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Published by Deb Wahlstrom, 2018-08-12 11:53:26

Comprehensive Needs Assessment Toolbook, By Deb Wahlstrom

NEW








GROUND-BREAKING


Needs Assessment


Toolbook







developed by
Dr. Deborah Wahlstrom

Be a data warrior. Be a data badass. Yes, you!




There’s only 1 sure-fire way to improve student And, just to make sure you are supported even
achievement. if you don’t have your own data system, you’ll
also have a copy of every template tool
Know data. Know answers. featured in the toolbook – and there are loads
of them. Just punch your numbers in and the
I’ve designed a new toolbook for putting calculations will take care of themselves.
together your Comprehensive Needs
Assessment and I know you are going to get a This is really good stuff.
kick using it. It’ll help keep you smart – and
probably make you smarter, by giving you Build data literacy while you build your CNA –
plenty of ideas for designing a school plan that and we’ll all watch your student achievement
has actions that truly lead to higher student rise!
achievement. Nowhere is all of this in one
convenient place – or in this format.

With the CNA Toolbook, you’ll have access to
hundreds of ideas you can use to organize your
data, master your data-based decision-making,
and bring about improvements like the leader
you are.


And it doesn’t matter what data system you
use. With your toolbook at hand, you’ll be able
to analyze your data more accurately, create
conversations that lead to lasting solutions,
write goals that are easily monitored, and keep
growing in your knowledge about data.

The Toolbook is built inside of OneNote.

You’ll find OneNote a breeze to use. You’ll master the basics of Sections
and Pages in just minutes.


This side shows Each Section
all of the has a set of
Sections in the Pages. Just The page
Toolbook. click and go. shows here.






The page
continues
as needed
in two
directions
– to the
right
This information is And
always at your Downward.
fingertips and
readily available.





The Table of Contents is linked to
every Page in the Toolbook, making
it especially easy to go back to your
favorite pages. You can even pin
priority pages (and even your
entire Toolbook) to your taskbar.

Each Section is filled with content-rich information.



The content and skill-building tools in the
This side shows all of the Sections in the Toolbook are designed to support you in
Toolbook. The highlighted Section shows we’re
in Data Knowledge and Skills. being a Data Warrior at working with school
and district data.

The Pages in the
Section provide
important content-
rich information
and skill building
strategies.

The content and
skill-building tools in
the Toolbook are
designed to support
you in being a data
warrior at working
with school and
district data.


These pages contain
important
information for
Comprehensive
Needs Assessment.

Data Displays have consistent features.

A check-off list to
support data
literacy and
Need-to-know personal
information accountability using
about each data.
indicator to help
build data
literacy. For
every indicator,
you’ll know
what it is, why A copy of each template is
it matters, how already on each page and
status is ready for you to use. Just
measured, and double-click to open.
how growth or
improvement is
measured.


For every chart There is a visual of
and graph, every chart and graph
you’ll get at your fingertips. Each
examples of is set up to promote
Analysis your success and even
Questions and includes a place for
Factors to your school name, title
Analyze – of graph/chart, and
designed years. Oh, and did we
specifically for mention that the
each individual calculations are pre-set
graph and for you?
chart. This is
next-
generational
analysis!

Wahlstrom’s four-part model for Data Displays is used.




An analysis question that the data
1 answers.
2
A high-quality example
of a chart or graph. All
have templates ready to
be customized with the
name of your school.
A set of 2
Analysis
Questions
help ensure
staff
correctly
analyze the
chart or
graphic 4
without A set of Factors to Analyze provide staff
rushing to with important discussion items related to the
conclusions. data in the graph or chart. The discussion
items do not limit discussion, but start it.
While the data give the what, Factors to
Analyze reveal the why and the how. The
Factors help reveal some of the root causes
of the issues being uncovered by data.

Some pages have several Data Displays.

Some of the OneNote pages will have more than one chart or graph. For example,
the Attendance page, has four, to ensure transparency for subgroup attendance.












































Each page in the CNA Toolbook provides examples of the type
of data staff may want to consider for an area under study and
improvement. Attendance, for example, has four: trend data
for all students, trend data for subgroups, attendance rates by
grade levels, and monthly attendance rates. Schools can
choose what works for their context.

Toolbook templates galore for Key Performance Indicators!



The Toolbook Templates:
•Are EXCEL files inserted
directly into OneNote; they’re
there when you’re ready to
use them. Just double-click
and open.
•Are based on the types of
data and Key Performance
Indicators you are expected
to include in a
Comprehensive Needs
Analysis – and up-to-date
with key ESSA expectations.
•Adaptable to different
content areas and grade
levels. If the example for
Reading is shown, know the
template can also be used for
math, science, social studies,
etc.
•Support subgroup analysis
for achievement, enrollment
in programs, suspensions,
behaviors, and other
elements for which it is
important to look at
disproportionality.
•Include Analysis Questions
and Factors to Analyze on the
Data Display page, two
important tools for
supporting quality data
analysis and getting to the
root cause of issues.

Additional tools to support your deep thinking.


Your Data and Pareto Analysis Factors to Analyze
the Big Picture
















Digraph Wrong-Answer Analysis – School Level Rubric Results Analysis

















Criteria Matrix for Choosing Focus Areas Criteria Matrix for Choosing Strategies ADDITIONAL TOOLS
The additional tools support your deep thinking in
root cause analysis, determining which focus areas
you may want to choose, and prioritizing the
strategies that will lead to your success. I show you
how to use the tools so you’ll be the data warrior
you can be. You can figure out what to do to support
student success!

SMART Sheets flow into School Improvement Plans.


As you work through your Comprehensive Needs Assessment, you record your Evidences of
Need. The Evidences of Need come from a variety of data sources, depending on the focus
area. The Evidences of Need are written on this SMART Sheet, called so because it contains
everything a SMART goal requires, but in a different format – that makes it easier to work
with in a Comprehensive Needs Assessment.



































Two sheets, the SMART Sheet (above) and the Strategies Sheet
(right) keep your work together for a focus area – and together,
make up the components needed for an effective school
improvement plan. You can handle two sheets.

Ideas to help you monitor the whole process.




Through a Master Monitoring
Spreadsheet, you’ll see how to keep
the pulse on everything that goes
on with the entire Comprehensive
Needs Assessment Process –
meaning you’ll finally have your
process for monitoring a process.



























At year’s end, there are tools to bring everything
together to discuss your year-end achievements.

A Key to Success – Implementation












Innovation Configuration Map
A comprehensive Innovation
Configuration Map (IC Map) is
included to support you in
implementing the Comprehensive
Needs Assessment process.

This custom IC Map provides the
essential components of a
Comprehensive Needs Assessment
and helps clarify what it looks like
to have the implementation done
well.

Integrated throughout the IC Map
are the expectations of ESSA.

Questions and Answers 5. I have a template and a system from the state
in which I have to put information? Does this
duplicate my work? No. Think of your Toolbook as
1. Can the toolbook be used with any where you keep everything before you enter it into
improvement model? Yes. The ideas in the Indistar or AdvancED or anywhere else. When it’s
toolbook will support you as you implement your time to place information into those systems, you’ll
own improvement model, no matter which one be able to copy and paste. You can even integrate
you use. You do not need to change your what you are doing right in your toolbook.
improvement model to use the Toolbook.
6. If I use the ideas in the Toolbook, will they take
2. Does this replace the data system we use me in a different direction from where my state
now? No. Keep using your data systems. This is says I have to go? No, and here’s why. The
not a data system. It is a system for working Comprehensive Needs Assessment is a Federal
with and thinking about data. It’s in a toolbook requirement, and there are many ways to get to that
as a way to organize materials for you. Chances requirement. The ideas in the Toolbook will support
are, you’ll see a graph or chart that your system you in any process you are using to develop your
produces. That just means you won’t need to use Comprehensive Needs Assessment. The tools in the
the template that’s provided because you already Toolbook will help you complete whichever process
have it. Just use all the other information on the you are asked to use more effectively, accurately,
page with your own graph or chart. and efficiently.

3. Can I place my own data into my OneNote 7. We’ve been doing Comprehensive Needs
Toolbook? Absolutely! This would be a great Assessments and School Plans for Years, but
way to organize your data as you work through we don’t improve. Will the Toolbook help? Yes.
your Comprehensive Needs Assessment. You can The techniques I share have helped the schools
just cut and paste a copy of your own charts and where I’ve used them, and I’ve worked in hundreds
graphs right where you want them. Easy peasy. of schools. A Comprehensive Needs Assessment
should lead to a school plan that is just right for a
4. Is this more of the same old, same old? school. If a school plan is built on the same premise
Absolutely NOT. I am going to push you to be – or checklist – that other schools are using, it
more structured, to try new things, or to try probably will not raise student achievement because
things in a new and more structured way. I will it isn’t customized enough for your context. The goal
push you toward continuous improvement so you is to always help you figure out what will work for
get the teaching and learning students deserve. you in your context. The tools in the Toolbook are
designed to do that.

The Toolbook and ESSA

SELECT EXAMPLES
Comprehensive Needs Assessment
• Provides a method of organizing data for required
comprehensive needs assessment.
• Includes data examples and templates for student
subgroups to help ensure staff learn to work with
subgroup data.
• Includes a full myriad of data and easily encompasses
ESSA’s requirements of a Comprehensive Needs
Assessment.
• Provides support for conducting interviews, focus
groups, and surveys.
• Includes Factors to Analyze, a unique method used in
this Toolbook, to help identify root causes. Also
includes the Digraph and Comparison Matrix – other
tools for root cause analysis.

School Improvement Plan
• Includes support for identifying and writing Evidences
of Need in SMART Sheets as part of the Comprehensive
Needs Assessment.
• Includes SMART Sheets, which show how to write
Evidences of Success (year-end goals).
• Includes different types of prioritization tools to give
schools a method to choose their focus activities, as
well as their action strategies.
• Encourages collaborative conversations that lead to
root causes – that lead to correct action strategies,
through the use of Factors to Analyze.
• Includes information about each Key Performance to
remind schools about the importance of the data with
which they work.
• Includes tools, such as calendars – and how to create
them, to help staff keep all of the pieces and parts of
the improvement model moving.



Yearly Evaluation
• Includes Evidences of Success, which are based on
Evidences of Need, are written in a manner that is easy
to review at the end of the year.
• Includes the range of data expected in the
Comprehensive Needs Assessment, and more.
• Includes the monitoring piece as built-in and a natural
part of working with data and keeping up with the work
of the school.

The Toolbook supports you in being Data Smart.




1. Includes data skills built into administrator
evaluation systems being used around the
country. AVAILABLE NOW!

2. The expert coach is always embedded at your
fingertips, teaching you as you are ready to
learn.


3. Model practices of working with data – and what
often has to be done to get the bigger picture of
how schools are doing.

4. The parameters of working with the Key
Performance Indicators are there – so you know
them.

5. You’ll be learning how you organize data, how
you use it to determine needs, and set goals.

6. You’ll see how you can make any data
meaningful. Hint: It’s all about the questions.


7. You’ll see how to use rubric data so it can be
used to increase student learning.


8. By design, each Data Display supports you in
learning to analyze data. You’ll see two clear
distinctions: Analysis Questions to read and
interpret the charts and graphs, and then
Factors to Analyze to foster collaborative
discussions that lead to root causes.


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