2017 Grantsmanship Workshop Presentation FINAL_for website

Jack Payne
Senior Vice President for Agriculture and Natural Resources

Jackie Burns
UF/IFAS Dean for Research
Director of the Florida Agricultural Experiment Station

Cartoon image © Eoin O’Sullivan

CartoonStock.com



There is no amount of grantsmanship that
will turn a bad idea into a good one…….. But
there are many ways to disguise a good idea.

-Dr. William Raub, Past Deputy Director, NIH







DRDP: Division of Research Program Development
DSP: Division of Sponsored Programs
CNG: Contracts and Grants
DRC: Division of Research Compliance
OTL: Office of Technology Licensing

Sobha Jaishankar
Assistant Vice President & Director,

Division of Research Program
Development (DRPD)

DIVISION OF RESEARCH PROGRAM
DEVELOPMENT (DRPD)

Dr. Sobha Jaishankar
Assistant Vice President and Director
Division of Research Program Development

Grinter Hall, Room 234

OFFICE OF RESEARCH

Organizational Chart

Vice President for
Research

David Norton

Research Sponsored Contracts & Research Research Office of
Program Programs Grants Compliance Operations & Technology
Development Licensing
Services

DIVISION OF RESEARCH PROGRAM DEVELOPMENT

Services Provided

 Assist faculty to find research funding
 Coordinate Limited Submission Opportunities
 Support Large Proposal Submissions ( >$2.5Million )
 Coordinate Internal Grant Programs
 Promote Industrial Outreach

FINDING FUNDING

 RPD emails Funding Opportunities to faculty; to sign up for Weekly Digests
 Go to: http://research.ufl.edu/funding
 Log in with your UFID and password (in the top right corner)
 Click on the Subscription tab
 Select categories of opportunities and frequency of delivery, click Save

 Faculty can search funding opportunities using
 UF’s Funding Opportunities Manager: http://research.ufl.edu/funding
 COS Pivot: http://pivot.cos.com/

 Request a personalized funding search from RPD
http://research.ufl.edu/faculty-and-staff/finding-funding/request-a-funding-
search.html

LIMITED SUBMISSION PROGRAM

 Sponsors may restrict the number of applications an institution can
submit in response to a given funding opportunity.

 Information on restrictions is usually (but not always!) listed in the
Eligibility, Submission Instructions, or Summary sections of a
solicitation.

 RPD coordinates the internal review process & selection of the best
UF proposal(s).

 There are established guidelines for selecting the
proposal(s) to be submitted. Internal coordination
procedures are posted as early as possible.

 Sometimes deadlines are short!

LIMITED SUBMISSION - PROCESS

1. If the solicitation is limited, RPD provides this information in the
funding opportunity digest with instructions and internal deadlines

2. Based on the solicitation, Letters of Intent or Concept Paper or
Preliminary Proposals are requested from faculty for internal evaluation
(sent to “RPD Limited Program”: [email protected])

3. Internal evaluation is done by UF faculty committee (peer review) to
select the best proposals

4. Evaluation results are approved by Vice President for Research
5. Review comments are shared with faculty

GUIDELINES: http://research.ufl.edu/faculty-and-staff/finding-
funding/limited-submission.html

ASSISTANCE WITH PROPOSAL
PREPARATION AND WRITING

 Large Center type proposals – Interdisciplinary, multidisciplinary,
multiple colleges, and multiple institutions

 Obtaining and writing administrative sections – resources,
management plans

 Grant coordination, graphic arts, editing

 Grantsmanship Resources and Boilerplate Text:
http://research.ufl.edu/faculty-and-staff/proposal-development-
submission/grantsmanship-resources.html

 Site visits required by sponsors

Contact Dr. Sobha Jaishankar at [email protected]

http://www.clipartkid.com/funding-proposal-cliparts/

INTERNAL SEED GRANTS

 Research Opportunity Fund Seed Grant
 Annual competition
 Multi/interdisciplinary research
 Two-year awards – maximum request $100,000

 UFRF Research Professorship awards
 Fine Arts and Humanities Scholarship Enhancement Fund

INDUSTRY OUTREACH

 Matching funds for industry-sponsored projects
 UFLIPS – University of Florida Industry Partnerships
 Florida High Tech Matching Grants Program

 General solicitation - $20-$250K request, company match 1:1
cash, and 1:1 in kind

 Proposals are reviewed for scientific merit and potential market
impact. Student involvement is strongly encouraged

 Corporate Engagement at multiple levels

CONTACT Cherrie Hughes: [email protected]

RESEARCH PROGRAM DEVELOPMENT WEBSITE

http://research.ufl.edu/research-program-development.html

CONTACT INFORMATION

E-mail: [email protected]
Office: (352) 392-4804
Sobha: (352) 392-8247
Janan: (352) 294-2027
Kelly: (352) 392-9270
Cherrie: (352) 273-3052

Questions

Stephanie Gray
Assistant Vice President & Director,
Division of Sponsored Programs (DSP)

LOTS OF RULES

University & Award Public
State Policies Terms Laws
(EEOC)
Program
Announcements

Sponsor Terms &
Conditions

Federal Policies and Uniform
Conditions

DIVISION OF SPONSORED PROGRAMS

Assist with proposal preparation, routing, submission and award
and other research related agreement negotiations
 Ask questions early
 Follow agency guidelines when filling out applications
 You’ll need approvals of your chair & dean before applying.
Seek out department support early to help you navigate.
 UFIRST – electronic proposal routing & approval tool
 DSP is the only official signatory for University research –
proposals and agreements

DIVISION OF SPONSORED PROGRAMS

Once award is received and all terms are acceptable:
 Ensures all key persons complete FCOI forms in UFIRST
 PI must complete an export & biological materials compliance
form

Reviews each project for:
 All compliance related approvals (including human subjects,
animal use, conflict of interest, and export controls)
 Budget restrictions
 Specific management requirements

Manages subcontracting

TEAM EFFORT

Research Administration is a team effort. Everyone has a role and
a responsibility
 Faculty (PI) - Ultimately responsible for all project
management--fiscal and scientific
 Department Chairs
 Center Directors
 Deans
 Unit Administrators
 University offices (DSP, C&G, FA)

CONTRACTS & GRANTS ACCOUNTING

Establish spending ability in the PeopleSoft Accounting System
Oversee and assist with compliance with sponsor’s financial

guidelines
• Review expenditures to ensure costs are allowable,
allocable, reasonable and consistent with funding agency
regulations

Prepare and submit financial reports and invoices
Manage close-out activity

TOOLS & RESOURCES

myinvestiGator – online banking for grants
https://myinvestiGator.erp.ufl.edu/

UFIRST – online proposal and agreement routing, submits to
Grants.gov
https://grants.research.ufl.edu

Policies, procedures & guidance for research administration
http://www.generalcounsel.ufl.edu/regulations-and-policies/
http://research.ufl.edu/research/handbook.html

WHAT TO REMEMBER?

Find out who your local research support personnel
are…and utilize them

Engage us early → Even if you don’t know what
questions to ask, reach out. We can help guide you
through

Tiffany Schmidt
Interim Director,
Contracts & Grants (CNG)

CONTRACTS & GRANTS ACCOUNTING

 Reviews award for terms and conditions related to fiscal matters
 Establishes award and releases spending authority in the

University’s Accounting System, myUFL
 Oversees and assists with compliance with sponsor’s financial

guidelines
• Review expenditures to ensure costs are allowable, allocable,

reasonable and consistent with funding agency regulations
• Reviews and approves rebudgeting requests
• Advises departments on best practices for award management

CONTRACTS & GRANTS ACCOUNTING

Reviews, reconciles and facilitates payment of
invoices received from subrecipients

Prepares and submits financial reports and invoices
to sponsors

Manages close-out activity
Manages audits

CONTRACTS & GRANTS ACCOUNTING

WE ARE HERE TO HELP!

Nadeige King Chloe Campbell Meridith David Bryna Farrell

• [email protected] • [email protected] • [email protected] • [email protected]
• 273-3485 • 273-3476 • 273-3478 • 273-3088

Tiffany Fuller Christie Plough Rodrigo Venegas Isabel Zadezensky

• [email protected] • [email protected] • [email protected] • [email protected]
• 273-3493 • 273-3099 • 273-3479 • 273-3488

Mike Mahoney
Director of Research
Operations and Services,
Division of Research Compliance (DRC)

http://www.research.ufl.edu/

On behalf of Irene Cooke
Assistant VP for Research and Director of Compliance

WHERE DOES COMPLIANCE FIT IN?

REGULATORY BURDEN

PIs spend 42% of research time on “administrative duties”

UF COMPLIANCE PROGRAMS (PARTIAL LIST)

 Human subjects  ClinicalTrials.gov
 Animals  NIH Public Access Policy
 rDNA, Select Agents, DURC  Other Federal Public Access
 Research Misconduct
 Export Control Policies
 Conflict of Interest  Unmanned Aerial Systems
 GLPs
 EH&S – OSHA, rad safety, (drones)
 Fiscal Compliance
chem safety, diving, DEA Etc.  Effort Reporting

DIVISION OF RESEARCH COMPLIANCE

UF Compliance Hotline

1 877-556-5356
or
Complete online form at
https://www.reportlineweb.com/Wel
come.aspx?Client=UF

IMPACT OF NON-COMPLIANCE

“If you think compliance is
expensive, try non-compliance”

-Former Deputy U.S. Attorney General Paul McMulty

IMPACT OF NON-COMPLIANCE: EXAMPLES

IRB CONTACT INFORMATION

 IRB-01
 Phone: (352)273-9600
 E-mail: [email protected]

 General IRB Website: http://irb.ufl.edu
 Reporting noncompliance:

http://irb.ufl.edu/index/noncompliance.html
 UF Compliance Hotline: 1 877-556-5356

Online form: https://reportlineweb.com/Welcome.aspx?Client=UF

IACUC CONTACT INFORMATION

 IACUC
 Phone: (352)273-9535
 E-mail: [email protected]
 Website: https://iacuc.ufl.edu

 Suspect Mistreatment: http://iacuc.ufl.edu/mistreatment.html
 UF Compliance Hotline: 1 877-556-5356

Online form: https://reportlineweb.com/Welcome.aspx?Client=UF

EH&S CONTACT INFORMATION

For Biological, Chemical, Radiation, general OSHA and IBC
questions

 Directory: http://www.ehs.ufl.edu/about/directory/
 General website: http://www.ehs.ufl.edu/programs/

Emergencies: http://www.ehs.ufl.edu/emergencies/

UF Compliance Hotline
 1 877-556-5356
 completing the online form
https://www.reportlineweb.com/Welcome.aspx?Client=UF

DRC CONTACT INFORMATION

Export Control, COI, Research Misconduct or general compliance
questions

 Phone: (352)294-1632
 Email: [email protected]
 In person: 460 Grinter Hall

UF Compliance Hotline
 1 877-556-5356
 completing the online form
https://www.reportlineweb.com/Welcome.aspx?Client=UF

John Byatt
Associate Director,
UF Office of Technology Licensing (OTL)

www.otl.ufl.edu

RESULTS AND REINVESTMENT

 UF receives ~300 invention disclosures annually
 In 2017, UF will execute ~100 licenses and

options, received 300+ invention disclosures and
helped start 10 new companies
 More than $335 million in tech transfer revenue
in the past decade – all reinvested in UF’s
operation

HOW DOES IT WORK AT UF?

Idea Written Oral
Disclosure Disclosure

Invention
Disclosure

Form

OTL Explores Waive OTL
Patentability & Makes Patent
Marketability of (120 Days) Decisions and
Seeks Licensees
Invention Exert

WHEN/WHAT TO DISCLOSE

WHAT: Disclose novel ideas, discoveries,
inventions that are timely and useful to the
marketplace

WHEN: Disclose with sufficient notice before
any publication (prior to submission) or
enabling public disclosure

Don’t know if you should disclose? Call OTL!

IP PROTECTION AND MARKETING

Closely work with outside IP attorneys so
that we can evaluate and protect inventions

Actively market the inventions using a
variety of avenues to existing companies as
well as form new start-ups

IP SUPPORT FOR CORPORATE RESEARCH

Standard Terms Include First Option to
License for Sponsor

Will do Non-Exclusive Royalty Free if
Sponsor asks and PI consents

Have several blanket deals in place with
large corporations with highly customized
and business friendly terms