PORT DOCUMENTATION PROCEDURES Chapter 5 DPL50103 PORT OPERATIONS MANAGEMENT FOR: PUAN KHAIRUNNISA BINTI YAHAYA
GROUP MEMBERS 23DLS21F1025 SITI YUSRAAINI BINTI MAWAR 23DLS21F1037 MUHAMMAD AMSYAR BIN MOHD NAZIM 23DLS21F1075 MUHAMMAD ANIQ ZIKRI BIN MOHAMAD AMIN 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON 23DLS21F1057 NURUL SOFEA DELAILA
VESSEL ENTRY / BERTHING AND 1 DISCHARGED OPERATIONS 2 VESSEL ENTRY DOCUMENTATION 4 PORT OPERATIONS DOCUMENTATION 3 VESSEL DEPARTURE DOCUMENTATION CONTENTS
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS General Procedures and Documentation for Berthing and Delivery Writen by: 23DLS21F1057 NURUL SOFEA DELAILA Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON BEFORE BERTHING - BEFORE VESSEL DECLARATION Application to berth any vessel Submission of the copies of vessel manifest, ship entry notice (SEN), stowage plan, ship particulars, packing list and other related documents to the Operations Dept for Foreign Vessel and Time Weighted Average (TWA) vessels. Collection of Vessel Provisional bills . Confirmation of the Doc of Payment Vessel must be declared in the Port Authority (PA) berthing meeting due to : Attending operational meeting for plant / labor bookings, labor planning and vessel coordination. Advice on the updates of vessel Estimated Time Arrival (ETA) where applicable. Advice on the vessel needs, for instance fresh water, if any, forty-eight (48) hours before vessel arrival Upon the Vessel Declaration, Agent should play their roles due to : BEFORE BERTHING -AFTER VESSEL DECLARATION
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS General Procedures and Documentation for Berthing and Delivery Writen by: 23DLS21F1057 NURUL SOFEA DELAILA Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON UPON SHIPARRIVAL AT BERTH - LOADING / DISCHARGED Ship Supervisor to board the vessel with the vessel arrival declaration form with a fully geared of PPE after the Boarding Officers issued the Vessel Cert. Request related docs from Captain. (ship’s particulars, stowage plan, ship discharge list / manifest, last port of call list and any other relevant document as issued). Retrieve all docs from the vessel which is duly signed and stamped. Request related docs from Captain (ship’s needs / requirements for supplies). Immediately inform the office when supplies are required. Supervisor on duty shall board the vessel every morning at 0700 hrs each day of the stay. Required to use the Daily Discharge Report Form to obtain the Remain on Board a.k.a Remanent on Board a.k.a Remnant on Board (ROB) for immediate reporting and update. The Supervisor routinely board the vessel to supervise Stevedores on board.
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS Ship Arrivals at Port and Departures from Port - Malaysia Maritime Procedures. VESSELARRIVAL / DEPARTURE REPORT Writen by: 23DLS21F1037 MUHAMMAD AMSYAR BIN MOHD NAZIM Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON Ship arrival must be reported using the Ship Clearance System ( SCS ) . If the shipowner / seafarer has not registered the arrival using SCS , officers and staffas on duty need to ensure that shipowners / seafarers report the arrival online at the port berthing area immediately . Officers and staffs must ensure the Report of Ship Arrivals are as specified in the SCS user manual 1. 2. 3. CHECK-IN OF SHIPSAT THE PORT Officers and staffs on duty must ensure :- Each seafarer reports the arrival at the port by filling out the Make a review of the following original documents :- Crew List ( If any ) Passport / Identity Card Valid Ship Registration Certificate Insurance Coverage and Idemnity or valid Financial Guarantee 1. Check In / Check Out Form ( CIF / COF ) before or immediately after the ship docks at the pier . 1.
VESSEL ENTRY / BERTHING AND DISCHARGED OPERATIONS Ship Arrivals at Port and Departures from Port - Malaysia Maritime Procedures. Writen by: 23DLS21F1037 MUHAMMAD AMSYAR BIN MOHD NAZIM Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON REGISTRATION OF DEPARTURE The departure process must be carried out 7 days a week including public holidays . Officers and staff on duty shall ensure the navigator complete the CIF / COF . The following documents should be submitted License certified by Port Authority Copy of seafarer permit / License All relevant payment receipts Retrieve the seafarer entry pass . If fail to return the pass , it should be reported to Port Manager . 1. 2. 3. 4. VESSEL DEPARTURE - PORT CLEARANCE Officers and staffs on duty shall check the berthing , mooring , clean / fresh water supply ,wastes disposal services , alternatives use , the use of slipway access and use of electricity supply . All these activities above must be reported in the CIF / COF as well as The Ship Log Book for the purpose of registration and collection record . Officers and staffs on duty shall make review chargesand make additional payment collections before the seafarer is allowed to do Seafarer Port Clearance Fee . ( The calculation must be accordance with the Federation Port ) 1. 2. 3.
VESSEL ENTRY DOCUMENTATION Writen by: 23DLS21F1075 MUHAMMAD ANIQ ZIKRI BIN MOHAMAD AMIN Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON DOCUMENTATION FOR BERTHING APPLICATION FOR DIRECT DELIVERY SHIPWORKING FOR BERTHING Acceptance of the Vessel Arrival Application Checking of the vessel details/information from the Ship Clearance System (SCS) Checking of the Vessel Certificates / License and Safety Permit Payment and issuance of payment receipt. Verification of Vessel Arrival
VESSEL DEPARTURE DOCUMENTATION Writen by: 23DLS21F1025 SITI YUSRAAINI BINTI MAWAR Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON Acceptance of vessel departure Checking of Vessel Certificates, Safety Permit, Port State/Flag State & Vessel Detention Instructions Verification of Vessel Departure DO (DELIVERY ORDER) C EP D L O (C ( O ELECTRONIC DELIVERY ORDER) E NTAINERPACKING LIST) RO IR T ( (R EQ EQ U U IPMENT INTERCHANGERECEIPT) CM EST OF TRANSPORT) CDR O ( ( C C O ONTAINER MOVEMENT ORDER) INWARD NTAINER DAMAGED REPORT ) /OUTWARD TALLY SHEET MANIFEST I I I S D D ( ( I I N N T T E E G GRATED SHIPPING DOCUMENT) IED (IN RATED IMPORT DOCUMENT) TEGRATED EXPORT DOCUMENT)
PORT OPERATIONS DOCUMENTATION Writen by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON Edited by: 23DLS21F1043 NURFARIHA AISYAH BINTI HAMIDON DOC FOR ARRIVAL REGISTRATION/APPLICATION DOCUMENTATION FOR BERTHING/VESSEL SHIP REGISTRATION CERTIFICATES SHIP ENTRY NOTICE INSURANCE COVERAGE/FINANCIAL GUARANTEE SEAFARER PERMIT/LICENSE SEAFARER ENTRY PASS ARRIVAL APPLICATION FORM SHIPWORKING SCHEDULE/LIST OF CREWS WITH PASSPORT SHIPMENT MANIFEST DOCUMENTATION FOR VESSEL CHECK-IN CONTAINER PACKING LIST CONTAINER MOVEMENT ORDER CONTAINER DAMAGED REPORT DOCUMENTATION FOR CONTAINER/STEVEDORES OPERATIONS APPLICATION FOR DIRECT DELIVERY FORM /REGISTRATION OF DEPARTURE FORM PORT CLEARANCE FORM DAILY DISCHARGED REPORT FORM DELIVERY ORDER DOCUMENTATION FOR DISCHARGED REGISTRATION EQUIPMET INTERCHANGE RECEIPT REQUEST OF TRANSPORT DOCUMENTATION FOR TRANSPORTATION ISD (INTEGRATED SHIPPING DOCUMENT) IID (INTEGRATED IMPORT DOCUMENT) IED (INTEGRATED EXPORT DOCUMENT) E-DELIVERY ORDER SHIP CLEARANCE SYSTEM (SCS) E-DOCUMENTATION INWARD/CHECK-IN FORM OUTWARD/CHECK-OUT FORM PAYMENT RECEIPTS DOCUMENTATION FOR RECEIPTS ISSUANCE
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