FPM

INDUSTRIAL TRAINING
HANDBOOK

FACULTY OF INFORMATION MANAGEMENT
UNIVERSITI TEKNOLOGI MARA
2015

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TABLE OF CONTENT

1.0 OVERVIEW OF INDUSTRIAL TRAINING

1.1 Introduction 4

1.2 Objectives of the Industrial Training 4
1.3 Registration 4
1.4 Attachment Arrangement 4
1.5 Attachment Confirmation 5
1.6 Report Duty at the Training Placement 5
1.7 Change of Training Placement 5
1.8 Ethical Conduct during the Training 6
1.8.1 Discipline and Regulations 6
1.9 1.8.2 Attendance/Absence 6
1.10 1.8.3 Log Report 7
1.11 1.8.4 Confidentiality of Organization’s Information 7
Insurance 7
Assessment 7
Industrial Training Supervision 8

2.0 REPORT WRITING GUIDELINES 9
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2.1 Order of Contents 10
2.1.1 Preface 10
2.1.2 Text
2.1.3 Supplement 11
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2.2 Format 11
2.2.1 Binding 11
2.2.2 Length 12
2.2.3 Printing 12
2.2.4 Margins 12
2.2.5 Page Numbering 12
2.2.6 Sub-topics
2.2.7 Tables 13
2.2.8 Figures
13
3.0 CONCLUSION
4.0 PRESENTATION 2

APPENDICES

Appendix A Industrial Training Flowchart
Appendix B Log Book Report Template
Appendix C Performance Criteria for Industrial Evaluation
Appendix D Performance Criteria for Industrial Training Report
Appendix E Performance Criteria for Individual Presentation
Appendix F Performance Criteria for Reflection Assessment
Appendix G Overall Content of the Report
Appendix H Sample of the Cover Page for the Report

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1.0 OVERVIEW OF INDUSTRIAL TRAINING

1.1 Introduction

The Industrial Training subject IMC690 provides pre-professional work
experience with specific assignments and responsibilities. This paper involve
480-hour equivalent work placement, paid or unpaid, located in an approved
industrial site, working under the supervision of an experienced Information
Professional. During the industrial training, the student is expected to contribute
to the activities of the workplace and to meet the same demands of work
production and responsibility expected by the organization of its regular
employees. An Industrial Training programmed is relevant to a student’s personal
career interests and improve their marketability after graduation.

1.2 Objectives of the Industrial Training

The objectives of the Industrial Training are:

- To provide pre-professional work experience with specific assignments
and responsibilities.

- To encourage/stimulates a personal career interests, serving as a bridge
between university and the world of work.

- To help students improve their marketability after graduation.
- To encourage students to apply the skills and knowledge gained at the

university to benefit the organizations.
- To adapt managerial and technical skills in a library and information

environment.

1.3 Registration

Before a student is allowed to undergo the industrial training, they should PASS
ALL PRE-REQUISITE SUBJECTS.

Once eligible, the students need to follow the proper procedures for the industrial
training. The students have to plan at least ONE (1) semester prior to the one in
which the training will take place. The procedures are attached in APPENDIX A.

Students also need to register IMC690 via student portal on the first week of the
semester.

1.4 Attachment Arrangement

To fulfill the industrial training requirement, the students MUST undergo at least
FIVE (5) MONTHS training at the organization approved by the faculty.

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To fulfill the faculty’s requirement, students should involve in information
management related work during their training. This might include areas such as
library science, resource center management, and records management and
information management system.

1.5 Attachment Confirmation

Students need to proposed place of their training by fill-in industrial form not less
than ONE (1) semester before the training begins.

The confirmation of the industrial training attachment is done once the
coordinator received the offer letter from the relevant organization.

Every student is assigned with a faculty supervisor by the Faculty or Regional
centre.

1.6 Report Duty at the Training Placement

Students are required to report at the relevant organization as directed in the
attachment/offer letters. Usually the training starts in the first week of a new
semester begin.

When reporting, students are required to bring along the following:

a. Attachment letter from Faculty of Information Management (FIM) to
undergo the training.

b. UiTM Student’s ID Card
c. Log book
d. Industry evaluation form
e. Attendance form

Students are compelled to:

a. Settle all payments with respects to their studies.
b. Registered and validate IMC690 paper via student portal.

1.7 Change of Training Placement

Students are NOT ALLOWED to change their training placement once
confirmation has been made by the Faculty. To ensure problems are solved
amiably, students should discuss any arising matters with regards to their
attachment with the Faculty.

Any students found to have changed their training placement without proper
written authorization from Faculty will be considered as disobeying the
regulation/industrial training ethics and will be barred from undergoing the

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training and consequently be ordered to repeat the industrial training in the
following semester.

Faculty will only consider a change of the training placement with the presence of
a medical certificate for medical reasons.

1.8 Ethical Conduct during the Training

Students must adhere to the following rules and regulations during the training.

1.8.1 Discipline and Regulations

- It is the duty of the student to show constant high self-discipline and
conduct that truly represents the disposition of a UiTM student while
undergoing training or when he/she is outside the training placement.

- Every student must perform his/her training with full dedication and
concentration.

- Every student must obey and respect his/her training supervisor
throughout the training. He/She must abide by the rules and regulations
set forth by the Employer and the Department to which he/she is
assigned.

- Every student must avoid causing damage or misappropriate any property
belonging to the company.

- Every student must behave and wear proper attire during the industrial
training period, in line with the requirement of the rules and regulations of
the organization the students are attached to.

- “Akta Universiti dan Kolej Universiti (AUKU),Akta 174 (Akta Institusi-
institusi Pelajaran (Tatatertib) 1976)” and others related act implemented
by the UiTM are enforced upon students throughout the duration of the
industrial training.

- If the Employer terminates the Industrial Training for “just cause”, for
example, absenteeism or failure to follow safety, security and other
policies and procedures, the student will receive a failing grade of “F.” If
the termination is not for “just cause”, for example, downsizing or
liquidation, the student is required to find another Company and continue
the Industrial Training in the same semester or the student can continue
the is require in the following semester.

1.8.2 Attendance/Absence

Every student must make him/her available throughout the working hours as
specified by their training placement.

Students are not allowed to take leave without permission given by the
organization. Any students who took more than six days leave (including

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emergence leave/medical certificate) can be consider as not fulfill the industrial
training requirement and will be ask to repeat the industrial training.

1.8.3 Log Report

Students have to fill in their log report to prove their work/activities that have
been completed for the day. Writing must be in English, neat, and legible. This
log report is useful as a guide to write the industrial training report. Students
must also bring along the log report to the training every day and obtain weekly
employer/supervisor signature. The log report template can be found in
APPENDIX B.

1.8.4 Confidentiality of Organization’s Information

Every student is prohibited from revealing any classified information pertaining to
the organization that he/she is attached to. Students are also prohibited from
copying, printing or taking pictures of any document or equipment deemed secret
by the organization.

UiTM will presume that students who disclose trade secrets of the organization
as disobeying the ethical conduct/rules of industrial training.

1.9 Insurance

During the training students will be covered automatically by insurance on the
arrangement of UiTM. Should there occur any incidences resulting in a
permanent handicap, students should:

a. Lodge a police report within 24 hours period.
b. Request a written report from the training placement.
c. Inform and send all related documents to UiTM for further actions for

insurance claims.

1.10 Assessment

To determine the student grading for the Industrial Training, the following
contribute to the assessment:

Evaluation reports from industry 40%
Presentation 20%
Industrial training report assessment
20%
i. Content, format & log book 20%
ii. Reflective writing (Chap.4) 100%

TOTAL

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All the assessment will be based on the industrial training rubric form, See
APPENDIX C, D, E.
Every student must submit the industrial training report to the faculty supervisor
ONE (1) week after the presentation.
In order to pass the industrial training, a student has to obtain at least 50% of the
total marks. A student who fails the industrial training is required to repeat the
training.

a. Failure to submit the deliverables (industrial training report, Industry
evaluation form, log book and presentation) within the semester
registered will cause the student to fail the subject.

1.11 Industrial Training Supervision
The supervisor from the faculty will do the face to face supervision at least ONE
(1) time during the industrial placement.
During the supervision the supervisor need to check:

 The Log book
 Feedback/complaint from the student
 Industrial training report

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2.0 REPORT WRITING GUIDELINES

2.1 Order of Contents

The structure of the report is based on a standard format which contains the
following sections:

a. Preface
b. Text
c. Supplement

An example of the overall content can be referred to APPENDIX F.

2.1.1 Preface

a. Declaration Page

This page contains the declaration of the student on the originality of his/her
work. This page must be endorsed and signed by the student.

b. Abstract Page

Generally the abstract is written after the completion of the text of the report. It
summarizes the structure of the whole text and the major facts it contains. It
should be written in the same language as that used in the text and contained not
more than 250 words. It should be in ONLY one paragraph.

c. Acknowledgement Page

This sub-section is not compulsory but most reports convey appreciation to those
who have been involved in the study.

d. Table of Contents

The Table of Contents lists the chapters, topics and sub-topics together with their
page numbers. Sub-topics and topics should be labeled according to the
chapter, for example, the first topic in Chapter 1 should be marked 1.1 and the
first sub-topic, 1.1.1. The use of letters in parenthesis (for example, 1.3.7 (a)) is
appropriate as a means of differentiating sub-topics of the same topic from each
other. This numbering system provides a clear picture of the relationship
between chapters and topics and shows how they are connected.

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e. List of Figures
This list contains the titles of figures, together with their page numbers, which are
listed in the text or in the appendix. The numbering system is the same as that
used for topics, for example; Figure 1.3, Figure 1.3.7 and Figure 1.3.7 (a).

f. List of Tables
This list contains the titles of tables, together with their page numbers, which are
listed in the text or in the appendix. The numbering system is the same as that
used for topics, for example; Table 1.3, Table 1.3.7 and Table 1.3.7 (a).

g. List of Appendices
This list contains the appendix number, and title of the appendix.
2.1.2 Text

The text would consist of the following chapters:
Chapter 1: Introduction
Chapter 2: Organization Information
Chapter 3: Industrial Training Activities
Chapter 4: Reflective writing
Chapter 5: Conclusion

2.1.3 Supplement
Specific items which were not included in the main body of the text should be put
in this Additional/Supplementary Section. Typically this section includes the
following:

a. Appendices consist of additional illustration of the text. The appendix
supports the written text of the report.

b. References/Bibliography
All works or studies referred to in the report in the form of quotations or
citations must be included in the bibliography. The References /

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Bibliography should be written in the specific format approved by the
Faculty. Each reference should be written in single spacing format and a
double space should be left between references. The reference writing
should follow the APA style. The detailed information about the APA style
could be found in http://apastyle.apa.org/

2.2 Format

2.2.1 Binding

ONE (1) HARD COVER copy of the report should be submitted to the supervisor.
Refer to the illustration of the cover page in APPENDIX I. The size of the cover
page is A4.

2.2.2 Length

The length of the report is not specific but the ideal length with minimum of 50
pages (body of the report).

2.2.3 Printing

Sections should be typed using a font such as Times New Roman, font 12 or
Arial, font 11. A high quality laser or ink-jet printer should be used for the
printing.

Any amendments or corrections should be carefully inserted in the text. The use
of cellophane tape is not allowed.

The body text should be typed with double spacing. Single-spacing is only
permitted in tables, long quotations, short footnotes, notes and citation and the
bibliography/references.

2.2.4 Margins

The text should have the following margins:

Top: 2.0 cm
Right: 2.0 cm
Left: 4.0 cm
Bottom: 2.0 cm

Additional guidelines need to be followed:

- All tables and figures must be placed within the specified margins.
- The last paragraph of the page should contain at least two sentences. If it

does not, the paragraph should begin on the next page.

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2.2.5 Page Numbering

All page numbers should be printed 1.0 cm from the bottom margin and placed at
the right hand side without punctuation.

Fonts 8 are recommended for numbers.

Roman numerals (i, ii, iii, etc) should be used in the preface section. Although
the Title Page is the first page of the Preface, no number is printed on it.
Numbering begins on the second page with (ii).

2.2.6 Sub-topics

No specific arrangement is required for the numbering of sub-topics but,
whatever arrangement is adopted, it must be consistent.

2.2.7 Tables

Tables are printed within the body of the text at the centre of the frame and
labeled accordingly to the chapter in which they appear. Thus, for example,
tables in Chapter 3 are numbered sequentially: Table 3.1, Table 3.2 etc.

The table label is placed above the table itself and has a format of the type:

Table 3.1
<Short Title>

TABLE

If the table contains a citation, the source of the reference should be placed
below the table.

2.2.8 Figures

Figures, like tables are printed within the body of the text at the centre of the
frame and labeled accordingly to the chapter in which they appear. Thus, for
example, figures in Chapter 3 are numbered sequentially: Figure 3.1, Figure 3.2
etc.

Figures, unlike text or tables, contain graphs, illustrations or photographs and,
the labels are placed at the bottom of the figure rather than at the top.

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FIGURE
Figure 3.1
<Short Title>
If the figure contains a citation, the source of the reference should be placed at
the bottom, after the label.
3.0 Conclusion
Through the Industrial Training, students will not only gain the exposure and the
experience from the industry, but will also able to prepare a good report. It is
hoped that students will be benefited by these general guidelines and to meet the
minimal format requirements set by the Faculty to complete the Industrial
Training and the report.

4.0 Presentation
Every student will need to be at the faculty on a predetermined date to present
the final report of his/her project. Appropriate use of presentation slides is
necessary to ensure systematic organization and flow of information to be
conveyed during this session.

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List of APPENDIX A
companies for Industrial Training Flowchart
organization
Start
No
Industrial training briefing to
students 2 weeks after semester
begins

Submit cover letter, resume and
supporting letter to the related
organization

Application
successful?

Yes
Notify the students (give
a copy of offer letter to
the students)

Online Course Registration
within ADD/DROP PERIOD

Supervisor Assignment

Industrial Training commences for Submit 1 copies of
five (5) month (with extensive report (a week after
communication with faculty presentation at
supervisor) faculty) to the
supervisor
Presentation

Endorsement of
Industrial Training
result by the faculty

End
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APPENDIX B
Log Books Report Template

Date Exact Nature of Work Done Supervisors Remarks
2 September 2013
3 September 2013 I was assigned to conduct
information skill session for a
group undergraduate by Mr. Hafiz
(Reference Librarian).

Duty at the reference desk from
10.00 am to 11.00 am

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APPENDIX C

PERFORMANCE CRITERIA FOR
INDUSTRIAL EVALUATION

Performance Criteria Marks Allocated
10%
1. Application of knowledge 20%
5%
2. Acquiring of knowledge at workplace 10%
15%
3. Habit of self-learning 10%
10%
4. Participation 5%
10%
5. Teamwork 5%
100%
6. Commitment

7. Communication Skill

8. Positive Thinking

9. Responsibility

10. Punctuality

Overall Assessment

Assessor : Industry
40%
Marks Allocated From Overall Assessment :

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APPENDIX D Marks Allocated
PERFORMANCE CRITERIA FOR
INDUSTRIAL TRAINING REPORT

Performance Criteria

1. Formatting 15%

 Cover page
 Title page
 Numbering
 Font / Font size
 Introduction
 Acknowledgement
 Content
 Conclusion
 Tables
 Figures

2. Contents 25%
20%
3. Organization 20%
20%
4. Conclusion 100%

5. Log book

Overall Assessment

Assessor : Supervisor
20%
Marks Allocated From Overall Assessment :

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APPENDIX E

PERFORMANCE CRITERIA FOR
INDIVIDUAL PRESENTATION

Performance Criteria Marks Allocated

1. Introduction 5%

2. Contents 25%
(Appropriate content of the topic for presentation
including examples or illustration, conclusion 15%
should briefly describe learning experiences) 15%
15%
3. Fluency and Clarity
(Includes tone of voice, pace of delivery, not 15%
stammering / stuttering) 5%
5%
4. Effective Audio Visuals 100%

5. Presentation Skills
(appearance and grooming, facial and body
language and gestures, eye contact, expression
including enthusiasm)

6. Defense Ability
(Ability to provide answer to questions in
convincing manner, confident, demonstrate
cohesiveness)

7. Appearance

8. Time Management

Overall Assessment

Assessor : Supervisor
20%
Marks Allocated From Overall Assessment :

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APPENDIX F

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APPENDIX G

Overall Content of the Report

Declaration
Abstract
Acknowledgement
Table of Content
List of Tables
List of Figures
List of Appendices
Chapter 1: Introduction

Background of the Organization
Organizational Structure
Chapter 2: Organization Information
Departmental Structure
Department Function
Chapter 3: Industrial Training Activities
3.1 Training Activities
3.2 Special project
Chapter 4: Industrial Training Reflection
4.1 Application of knowledge, skills and experience in undertaking the task (Knowledge
gained)
4.2 Personal thoughts and opinion
4.3 Lesson learnt
4.4 Limitation and recommendation
CONCLUSION
REFERENCES
APPENDICES
LOG BOOK

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STUDENT’S NAME APPENDIX H
STUDENT’S NAME Sample of the Cover Page for the Report

MATRIC NUMBER UNIVERSITI TEKNOLOGI MARA
FACULTY OF INFORMATION MANAGEMENT
SPINE
MATRIC NUMBER INDUSTRIAL TRAINING REPORT

NAME &
ADDRESS OF THE ORGANIZATION

SEMESTER Prepared By
SEMESTER NAME

MATRIC NUMBER
PROGRAM

TRAINING DURATION

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