iAAYB events Contract (incl cover -initials)

IAAYB & EVENTS This document is an agreement between Its All About
CONSULTANT You Birthdays and Events and our client
CONTRACT
T Danielle Lester
Partial Consultant Services
The Party”Guru”

It’s Al About You Birthdays and Events’

404-669-6213

[email protected]

Full Event Planning Contract

This document serves as a binding contract between Tiffany Haygood hereafter known as “Host” and Its All About You
Birthdays and Events hereafter known as “Planner”. Date of event July 22, 2016 – July 23, 2016. Type of event, Family
Reunion

Host: Tiffany Haygood

Title Hunt Family Reunion Liaison

Phone: 404-548-2345

Email [email protected]

Address: 4595 Bouldercrest Rd. Ellenwood, GA. 30294

1) The Planner is responsible for the following:
Project Management – Develop detained timeline
Assistance with budget
Assistance in selection of family reunion theme and style to be used at on-site venues
Provide complete use of Its All About You Birthdays and Events preferred Professional Vendor List (baker,
caterer, decorator, DJ, and photographer/photo booth)
Develop detailed timeline, checklist, and floor plan for selected preferred Professional Vendors
Coordinate and receive payment from Hunt family members for family dues pertaining to this event
Create and develop family reunion payment web page
Assist with selection and booking of Hotel reservations and accommodations
Visit and select outdoor location, dinner/dance venue and hotel for 2-day event
Track who will be attending and note any special accommodations needed
Contact host with list of family members who have not paid dues according to payment schedule
Follow up telephone calls to all preferred Professionals Vendors within 1-2 weeks of Event kick off
Provide decorations and entertainment for Friday meet and greet family activity
Provide catering appetizer style food and beer/wine/tea for Friday meet and greet family event
Provide Family Theme T-shirt
Provide carnival theme decorations for Saturday outdoor event
Provide activities and entertainment for Saturday outdoor event
Provide catering picnic style food (i.e. bar-b-que) and lemonade/tea for Saturday outdoor event
Provide on-site management attendant for Saturday outdoor event
Provide Las Vegas theme decoration for Saturday night “All White Party” event
Provide coordination of music for Saturday night “All White Party” event
Provide photo booth with attendant for Saturday night “All White Party” event
Provide catering food buffet style and open bar for Saturday night “All white Party” event
Provide bartender for Saturday night “All White Party” event

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It’s Al About You Birthdays and Events’

404-669-6213

[email protected]

2) The host is responsible for the following:
Provide planner with names, telephone numbers and/or email addresses
Disburse food on Friday and Saturday
Damages and/or destruction to property located at the selected Venues
Damages and/or destruction to hotel property
Pay Its All About You Birthdays and Events per contract
Provide “city attractions” materials to family members
Disburse family t-shirts
Provide family reunion welcome bag for each family member

3) Compensation for Services
The host agrees to pay a non-refundable fee of $750.00 to retain Its All About You Birthdays and Events and a
refundable fee of $1250.00 (refundable amount varies, see cancellation remedies) towards other expenses.
This $2000.00 payment is due and payable by close of business day Monday February 15, 2016. henceforth
upon receipt of payment services shall begin. Each family member, a total of 80 family members is assessed a
family reunion fee of $185.00 * initial here
The remaining balance of $12800.00 is payable according to the payment schedule in paragraph 4

4) Remaining Balance Payment Schedule
Each family member (a total of 80 family members) has a balance of $160.00 due by Monday June 20, 2016.
Payments are scheduled as follows:
Payment 2 due on or before March 14,2016 amount due $70.00
Payment 3 due on or before May 16, 2016 amount due $50.00
Payment 4 final payment due on or before June 20, 2016 amount due $40.00

All payments may be made via credit, debit, or PayPal using Hunt family reunion web page

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It’s Al About You Birthdays and Events’

404-669-6213

[email protected]

5) Date Changes

In the event host is forced to change event date every effort will be made by planner to retain same preferred
Professional Vendors, venue(s) and hotel accommodations without incurring additional fees or loss of deposit
(if preferred professional vendor, venue(s), or hotel accommodations are for available for new date).
However, host agrees in the event of date change any expenses including but not limited to deposits and fees,
which are non-refundable and non-transferrable are the sole responsibility of the host. There may also be
additional charges above and beyond those set forth in paragraph 4 above. The host further understands that
last minute changes can impact the quality of the event and that planner is not held responsible for these
compromises in quality.

6) Cancellations

In the event of cancellation all payments are refundable according to the following

If host cancels event up to April 30, 2016 host will receive 25% of amount paid
If host cancels event in after April 30, 2016 but by May 31,2016 host will receive 10% of
amount paid
If host cancels event after May 23,2016 host will not receive any refund

7) Remedies

In the event family members do not pay family reunion assessment fees as listed in paragraph 4 the
following will apply

Day 1 -14 a 15% late fee will be incurred
Day 15 family member will be removed from the guest list

8) Accommodations

The host agrees to notify planner of any individual(s) that needs special accommodations (i.e. hotel
amenities – handicap)

9) Outdoor Locations

Host understands that host will be responsible for any damages o destruction to property that planner
retained for host’s outdoor activities. Host also understand that on-site location must be left in same the
condition as it was upon arrival. The host agrees that they and their invited guest will act in accordance to
rules and regulations of the on-site location

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It’s Al About You Birthdays and Events’

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10) Entire Agreement
This agreement serves as the entire agreement between host and planner and there are no other promises or
conditions in any other agreement whether oral or written. This agreement supersedes any prior written or
oral agreement between host and planner.

11) Amendment
This amendment may be modified or amended if the amendment is made in writing and both host and
planner sign the amendment or modification

12) Severability
If any provision of this agreement shall be held to be invalid or unenforceable for any reason, the
remaining provision shall continue to be valid and enforceable. If court finds that any provision of this
agreement is invalid or unenforceable, but that by limiting such provision it would become valid and
enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.

13) Applicable Law
This agreement shall be governed by the laws of Georgia

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T. Danielle Lester
Its All About You Birthdays and Events "Party...

4|Page Its All About You Birthdays and Events Contract

It’s Al About You Birthdays and Events’

404-669-6213

[email protected]

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Tiffany Haygood
Hunt Family Reunion Liaison

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