1 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS MODULE KEYBOARDING SKILLS
2 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS REFERENCES Ober, S, Johnson, J.E. and Zimmerly, A. (2011). Gregg College Keyboarding & Document Processing Lesson 1 – 60 (11th ed.) Boston: McGraw-Hill. Ober, S, Johnson, J.E. and Zimmerly, A. (2011). Gregg College Keyboarding & Document Processing Lesson 1 – 60 (10th ed.) Boston: McGraw-Hill.
3 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS TABLE OF CONTENTS LESSON 1: INTRODUCTION TO TYPING Meaning Straight-Copy Skill/ Determining Speed Counting Errors, Correcting Errors. LESSON 2: TYPING TECHNIQUE Correct Position at The Keyboard, Typing for a Long Period, Movements and Adjustments. LESSON 3: ERGONOMIC PRINCIPLES Practice Ergonomic Principles, Workstation, Position at the Keyboard, Keystroking, Tension-Reducing Exercises. LESSON 4: KEYBOARDING: ALPHABET HOME Keys, SPACE Keys and ENTER Key, BACKSPACE Key, F and J Keys, D and K Keys, S and L Keys, A and ; Keys, E N T Keys, O R H Keys, I LEFT SHIFT PERIOD Keys, B U C Keys, RIGHT SHIFT W M Kyes, X P TAB Keys, Q COMMA G Keys, V Y Z Keys.
4 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS Lesson 1 1. INTRODUCTION TO TYPING Measuring Straight-Copy Skill/Determining Speed 1. It is measured in words per minute (w.p.m). 2. If you finish a timed typing before time is up, you have automatically reached your speed goal for the lesson. 3. To compute your typing speed in w.p.m., count every five strokes as one word. Counting Errors 1. Any stroke is incorrect. 2. Any punctuation after a word is incorrect or omitted. The word before the punctuation is counted as incorrect. 3. The spacing after a word or after its punctuation is incorrect. The word is counted as incorrect. 4. A letter or word is omitted or repeated. 5. A direction about spacing, indenting and so on, is not followed. 6. Words are transposed. ** Only one error is counted for each word, no matter how many errors it may contain.
5 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS Correcting Errors 1. Errors will decrease you become familiar with the keyboard. 2. To correct and errors, press BACKSPACE or ← to delete the incorrect character (s). 3. If an error on a different line, use the up, down, left, or right arrows to move the insertion point immediately to the left or right of the error. Press BACKSPACE or ← to delete a character to the left of the insertion point or DELETE to delete a character to the right of the insertion point. Lesson 2 1. The Typing Technique 1. Correct position at the keyboard enables you to type with greater speed and accuracy and with less fatigue. 2. When typing for a long period: a. Rest your eyes occasionally by looking away from the screen. b. Change position. c. Walk around d. Stretch when muscles feel tired. 3. Making such movements and adjustments may help: a. Prevent your body from becoming too tired. b. Prevent long-term bodily damage (carpal tunnel syndrome).
6 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS Lesson 3 1. Practice the Ergonomic Principles a. Workstation 1. Chair Position your chair so that your upper and lower legs form a greater than 90- degree angle and your lower back is supported, with your knees slightly lower than your hips. 2. Text Position your text on wither side of the monitor as close to the monitor vertically and horizontally as possible. 3. Mouse Position the mouse on a pad next to and at the same height as your keyboard. 4. Monitor Tilt the top of the monitor slightly away from you and slightly farther than an arm’s length from you. b. Position at the Keyboard 1. Body Center your body in front of the keyboard. 2. Sit Sit slightly reclined, with your lower back touching the back of the chair and your feet flat on the floor. 3. Elbows Keep your elbows close to your body in a relaxed position. 4. Fingers Curve your fingers naturally over the home keys position with the back of your hands at the same angle as the keyboard. 5. Mouse Move the mouse with your whole arm not just your wrist. c. Keystroking 1. Keys Operate all keys by touch using the correct fingers.
7 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 2. Eyes Keep your eyes on the copy most of the time while typing. 3. Forearms Keep your forearms at a slight downward slant and raise your hands slightly when typing so that your writs do not touch the keyboard. 4. Fingers Make quick, light strokes, returning your fingers immediately to the home keys position or moving to the next position after each stroke.
8 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS d. Tension-Reducing Exercises Perform one exercise from each group, hold each position for three seconds and repeat each exercise three times. 1. Neck a) Look forward and slowly tilt your head as far to the left as possible. Then slowly tilt your head as far to the right as possible. b) Slowly tilt your head forward until your chin rests on your chest. Then slowly tilt your head as far back as possible. 2. Shoulders a) Roll your shoulders forward in a large circle. Then roll your shoulders backward in a large circle. b) Extend both arms out to your side. Then slowly stretch them toward your back and squeeze your shoulder blades together. Finally, slowly bring your arms forward and touch the tops of your hands together in front of you. 3. Back a) Place both hands behind your head and slowly stretch your upper body backward. Then slowly bend all the way forward, stretching your arms toward the floor. b) While seated, grab your left knee with both hands and slowly pull your leg in toward your body. Then repeat with your right knee. 4. Eyes a) Close your eyes tightly. Then open them as wide as you can, blinking rapidly. b) Follow the 20/20/20 rule: every 20 minutes, stare at an object 20 feet away for 20 seconds
9 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS Carpal Tunnel Syndrome Exercises
10 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS Lesson 4 2.0 KEYBOARDING: THE ALPHABET 2.1.1 HOME Keys, SPACE BAR and ENTER Key 2.1.1 HOME Keys • A S D F J K L ; keys are home keys or home-row keys. • Curve your fingers and place your fingers lightly. • Feel the raised markers on the F and J keys because they will help you keep your fingers on the home keys. • Each finger is named for the home keys it controls. • Your left little finger is known as the A finger and your right little finger is known as the Sem finger or Semicolon. Left Hand: Right Hand: First finger F First finger J Second finger D Second finger K Third finger S Third finger L Fourth finger A Fourth finger ; 2.1.1 SPACE BAR Key • It is located beneath the letter keys. • It is used to space between words and after punctuation marks. • Tap the SPACE BAR with a downward and inward (toward your body) motion of the right thumb. • Practice press the SPACE BAR several times until you can make the reach without looking at your fingers.
11 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 2.1.1 ENTER Key • It is used to move the insertion point to the beginning of a new line. • Use Sem finger or Semicolon or your right little finger, keeping you J finger at home. • Quickly return the Sem finger to home keys position after tapping ENTER key. BACKSPACE Key • It is used to delete the last character you typed. • Used Sem finger or Semicolon or your right little finger, keeping your J finger at home. • Quickly return the Sem finger to home keys position after tapping BACKSPACE key. F and J keys 1. fff fff jjj jjj fff jjj fjf fjf jfj jfj fff fjf jfj 2. jjj jjj fff fff jjj fff jfj jfj fjf fjf jjj jfj fjf 3. fff jjj fff jjj fff jjj fjf jfj fjf jfj fjf jfj fff D and K keys 4. ddd ddd kkk kkk ddd kkk dkd dkd kdk kdk ddd dkd kdk 5. kkk kkk ddd ddd kkk ddd kdk kdk dkd dkd kkk kdk dkd 6. ddd kkk ddd kkk ddd kkk dkd kdk dkd kdk dkd kdk ddd S and L keys 7. sss sss lll lll sss lll sls sls lsl lsl sss sls lsl 8. lll lll sss sss lll sss lsl lsl sls sls lll lsl sls 9. sss lll sss lll sss lll sls lsl sls lsl sls lsl sss A and ; keys 10. aaa aaa ;;; ;;; aaa ;;; a;a a;a ;a; ;a; aaa a;a ;a; 11. ;;; ;;; aaa aaa ;;; aaa ;a; ;a; a;a a;a ;;; ;a; a;a 12. aaa ;;; aaa ;;; aaa ;;; a;a ;a; a;a ;a; a;a ;a; aaa
12 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS • Space 1 time after a Sem finger or Semicolon or right little finger but not before. 1-Minute Timed Writing (10 w.p.m. /1’ /3e) ask a sad lad: a fall fad; add a jak salad: a lad
13 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 2.0 KEYBOARDING: THE ALPHABET 2.1.2 – E N T Keys E – Use the D finger N – Use the J finger T – Use the F finger E key 1. ddd ded ded ede ede eee alae dead eels fed jelled 2. eke lead see fed fee safe eel ease seal deal dead 3. deed feed jell keel lead seal elks fade leek seek N key 4. jjj jnj jnj njn njn nnn and sadness ends deafness 5. knee kennel sneak an fan dens fen lens sedan lend 6. Dean sane lane sank keen lens seen fend lank send T key 7. fff ftf ftf tft tft ttt ate jet aft felt ant east 8. latte tt test at fat jest let ate late east daft 9. deft feet lent state taste tenet sets detest lets 1-Minute Timed Writing (11 w.p.m. /1’ /3e) a tenant leased a fast jet and landed landed at a sedate lake;
14 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 2.0 KEYBOARDING: THE ALPHABET 2.1.3 – O R H Keys O – Use the L finger R – Use the F finger H – Use the J finger O key 1. lll lol lol olo olo ooo do eons foe jot kook lots 2. no too so to not ton eon foe jot lot no dodo dojo 3. took soon solo onto oleo tool look foot fool soon R key 4. fff frf frf rfr rfr rrr are drat erased fro okras 5. enroll ore errs tree rear ardor drear raked radar 6. erred rotor retro error rare rater rear errs dare H key 7. jjj jhj jhj hjh hjh hhh ah adhere heh offhand shh 8. ankh oh rho she the ha he oh hah haha harsh heath 9. shah hallah the that she three here there her hot 1-Minute Timed Writing (12 w.p.m. /1’ /3e) the jaded steno learned a hard lesson on the trek to a tree;
15 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 2.0 KEYBOARDING: THE ALPHABET 2.1.4 – I LEFT SHIFT PERIOD Keys I - Use the K finger LEFT SHIFT - Use the A finger . - Use the L finger I key 1. kkk kik kik iki iki iii aid die lei fit hit radii 2. jilt kid lit nit oil rid sits tie id if in is ilk 3. aid sin did fie kid jail kid lid nil tie oils ail LEFT SHIFT key 4. aaa Jaa Jaa Kaa Kaa Laa Laa Naa Iaa Oaa Jane Hank 5. Hans Hale Jade Jake Ian Kate Nan Oak Ian Hal Lara 6. Nan Halle Ian Karl Lara Lena Oates Jan Katie Lars • It is used to capitalize letters on the right half of the keyboard. 1. With the F finger at home, press and hold down the LEFT SHIFT key with the A finger. 2. Press the letter key to be capitalized on the right half of the keyboard. 3. Immediately release the LEFT SHIFT key and return fingers to the home keys position. . key 7. lll l.l l.l .l. .l. … i.e. addl. Intl. n.d. Jr. 8. Jan. Ill. a.k.a. N.J. Ind. Anon. asst. N.H. Okla. 9. No. et al. i.e. I do. He is not. I ate. I sat.
16 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS • Do not space before a period, • Space 1 time after a period following an abbreviation. For example: Dr. Ross • Do not space after a period within an observation. For example: a.m. • Space 1 time after each initial in a person’s name. For example: J.L. Harris • Space 2 times after a period ending a sentence in the middle of a paragraph. Do not space after a period at the end of a paragraph. 1-Minute Timed Writing (13 w.p.m. / 1’ / 3e) Lis N. Jenkins had dined in Oakland. Les had to find her there.
17 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 2.0 KEYBOARDING: THE ALPHABET 2.1.5 – B U C keys B - Use the F finger U - Use the J finger C - Use the D finger B key 1. fff fbf fbf bfb bfb bbb label ebbs tidbits rebels 2. offbeat bib inkblot alb inbred job orb hotbed lab 3. babes barbs bobbin blab babble blob bobbed bobble U key 4. jjj juj juj uju uju uuu tau but dun euro fun huts 5. radius jut kudos flu nut out run sub tub flu aunt 6. luaus lulu tutus dufus undue usual bureau unusual C key 7. ddd dcd dcd cdc cdc ccc aces bobcat occur redcoat 8. deck ashcan ice bookcase talc inch dock arc discs 9. etch duck etch buck doc arc chic cacti cubic cock 1-Minute Timed Writing (14 w.p.m. / 1’ / 3e) Her old brick condo neat Lake Huron has just the features Luis needed.
18 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 3.0 KEYBOARDING: THE ALPHABET 3.1.1 – RIGHT SHIFT W M Keys RIGHT SHIFT - Use the ; finger W - Use the S finger M - Use the J finger RIGHT SHIFT key 1. ;;; A;; S;; D;; F;; Ali Sol Don Fido Eli Todd Ron 2. Burr Cora Bo Che Alan Dick Sue Dot Chris Rob Ruth 3. Bob Ana Don Blake Dianne Bud Ann Rufus Rod Al Elon • It is used to capitalize letters on the left half of the keyboard. 1. With the J finger at home, press and hold down the RIGHT SHIFT key with the Sem Finger. 2. Press the letter key to be capitalized on the left half of the keyboard. 3. Immediately release the RIGHT SHIFT key and return fingers to the home keys position. W key 4. sss sws sws wsw wsw www bawls cobwebs dwarf fewer 5. thart kiwi awkward bulwark unwed owe Darwin swab 6. two Kuwait bowwow owls news laws ewe haw how owns M key 7. jjj jmj jmj mjm mjm mmm am submit acme admit hems 8. Hoffman ohm him Hackman calm ammo unmet moms arms 9. ism Batman hums Newman Emma maim memos mime museum 1-Minute Timed Writing (15 w.p.m. /1’ / 3e) Then Barbra just left them at the house since the men and woman were awake.
19 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 3.0 KEYBOARDING: THE ALPHABET 3.1.2 – X P TAB Keys X - Use the S finger P - Use the ; finger TAB - Use the A finger X key 1. sss sxs sxs xsx xsx xxx ax ox fox box tax fix mix 2. axis jinx crux exam taxi exit hoax text coax flex 3. next lax inbox index sexism exhaust exists deluxe P key 4. ;;; ;p; ;p; p;p p;p ppp pi ape subplot mudpie pep 5. ashpit pips inkpad helps imps input opt apps warp 6. spa output up cowpea pa Alp top apes cap map cops TAB → key 7. aah→abs→ace→act→add→ado→ads→aft→aha→alf 8. aid→ail→aim→air→ale→all→ alt→ amp→and→ada 9. ant→ape→app→apt→arc→are→ark→arm→art→ate • It is used to indent paragraphs 0.5 inch and can also align words in columns. • Keep your F finger at home keys position as you quickly press the TAB key and return your A finger of your left hand to home keys position immediately after you press the TAB key. 1-Minute Timed Writing (16 w.p.m. / 1’ / 3e) Just ask the six of them to wait in place for Brenda to complete that last job.
20 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 3.0 KEYBOARDING: THE ALPHABET 3.1.3 – Q COMMA G Keys Q - Use the A finger , - Use the K finger G - Use the F finger Q key 1. aaa aqa aqa qaq qaq qqq aquas acquit equals pique 2. kumquat banquet croquet tortue squad bouquet quip 3. quad quid pique quaff equip quiet quit quack quod , key 4. kkk k,k k,k ,k, ,k, ,,, ma, cab, arc, ad, be, of, 5. oh, ask, Al, am, pin, too, up, ore, is, eat, emu, 6. ho, box, Al, Bo, Ed, Jo, Di, or I, a, b, c, or d, • Space 1 time after a comma key but not before. • Do not space after a punctation mark or work that ends a line; instead, immediately press ENTER key. G key 7. fff fgf fgf gfg gfg ggg ages edge begs afghan egg 8. dig ginkgo alga Eng cog popgun urge disgust outgo 9. bug gag gang gouge aging gongs gauge gorged going 1-Minute Timed Writing (17 w.p.m. /1’ / 3e) Just ask Phil to quit making that big racket and, in addition, to fix the wood pipe.
21 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS 3.0 KEYBOARDING: THE ALPHABET 3.1.4 – V Y Z Keys V - Use the F finger Y - Use the J finger Z - Use the A finger V key 1. fff fvf fvf vfv vfv vvv avows obvious advice even 2. five salve Humvee anvil doves curved outvoted luv 3. vie event Van vat vie vexes vim vet vow via vivid Y key 4. jjj jyj jyj yjy yjy yyy aye by icy dyes eyes defy 5. gym shy sky fly my any boys spy cry busy sty guys 6. ivy dewy sexy buy guy joy pay way yes yew you yet Z key 7. aaa aza aza zaz zaz zzz daze subzero czar adz fez 8. zigzagged biz unzip cozy ditz ouzo frowzy analyze 9. buzz pizzazz fuzzy jazz abuzz zit gaze razzmatazz 1-Minute Timed Writing (18 w.p.m. /1’ / 3e) David quickly spotted those four old women who were just dozing over in the new jury box.
22 | P a g e P r e p a r e d b y D S K 5 P M J KEYBOARDING SKILLS