CAMP ESO Workbook

ALPHA KAPPA ALPHA, SORORITY, INC.
EPSILON SIGMA OMEGA CHAPTER

CChEaAptSeMr ROetrPeat

SATURDAY, AUGUST 13, 2022

WORKBOOK

FOR SORORS

BY SOROR COURTNEY BROWN, BASILEUS

CChEaAptSeMr ROetrPeat

WELCOME

To CAMP ESO Chapter Retreat. I'd like to invite you to
join Epsilon Sigma Omega as we prepare to soar to greater

heights of sisterhood and service for the Capital City of
Harrisburg, Pennsylvania. Thank you for your willingness to
serve and promote sisterhood and service for Epsilon Sigma

Omega Chapter, Where Every Soror is Outstanding!

ABOUT THIS WORKBOOK

This workbook will provide a review of AKA/ESO procedures, processes
and standards. It will include activities and quick facts that you may
reference for information. This workbook will compliment the chapter
retreat as a tool for campers.

COURTNEY BROWN, BASILEUS

TABLE OF CONTENTS

Itinerary 4

CChEaAptSeMr ROetrPeat Agenda 5

New Initiatives 6

Resource List 7

Motions Guide 8

Protocol Tips 9

Quick Facts 10

The Value of Our Governing 11

Documents 12

Meetings 13

Publications 15

Communications 16

Annual Planning Calendar 17

Leadership Team 18

Soror Code of Ethics Quiz 17

Celebrating 70 years of Sisterhood

CAMP ESO ITINERARY

CHECK IN MORNING WORK OUT
10:00AM 9:00-9:30 AM
BREAKFAST ON THE GO WALKING DOES A BODY GOOD
Park at City Island for a brisk 30 minute walk to

the riverfront.

CONTINENTIAL BREAKFAST WITH THE BUNK ASSIGNMENTS
BASILEUS SOROR PAIRS
Seating buddy during the chapter retreat.
After camp check-in let's mingle over
muffins

MESS HALL MEET UP AKA/ESO SURVIVAL SUCCESS
12:30 - 2:00 PM SESSIONS
10:30 AM PART I
CHAT AND CHEW IN THE CITY 2:00 PM PART II
Paint Downtown Harrisburg pink and
green during lunch as we support the PART I: CHAPTER OPERTATIONS
PART II: PROGRAMS
local economy .
New Administration Initiatives
SISTERLY GAMES Leading Thru Chapter Operations
12:15 PM Financial Procedures
4:10 PM Parliamentary Procedures
Protocol for Chapter members
SISTERLY RELATIONS ACTIVITIES Program Brainstorm Session
Get you know your chapter

members. with sisterly games and
activities.

CAMP CHECK OUT
4:00

EVALUATION/FEEDBACK

let's have a real chat about ESO! Provide

your feedback, ,determine you expectations

Celebrating 70 years of Sisterhoodand share your contributions. Page 4

 

CAMP ESO AGENDA




9:00 - 9:30 AM Park at City Island

9:30 AM Riverfront Walk (30 minutes)

10:00 AM Coffee & Conversation (Continental Breakfast with the

Basileus)

10:15 AM Session Part I

10:15 AM Expectations Ice Breaker (Post- It Notes) (15 mins)

10: 30 AM Soaring To Greater Heights Through Service and

Sisterhood Administration overview (10 mins)

10:40 AM Leading Through Chapter Operations (20 mins)

11:00 AM Financial Procedures (10 mins)

11:10 AM Protocol for Chapter Members (30 mins)

11:40 AM Parliamentary Procedures (20 mins)

12:10 PM Sisterly Relations Activity (Pair Sorors for lunch)

Communication styles (20 mins)

12:30 PM Lunch in the City (90 mins)

2:00 PM Session Part II

2:00 PM New Administration Program Initiatives Overview (30

mins)

2:30 PM Program Brainstorm Breakouts (30 mins)

3:00 PM Program Brainstorm Report Outs (30 mins)

3:30 PM Break (snacks) (15 mins)

3:45 PM Sisterly Relations Activity (10 mins)

3:50 PM Evaluations/Feedback (10 mins)

4:00 PM Announcements Adjournment (10 mins) Page 5

 

CAMP ESO

SOARING TO GREATER HEIGHTS OF

SERVICE AND SISTERHOOD

SOARING TO GREATER HEIGHTS OF SERVICE AND

SISTERHOOD

SISTERHOOD - FOUNDATION

SERVICE - MISSION

Lead on the front line of change, education and

advocacy

GOALS:

Strengthen our Sisterhood

Sister Squads

AKA Pals

Random Acts of Sisterliness

"We are one” AKA Day of Service

Leadership Development

Program Initiatives

Empower our Families

Build Economic Wealth

Enhance our Environment

Advocate for Social Justice

Uplift our Local Community Page 6

 

CAMP ESO

CHAPTER OPERATIONS
RESOURCE LIST

Constitution & Bylaws

Manual of Standard Procedures

Chapter Bylaws

So Now You're Elected

The Official Guide to AKA Protocol
AKA University

Manuals

Booklets

B
rochures

NOTES

______________________________________________________________________________________ Page 7
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

 

CAMP ESO

PARLIAMENTARY MOTIONS GUIDE

Close meeting - I move to adjourn

Register complaint - I rise to a question of privilege

Make follow agenda - I call for the orders of the day

Lay aside temporarily - I move to lay the question on

the table

Close debate - I move the previous question

Limit/Extend debate - I move the debate to be

limited/extended to...

Refer to committee - I move to refer the motion to...

Modify wording of motion - I move to amend the

motion by...

Kill main motion - I move that motion be postponed

indefinitely

Bring business before assembly - I move that

Enforce rules - Point of order

Divide motion - I move to divide the question

Avoid main motion altogether - I object to

consideration of the question

Parliamentary law question - Point of information

Reconsider motion - I move to reconsider to vote

International Constitution Resource Guide Page 8

 

CAMP ESO

PROTOCOL TIPS

Protocol is the responsibility of all members of
AKA.
Maintain all sorority documents in a safe and
secure location in your home.
Adhere to established attire for chapter
meetings by Basileus
Maintain proper decorum during business
meetings.
Exercise preparedness
Create a positive climate for sorors
Use Official AKA Symbols
The chapter Basileus is the official
representative of the chapter.
Reference protocol manual when in doubt.

Page 9

CAMP ESO

Procedures, Quick Facts

Processes & Translations The Sorority uses Greek terminology in the
identification of its officers and other significant
STANDARDS references.

SISTERHOOD & Greek Officer Names:
SERVICE
Basileus: President
Founded: January 15, 1908 at Howard Anti-Basileus: Vice President
University Washington, DC Tamiouchos: Treasurer
Incorporated: January 29, 1913 Grammateus: Recording Secretary
Twenty Pearls: Founders and Pecunious Grammateus: Financial
Incorporators Secretary
Motto: "By Culture and By Merit" Epistoleus: Corresponding Secretary
Symbol: Ivy Leaf Hodegos: Hostess
Flower: Pink Tea Rose
Colors: Salmon Pink and Apple Green The position title preceded by "Supreme"
Official House Organ: Ivy Leaf indicates an International level positions
Magazine, first published 1921
Name: Alpha Kappa Alpha - The first Supreme Basileus: International
three letters of the three Greek words President
that form the Sorority's motto First Supreme Anti-Basileus:
Chapter Names: Uses Greek alphabet International 1st Vice
sequence; after 1st 24 chapters, President/President Elect
sequence is repeated with each letter Second Supreme Anti-Basileus:
(except the letter "Omega"); all International 2nd Vice President
graduate chapter names with "Omega" Supreme Tamiouchos: International
Treasurer
J
Supreme Grammateus: International
Recording Secretary
Soror: Greek word for "sister," used
only by members www.aka1908/centennial Page 10
Boule: Governing body; meets
biennially
Directorate: Board of Directors
Ivy Beyond the Wall: Deceased
member

D

CAMP ESO

Procedures, The Value of

Processes &

STANDARDS

SISTERHOOD & Our Governing
SERVICE

Testing your knowledge of our governing documents.

1. Who are the Boule Officers?

2. How many regions are there?

3. What are the names of the regions?

4.What are the categories of membership?

5. What is the definition of hazing?

6.What are the prohibitions and penalties for hazing?

7.What are the (international) special fees associated

with the organization?

8.How often does the Boule meet?

9.What is the Educational Advancement Foundation?

10. Can you explain our emblem, colors and coat of

arms?

11. How do you amend the Bylaws?

12. What is the parliamentary authority of the

Sorority?

International Constitution Resource Guide Page 11

CAMP ESO

Procedures, Meetings

Processes &

STANDARDS

SISTERHOOD &
SERVICE

Chapter Meetings

Know your role as an officer at chapter meetings (See
So Now You're Elected, Chapter Bylaws & Standing
Rules)
Provide proper reporting

Use ESO committee report template
Submit to executive committee prior to chapter
meeting on day of executive meeting (executive
committee meetings are every third Monday of the
month)
Submit powerpoint slides  to executive committee
prior to chapter meeting day of executive meeting
Submit reports to grammateus and basileus 
Only action items and deadlines will be shared at
chapter meetings
Reports will be shared with the chapter via email
and/or members' only page

See So Now Your're Elected Page 12

CAMP ESO

Procedures, Meetings

Processes &

STANDARDS

SISTERHOOD &
SERVICE

Committee Meetings

Know your role and responsibilities as an officer (See

So Now You're Elected, Chapter Bylaws & Standing

Rules)

Plan

Initial meeting is a planning meeting to set specific

goals and timetables (January meetings are planning

meetings per ESO Standing Rules)

Prepare an agenda

Prepare committee meeting minutes

Use ESO Committee Meeting Minutes template

Submit to Grammateus

Allow one week notice of meetings dates/times

Only committee members participate in committee

meetings (invitation or special permission may be given

to other sorors for attendance)

Follow parliamentary procedures

Committee meetings are held monthly (10 months)

See So Now Your're Elected Page 13

CAMP ESO

ProcPerodceussreses, Publications

&STANDARDS

SISTERHOOD &

SERVICE

Branding is paramount to standardization and standardization is the goal!

All publications should abide by the following branding tips:

Color

Salmon Pink: Pantone 182 (conversion to RGB:  249,191,193), #F9BFC1

Apple Green: Pantone 354 (conversion to RGB:  0, 183, 96), #00B760

Photography

Primary photos used should be action-oriented community service

photos

Secondary photos used should be sorors engaged in kind/caring

connections in social setting (avoid stereotypes such as stepping…etc)

Logos

Only official symbols and trademarks can be used

All logos used must be registered trademarks (®) or service marks (SM)

Placement

Sorority Crest is always placed left

Only two logos may used at a time
Use sorority crest and one excellence logo

Note: if more than one target applies use excellence logo

NARC Branding Workshop Page 14

CAMP ESO

ProcPerodceussreses, Publications

&STANDARDS

SISTERHOOD &
SERVICE

Review and Approval

Internal publications use templates.

Publications need approval by the Basileus

Publications include public flyers, articles, social media content, etc.

Allow for 3 days for review by Basileus

Send to both Basileus and Protocol Chairman for review

Public relations for all public events should follow the publicity plan of the

publicity committee.

All public events should have publicity that is not limited to but includes

media press release, local online publications, social media invitations/flyers,

etc.

Articles for events and programs should be sent to Ivy Leaf report for

submission

Submission Deadlines (January 15th, April 15th, July 15th, and October

15th.)

​

Communications

All Chapter communications will be sent by the Epistoleus

Please see Epistoleus guidelines

Execeptions: Hodegos courtesies and announcements

Weekly update will be sent every Wednesday

ESO Announcements may be sent in addition to weekly updates as it pertains

to the business of ESO

ESO Reminders will be sent out day before events Page 15

​

NARC Branding Workshop

CAMP ESO

ProcPerodceussreses, Annual Planning

&STANDARDS

SISTERHOOD & Calendar
SERVICE


January
Per Capita Due September
National Founders' Day Reactivation Activities

Observance Cluster Meetings
Local Founders' Day October

Observance Propose Budget
Reactivation Activities Propose Nominations
Propose Program Plan
February Propose Strategic Plan
Chapter Financial Reports Due
November
Local Founders' Day Fall Mailing from Corporate Office
Observance
March - May Chapter Self-Evaluation
Chapter Elections
Regional Conferences
June Chapter Budget Approved
Chapter Program Approved
Leadership Fellows Program
July Strategic Plan Approved
December
Boule (Even Years)
Leadership Seminar (Odd Fiscal Year Ends
Installation of Officers
Years) Chapter Transition Meetings
August Chapter Planning Session
Round-Ups/Chapter Retreat Chapter EOY Reports Due




See So now You're Elected Page 16
Chapter Standing Rules

ESO LEADERSHIP TEAM

ESO Officers ESO Committees

Courtney Brown, Basileus Executive, Courtney Brown

Ashley Adams, Anti Basileus Programs, Ashley Adams

Jeannette Robinson, Grammateus Budget, Cheryl Braxton

Cheryl Braxton, Tamiouchos Social Welfare, Stephanie Latimore

Pam Pettis, Epistoleus Publicity, A'Kerra Thomas

Myneca Ojo, Anti Grammateus Bylaws, LaToya Bellamy

Yasmin Coleman, Pecunious Grammateus Nominating, Heather Doyle

Towanda Williams, Anti Pecunious Grammateus Founders' Day, Former ESO Basilei

Dominique Morgan, Anti-Epistoleus Connections, Danielle Bowers

Tanya Butler, Anti-Tamiouchos Membership, Susan Simms Marsh

Stephanie Latimore, Hodegos Graduate Advisors Council, Kendra Peterson

A'Kerra Thomas, Ivy Leaf Reporter Archives, Iris Brown

Kendra Peterson, Graduate Advisor Technology, Stacey Stroud

Susan Simms Marsh, Membership Chairman Protocol, Pam Pettis

LaToya Bellamy, Parliamentarian EAF Captain, Morgan Davis Edwards
Gail Davis, Historian
Iris Brown, Archivist
Sisterly Relations, Morgan Davis Edwards
Standards, Gladys Brown Dutrieulle

Morgan Edwards, Member At Large History, Gail Davis

Cheryl Walker Davis, Member At Large Leadership Development, Gwendolyn Hoover

Dolly Tate, Chaplain Risk Management, Cynthia Williams

Sharia Spells, Philacter Time & Place, Rae Talley

ESO Programs Committees ESO Special Committees

Initiative chairmen positions are all vacant MIP Committe - Gazelle Freeman/Sharia
Spells

Rituals - Stacey Pearson-Wharton

NPHC - Kelly Little

ESO Special Committees Apparel - Jillian Harding
African American Read In - Karen Love/Co-

ESO Cotillion Planning Committee - VACANT Chairman VACANT
Education/Scholoarship - VACANT Energy Forum - Gladys Dutrieulle
Scholarship - Barbara Thompson/Co- Youth Development - VACANT
Chairman
VACANT Pink Goes Red - Melissa Williams
Disaster Relief, Courtney Brown

Page 17

SOROR CODE OF 
ETHICS QUIZ

1) In what sorority documents can you find the Soror Code of Ethics?
A. ____________________ B. ____________________ C. ____________________

2) Why does the code of ethics exist? (Circle one) SOROR Q TEST
A. To tell us what to do. PLEASE ANSWER THE

B. To honor our Founders. QUESTIONS BASED ON

C. To allow members to serve as role models for young women and girls. THE SOROR CODE OF

D. B and C
E. All of the above ETHICS.

3) Name 3 ways to demonstrate high regard we have for each other as women and as sorors:
A. ____________________ B. ____________________C. ____________________

4) How do others judge the values and principles of Alpha Kappa Alpha Sorority?
__________________________________________________________________________________________

5) Which of the following is not presented in the Soror Code of Ethics as a way to reflect high moral and ethical character of
Alpha Kappa Alpha women? Check one.
o Exhibiting respect for other Pan Hellenic organizations by avoiding demeaning remarks or ridiculing them.
o Refraining from profanity, acts of violence and criminal conduct if it brings negative repercussion to the Sorority.
o Wearing identifiable paraphernalia only if conduct or circumstances will not bring negative repercussion to the Sorority

6) The Scholarship Committee Chairman uses the chapter’s foundation tax exempt status when paying for committee
refreshments. This is a violation of the Soror Code of Ethics. Circle your answer. TRUE or FALSE

7) Which of the following statements supports maintaining integrity in financial matters related to the sorority:
o Using only a CPA for the yearly chapter financial audit
o Reporting the misappropriation of chapter and/or property to the appropriate authority and taking necessary action to
protect or retrieve funds and/or property belonging to the Sorority.
o Expecting that financial officers maintain records and show them to succeeding officers as required.

8) Members maintain the financial interest of the sorority by: (Circle One)
A. Remaining current with all dues.
B. Following financial procedures.
C. Avoiding the co-mingling of sorority and personal funds.
D. All of the above.

9) Members may solicit advertisements, endorsements and sponsorships that harm the image of Alpha Kappa Alpha? Circle
your answer. TRUE or FALSE

10) Name 3 things you will do to give meaning to the statement; “Sisterhood begins with me.” Page 18
A. ____________________ B. ____________________ C. ____________________

NOTES

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

NOTES

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________