Teams Module

Ezzatty Athirah Arshad Associate Prof. Dr. Rafiza Abdul Razak

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Department of Curriculum & Instructional Technology, Faculty of Education Universiti Malaya

More Productivity Smart Teaching

with Microsoft Teams

6 TABLE OF
CONTENTS

OBJECTIVE 3
4
LEARNING OUTCOME 5
INTRODUCTION 6
7
Platform can use Teams
Advantages 9
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APPLICATION
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Features
Step to have Sways in Teams

REFERENCES

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8 OBJECTIVE

To make Microsoft Sway
appear in Microsoft
teams

To know basic function
of Microsoft Teams

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LEARNING OUTCOME

After going through this
workshop, you will be

able to:

To understand collaboration
between SharePoint, Sway

and Teams

To recognize of basic
function of Microsoft

Teams

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INTRODUCTION

Microsoft Teams is an application that been developed
by Microsoft as proprietary business communication
platform. Team is a collaborative workspace within
Microsoft 365. Teams acts as a central hub for workplace
conversations, collaborative teamwork, video chats and
document sharing, all designed to aid your productivity
in a unified suite of tools. Teams had been launched on
14 March 2017.

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PLATFORM CAN USE
TEAMS

Smartphone Tablet
(Android/

IOS)

Windows Webpages
Application

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ADVANTAGES

Productivity gains and enriched
communication

Microsoft Teams will gain your productivity where you do
not have to leave Teams when using it. It due to user always
have to leave from one application to other when doing your
work. Since Teams is cloud bases, it increases productivity by
making all your collaboration such as conversations, chats,
online meetings, shared files, tasks, etc. available in one
single app and one single interface

Better focus on your work

With Teams, you can easier focus your attention on work-related
topics and prioritize your time better. Instead of spending time
going through an inbox that contains messages from everyone
about everything, Teams compartmentalizes information into
channels and puts your information in context. The channel only
contains conversations, meetings and documents related to the
topic of that specific channel. So instead of getting side-tracked
with random email, or get stuck trying to clean up your inbox,
you can focus your valuable attention and spend your limited
time on the channels where you actually do your work.

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Increased transparency

A big challenge for many organizations is keeping everyone in
the loop and making everyone feel that they know what is going
on. With Teams, this becomes so much easier. No longer do you
have to worry about who to put on cc in an email or who to invite
to a meeting. With Teams, you post your message in the relevant
channel, mention the people you want to get notified and leave it
for everyone else to read if they want, and by having meetings
visible to everyone in the channel you increase transparency by
enabling everyone in the channel to “pop-in”.

Seamless move to a digital workplace

There are so many business benefits of moving to a digital
workplace in the cloud. Since Teams is a fully cloud-based
solution, the move to the cloud is seamless. Being able to access
information from anywhere on any device is a huge business
benefit. In addition, with your workplace in the cloud, you can
reap the benefits of big data processing and artificial intelligence

to work smarter.

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APPLICATION

Features

Chats

Teams allows users to communicate through Chats. Chats in Teams
are persistent. So, user need not to check Conversation History
unlike Skype for Business. Teams allows users to format text, use
emojis, during chats. Users can mark the message as important also.
The group chats in teams can be like one-to-one conversation. Users
can have call in groups created.

Enter name /
email/group

chats

Start your
message

Format text, attach file,
emoticon, gif,etc

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File Sharing

It allows file sharing through chats. You also can upload a file
via OneDrive, Google Drive and own devices. The file can
share to Teams group or you may keep it for your own.

Quick finding file opened

file

Document have upload in
Team

File download in our
devices

Upload file from One-drive
file

Upload file from Google drive

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Teams

Teams allows communities, groups, or teams to join through a
specific URL or invitation sent by a team administrator or owner.
Teams can be Create a team or Join a team with a code.

Used to create a Join a team
new team with a code

Teams

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Channels

• Within a team, members can set up channels. Channels
are topics of conversation that allow team members to
communicate without the use of email or group SMS
(texting). Users can reply to posts with text as well as
images, GIFs and custom-made memes.

• Direct messages allow users to send private messages to
a specific user rather than a group of people.

• Connectors are third party services that can submit
information to the channel. Connectors include Mail
Chimp, Facebook Pages, Twitter, PowerBI and Bing
News.

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Calls

Calls is provided for instant messaging, Voice over IP (VoIP),

and video conferencing inside the client software. Teams also

supports public switched telephone network (PSTN)

conferencing allowing users to call phone numbers from the

client. Set Importance person to be
call and speedily dial to them

Contacts list
History of your calls
Voicemail received

Quick find for
recently call

Calls

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Meets

Meets can be scheduled or meet now. Users can visit the channel
will be able to see that a meeting is currently in progress. Teams
also has a plugin for Microsoft Outlook to invite others into a
Teams meeting. This supports thousands of users that can
connect via a meeting link

Use to have meeting in that Meet
moment/ time now

To set a meeting in exact Schedule a
date and time meeting

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Activity

Activity will show all activities in Teams. It updates all activity
that you being tag or your own activity.

Activity Feed

My
Activity

New
Conversation

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Calendar

Teams has calendar to schedule your activities. So, you do not
have redundant activity in a day.

Search

Set a meeting by New
block the date meeting

calendar

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Availability

Teams you availability on teams. It will show you available, by
green color. It helps you avoiding from being disturb by other.

available Show your
available

busy Set status
Do not disturb message

Appear away Be right back

Duration Appear offline
Reset status

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Status
message

You can update your status message. Your message not more
than 280 alphabets. You also can mention your contacts. You can
keep your status message by set up the duration and it will be
clear after the time being set up.

Write your status message

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Setting

In setting, you can make variation toward teams. You can change
the theme and layout of Teams. You also can set you privacy,
notification, devices, permissions and calls. It shows your
privacy safer.

Themes

General

privacy

Notification

Devices

Permission

layout

Calls

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Application

Application can be sub into teams. This way can help you doing
your work without moving from one application to others. You
also can find an application that you want to use in Teams.

Finding an
app

Tab More apps
Apps

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Step To Have Sway In Teams

1 Microsoft SharePoint

i.1. pSoienltect + Create site on the SharePoint
start page.

To create a new Create a new
site posting in a site

▪ Select whether you like to create a Team site or a Communication
site.

▪ A modern SharePoint site is created and ready for use in seconds. If
you selected a team site, a Microsoft 365 group is also created.

▪ Enter the name (and a description, if you want) for the site.
▪ You can select Edit and then edit the group email address or site

address, if you want.

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▪ Choose a sensitivity level for your site information.
▪ Select whether the group will be public or private.
▪ Select a default language for your site and then click Next.
▪ In the next pane, enter the owners and members.
▪ Select Finish.

Create a site in Create a site only in
SharePoint and SharePoint
create a group in

Teams also

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ii2.. Cporeinatte a Page

i. Open the site that you want to add a page to. Select New.
ii. Select Page
iii. Select a template, then select Create page.

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iv. Type a name of your page, then add any other content you want.

v. Confirm page to create it. Name your
page
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4

Select a 5
template for a

page

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3. point

iii. Copy Embed code on Microsoft sway

i. Select Share and choose </> Get Embed Code.

Sharing Inviting people to
you view or edit
sway
file Copy the link
with to be share
more
safe

Click here Copying the embed
code

ii. Select Copy to clipboard

To copy embed
link

Click here

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3 In your news post or page,

select the + where you want
to insert content.

Paste the embed 2
link copied

To add contents

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4 Select the web part you want

to use: Embed.

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5

Paste the Embed code that
been copied.

Paste the Will change from
embed copied update news to
Publish and click it
2

1

Link will be
shown in here

6 Added all the web parts that

you want and select Publish

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7 Copy the page address from

SharePoint

Copying
address in
SharePoint

8 Click + for new tab in Teams.

Then, choose SharePoint as
new tab application

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3

1 Add a tab
2

Channel

Pop-out after click +
4

Choose SharePoint
application

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9

Choose Add Page or list from
any SharePoint site

Click here

10 Paste a link to a SharePoint

page or list for adding the
Sway to Teams and Save

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Share in Teams At the end, you will get…

Template layout
SharePoint

Slide
presentation in

Sway

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REFERENCE

1. Driving Microsoft 365 Adoption. (17 January, 2019).
The pros and cons of Microsoft Teams. Retrieved
from Storyals: https://storyals.com/blog/pros-and-
cons-of-microsoft-teams

2. Fannegan, M. (21 December, 2020). Microsoft
Teams: How to use it, and how it stacks up to Slack
and Zoom. Retrieved from Computerworld:
https://www.computerworld.com/article/3276276/mi
crosoft-teams-its-features-how-it-compares-to-slack-
and-other-rivals.html

3. Wikipedia Foundation. (23 December, 2020).
Microsoft Teams. Retrieved from Wikipedia:
https://en.wikipedia.org/wiki/Microsoft_Teams

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