2019-Exhibitor-Sponsorship-Packet-031419

Tacoma, WA • Sept. 27-29

Exhibitor & Sponsorship Packet

demographics PNWVC 2019

The PNWVC is the premier CE event 8% 62% 30%
for Pacific Northwest veterinarians,
technicians, veterinary students and 52% 48%
practice managers—drawing over
1,200 attendees each year. Female Attendees Male Attendees

24 Small Animal Vets 16% 66%
Equine Vets 14%
( plus international attendees from all over the world ) 4% /2
Large Animal Vets
Vet Students

schedule & features PNWVC 2019

LOCATION & SCHEDULE EXHIBITING INFORMATION

Greater Tacoma Convention Center Hotel Accommodations About Your Booth
Courtyard Marriott/Tacoma Downtown An 8 x 10’ booth, with black pipe and drape, includes 8’ x 30” table, two chairs, a
1500 Commerce St. 1515 Commerce St. wastebasket, and a 500 watt electrical outlet.
Tacoma, WA 98402 Tacoma, WA 98402
(253) 591-9100 Includes:
(253) 830-6601 ++ Registration for 2 reps ( Any additional exhibit personnel is $150 per person. )
Request WSVMA’s Discounted Group Rate ++ Access to Special Events
++ Lunch on Friday & Saturday
++ Mailing list of pre-registrants

Friday, September 27 Exhibitor Set-Up Assignment of Space
Exhibit Hall Open Booth assignment is based on, in order of priority*, date of receipt of contract
7:00 - 9:30 am Attendee Break and payment, and proximity to competitive or conflicting organizations. Be sure to
9:50 am - 6:00 pm Box Lunch indicate your first, second, third, and fourth choices.
9:50 am - 10:30 am Attendee Break
12:20 pm - 1:30 pm Attendee Break * Conference Sponsors and Corporate Members receive priority booth selection.
2:20 pm - 3:00 pm Exhibitor Social Hour
3:20 pm - 4:00 pm Awards Gala & Keynote No space can be held without payment. Early reservations are encouraged.
5:00 pm - 6:00 pm Confirmation of booth reservations will be made promptly. Booth numbers will be
6:00 pm - 9:00 pm assigned in August.

Saturday, September 28 2019 Fun Run/Walk/Bike Raffle
Morning Yoga As a way to increase traffic through the exhibitor area, we are holding raffles! Each
7:00 am Exhibit Hall Open exhibitor will have raffle tickets to hand out to attendees who visit their booths.
7:00 am Attendee Break Attendees will receive raffle tickets from exhibitors to enter the 2019 PNVWC
7:30 am - 3:40 pm Attendee Break Exhibitor Raffle, which WSVMA staff will conduct. Please feel free to also hold your
9:20 am - 10:00 am Plated Lunch ( WSVMA Membership Meeting ) own raffle if you wish.
10:20 am - 11:00 am Attendee Break
11:50 am - 1:15 pm Exhibit Hall Tear-Down Company Prizes
3:05 pm - 3:40 pm As an exhibiting company, we encourage you to have a prize give-a-way. If you
3:45 pm - 4:30 pm would like to hold your own drawing, indicate this on your reservation form, and
we will assist you.

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rates & floor plan PNWVC 2019

BOOTH RATES*

* Early-Bird Rates apply for reservations received by 05/03/2019.

WSVMA Corporate Members

Exclusive Rates $ Standard Rates
Standard Booth $945 $1,045
Premium Booth $1,195 $1,295
Corner Booth $1,345 $1,445

Non-Members $ Standard Rates
$1,045 $1,145
Exclusive Rates $1,345 $1,445
Standard Booth $1,495 $1,595
Premium Booth
Corner Booth

NEW 2 Booth Setup

Purchase two booths and receive $75 OFF the second booth.

MAIN ENTRANCE

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KEYNOTES & SPEAKERS sponsorship PNWVC 2019

Speaker Sponsorship Rate EVENTS & STATIONS PROMOTIONAL ITEMS
$5,000 Keynote Speaker ( Limited to 2 )
$2,500 Full Day - Exclusive Sponsor Friday Evening Awards Gala & Keynote Tote Bags Sold!
$1,500 Full Day - Contributing co-sponsor $7,500 Exclusive Sponsor $2,500 Exclusive Sponsor
$1,000 Half Day - Exclusive Sponsor
$500 Half Day - Contributing co-sponsor Remarks at event by company representative Attendee Packet Inserts
$2,500 Contributing Sponsor ( Limited to 3 ) $1,200 Contributing Sponsor ( Only 8 Available )
Speakers Available for Sponsorship
Coffee Stations in Exhibit Hall Friday Evening Social Drink Tickets
PRACTICE MANAGEMENT $3,000 Exclusive Sponsor ( All 2 Days ) $2,500 Exclusive Sponsor
Mike Pownall, DVM $1,000 Contributing Sponsor ( All 2 Days )
Topics: Equine + Practice Management $500 Single Break Lanyards Sold!
Rate: Keynote Speaker $1,200 Exclusive Sponsor
Massage Station
AWARDS GALA KEYNOTE $1,000 Exclusive Sponsor ( All 2 Days ) Website Digital Ads
Frank King, BA, BS $500 Contributing Sponsor ( Limited to 2 ) $1,300 4 Week Package
Topics: Comedy / Wellness $375 1 Week Package
Rate: Keynote Speaker Charging Stations
$1,000 Exclusive Sponsor ( All 2 Days ) Program Ads ( Due 7/15/18 )
SMALL ANIMAL $500 Contributing Sponsor ( Limited to 2 ) $750 Full Page Ad
Chris Thomson, BVSc, PhD, DACVIM, DECVIM $500 Half Page Ad
Topics: Neurology Step-n-Repeat / Selfie Station $250 Quarter Page Ad
Rate: Full Day $1,000 Exclusive Sponsor ( All 2 Days )
$500 Contributing Sponsor ( Limited to 2 )
* More speakers to be added later.

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sponsorship benefits PNWVC 2019

Receive priority Titanium Platinum Gold Silver Bronze
booth selection $10,000 $7,500 $5,000 $2,500 $1,000

Receive priority booth Priority Booth Selection /6
selection when you add a
sponsorship to your purchase Logo on conference website
of any exhibit space.
Sign with your logo during
Session / Event 42 1
25% OFF
Logo in conference program Complementary 50% OFF
Full Page Ad
Additional exhibit personnel
at no charge

Conference Program
Advertising Discount

Logo on conference
marketing emails

Display Ad on Exhibit Hall
Main Screen

VIP Seating at Friday
Evening Social Event

Remarks at sponsored event
by company representative

reservation form PNWVC 2019

1. CONTACT INFORMATION 2. BOOTH RESERVATION

*Company Name ______________________________________________________ Booth Space: WSVMA Member Booth Space: Non-Member
*Contact Name _______________________________________________________
Position _____________________________________________________________ Early-Bird Rates $ 2 Booths Early-Bird Rates $ 2 Booths
*Mailing Address ______________________________________________________ ⃞ Standard Booth ⃞ Standard Booth
*City __________________________________ *State _______ *Zip _______________ ⃞ Premium Booth $945 ⃞ ⃞ Premium Booth $1,045 ⃞
*Phone ________________________ Website _______________________________ ⃞ Corner Booth $1,195 ⃞ ⃞ Corner Booth $1,345 ⃞
*Contact Email ________________________________________________________ $1,395 ⃞ $1,495 ⃞
*Send pre-convention information requests to (Email)
___________________________________________________________________ 2 Booth Discount 2 Booth Discount
*Product Description ___________________________________________________ ⃞ $75 OFF purchase of additional booth ⃞ $75 OFF purchase of additional booth
*Booth Sign to Read____________________________________________________
Additional Booth Attendees Additional Booth Attendees
Our company would like to have it’s own give-a-way: ⃞ Yes ⃞ No ⃞ $150 x ____ Additional Attendees ⃞ $150 x ____ Additional Attendees
Name Badges (2 per booth). Contact the WSVMA to purchase additional name tags.
Please reserve Booth # _________ at the 2019 Pacific Northwest Veterinary
ALL CONTACT INFORMATION REQUIRED Conference. If this booth is not available, our alternate choices are: 2nd_________,
3rd_________, 4th_________.
Attendee Name _______________________________________________________
Attendee Cell_________________________________________________________ Early-Bird rates good until 05/03/19. Booth space requests will be assigned on a first come, first served
Attendee Email _______________________________________________________ basis, with priority given to Corporate members and Sponsors. We make every effort to ensure you receive
your preferred booth. We reserve the right to assign or change booths at our discretion. Booth numbers will
Attendee Name _______________________________________________________ be assigned in August and a confirmation of assignment will be sent at that time.
Attendee Cell _________________________________________________________
Attendee Email________________________________________________________ Our preference is to be located near the Please do NOT assign my booth near the
following companies: following companies:

_______________________________ _______________________________

_______________________________ _______________________________

Do you intend to sell from your booth Note: If you intend to sell your product, the
or display area? Washington State Dept. of Revenue requires
your WA State UBI number. (The WSVMA
⃞ Yes ⃞ No retains the right to approve all retail activity.)

UBI #

________-________-________

Please submit BOTH PAGES of your Reservation Form. /7
Next Page : 1 of 2

reservation form PNWVC 2019

3. SELECT A SPONSORSHIP OPTION 4. PURCHASE CALCULATION

Keynote & Speaker Sponsorship Select a Speaker or Track: Booth Space $ _______________________________
⃞ Dr. Mike Pownall / Keynote Level Additional Attendees $_______________________________
Select a Sponsorship Level: ⃞ Dr. Chris Thomson / Full Day Level Sponsorship $_______________________________
⃞ $5,000 Keynote Speaker ⃞ Frank King / Keynote Level
⃞ $2,500 Full Day - Exclusive Speaker Session ⃞ Small Animal Total $____________________________
⃞ $1,500 Full Day - Contributing co-sponsor ⃞ Large Animal
⃞ $1,000 Half Day - Exclusive Speaker Session ⃞ Equine 5. PAYMENT INFORMATION
⃞ $500 Half Day - Contributing co-sponsor ⃞ Practice Management
Note: Payment must be received by WSVMA to hold your booth space reservation. By
Event & Station Sponsorship Coffee Stations purchasing booth space you agree to the Exhibitor Rules and Regulations (see pg 7).
⃞ $3,000 Exclusive Sponsor ⃞ Check ⃞ Visa ⃞ MasterCard ⃞ American Express
Friday Evening Awards Gala & Keynote ⃞ $1,000 Contributing Sponsor Total Amount Enclosed $ ________________
⃞ $7,500 Exclusive Sponsor ⃞ $500 Single Break Name on Card _________________________________________________________
⃞ $2,500 Contributing Sponsor Card number ___________________________________________ Exp. ___________
Step-n-Repeat / Selfie Station Billing Address _________________________________________________________
Massage Station ⃞ $1,000 Exclusive Sponsor City __________________________________ State ________ Zip ________________
⃞ $1,000 Exclusive Sponsor ⃞ $500 Contributing Sponsor
⃞ $500 Contributing Sponsor Signature _____________________________________________________________

Charging Stations
⃞ $1,000 Exclusive Sponsor
⃞ $500 Contributing Sponsor

Promotional Items Website Digital Ads 6. SUBMIT RESERVATION
⃞ $1,300 4 Week Package
Tote Bags Sold! ⃞ $375 1 Week Package Please send BOTH PAGES of your completed Reservation Form to:
⃞ $2,500 Exclusive Sponsor Email: [email protected] - or - Fax: (425) 396-3192
Program Ads
Attendee Packet Inserts ⃞ $750 Full Page
⃞ $1,200 Contributing Sponsor ⃞ $500 Half Page
⃞ $250 Quarter Page
Friday Evening Social Drink Tickets
⃞ $2,500 Exclusive Sponsor /8
Final Page : 2 of 2
Lanyards Sold!
⃞ $1,200 Exclusive Sponsor

Please submit BOTH PAGES of your Reservation Form.

past exhibitors & sponsors PNWVC 2019

/ 2018 EXHIBITORS / / 2018 SPONSORS /

Abaxis, Inc. Computer & Printer Kindred Bio Simmons Northwest Platinum Level: Silver Level:
Repair CareCredit Aldrich + Associates, Inc.
Aesculight Kusler’s + Clark’s Sound-ANTECH Jarvis AVMA
Corstone Contractors, Compounding Shepherd AVMA-PLIT
AKC Reunite LLC Pharmacy Standard Process NW Trupanion Diamond V
Fujifilm Sonosite
Aldrich + Associates, Dechra Veterinary Lakefield Veterinary Summit Veterinary Gold Level: Jorgensen Laboratories
Inc. Products Group Referral Center Boehringer-Ingelheim Animal Health Lakefield Veterinary Group
Dechra Veterinary Products RX Vitamin, Inc.
All Things HR, LLC Diamondback Drugs Les Wilkins + Supera Anesthesia Intrauma Summit Veterinary Referral Center
Associates Innovations People, Pets & Vets Wells Fargo
Animal Medical Center Doctor Multimedia Phoenix Lab
of Seattle Medical Professional Total Practice Solutions Northwest Dairy Association Bronze Level:
Dog Watch Hidden Financial Group Group WSU College of Veterinary Medicine All Things HR, LLC
Animal Surgical Clinic Fence Zoetis BluePearl Veterinary Partners
of Seattle Merck Trupanion Pilchuck Veterinary Hospital
EcoLife Expeditions ShotIQ
Aratana Therapeutics MWI Animal Health Universal Imaging, Inc. Simmons Northwest
E.I. Medical Imaging
Architectural Werks, Nova Biomedical Urban Animal
Inc. Elanco Animal Health
Nutramax Laboratories Vet Scene
Arista Point Fortune Management Veterinary Services,
Inc. Vetericyn Animal
atdove.org Fujifilm Sonosite Wellness
NW Remedies
Avid Identification Gateway Pet Memorial Compounding Veterinary Books by
Systems, Inc. Pharmacy Success Concepts
GenPrime, Inc.
Banfield Pet Hospital Omni Veterinary Vetoquinol
Henry Schein Animal Practice Group
Bank of America Health VetriScience
Practice Solutions Patterson Veterinary Laboratories
Heritage Bank Supply
Bayer Vets First Choice
Heska PawOpedic
Blue Buffalo NVD Diets Vetz Petz
Hill’s Pet Nutrition, Inc. People, Pets & Vets
BluePearl Veterinary Vinx
Partners HomeStreet Bank Petriage
Washington State
Boehringer-Ingelheim HR Kinections Petwell Partners Association of
Animal Health Veterinary Technicians
IDEXX Phoenix Lab
Care Credit Washington State
Intalere Purchasing Services, Veterinary Medical
Center for One Health Inc. Association
Research Invisible Fence Brand
Royal Canin USA Wells Fargo Practice
CEVA Animal Health Jarvis Products Corp. Finance
RX Vitamin, Inc.
Christian Veterinary Jorgensen Wiley
Mission Laboratories Sedecal USA, Inc.
WSDA Animal Services
Clarius Mobile Health Jurox Animal Health Shepherd Software,
Inc. Zoetis
Columbia Bank K-Laser

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PNWVC 2019

BOOTH SPACE SECURITY SERVICES
Vendor subscribes for booth space at the 2019 Pacific Northwest Veterinary Conference Admittance to the exhibit area will be by official identification badge only. The Greater
at the Greater Tacoma Convention, Tacoma, WA on September 27-28, 2019. Convention Tacoma Convention Center will be locked when we are not in the building, however the
Center Services has been selected as the official decorator for this event. Additional Pacific Northwest Veterinary Conference assumes no liability for exhibits, their contents
requirements are to be ordered directly from the decorator. The 2019 Pacific Northwest or personnel.
Veterinary Conference reserves the right to reject any applicant or vendor and will refund
the amount paid for that space. The 2019 Pacific Northwest Veterinary Conference INSURANCE NOT PROVIDED
reserves the right to assign, designate, or change your booth location. Vendor acknowledges 2019 Pacific Northwest Veterinary Conference provides no
insurance covering vendor’s property. It is vendor’s sole responsibility to obtain interruption,
PAYMENT property damage, personal injury, vandalism, theft and any other insurance it may need to
Payment for vendor’s booth space shall accompany the Exhibit Booth Reservation form cover any losses it may suffer at the 2019 Pacific Northwest Veterinary Conference.
and must be received by the WSVMA to hold your booth space reservation.

HOURS OF OPERATION INDEMNIFICATION
Hours of show on Friday, September 27, 2019 are 9:50 am to 6:00 pm and Saturday, Vendor shall defend, indemnify and hold harmless the WSVMA and the 2019 Pacific
September 28, 2019 from 7:30 am to 3:40 pm. Set up of exhibits begins at 7:00 am on Northwest Veterinary Conference and their designated agents, employees and/or
Friday and Vendor shall have their exhibit completely assembled and ready to be viewed contractors, from and against any and all claims, losses, damages, injuries, penalties,
by guests no later than 9:50 am Friday, September 27. Vendors shall staff their booth governmental charges or fines in any amount arising out of or caused by vendor’s use
during all hours of the 2019 Pacific Northwest Veterinary Conference. Vendors shall not of the premises, the conduct of vendor’s business or from any activity or work done,
begin disassembling their exhibit until 3:45 pm on Saturday, September 28, 2019. There permitted or suffered by vendor in or around the premises, including but not limited to, the
is an afternoon coffee break on Saturday, and attendees will be told that this is their last installation, operation, maintenance or removal of exhibits.
chance to complete their contacts with the exhibitors.
ASSIGNMENT PROHIBITED
INTERFERENCE PROHIBITED Vendor shall not assign any portion of its booth space to any individual, partnership,
Excessive noise, bothersome lighting or other use by vendor which interferes with the corporation, company, firm or entity, without the prior written consent of the 2019 Pacific
exhibition space used by other vendors is prohibited, as is the creation or maintenance Northwest Veterinary Conference.
by vendor of any dangerous or hazardous condition or situation. The aisles belong to the
show. Neither vendor nor advertising material shall protrude into the aisles. Booth shall not CANCELLATION POLICY
exceed 8 feet in height without show coordinator’s approval. If Vendor is not able to attend the 2019 Pacific Northwest Veterinary Conference, Vendor
may be entitled to a refund on the following schedule.
SERVICES NOT PROVIDED
The 2019 Pacific Northwest Veterinary Conference does not provide equipment, * 60 day—If written cancellation is received by July 31, 2019, and if booth space is resold,
decoration, labor, carpenters, storage for exhibit materials, special lighting, gas, water Vendor is entitled to an 80% refund.
supply or other related services. All arrangements for these items must be made by the * 30 day—If written cancellation is received by August 31, 2019, and if booth space is
vendor, and vendor shall defend, indemnify and hold harmless the 2019 Pacific Northwest resold, Vendor is entitled to a 50% refund.
Veterinary Conference for any and all claims, losses, damages, injuries or other charges * Less than 30 days—If Vendor cancels after August 31, 2019, Vendor will not receive a
which may occur from such arrangements made by vendor. refund.

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Our Mission

Advancing the cause of veterinary medicine
to better the lives of those touched by it.

Washington State Veterinary Medical Association • 8024 Bracken Pl SE • Snoqualmie, WA
P (800) 399-7862 • F (425) 396-3192 • [email protected] • wsvma.org