ASBO Annual Fall 2018 Conference Minutes DRAFT

The ASSOCIATION OF SCHOOL BUSINESS OFFICIALS of
MARYLAND and the DISTRICT OF COLUMBIA

67th ANNUAL FALL CONFERENCE MINUTES

November 2, 2018

President Christopher Hauge (Dorchester) called the 67th Annual Fall Conference to order at
8:30 a.m. to welcome members and guests to the Maritime Conference Center’s Auditorium.

Thomas Mulligan, Vice President, delivered the Invocation and the Pledge of Allegiance.

Introductions were made of the board members seated at the head table:
Vincent Tolbert, Immediate Past President (Worcester)
Suzanne Jones, Secretary and Conference Arrangements Committee Chair (Caroline)
Tim Brooke, Treasurer (Dorchester)
Jeff LaPorta, Executive Director
Tom Mulligan, Vice President and Professional Development Chair (Frederick)

Approval of the Minutes: Secretary Jones (attached)
The Annual Spring Conference Minutes of May 20-23, 2018, were distributed to membership in an
email blast earlier in the week. Copies are also available at the registration desk today.
Motion: “To approve the minutes of the 66th Annual Spring Conference Board Meeting,
May 2018, held in Ocean City,” by Melvin Burley, second by Cindy Reilly. The vote to
approve was unanimous.

Treasurer’s Report: Treasurer Brooke (attached)
Treasurer’s report was included in the earlier email blast with conference documents. The FY18
Audit was received as a clean, unqualified audit report and was also included online for
membership review.

Sponsor Acknowledgments: Executive Director LaPorta
The Sponsors of our Fall Conference were acknowledged for their monetary support today:
Garland Roofing; Phillips Way; BRCPC; Johnson Controls for its continued support of the Brice
and Shirley Phillips Best Practice Award; and our recently added new Strategic Partner - AXA
Retirement Plan Services. Daly Enterprise Solutions was recognized and thanked for lending
laptops for all session presenters. Representatives from these companies were asked to stand to be
recognized for their commitment to our organization and its members.

Old Business: President Hauge
Hearing none, the Business Meeting continued.

New Business: President Hauge
Hearing none, the Business Meeting continued.

Executive Director’s Report: Executive Director LaPorta (attached)
Executive Director’s Report was included in the email blast with conference documents.

November 2, 2018, 67th Annnual Fall Conference Minutes, Page 2

This year’s Fall Conference theme: “School Safety and Security is Everyone’s Business” will be
reinforced throughout every session at the conference. The Board and Professional Development
Committee all agreed and strived to concentrate on this crucial topic during the conference and it is
intended that today’s consistent message provide a very powerful and professional development
experience.

Members are encouraged to participate in social networking feeds (Twitter), the free webinars
offered throughout the year as well as the many awards to honor member achievements. It was
announced that a random drawing for several complimentary registrations for the 2019 ASBOI
AM&E, to be held at the National Harbor, MD, next October will be selected at the 2019 Spring
Conference in OC. This will be in addition to The Annual Ken Nickoles Emerging Leader Award
in which the recipient receives registration for the ASBOI AM&E. More details will be shared.

Scott Germain was then introduced to share more details about the 2nd Annual Allen Gaddis
Leadership Academy.

Allen Gaddis Leadership Academy: Chair Scott Germain
As the 2017-19 AGL attendees are completing their two-year participation in the Leadership
Academy’s process, many were able to attend both years of the fall and spring conferences and
many of the eight foundation courses. Their professional growth is evident as several attendees
have joined committees and are showing interest in ASBO leadership in the near future. The Board
has made the commitment to support the continuation of the Leadership Academy and plans are
underway for the 2019-21 AGL. Dates will be explored for June 2019 along with a contract to
hold it again at the Wisp Resort in Garrett. Letters will be sent to the Superintendents in early 2019
with details about the Academy and at which time each LEA will be asked to nominate their
participant for the 2019-2021 AGL Academy.

Committee Introductions and Reports:
President Hauge thanked Scott for his creation of the AGL Academy and efforts which continue to
make it a very successful ‘return on investment’ back into our school districts.

President Hauge asked the members of the Professional Development Committee to stand to be
recognized for their commitment to today’s themed conference on safety and security.

Professional Development Committee: Chair Tom Mulligan
The PD Committee really worked outside of the box for this Fall Conference’s Education Sessions.
Nine breakout sessions are all concentrating on the school safety and security theme followed by a
general session at 11:10, lunch, then a powerful keynote speaker, not to be missed.
Exhibits Committee: Chair Cindy Reilly
Mrs. Reilly’s relationship with our business partners is evident once again as the MCC halls are
filled to capacity this year with 40 vendors participating. All attendees are encouraged to take
advantage of the numerous networking opportunities with our exhibiting business members.
Conference Arrangements Committee: Chair Suzanne Jones
Ms. Jones and her volunteer committee members were asked to stand and were thanked for helping
each and every year for the many tasks that go into pre-planning and running the conferences.
In addition to these committees, the Administrative Assistant, Michelle Schell, as the 2018 added
member to the ASBO Staff, was recognized and thanked. Her skills and attention to detail have
been instrumental while preparing for this conference.

November 2, 2018, 67th Annnual Fall Conference Minutes, Page 3

Introduction of Special Guest representing the Governor’s Office: President Hauge
President Hauge introduced Mr. Ed Clark, the founding Executive Director of the Maryland
Center for School Safety. Ed Clarke has been a mentor and universally respected leader in
providing school safety and security forums. He is valued statewide due to his expertise and
identification of common challenges and solutions for all school districts in Maryland. He has also
given School Business Leadership a voice and seat at the table in this regard.

Mr. Ed Clark shared greetings from the Governor’s Office and expressed sincere appreciation
to ASBO for focusing on the need for awareness and challenges we are facing everyday regarding
the safety for all students and staff. Mr. Clark shared some of his experiences from his 42 plus
years of law enforcement and as well as past, current and future that ASBO leaders face each and
every day.

The A.M. portion of the Fall Conference Business Meeting concluded at 9:05 a.m. and will
reconvene back in the auditorium immediately following lunch.

Afternoon Business Meeting reconvened at 1:15 p.m.: President Hauge

Retirees Recognition: President Hauge
Two members: Billie McLaughland of Frederick County and Bruce Ford of Wicomico were asked
to accept their Certificates of Appreciation as recent retirees for their dedication and support of
ASBO.

Brice and Shirley Phillips Best Practice Award: Vice President Thomas Mulligan and Shayla
Myers representing the Award Sponsor – Johnson Controls.
This prestigious award has been highlighted at the Fall Conferences since 2012 and it honors “Best
Practices” implemented by School Business Officials. The three nominees for this year’s award:

Andrea Misner of Howard County Schools initiated transitioning from a paper-based system to
a commercially available, cloud-based field trip approval and management system. The electronic
process shortened the approval timeframe by 50%. This innovative shift to software resulted in a
year one savings of $13,000.

Bob Wilkinson of Frederick County Schools garnered the assistance of a student and together
they created an on-line, self-directed on-boarding program, providing employees with the
information needed to serve our students, and to promote employee’s individual success. They
wrote and edited scripts for ten training modules, each addressing critical topics. They recorded
staff reading these scripts, created graphics to match, and integrated the recordings and graphics
into our on-boarding modules, thus helping employee effectiveness and retention.

Scott Germain of Garrett County Schools submitted his best practice of a Summer Food Service
Mobile Dining Trailer. This program supplies free meals to students in low-income areas for free
during the summer. The Summer Food Service Program is an underutilized program of the USDA.
It requires meals similar to those during the regular school year be served either at breakfast, lunch
or suppertime. To maximize the results while keeping within USDA guidelines, Scott created diner
type booths in a mobile trailer to bring more meals to more students increasing the number of
summer meals served from 7,875 to 12,510.

November 2, 2018, 67th Annnual Fall Conference Minutes, Page 4

The winner of the 2018/19 Brice and Shirley Philips Best Practice Award was announced as:
Scott Germain of Garrett County Schools for his idea of a Mobile Food Service Dining Trailer to
serve summer meals to students. Scott was applauded for sharing his successful Best Practice and
was presented with the 2018/19 Brice and Shirley Phillips Award.

Introduction of Keynote Presentation by Michelle Gay: President Hauge
Michele holds a Bachelor of Science in Elementary Education from Towson University and a
Master’s degree in Curriculum and Instruction from McDaniel College. She has an incredibly
powerful message to share. Following the tragic loss of her daughter, Josephine, in the Sandy
Hook School tragedy, Michele joined Sandy Hook mother Alissa Parker to establish Safe and
Sound Schools as a national resource for school safety. Michele travels across the country sharing
her message of inspiration, recovery, and school safety education and advocacy. Michele’s
message resonates soundly with our conference theme on school safety.

Closing Remarks: President Hauge
President Hauge thanked Michele for her message and amazing ability to speak publicly of the
tragedy that affected her entire family and community so deeply.
President Hauge thanked all of the day’s presenters on sharing their expertise on this topic of
“School Safety and Security is Everyone’s Business”.

The 67th Annual Fall Conference officially concluded at 2:45 p.m.
All documents were sent online to members prior to today’s meeting and will be filed with the
approved Fall Conference General Meeting’s Minutes:

Minutes of 66th Spring Conference, May 2018 (Suzanne Jones)
Treasurer’s Report & Audit Letter (Tim Brooke)
Executive Director’s Report for Fall 2018 (Jeff LaPorta)
Program

I hereby certify that the November 2, 2018, Annual Fall Conference Minutes of ASBO MD&DC
are correct and were approved by unanimous vote of the General Board of Directors at the 2018
Spring Conference’s General Meeting on May 20, 2019.

_________________________________

Suzanne Jones
Secretary