL Window 262
How to Complete the Window 263
Entering the Transaction Date 264
Posting to General Ledger 265
How to Retain an Audit Trail
Distribution to GL Report

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Posting to the General Ledger

Print and Post Distribution to GL Window

Description The View List window is the first window that appears when you
select Print and Post Distribution to GL from the menu browser. You
can select an existing parameter to process, to edit and process, or you
can simply create a new set of parameters.

The following is the Parameters tab on the Print and Post Distribution
to GL window:

Routing and Refer to the System Basics User’s Guide for information on the
Distribution tabs Routing and Distribution tabs.

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CHAPTER 10 Processing Periodic Tasks

How to Complete the Window

Order by The Distribution to GL report can be sequenced by the following
keys:

Key Description
Account number
Provides the option of itemizing all
Vendor class debit and credit transactions from pur-
Branch chases and payments, or printing
strictly a recap of the total amount to be
posted to each general ledger account.

Can be useful in identifying where pay-
ables disbursements are concentrated.

Can be useful in researching expendi-
tures by location.

Note: If you want to post distribution to General Ledger, you must
order by account number. You can process the Distribution to GL
report by account number as often as you like without posting, as long
as the Interface to General Ledger option is not selected.

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Posting to the General Ledger

Procedure To print and post distribution to GL, do the following:

Step Action
1
Select Print and Post Distribution to GL from the menu
2 browser. The View List window appears.

3 Select an existing saved parameter and select Edit or Pro-
cess; or select New from the View List window.

Choose to order by account number, vendor class key, or
branch key depending on whether you want to post or print
reports only:

To post: To print reports only:

1. Choose to order by 1. Choose to order by
account number. account number, vendor
class key, or branch
2. Check the Interface key.
to General Ledger
checkbox. 2. If you order by account
number, do not check
the Interface to General
Ledger checkbox.

4 Complete the remaining fields on the Selection tab.
5 Complete the Routing and Distribution tabs.
6 Save the parameters if desired, then select Process.

Need more information? Press F1.

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CHAPTER 10 Processing Periodic Tasks

Entering the Transaction Date

Relationship to When you post to General Ledger, the transaction date specified for
entry date and the Distribution to GL report when you generated the GL interface is
apply to date in recorded in the Entry Date field of the GL Journal Transaction file.
General Ledger Provisional GL financial statements include any journal transactions
in the GL Journal Transaction file that have an entry date on or before
the provisional report date.

In General Ledger, the entry date is used to qualify the journal
transactions for provisional reports and the apply to date is used as the
posting date during GL period end closing to tell the system which
period the transaction should debit/credit.

Printing in detail If you select the Print Detail option when you post, then the entry date
and the apply to date (also recorded in the GL Journal Transaction
file) reflect two different dates.

• The entry date reflects the transaction date in the Distribution to
GL report.

• The apply to date reflects the date the transaction was entered into
or created in Accounts Payable; for example, the invoice date.

If you do not select the Print Detail option and post to General Ledger
in summary, then the entry date and the apply to date both reflect the
Print and Post Distribution to GL transaction date

Note: If you are using multiple currencies, select this option in order
to delineate the currencies.

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Posting to General Ledger

Interface to General If you want to post distribution to GL, you must choose to sequence
Ledger checkbox by account number. If you are interfaced to General Ledger, when
you select account number, the Interface to General Ledger checkbox
appears. When you select the Interface to General Ledger checkbox
and then click Process, the transactions are actually posted to General
Ledger and automatically purged from the distribution to GL file.
When sequencing by account number, you cannot specify a range.
This ensures that you post all transaction amounts, thereby
maintaining the integrity of the account balances.

The General Ledger accounts to which the transactions are posted are
defined in the Vendor Class menu item. The transactions can be
posted direct or indirect, as defined in the General Ledger Interface
menu item.

Note: For information about currency gain and loss transaction
posting, refer to your Multi-Currency Manager User’s Guide.

If You Do Not Interface to General Ledger
You can still generate the report as needed. In doing so, you have the
option to purge the corresponding distribution transactions, to prevent
the Distribution to GL file from accumulating out-of-date
information. Transactional information is still retained in the history
files.

Print Detail When you sequence by account number, the Print Detail checkbox
checkbox appears. This checkbox gives you the option to print a detail report
that itemizes each transaction. Otherwise, a report recap that
summarizes the debit and credit amounts to be posted to each GL
account is printed.

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CHAPTER 10 Processing Periodic Tasks

How to Retain an Audit Trail

Procedure The recommended method of posting is in summary (by not selecting
the Print Detail option). However, when the transactions are posted,
all details are purged from the distribution file (APDIST) and cannot
be recovered. To make sure you retain a complete audit trail of the
transaction detail, before performing the final post in summary, print
the Distribution to GL report twice, without posting the transactions
to GL. Use the same parameter settings each time selecting the Print
Detail option, but route the output to a different target as follows:

• To a printer, storing the hardcopy in a binder in a secure location

• To the Queue Manager, where you save the output in a file that
can be copied to backup media and stored in a secure location.

When you have produced and saved the transaction detail in report
and file format, you can perform the actual posting without selecting
the Print Detail option since you already generated and saved the
detailed report.

When the posting to the General Ledger is complete, you can proceed
with closing the period.

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Posting to the General Ledger

Distribution to GL Report

Description The Distribution to GL report provides details on the debit and credit
transactions to be posted from Accounts Payable to General Ledger.

Included in the report are the amounts to be posted to the following
accounts:

• Cash
• Discounts Taken
• Expense
• Accounts Payable

Distribution types Each different kind of distribution transaction is distinguished by a
distribution type, described below:

• Cash (C)
Cash distributions are created when you post voucher payments or
handwritten checks. When these distributions are posted to
General Ledger, the system credits the cash account and debits the
Accounts Payable account defined for the vendor’s class.

• Expense (E)
Expense (or purchases) distributions are created when you post
vouchers. (The amount posted is the voucher total less freight,
which can be posted to a separate account.) When expense
distributions are posted to General Ledger, the system debits the
expense (or purchases) account and credits the Accounts Payable
account defined in the vendor’s class.

• Discounts Taken (D)
A discount taken distribution for the discount amount entered in
either Voucher Entry, Additional Cost Voucher Entry,
Handwritten Check Entry, Apply On Account Entry, or Voucher

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CHAPTER 10 Processing Periodic Tasks

Totals recap Payment Entry is created when voucher payments are posted.
When these distributions are posted to General Ledger, the system
credits the Discount Taken and Cash accounts, and debits the
Accounts Payable account defined in the vendor’s class.

• AP Adjustment (X)
Accounts Payable adjustments are internal distributions created
automatically by the system when related transactions are posted
to two different Accounts Payable accounts. This feature assures
that distribution to multiple Accounts Payable accounts is
correctly tracked.

A recap is provided at the end of the report (when sequenced by
account number) that summarizes the debit and credit amounts to be
posted to each account.

If you are using Multi-Currency Manager, the Distribution to GL
report shows the current value (in your home currency equivalent) of
any gains/losses attributable to currency exchange rate fluctuation for
each type of natural currency in which transactions have been
processed during the current accounting period.

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Posting to the General Ledger

Sample Distribution To view a sample Distribution to GL report, click the following link.
to GL report

Accounts Payable User’s Guide 267

CHAPTER 10 Processing Periodic Tasks

Period End Processing

Overview After reconciling the AP accounts and posting transactions to GL,
you can close the accounting period.
Introduction
Following period end close for the last period of the year, you close
In this section the year. The year end close, however, closes both the last period of
the year and the year. Therefore, you may want to process only the
year end close for the last accounting period.

This section contains the following topics: Page

Topic 268
Period End Close 270
Year End Close

Period End Close

Process overview Period end close refers to the process of closing the books for the
accounting period.

When you close a period, the period-to-date totals in the Vendor
Activity file are zeroed out and recomputed for the new period. The
new computatioon uses any existing, unpaid transaction you
previously entered with future dates that are now in the new current
period. This allows the system to begin accumulating totals for the
new period.

Additionally, all paid-in-full vouchers posted during this period, and
the supporting payments, are purged from the Current Transaction
file (APTRAN) and added to the History Transaction file
(APTRANH). The transactions remain in the History Transaction file
until they are purged or if a void check, that effects a voucher, is
posted. For more information about voiding checks, refer to “Voiding
Checks” on page 243.

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Accrued voucher Also, all paid-in-full vendor records of one-time vendors are deleted
status from the Alternate Vendor Address file. Therefore, you should run
Before you begin the Pay to Vendor Address listing before period-end closing to retain
any historical information for one-time vendors.
Procedure
The status of all accrued vouchers is incremented to note the number
of periods they were accrued. For example, “3 Prior” notes an accrual
voucher which has accrued for three periods.

Warning! It is extremely important that you make a
backup of all data before processing period-end closing.
Once data has been purged following period-end closing, it
cannot be retrieved. Therefore, it is vital that you have a
backup in the event of a hardware failure or another
unexpected incident.

To close the period do the following:

Step Action

1 From the menu browser, choose Period End Close. The View
List window appears.

2 Select an existing parameter then select Edit or Process; or
select New to create new parameters from the View List win-
dow. The Period End Close window appears.

3 In the Period End Date field, enter the end date for the period
you want to close.

4 Save the parameter if desired, then click Process.

Need more information? Press F1.

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CHAPTER 10 Processing Periodic Tasks

Period End Close The following is the Period End Close window:
window

Year End Close

Process overview Year end closing refers to the process of closing the books for the
year, resetting the year-to-date and period-to-date totals in the Vendor
Activity file to begin accumulating data for the next accounting year.

Compared to This process is identical to a period end closing except that it
closing the period additionally resets the year-to-date totals. Because this option also
resets period-to-date totals, it can be used to close both the last period
and the year at the same time, saving you the step of first closing the
last month in your fiscal year.

Before you begin Warning! It is extremely important that you make a
backup of all data before processing year-end closing.
Once data has been purged following year-end closing, it
cannot be retrieved. Therefore, it is vital that you have a
backup in the event of a hardware failure, or another
unexpected incident.

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Period End Processing

Procedure To close the year do the following:

Step Action
1
2 From the menu browser, choose Year End Close. The View
List window appears.
3
4 Select an existing parameter then select Edit or Process; or
select New to create new parameters from the View List
window. The Year End Close window appears.

In the Year End Date field, enter the date of the year you
are closing.

Choose Process to close the year.

Need more information? Press F1.

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CHAPTER 10 Processing Periodic Tasks

1099-MISC Form Processing

Overview This section describes the process for generating end-of-year 1099-
MISC forms.
Introduction
Note: Prior to running 1099’s, you may want to check the support
Process overview website for any updates.

The recommended procedure consists of these tasks, to be followed in
order:

Task Action Page
273
1 Prepare the information for the 1099-MISC forms
and review the 1099 information. 277
278
2 Adjust the 1099-MISC form information.
3 Print the forms in preliminary (trial) mode. 280
4 Repeat steps 2 and 3 as many times as necessary. 282
5 Print the actual 1099-MISC forms. 283
6 Optionally, generate magnetic media.
7 Reset the 1099 Amount field in the Vendor Activity

file and clear the 1099 information (AP1099) file.

Important! Resetting the 1099 Amount field in the
Vendor Activity file and clearing the 1099 information file
are the last items in the procedure. Although there is
nothing in the system to prevent it and it may be quicker,
we recommend that you do not carry out these actions
while you are printing the actual forms. Updating the files
in a separate step allows you to more easily recover from
an unexpected interruption such as a power failure, paper
jam, or other printer error.

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1099-MISC Form Processing

Preparing the 1099-MISC Form Information

Introduction You generate the information for the 1099-MISC forms using the
Prepare 1099 MISC Form menu item.

Files affected The information printed on 1099-MISC forms is assembled in the file
named AP1099 located in the \PLATINUM\[Company] directory.
When you run Prepare 1099 MISC Form, the AP1099 file is created
with information used to generate the 1099 forms. Each time you use
this process to prepare 1099-MISC form information, a new AP1099
file is generated, overwriting any previous AP1099 file.

Data collection In the Information Gathering Method field, choose the method for the
methods system to use to determine the amounts to be reported.

Method Process

Use YTD Uses the year-to-date 1099 amount stored in the Ven-
1099 amount dor Activity file (APVENDH). The Default 1099
from Vendor Box Number field defined in Vendor file mainte-
Activity file nance is used to determine in which box on the 1099-
MISC form to put the amount.
Scan Current/ Caution: If you have already run January checks for
History the new year, do not use this method.
Payment
Transactions For a user-entered transaction date range, this method
scans Current and History Transaction files (APT-
RAN/APTRANH) for transaction types P (Payment)
and V (Void Check) and obtains the 1099 amount.
The Default 1099 Box Number field defined in Ven-
dor file maintenance is used to determine which box
on the 1099 form to put the amount.

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CHAPTER 10 Processing Periodic Tasks

Method Process

Scan Line Scans the Current and History Transaction files for
Item History payment amounts posted during a user-entered trans-
file for 1099 action date range and calculates the 1099 amounts
information based on the box numbers in the Line Item History
on payments file using a prorated method. See the example that
follows.

Note: Negative line items are not included when gen-
erating 1099s, using this method.
Caution: This method is valid only if you have had
the Keep Line Item History option in Application
Setup selected for the entire calendar year.

Printing checks in If you select the “Use YTD amounts from the Vendor Activity File”
the new year method to collect 1099 data, you cannot generate checks for January
2002 until 1099-MISC form processing has been completed. If you
use a different method to prepare 1099s, you can generate checks for
January 2001 without affecting 1099 YTD amounts.

Example of The third gathering method uses a prorated method of calculating
prorated method 1099 amounts. This example shows how the system performs the
calculations.

APTRAN APLINH

Action Doc Num
Apply To
Doc Num
TranType

Amt
Voucher
Balance
Doc Num
Quantity

Amt
1099

Posted 113 113 I 1700.00 1700.00 113 1 1200.00 7
Voucher 101801 113
113 1 200.00 3
Posted 1st 113 1 300.00 7
Payment
P –300.00 1400.00

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1099-MISC Form Processing

Box 9 • Original Voucher total = $1700.00
Threshold limits
• First Payment Amount = $300.00

• Ratio of Payment to Voucher Total = 300 / 1700 = .17647 (round
to 5 decimal places)

• Read all APLINH records for this voucher:

Line Item 1 = $1200 for box 7: apply ratio of payment to line item
total = 1200 * .17647 = 211.76 (rounded)

Line Item 2 = $200 for box 3: apply ratio of payment to line item total
= 200 * .17647 = 35.29 (rounded)

Line Item 3 = $300 for box 7: apply ratio of payment to line item total
= 300 * .17647 = 52.94 (rounded)

• Thus, $211.76 + $52.94 will be added to box 7, and $35.29 will be
added to box 3

• Note that due to rounding, the total of the values being put into the
two boxes ($299.99) does not equal the total payment ($300.00).

If you need to check Box 9 (sales by you of over $5000) you must do
so through the Adjust 1099-MISC forms menu option.

For each vendor who has been designated to have 1099 forms
generated, the system will generate a 1099 for that vendor if one or
more of the following conditions is true:

Box 1 is $600 or more
Box 2 is $10 or more
Box 3 is $600 or more
If any amount is in Box 4 or Box 5
Box 6 or Box 7 is $600 or more
Box 8 is $10 or more
Box 9 is checked
Box 10 or 13 are $600 or more
If any amount is in Box 14

All box values are printed, not just the boxes that qualified the
threshold.

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CHAPTER 10 Processing Periodic Tasks

Procedure To prepare the 1099-MISC form information and generate the
AP1099 file, do the following:

Step Action

1 From the menu browser, choose Prepare 1099 MISC Form.

2 Select a newly created saved parameter and then Edit or
Process, or select New from the View List window.

Note: Do not use pre-saved parameters from prior versions.

3 Choose the data collection method and the beginning and
ending dates for the applicable year. (Not all methods
require the beginning and ending dates.)

4 Complete the Routing and Distribution tabs for the resulting
vendor listing.

5 Select Process.

Need more information? Press F1.

1099 Information A vendor is listed on the resulting output if the:
listing
• 1099 generation option was enabled in the Vendor file, and
• there is at least one qualifying amount.

Examine this listing to see if any adjustments to the 1099-MISC form
information is necessary.

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1099-MISC Form Processing

Adjusting the 1099-MISC Form Information

Introduction Using the Adjust 1099 MISC Form menu item, you can do any of the
following:

• View the details of the 1099 form that you created and stored in
the AP1099 file when you ran the Prepare 1099 MISC Form
process.

• Recall a specific vendor’s record to adjust any information.

• Enter a new record for a specific vendor.

Files affected This option modifies only the AP1099 file; changes made here do not
update any other Platinum for Windows data files, such as the Vendor
or Vendor Activity files.

Address The address line on the 1099-MISC form has a 32 character limit. The
information prepare 1099-MISC process fills this line with as much pertinent
information as possible. This information comes from address lines 1,
2 and 3 in the Vendor File Maintenance. Be sure that the Recipient tab
contains all critical mailing information for each vendor.

The system attempts to determine if a vendor is a foreign entity by
looking at the information in the State and Country fields. If these are
blank or not recognized, a check mark is displayed in the Foreign
Address checkbox. This is used for magnetic media reporting only. If
you generate magnetic media files, examine the Foreign Address
checkbox to be sure it is correct.

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CHAPTER 10 Processing Periodic Tasks

Procedure To adjust the AP1099 file, do the following:

Step Action

1 From the menu browser, choose Adjust 1099 MISC Form.
2 On the 1099 Amounts tab, recall a vendor record that

requires changes or enter a vendor key for a new record.
3 Make changes to the necessary fields on the 1099 Amounts

tab. The box numbers correspond to the box numbers on the
actual 1099-MISC form.
4 Make any changes to the fields on the Recipient tab.
5 Save the record.
6 Complete steps 2 through 5 for each vendor needing adjust-
ments or additions.

Need more information? Press F1.

Printing Preliminary 1099-MISC Forms

Introduction We recommend that before you print using the actual 1099-MISC
forms, you print the information in trial mode to be sure all the
information is correct. You can then adjust the 1099-MISC form
information before printing the actual forms or generating magnetic
media.

Addressing The 1099 form has four lines with 32 characters available per line
information which can contain the company name and address (Address Lines 1-
3). Be sure that critical addressing information in the company name
and address fields are contained in the first 32 characters of the fields.

Note: Before you print the actual forms, you should verify the
accuracy of the company’s address in the Application Setup menu
item.

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Procedure 1099-MISC Form Processing

Follow this procedure to print the 1099-MISC forms in trial mode:.

Step Action

1 From the menu browser, select Print 1099 MISC Form.
2 Select a newly created saved parameter and then Edit or

Process, or select New from the View List window.

Note: Do not use pre-saved parameters from prior versions.
3 On the Vendor Filter tab, select the range of vendors for

whom you want to print trial forms.
Important: Be sure that all checkboxes in the Action
section are not checked while printing in trial mode.

4 On the Magnetic Media tab, be sure the Generate Magnetic
Media checkbox is not checked.

5 On the Payer Information tab, be sure to fill in the payer’s
phone number.

6 Complete the Routing and Distribution tabs. If you are
sending the trial forms to the printer, load it with plain
paper.

7 Save the parameters so that you can use those settings to get
the same results when printing the actual forms.

8 Select Process.
9 After examining the resulting output, you can repeat the

procedure as many times as necessary.
Need more information? Press F1.

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CHAPTER 10 Processing Periodic Tasks

Printing Actual 1099-MISC Forms

Introduction When you are satisfied that the information is correct in the AP1099
file by examining the trial 1099-MISC forms, you are ready to print
the actual forms.

Laser Printing Printing of 1099-Misc forms has been tested on the following
Availability printers. However, many other printers are compatible.

Laser Dot Matrix

HP4+ Epson FX870
HP4Si/MX IBM Proprinter
HP4MX
HP4050
LaserJet 6L

Note: If you are generating magnetic media, you will do this as a
separate process, as discussed in “Generating Magnetic Media” on
page 282.

Combined state and The Accounts Payable 1099-MISC form processing supports the
federal 1099 filing federal guidelines of combined state and federal magnetic media
filing for the following participating states:

• Alabama • Kansas
• Arizona • Maine
• Arkansas • Massachusetts
• California • Minnesota
• Connecticut • Mississippi
• Delaware • Missouri
• District of Columbia • Montana
• Georgia • New Jersey
• Hawaii • New Mexico
• Idaho • North Carolina
• Indiana • South Carolina
• Iowa • Wisconsin

280 Accounts Payable User’s Guide

Procedure 1099-MISC Form Processing

There is no separate state-specific processing for any of the states
listed above.

Follow this procedure to print the actual 1099-MISC forms.

Step Action

1 Load the 1099-MISC forms into the printer.
2 From the menu browser, select Print 1099 MISC Form.
3 Select a newly created saved parameter and then Edit or

Process, or select New from the View List window.

Note: Do not use pre-saved parameters from prior versions.
4 On the Vendor Filter tab, select the range of vendors for

whom you want to print the forms. We recommend that all
vendors be selected when printing the actual forms. Select a
range of vendors only if a reprint of some forms is required.

Important: Be sure that the Print in Final Mode and
Reset All YTD 1099 Amounts checkboxes are not
checked. These actions update the history and vendor
files, which you will do later.
5 On the Payer Information tab, be sure to fill in the payer’s
phone number.
6 Select Prompt for Form Alignment.
7 Complete the Routing and Distribution tabs to send the
forms directly to the printer.

Important: Do not route the forms to the printer through
the Queue Manager.
8 Select Process. You will be prompted for forms alignment
testing.

Need more information? Press F1.

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CHAPTER 10 Processing Periodic Tasks

Generating Magnetic Media

Introduction When you are satisfied that all the forms have been printed, you are
ready to generate the magnetic media (disks), if you are required to
use this method of submitting the information. This is most efficiently
done as a separate process from the printing of the forms.

Note: If you are submitting files to the IRS on magnetic media, use
3.5 inch disks (high or low density), the IRS does not support other
media.

Corrections If you need to file corrected 1099-MISC forms, you must submit the
corrections on paper. Magnetic media corrections are not supported.

Procedure Follow this procedure to generate the magnetic media:

Step Action

1 From the menu browser, select Print 1099 MISC Form.

2 Select a newly created saved parameter and then Edit or
Process, or select New from the View List window.

Note: Do not use pre-saved parameters from prior versions.

3 On the Vendor Filter tab, leave the range first to last. The
generation of magnetic media requires that all vendors be
selected, not just a specific range.
Important: Be sure that the Print in Final Mode and
Reset All YTD 1099 Amounts checkboxes are not
checked. These actions update the history and vendor
files which you will do later.

4 Complete the information on the Magnetic Media tab.

5 On the Payer Information tab, be sure to fill in the payer’s
phone number.

6 Complete the Routing and Distribution tabs.

7 Select Process.

Need more information? Press F1.

282 Accounts Payable User’s Guide