Instructions on Page 5 - douglasswcd.com

SWAG Final Report

Surface Water Assessment Grant (SWAG)

Appendix C

Doc Type: Grant Application

Instructions on Page 5

Grantee Information

Grantee name: Douglas Soil and Water Conservation District Contact name: Steve Henry

Contact phone number: 320-763-3191 x3 Grant award: $16892

Contact e-mail: [email protected]

Project title: 2010-2011 Douglas County Citizen Lake Monitoring Program

Grant budget period: Start date (mm/dd/yyyy): 3/15/2010 End date (mm/dd/yyyy): 6/30/2012

Project time period covered by this report: Start date (mm/dd/yyyy): 3/15/2010 End date (mm/dd/yyyy): 6/30/2012

Section I – Work Plan

1. Have you worked with Minnesota Pollution Control Agency (MPCA) Environmental Quality Information System
(EQuIS) staff to establish all sites listed in your grant work plan?

Yes No Date submitted (mm/dd/yyyy): 6/17/2010

2. Was monitoring data for these established sites submitted for storage into EQuIS annually?

Yes No Last submittal date (mm/dd/yyyy): 11/1/2011

3. Describe in detail the monitoring that has been conducted during the entire grant period. Please be specific by
completing Table 1. The table should reflect all sites in your grant work plan, their site identifications (IDs), the
number of samples to be collected according to the work plan and the number of samples actually collected (include
Quality Assurance/Quality Control [QA/QC] sampling). If you were not able to meet your sampling obligations,
describe in the comments section what sampling was missed and why. Refer to the instructions found at the end of
this report for an example of the completed table.

Table 1. Monitoring summary

Waterbody1 Planned sampling Actual sampling
(Site ID#)
Parameter No. Parameter No. Comments 2010Report/2011Report

Agnes* TP, Chl a, TP, Chl a , /Lack of volunteers, site dropped (ALASD is
(6201) Secchi sampling)
Secchi 10 6

Alvin* TP, Chl a, TP, Chl a,
(201) Secchi
Secchi 10 10

TP, Chl a, TP, Chl a, volunteer was on vacation-to be made up in

Blackwell* (201) Secchi 10 Secchi 9 2011

TP, Chl a, TP, Chl a,
Secchi
Brophy* (201) Secchi 10 10

TP, Chl a, TP, Chl a, /no volunteer was available, SWCD staff not
Secchi able to collect all samples – will be made up in
Charley* (201) Secchi 10 10 2012

weather conditions prevented sampling-to be

TP, Chl a, TP, Chl a, made up in 2011/ volunteer was unable to

Cook (Cork)* (201) Secchi 10 Secchi 9 collect all samples – will be made up in 2012

Crooked (East)* TP, Chl a, TP, Chl a,
(202) Secchi
Secchi 10 10

TP, Chl a, TP, Chl a,
Secchi
Crooked (NW)* (201) Secchi 10 10

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TP, Chl a, TP, Chl a,
Secchi
Echo* (201) Secchi 10 9
Echo* (202)
Henry * (6201) Secchi 10 Secchi miscommunication w/ volunteer-will complete in
Lovera *(Lovers) 10 4 2011
(201) TP, Chl a, 20 TP, Chl a,
Mina* (101) Secchi 10 Secchi /Lack of volunteers, site dropped (ALASD is
Mina * (201) 5 sampling)
TP, Chl a, TP, Chl a,
Round* (201) Secchi Secchi 20
Spring* (201)
TP, Chl a, TP, Chl a, volunteer unable collect all samples – to be
Secchi Secchi 9 made up in 2011

Secchi 10 Secchi miscommunication w/ volunteer-will complete in
5 2011
TP, Chl a, 20 TP, Chl a,
Secchi 10 Secchi weather conditions prevented sampling-to be
made up in 2011/ SWCD staff unable to collect
TP, Chl a, TP, Chl a, 14 all samples - will be made up in 2012
Secchi Secchi
9 Lack of volunteers – will be made up in 2012
Spring* (202) Secchi 10 Secchi
miscommunication w/ volunteer-will complete in
2011/ Lack of volunteers – will be made up in
4 2012

1 Identify target watershed site by using asterisk (*).

4. Please describe progress in successfully carrying out aspects of the grant work plan other than actual field water
monitoring. Attach copies of any documents or products that were produced (i.e., brochures, press releases, etc.).

Volunteer monitors were recruited for most of the lakes and trained annually. Several volunteer monitors have continued to
sample their lakes. A newsrelease was prepared and is attached the program was advertised at many meetings and events.

5. Describe in detail any problems, delays, or difficulties that have occurred in fulfilling the grant work plan. How did
the grantee resolve these problems? Were there any change orders and/or amendments to the grant contract and/or
work plan? If yes, list.

he Douglas SWCD staff saw a shift in work load and was unable to devote as much time in 2011 as in the previous year to
collecting lake water samples for this grant. Lake Agnes and Lake Henry did not have volunteer monitors, but had a long
history of data from ALASD. A change order was processed in October, 2011. Several other lakes with limited parcels had no
volunteer samplers despite marketing and direct call efforts. The SWCD staff sampled these lakes.

6. Provide an annual quality assurance assessment that includes the following elements.

A. Field meter calibration records (submit only those not previously submitted with an Interim Report).

B. A list of narrative descriptions that highlight specific data points for which adverse field conditions, field meter malfunctions,
errors, excess holding time (quantify), lab result qualifiers, or other factors that may have affected the results, and would be
beneficial to a data user. For example, a description might be included of the cross-section location of sampling chosen on
a day when a stream is out of banks, and the main flow is inaccessible due to floating debris.

C. Complete Table 2 presenting quality control sample results with columns showing comparison to lab method detection limit
for sampler blanks, and the relative percent difference(RPD) for field duplicates (see the SWAG Quality Assurance Project
Plan). Please use the “maximum expected relative percent difference” values presented on page 24 in Appendix D of the
Volunteer Surface Water Monitoring Guide (http://www.pca.state.mn.us/yhiz8f0) to assess RPD on field duplicates. Field
duplicates with values in excess of the expected RPD may be an indication of high variability within the stream, which is
useful for data interpretation. Use the comment field to note RPD or sampler blank results outside of expectations.

Table 2. Quality control sample results and analysis

Date Sampler blanks Field duplicates
(mm/dd/yyyy) Detection
Sample Duplicate
06/24/2010 Result limit
06/24/2010 Site ID# Analyte result result RPD Comments

Lovera ChlA 1 ug/L 1 ug/L 0%
201 TP 0.21 0.2 mg/L 4.9%

Lovera

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201 mg/L

07/15/2010 Round ChlA 5 ug/L 5 ug/L 0%
07/15/2010 201 TP 7.4%
07/20/2010 ChlA 0.013 0.014
07/20/2010 Round TP mg/L mg/L
08/09/2010 201 ChlA
08/09/2010 TP 15 ug/L 15 ug/L 0%
08/26/2010 Lovera ChlA 16.6%
08/26/2010 201 TP 0.033
09/16/2010 ChlA 0.03mg/L mg/L
09/16/2010 Lovera TP
09/16/2010 201 ChlA 28 ug/L 44 ug/L 44.4% Excessive variation
09/16/2010 TP 13.3%
07/07/2011 Lovera ChlA 0.063 0.072
07/07/2011 201 TP mg/L mg/L
07/07/2011 ChlA
07/07/2011 Lovera TP 23 ug/L 20 ug/L 14%
201 ChlA 4.3%
08/04/2011 TP 0.048 0.046
08/04/2011 Lovera ChlA mg/L mg/L
08/04/2011 201 TP
08/04/2011 ChlA 12 ug/L 12 ug/L 0%
Lovera TP 9.4%
09/08/2011 201 ChlA 0.051 0.056
09/08/2011 TP mg/L mg/L
09/08/2011 Lovera
09/08/2011 201 7 ug/L 20 ug/L 96% Excessive variation
0%
Lovera 0.038 0.038
201 mg/L mg/L

Round 8 ug/L 9 ug/L 11.8%
201 16.6%
0.03 0.033
Round mg/L mg/L
201
5 ug/L 6 ug/L 18.2%
Lovera 5.1%
201 0.02 0.019
mg/L mg/L
Lovera
201 62 ug/L 67 ug/L 7.8%
3.9%
Round 0.075 0.078
201 mg/L mg/L

Round 6 ug/L 7 ug/L 15.4%
201 4.1%
0.025 0.024
Lovera mg/L mg/L
201
97 ug/L 70 ug/L 32.3% Excessive variation
Lovera 9.5%
201 0.121 0.11
mg/L mg/L
Round
201 15 ug/L 10 ug/L 40% Excessive variation
12.8%
Round 0.025 0.022
201 mg/L mg/L

Lovera
201

Lovera
201

Round
201

Round
201

Section II – Participants in Project

7. Have there been any changes in project staff or contractors or has participation by companies or units of
government changed? How many volunteers participated in monitoring activities during this project? Complete
Table 3 by listing the contact information for your volunteers. Once your grant ends, the MPCA Citizen Lake/Stream
Monitoring Program coordinators plan to contact these volunteers to see if they are interested in continuing to
collect transparency data at their assigned sites.

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Emily Siira left the Douglas County Water Planner position and transitioned to an Area Hydrologist job with MN DNR. Steve
Henry assumed the Water Planner position on May 17th 2012 and performed the final sampling, grant documentation,
reporting, and close out activities. Seven volunteers were involved in monitoring activities.

Note: You do not need to complete the volunteer table below if your volunteers have not changed from those you identified
on your last interim report.

Table 3. Volunteer contact information

Tennessen warning: Pursuant to Minn. Stat. § 13.43, some of the information that you are being asked to provide in the
above table is classified as private data on individuals as described in Minn. R. 1205.0200, subp. 9, Minn. R. 1205.0400 and
Minn. Stat. § 13.02, subd. 12 (home contact information). You are not legally required to provide this private data, but if you do
the MPCA plans to use this information to invite volunteers to join their Citizen Lake/Stream Monitoring Programs (CMPs) after
your grant project has ended. All private volunteer information is kept in a secure location and is never released to anyone
outside of our SWAG or CMPs.

Organization name: Douglas SWCD Telephone number: 320-763-3191 x3
Grantee contact: Steve Henry

Waterbody Site ID# Contact name Address Telephone E-mail address
number
1419 Casa Marina Lane
Alvin 6201 Paul Hanson Alexandria, MN 56308 320-846-2478

Blackwell 201 Don Clobes 7289 Blackwell Drive 320-886-5424
Farwell, MN 56327
Brophy 201 Ronald Saurdiff 320-763-7780
588 Hiawatha Circle NW
Crooked (East) 202 Jerome Kostreba Alexandria, MN 56308 320-760-5372

Crooked (NW) 201 Jerome Kostreba 3501 Horseshoe Lane SW 320-760-5372
Farwell, MN 56327
Echo 201/202 Jed Anderson 320-886-5493
3501 Horseshoe Lane SW
Henry 6201 Craig McMillan Farwell, MN 56327 320-763-9774 2010 only

Mina 101/201 Hank Janz 11076 Ponderosa Dr. SW 320-762-1480
Farwell, MN 56327
Spring 201/202 Deb Collins 2010 only
1217 Van Dyke Rd NW
Cook 201 Kevin Weisel Alexandria, MN 56308 320-815-2231

230 Irene Dr. SW
Alexandria, MN 56308

15950 Sandy Beach Dr
Miltona, MN 56354

1600 Englund Rd
Alexandria, MN 56308

8. Please describe training that you and/or an outside trainer provided to your project participants throughout the
course of this grant. Include details on what the training covered, who administered this training and when it was
offered (i.e., at the start of the grant, at the beginning of each field season, etc.).

Emily Siira, Douglas SWCD Water Plan Technician provided the training to all the volunteers prior to the monitoring season.
Training materials were provided by RMB Environmental Labs as a power point presentation. This is available upon request.

Section III – Evaluation Plan Results

9. Was the project a success? Did you achieve your goals?

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Yes this project was a success as it provided significant data and recruited several volunteers into ogoing sampling and two
lakes have chosen to continue with TP and Chl-A sampling. The goals set out were not fully achieved but over 80% of the
proposed samples were taken.

10. What would you recommend to others interested in attempting a project like yours?
Include extra time to accomadate the inevitable duties shifted back to the LGU. Use a local lab to avoid exceeding hold times
of temps. Build enough sites into the work plan to accomadate dedicated staff, even at a part time level.

11. Distribution of the project information is a legislative requirement for all SWAGs. How do you plan to distribute
project information to interested parties (the media, businesses, Local Unit of Government [LUGs] etc.)? Is this
information to be posted on your Web site? Is so, please supply the link to your Web site.
Results are posted on RMB Environmental Labs website for public review. The SWAG Final Report is available on the
Douglas SWCD website at http://www.douglasswcd.com/grants_files/SWAGFinalReport.pdf for public review.

Section IV – Budget

12. Fill in Table 4. List below and identify any time extensions or any additional dollars incorporated into your project
budget through an amendment and/or any dollars reallocated from one task to another through a change order after
the original grant award.

Table 4. Project expenditures MPCA grant Total MPCA funds Total remaining Percent
of budget
Project budget funds available expended balance expended
Objective 1: (Title) Prepare, Plan, & Train
Volunteers $440.00 $220.00 $ 220.00 50 %
Task: Determine Sites $440.00 $220.00 $ 220.00 50 %
Task: Complete establishment forms $1,155.00 $423.00 $ 732.00 37 %
Task: Identify, train & equip volunteer monitors
Task: $13,977.00 $9,883.04 $ 0.00 %

Objective 2: (Title) Monitor 14 lakes $440.00 $0.00 $4,093.96 71 %
Task: Monitor 14 lakes, 10% field duplicates $ 0.00 %
Task: $ 0.00 %
Task: $ 0.00 %
Task:
$ 440.00 0%
Objective 3: (Title) Submit Data $ 0.00 %
Task: Electronically submit data to MPCA $ 0.00 %
Task: $ 0.00 %
Task:
Task:

Objective 4: (Title) Fiscal Management $110.00 $110.00 $ 0.00 100 %
Task: Track project funds, expenditures $220.00 $220.00 $ 0.00 100 %
Task: Prepare reports $110.00 $110.00 $ 0.00 100 %
Task: Misc. office duties associated with project

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MPCA grant Total MPCA funds Total remaining Percent
of budget
Project budget funds available expended balance expended
Task:
$ 0.00 %
Objective 5: (Title)
Task: $ 0.00 %
Task: $ 0.00 %
Task: $ 0.00 %
Task: $ 0.00 %

Objective 6: (Title) $16,892.00 $11,186.04 $ 0.00 %
Task: $ 0.00 %
Task: $ 0.00 %
Task: $ 0.00 %
Task: $5,705.96 66 %
Column Total

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