GIA Family handbook 2018-2019

1


 

Georgetown
 
International
 Academy
 

Family
 Handbook
 
2018-­‐2019
 


 


 


 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

INTRODUCTION
 

 

  The Georgetown International Academy (GIA), formerly known as
the Georgetown American School, was founded in 1971 to serve the
needs of the US Embassy post in Guyana. Very quickly, GIA became the
school for various posts including the Canadian, British, and Indian High
Commissions. At present, we serve the expanded diplomatic community
in Georgetown, including the European Union, and various NGOs. We
also serve the families of Guyanese and ex-pat business people and others
who desire a fully accredited American international education.

We are the only school in Guyana to be accredited outside of the
Caribbean. We are accredited by the world’s largest education
community, AdvancED. AdvancED serves more than 27,000 public and
private schools and districts across the United States and in 69 countries
that educate over 15 million students. As such, students who attend our
school transition seamlessly to other overseas schools and universities. In
2011, GIA was the winner of AdvancED’s Excellence in Education
Award. In 2014, GIA acquired achieved an accreditation score in the top
20th percentile of AdvancED accredited schools worldwide. The current
accreditation period will expire in June of 2019.

Vision: GIA is a 21st century learning community for global citizenship,
committed to world class excellence and to empowering well rounded
individuals educated for success in life.

Mission: To provide opportunities and challenges for each student to
succeed as a lifelong learner and responsible citizen by:

• Promoting the highest possible standards of education within a
collaborative learning community

• Promoting the skills, knowledge, and attitudes necessary for
lifelong development of a well-rounded individual

• Preparing students to adapt and adjust to the complexities and
challenges of the increasingly interdependent and constantly
changing world of the 21st century

• Fostering awareness of rights, duties, and responsibilities of global
citizenship with a focus on respect for other cultures and
nationalities

To learn more, please visit our web site at www.giagy.org

CONTENTS 3

Personnel and Board Email Addresses Page number
Parent Association, Board, Faculty, PTO, Student Council
Key Club, Facilities` 4-6
Facilities, School Affiliations, Enrollment and Admission
Arrival and Dismissal; Attendance 7
Lunch and Snack, Visitors and Deliveries 8-10
Communication 10-13
Resolving Concerns 13-14
Security and Emergencies 14-15
Curriculum and Instruction 16
Mentor Program 16-17
Homework 18-20
Books and Supplies 20-21
MAP Testing 21
Events and Activities 22
Student Discipline 23
Bullying Philosophy 23-25
Network, Computers, Phones, & PDAs 25-26
BYOD & Network Use Policies 26-28
Uniform Policy 28
Emergency Action Plan 29-31
Discipline Policy 31-32
33-39
40-48

4


 


 

 

S c h o o l w i d e
  a n d
  S e c t i o n
  C o o r d i n a t o r s
 

Head of School MEKDECI, Kelly [email protected]
[email protected]
Principal; Curriculum RICHARDS, Trudy [email protected]
Coordinator REUVEN, Geshatleom [email protected]
High School Coordinator

Middle School Coordinator HILL, Michelle

Pre-School Coordinator ABBOTT, Lindsey [email protected]
WICKHAM, Orlinda [email protected]
Elementary School
Coordinator

Specialist Subjects JOB, Delissa [email protected]
Coordinator

Educational Technology ADAMS, Wanda [email protected]
Coordinator WARDEN, Katelyn [email protected]


 
S c h o o l
  B o a r d
 
*Secretary

Chair HERSHBERGER, Seth
Vice-Chair SKRIEN, Timothy
Treasurer BEHARRY, Anand
Voting Member MCDOOM, Moen
Voting Member MENDES, Adriana
Voting Member TBA
US Ambassador’s EPPING, Jerome
Representative

*Please contact the Board via the Board Secretary.

 
Administrative
 and
 Support
 Personnel
 

School Nurse BLENMAN, [email protected]
[email protected]
Joanne

Executive Assistant DA SILVA, Alana

Head of Security YEARWOOD, Darell [email protected]
Business Manager ROSHEUVEL, [email protected]
Loretta
Accounts SINGH, Tineka [email protected]

5

Accounts Technician LYKEN, Travyan [email protected]
[email protected]
Facilities Supervisor DASS, Harold [email protected]

Assistant Facilities WILLIAMS, Patrice [email protected]
Supervisor [email protected]
[email protected]
Receptionist JAIKARAN, [email protected]
Dolly (Please contact Mr. Dass
After-school Activities CAMERON, Sherry with any questions.)
Coordinator
IT Technician HILLIMAN, Dwayne (Please contact Mr.
Yearwood with any
IT Assistant SOBERS, Christian questions.)

COSBERT, Juanita [email protected]
KING, Faith [email protected]
ROBERTS, [email protected]
John [email protected]
[email protected]
Security guards BATSON, Peter [email protected]
HUTSON, Kelvin [email protected]
KILKENNY, Louis
LEITCH, Owen
SIMMONS-STEPHENS,
Stephanie
SINGH, Naomi

Special
 Subjects
 
  DARRELL, Rayann
Art

Physical Education, LEWIS, Andre
Health GILLIAM, Ellenelle
Music

Spanish OSPINA, Clara

French COTE, Anne-Marie

Special Education JOB, Delissa

Library GRAHAM, Michael

Nursery
 through
 Grade
 5
 Faculty
 

Nursery DOUGLAS-HINDS, [email protected]
[email protected]
Collette

Pre-Kindergarten CLARKE, Delmae

6

Kindergarten ABBOTT, Lindsey [email protected]
Grade 1 homeroom IRVINE, Catherine [email protected]
Grade 2 homeroom GARRETT, Caroline [email protected]
Grade 2 homeroom WICKHAM, Orlinda [email protected]
Grade 3 homeroom PANDITA, Fatima [email protected]
Grade 4 homeroom PENDON, Jafet [email protected]
Grade 5 homeroom LINLEY, Zakiyah [email protected]
Teaching Assistant ALLICOCK, Nareefa [email protected]
Teaching Assistant ABRAMS, Avril [email protected]
Teaching Assistant BALKARAN, Savita [email protected]
Teaching Assistant MICHAEL, Karen [email protected]

Grade
 6-­‐12
 Faculty
  JACKSON, Lou Ann [email protected]
Grade 6 homeroom
Grade 7 homeroom DEPUTRON, Devina [email protected]
Grade 8 homeroom
Math Department HILL, Michelle [email protected]

English Department DURAN, Rona [email protected]
HILL, Michelle [email protected]
Science Department WATSON, Dachelle [email protected]

Social Studies BEN-ISRAEL, Leah [email protected]
Department JACKSON, Louann [email protected]
SINGH, Subraj [email protected]

 
HILL, Michelle [email protected]

  ISAACS, Sherica [email protected]

  WATSON, Dachelle [email protected]

BEN-ISRAEL, Leah [email protected]
DEPUTRON, Devina [email protected]

7


 

 

 
BOARD
 AND
 ASSOCIATION
 

The
 GIA
 school
 community
 is
 led
 by
 a
 head
 of
 school
 and
 a
 democratically
 
elected
 school
 board
 comprising
 seven
 parents
 and
 two
 non-­‐voting
 members.
 The
 non-­‐
voting
 members
 are
 a
 teacher’s
 representative
 and
 a
 representative
 of
 the
 US
 
ambassador.
 The
 GIA
 Association
 consists
 of
 all
 parents
 or
 guardians
 of
 GIA
 students.
 
 
The
 school
 board
 meets
 monthly
 and
 produces
 annual
 reports
 on
 activities
 and
 the
 
financial
 standing
 of
 the
 GIA
 association.
 
 GIA’s
 association
 is
 governed
 by
 “Articles
 of
 
Understanding,”
 copies
 of
 which
 are
 available
 to
 association
 members
 upon
 request.
 
 

The
 function
 of
 the
 Board
 of
 the
 Georgetown
 International
 Academy
 is
 the
 
overall
 control
 and
 direction
 of
 the
 business
 affairs
 of
 the
 Association
 and
 school.
 
 All
 
parents
 or
 guardians
 of
 students
 at
 the
 school
 are
 eligible
 to
 stand
 for
 election
 to
 the
 
Board,
 provided
 they
 are
 not
 GIA
 employees
 or
 spouses
 of
 GIA
 employees.
 
 The
 school
 
Board
 typically
 meets
 on
 the
 second
 Tuesday
 of
 the
 month,
 but
 may
 hold
 extra
 meetings
 
when
 warranted.
 
 Regular
 statutory
 Board
 meetings
 are
 open
 to
 parents
 and
 personnel.
 
 
The
 dates
 of
 Board
 meetings
 may
 be
 viewed
 via
 the
 parent
 portal.
 
 
 

 
FACULTY
 

All
 GIA
 teachers
 hold
 Bachelor’s
 degrees
 and
 some
 hold
 Master’s
 degrees.
 
 The
 
Head
 of
 School
 evaluates
 all
 Faculty
 members
 using
 AASSA’s
 Teacher
 Performance
 
Evaluation
 System,
 a
 form
 of
 teacher
 evaluation
 in
 which
 the
 emphasis
 is
 on
 job
 related
 
skills,
 techniques,
 and
 abilities
 in
 the
 6
 domains
 for
 professional
 competency.
 GIA’s
 
teachers
 are
 required
 to
 engage
 in
 professional
 development
 activities
 outside
 of
 GIA
 on
 
a
 regular
 basis
 in
 order
 to
 maintain
 up
 to
 date
 teaching
 credentials.
 
 
 

 
PTO
 

  The
 GIA
 Parent
 Teacher
 Organization
 (PTO)
 provides
 significant
 support
 to
 our
 
educational
 program.
 
 The
 PTO’s
 mission
 is
 to
 serve
 as
 a
 powerful
 voice
 for
 children,
 a
 
relevant
 resource
 for
 families
 and
 communities,
 and
 a
 strong
 advocate
 for
 the
 education
 
and
 well-­‐being
 of
 every
 child.
 
 We
 encourage
 every
 parent
 to
 become
 actively
 involved
 
in
 the
 PTO.
 
 GIA’s
 PTO
 officers
 for
 the
 2017-­‐2018
 academic
 year
 were
 Jamie
 Dillon
 
(President),
 Sonam
 Hasan
 (VP),
 
 Lindsey
 Daugherty/Kristen
 Kilpatrick
 (Secretary),
 Jay
 
Epping
 (Treasurer),
 
 Jutta
 Hemsing,
 and
 Deidra
 Escobar.
 
 Teachers
 and
 auxiliary
 staff
 
are
 strongly
 encouraged
 to
 support
 the
 GIA
 PTO.
 
 The
 PTO
 email
 address
 is
 
[email protected].
 
 

 
STUDENT
 COUNCIL
 

  GIA’s
 Student
 Council
 consists
 of
 elected
 representatives
 of
 the
 student
 
community,
 led
 by
 four
 student
 office
 holders.
 
 The
 Student
 Council
 provides
 students
 
with
 the
 opportunity
 to
 be
 involved
 in
 the
 democratic
 process
 by
 initiating,
 promoting,
 
and
 implementing
 programs
 for
 student
 and
 school
 development.
 
 The
 Student
 Council
 
Officers
 for
 the
 2017-­‐2018
 academic
 year
 were
 Rachel
 Mekdeci
 (President),
 Bibi
 
Mohamed(Vice-­‐president),
 Maryam
 Ferouz
 (Secretary),
 and
 Sofia
 Piñol
 (Treasurer).
 Ms.
 
Ben
 Israel
 
 and
 Ms.
 DePutron
 are
 the
 2018-­‐2019
 advisor
 sto
 the
 Student
 Council.
 
 
Teachers
 are
 strongly
 encouraged
 to
 support
 the
 GIA
 Student
 Council.
 
 

 
KEY
 CLUB
 

  In
 June
 2014,
 GIA
 became
 a
 member
 of
 the
 Kiwanis
 Key
 Club
 program
 which
 is
 a
 
world-­‐wide
 community
 service
 organization.
 
 Students
 of
 Grades
 9-­‐12
 are
 encouraged
 
to
 join
 the
 Key
 Club
 and
 actively
 participate
 in
 its
 initiatives.
 
 Ms.
 Clarke
 and
 Ms.
 Reuven
 
are
 the
 the
 Key
 Club
 advisors.
 
 

 

8


 


 

 

FACILITIES
 


  GIA
 is
 located
 approximately
 three
 miles
 from
 the
 center
 of
 Guyana’s
 capital
 city
 

in
 a
 comfortable
 residential
 area.
 
 The
 GIA
 campus
 is
 situated
 on
 four
 adjoining
 
properties
 and
 includes
 two
 buildings.
 
 The
 main
 building
 houses
 the
 elementary
 school,
 

middle
 school,
 and
 assembly
 area.
 
 The
 second
 building
 houses
 the
 business
 office,
 high
 

school,
 library,
 and
 science
 lab.
 The
 Physical
 Education
 and
 Music
 classrooms
 are
 

located
 in
 a
 small
 building
 near
 the
 entrance
 to
 the
 campus.
 
 
 GIA’s
 campus
 includes
 two
 
play
 areas
 and
 is
 protected
 by
 security
 fences
 and
 round-­‐the-­‐clock
 guard
 service.
 


 

SCHOOL
 AFFILIATIONS
 


  GIA
 is
 an
 A/OS
 school
 and
 thereby
 receives
 aid
 grants
 and
 similar
 benefits
 from
 
the
 US
 Department
 of
 State
 in
 Washington
 D.C.
 
 Please
 refer
 to
 

http://www.state.gov/m/a/os/58563.htm
 for
 more
 information.
 Throughout
 its
 

existence,
 GIA
 has
 enjoyed
 a
 special
 relationship
 with
 the
 US
 embassy
 in
 Guyana,
 and
 the
 
support
 of
 the
 United
 States
 Ambassador.
 
 GIA
 also
 enjoys
 the
 unofficial
 support
 of
 other
 

embassies
 and
 high
 commissions
 including
 the
 Indian
 High
 Commission,
 Canadian
 High
 

Commission,
 and
 European
 Union.
 

GIA
 is
 also
 a
 member
 of
 the
 Association
 of
 American
 Schools
 in
 South
 America
 
(AASSA),
 a
 group
 whose
 mission
 is
 to
 provide
 and
 promote
 programs
 and
 services
 to
 

member
 schools
 to
 enhance
 the
 quality
 of
 American
 International
 Education,
 as
 well
 as
 

the
 Association
 for
 the
 Advancement
 of
 International
 Education
 (AAIE),
 and
 

International
 Schools
 Services
 (ISS).
 
 


 

GENERAL
 INFORMATION
 


 

Admission
 to
 Pre-­‐school
 

For
 students
 joining
 the
 Nursery/Kindergarten,
 placement
 is
 contingent
 upon
 date
 of
 

birth.
 All
 applications
 will
 be
 collected
 and
 dated
 by
 date
 of
 receipt.
 
 Priority
 for
 

admission
 will
 be
 given
 to
 four-­‐year-­‐old
 students
 first,
 followed
 by
 three-­‐year
 olds.
 
 

For
 students
 joining
 the
 Nursery,
 Pre-­‐K,
 or
 Kindergarten,
 placement
 is
 contingent
 upon
 date
 of
 

birth.
 
 Age
 Level
 requirements
 are
 as
 follows:
 


 

• Nursery
 
 
  Age
 3
 by
 October
 15
 of
 the
 current
 academic
 year
 

• Pre-­‐K
 
 
  Age
 4
 by
 October
 15
 of
 the
 current
 academic
 year
 
• Kindergarten
 
  Age
 5
 by
 October
 of
 the
 current
 academic
 year
 

 

 
 
 
 
 
 
Students
 with
 birthdays
 beyond
 the
 October
 15
 age
 deadline
 will
 not
 be
 eligible
 for
 

admission
 to
 a
 higher
 grade.
 
 However,
 special
 cases
 may
 be
 considered
 for
 students
 

with
 birthdates
 before
 December
 31
 at
 the
 discretion
 of
 the
 Admissions
 Team.
 


 

Student
 Admission
 to
 Grades
 1-­‐11
 

Generally,
 student
 admission
 will
 be
 based
 upon
 evidence
 of
 the
 student’s
 ability
 to
 

benefit
 from
 GIA’s
 educational
 program
 and
 to
 make
 positive
 contributions
 to
 the
 

learning
 environment.
 
 The
 Director
 will
 decide
 upon
 an
 individual’s
 admission
 status
 

based
 on
 various
 determining
 factors
 including:
 

●
 
 
 
 
 
 Age
 

●
 
 
 
 
 
 Previous
 academic
 and
 behavior
 records
 

●
 
 
 
 
 
 English
 proficiency
 

9

●
 
 
 
 
 
 GIA’s
 ability
 to
 effectively
 maintain
 quality
 instruction
 for
 all
 enrolled
 

  students
 
Students
 who
 transfer
 to
 GIA
 from
 other
 U.S.
 accredited
 schools
 will
 be
 admitted
 to
 the
 
grade
 level
 that
 was
 assigned
 by
 the
 previous
 institution.
 Students
 transferring
 from
 
schools
 that
 are
 not
 U.S.
 accredited
 may
 be
 required
 to
 take
 a
 placement
 exam
 to
 
determine
 grade
 assignment.
 
 A
 student
 may
 be
 refused
 admission
 because
 of
 serious
 
behavioral
 misconduct
 at
 a
 previous
 school.
 
 Children
 with
 special
 needs
 that
 cannot
 be
 
easily
 addressed
 in
 a
 regular
 classroom
 setting
 will
 only
 be
 admitted
 after
 careful
 
assessment
 of
 the
 child’s
 needs
 and
 the
 school’s
 ability
 to
 meet
 those
 needs.
 
 

 
Priority
 Consideration
 for
 Student
 Admissions
 
Provided
 the
 students
 have
 the
 academic
 ability
 to
 succeed
 in
 GIA’s
 academic
 program
 
and
 priority
 for
 admission
 will
 be
 given
 to
 applicants
 in
 the
 categories
 below
 in
 the
 
following
 order:
 
1.
 
 
 
 
 Children
 of
 U.S.
 citizens
 engaged
 in
 carrying
 out
 U.S.
 Government
 activities
 
2.
 
 
 
 
 Siblings
 of
 currently
 enrolled
 students
 
3.
 
 
 
 
 Children
 of
 diplomatic
 and
 international
 organizations
 and
 businesses
 
4.
 
 
 
 
 Children
 who
 have
 demonstrated
 previous
 academic
 success
 in
 a
 similar
 U.S.,
 
American,
 or
 international
 school
 
5.
 
 
 
 
 Children
 of
 Faculty
 of
 GIA
 
6.
 
 
 
 
 New
 applicants
 transferring
 from
 an
 English-­‐speaking
 international
 school
 
overseas
 
7.
 
 
 
 
 Students
 currently
 enrolled
 in
 a
 local
 school
 

 
Admission
 to
 Grade
 12
 
Students
 who
 wish
 to
 transfer
 to
 GIA
 from
 Guyanese
 schools
 must
 attend
 a
 minimum
 of
 
two
 years
 before
 receiving
 a
 GIA
 high
 school
 diploma.
 
 Students
 who
 wish
 to
 transfer
 
directly
 into
 Grade
 12
 must
 provide
 records
 of
 completion
 of
 Grade
 11
 in
 a
 US
 
accredited
 school
 or
 equivalent.
 

 
Grade
 Retention
 or
 Advanced
 Grade
 Assignment
 
At
 time
 of
 admission,
 a
 student
 will
 be
 assigned
 to
 an
 appropriate
 grade
 according
 to
 his
 
or
 her
 previous
 school
 records
 or,
 for
 children
 between
 the
 ages
 of
 3
 and
 6,
 the
 GIA
 cut-­‐
off
 date
 of
 December
 31st.
 
 Typically,
 students’
 needs
 are
 best
 met
 by
 remaining
 at
 the
 
same
 grade
 level
 as
 peers
 of
 the
 same
 age.
 
 In
 cases
 wherein
 a
 student
 is
 over-­‐
 or
 under-­‐
challenged
 at
 his
 or
 her
 grade
 level,
 teachers
 will
 provide
 supplementary
 learning
 
experiences.
 
 In
 rare
 cases,
 a
 student’s
 needs
 would
 be
 better
 met
 by
 repeating
 the
 
current
 grade
 or
 being
 advanced
 a
 grade,
 and
 the
 faculty
 may
 recommend
 grade
 
retention
 or
 advancement.
 
 

 
Retention
 refers
 to
 having
 a
 student
 repeat
 a
 grade
 or
 subject.
 
 
 Advancement
 refers
 to
 
placing
 a
 student
 in
 a
 grade
 level/subject
 area
 that
 is
 above
 age
 grade
 placement.
 The
 
process
 for
 advancement
 
 will
 not
 begin
 until
 after
 the
 third
 week
 of
 classes
 to
 allow
 
appropriate
 observation
 time.
 
 No
 requests
 for
 grade
 advancement
 will
 be
 processed
 
beyond
 the
 end
 of
 the
 first
 quarter
 of
 the
 current
 school
 year
 

 
Grade
 Advancement
 Process:
 
·
 
 
 
  The
 parent
 makes
 a
 request
 to
 classroom/subject
 area
 teacher
 or
 Principal
 for
 child
 to
 
be
 considered
 for
 advancement.
 
·
 
 
  The
 Principal
 may
 direct
 that
 observation/testing
 commence
 immediately
 with
 the
 
results
 going
 to
 a
 Child
 Study
 Committee
 (CSC)
 meeting
 (includes
 the
 Head
 of
 School
 
and
 all
 members
 on
 the
 staff
 who
 have
 and
 or
 will
 have
 contact
 with
 the
 student).
 

10

·
 
 
  The
 CSC
 will
 review
 all
 pertinent
 information
 and
 will
 make
 a
 final
 recommendation
 to
 
the
 Head
 of
 School
 as
 to
 whether
 the
 student
 is
 eligible
 for
 consideration
 for
 
grade/subject
 area
 advancement.
 

·
 
 
  The
 Principal
 shall
 confer
 with
 the
 parents
 to
 inform
 them
 of
 the
 decision
 as
 to
 whether:
 
·
 
 
 
  Current
 grade/subject
 area
 placement
 will
 be
 maintained.
 
·
 
 
 
  Current
 grade/subject
 area
 placement
 will
 be
 maintained
 with
 enrichment
 
during
 class
 time.
 
·
 
 
 
  Grade/subject
 area
 advancement.
 

·
 
 
 
  Should
 advanced
 placement
 be
 made,
 a
 follow-­‐up
 Child
 Student
 Committee
 meeting
 will
 
be
 held
 to
 evaluate
 the
 student’s
 progress
 within
 a
 4
 –
 6
 week
 period.
 


 
Immunizations
 
Before
 the
 admission
 process
 can
 be
 completed,
 students
 will
 be
 required
 to
 present
 
proof
 of
 the
 following
 immunizations.
 
 All
 immunizations
 must
 be
 up
 to
 date:
 
• Measles,
 Mumps,
 Rubella
 
• Diphtheria
 
• Polio
 
• Pertussis
 

 
The
 following
 immunizations
 are
 recommended:
 
• Yellow
 Fever
 
• Hepatitis
 B
 
• Tetanus
 


 

 

 

ATTENDANCE
 POLICIES
 AND
 ARRIVAL/DISMISSAL
 
PROCEDURES
 


 
SCHOOL
 HOURS
 
 

  The
 normal
 school
 day
 begins
 at
 7:40
 for
 maintenance
 personnel
 for
 all
 students.
 
 
Parents
 should
 drop
 off
 their
 children
 between
 7:30
 and
 7:45
 at
 the
 main
 gate
 located
 
on
 Chandra
 Nagar
 Street.
 
 
 Students
 who
 arrive
 at
 school
 later
 than
 7:45
 will
 be
 marked
 
tardy
 for
 class.
 
 

 
STUDENT
 ATTENDANCE
 

  Regular
 attendance
 is
 essential
 to
 the
 education
 process
 and
 achievement
 of
 
each
 student.
 GIA
 students
 are
 expected
 to
 attend
 all
 scheduled
 classes
 and
 to
 remain
 in
 
school
 for
 all
 festivals
 and
 special
 events
 that
 occur
 during
 regular
 school
 
hours.
 
 Students
 are
 not
 permitted
 to
 leave
 school
 before
 the
 end
 of
 the
 school
 day
 
without
 a
 parent/guardian
 first
 notifying
 the
 school
 office.
 However,
 excused
 absences
 
may
 be
 granted
 for
 illness
 or
 in
 rare
 cases
 of
 business
 related
 travel,
 death
 of
 a
 relative,
 
or
 significant
 personal
 problems.
 Students
 may
 receive
 an
 excused
 absence
 for
 the
 
reasons
 stated
 above,
 provided
 that
 substantiated
 documentation
 is
 presented.
 An
 
excused
 absence
 allows
 for
 the
 privilege
 of
 making
 up
 missed
 assignments
 in
 the
 
affected
 class.
 Although
 GIA
 teachers
 may
 provide
 special
 assignments
 when
 necessary,
 
it
 is
 important
 to
 note
 that
 no
 assignment
 can
 adequately
 make
 up
 for
 lost
 class
 time.
 
Unexcused
 absences
 are
 considered
 to
 be
 any
 absence
 not
 listed
 above
 or
 any
 absence
 
that
 is
 missing
 the
 proper
 documentation
 (even
 if
 from
 the
 list
 above).
 

 
  Though
 absences
 are
 categorized
 as
 excused
 or
 unexcused,
 all
 absences
 are
 
added
 to
 the
 same
 pool
 of
 overall
 total
 absences.
 Students
 who
 miss
 more
 than
 20%
 

11

of
 class
 time
 for
 a
 particular
 class
 will
 be
 given
 a
 grade
 of
 Incomplete
 for
 the
 affected
 
term
 unless
 the
 Head
 of
 School
 authorizes
 an
 exception
 due
 to
 special
 circumstances.
 
When
 possible,
 all
 attendance
 concession
 requests
 must
 be
 submitted
 to
 the
 Head
 of
 
School
 in
 advance
 and
 in
 writing.
 A
 grade
 of
 “Incomplete”
 will
 have
 a
 negative
 effect
 on
 
the
 GPA,
 credit
 count,
 and
 transcripts
 of
 students
 in
 grades
 9
 through
 12.
 

 

 
  Each
 teacher
 is
 responsible
 for
 recording
 attendance
 for
 his
 or
 her
 classes.
 This
 
includes
 recording
 absences
 and
 the
 number
 of
 minutes
 the
 student
 is
 tardy
 for
 class.
 
Tardy
 minutes
 exceeding
 50
 total
 minutes
 will
 equate
 to
 a
 1
 period
 absence
 in
 the
 
recording
 class.
 The
 class
 teacher
 is
 required
 to
 make
 each
 student
 aware
 of
 his
 or
 her
 
respective
 absences.
 As
 a
 courtesy,
 the
 Student
 Affairs
 Advisor
 will
 notify
 parents
 and
 
mentors
 of
 every
 3rd,
 5th,
 7th,
 and
 9th
 absence
 for
 the
 term.
 
 

 

Students
 are
 not
 permitted
 to
 leave
 school
 before
 the
 end
 of
 the
 regular
 day
 
without
 a
 parent/guardian
 first
 notifying
 the
 school
 office.
 Students
 will
 only
 be
 
permitted
 to
 leave
 school
 at
 the
 request
 of
 a
 parent/guardian.
 Students
 are
 expected
 to
 
remain
 in
 school
 for
 all
 regular
 classes,
 festivals,
 and
 special
 events.
 

 

CATEGORIES
 OF
 ABSENCE:
 
 
 Excused,
 Unexcused,
 School-­‐Excused
 

Excused
 absence:
 
 Student
 is
 absent
 for
 a
 valid
 reason,
 supported
 by
 parent
 
confirmation,
 and
 approved
 by
 school.
 These
 count
 as
 missed
 class
 time
 and
 towards
 the
 
attendance
 policy.
 

 
Examples
 

• Illness
 -­‐
 undocumented
 
• Illness
 in
 student’s
 family
 -­‐
 undocumented
 
• Professional
 appointments
 that
 cannot
 be
 scheduled
 outside
 of
 the
 

school
 day
 
• College
 visits/college
 fair
 
• Family
 matters
 necessitating
 absence
 from
 school
 with
 advance
 notice
 
• Absences
 outside
 of
 the
 student’s
 control
 

 
Unexcused
 absence:
 
 Student
 is
 absent
 without
 parent/guardian
 confirmation
 and/or
 
for
 reasons
 not
 accepted
 by
 the
 school.
 These
 count
 as
 missed
 class
 time
 and
 towards
 
the
 attendance
 policy.
 

 
Examples
 
 
 
• Missing
 more
 than
 10
 unauthorized
 minutes
 of
 class
 time.
 
• Running
 late
 (to
 class
 or
 to
 school
 –over
 10
 minutes)
 
• Truancy/skipping
 school
 
• Oversleeping/sleeping
 in
 
• Senior
 skip
 day
 
• Unverified
 by
 parent/guardian
 
• Other
 illegitimate
 excuses
 
• Reason
 for
 absence
 denied
 by
 school.
 

 
School
 Excused:
 
 Student
 is
 absent
 from
 classes
 due
 to
 co-­‐curricular
 activities
 or
 
emergency
 situations
 in
 which
 student
 is
 prevented
 from
 attending
 school.
 These
 do
 not
 
count
 towards
 the
 attendance
 policy.
 

 
Examples
 
• School
 sponsored
 curriculum
 and
 co-­‐curricular
 activities
 

12

• Special
 talent/club
 activities
 –
 prior
 approval
 by
 Director
 required
 
• Suspension
 
• Authorized
 appointments
 with
 school
 personnel
 
• Death
 in
 student’s
 immediate
 family
 or
 of
 a
 close
 relative
 or
 friend
 
• Illness
 –original
 documentation
 required
 by
 medical
 personnel
 
• Illness
 –H1N1
 and
 influenza-­‐like
 symptoms
 
 
• Illnesses
 or
 outbreaks
 sanctioned
 by
 the
 nurse
 
 
• Illness
 in
 student’s
 immediate
 family
 –
 original
 documentation
 required
 

from
 medical
 personnel
 
• Legal/court
 appearances
 –
 original
 documentation
 required
 from
 court
 

system
 
• Religious
 holidays
 
• Physical
 emergency
 conditions
 such
 as
 fire,
 flood,
 or
 storm
 


 

 

 
CATEGORIES
 OF
 ABSENCE:
 
 
 Prearranged,
 Unexpected
 

 
Unexpected
 Absences:
 Student
 does
 not
 plan
 to
 be
 absent
 from
 classes
 and,
 therefore,
 
does
 not
 have
 the
 ability
 to
 prepare
 for
 the
 absence.
 
 

 
Examples
 

• Undocumented
 illness
 (woke
 up
 with
 the
 flu)
 
• Unexpected
 flood
 

 
Prearranged
 Absences:
 Student
 plans
 to
 be
 absent
 from
 classes
 due
 to
 co-­‐curricular
 
activities
 or
 family
 emergencies
 in
 which
 student
 is
 prevented
 from
 attending
 school.
 

 
Examples
 
• Passport/Visa
 renewal
 trips
 
• School
 field
 trips
 in
 which
 only
 selected
 students
 miss
 classes
 (i.e.
 

Spanish
 field
 trip
 students
 miss
 History
 but
 French
 students
 attend
 
History
 class.)
 

 
CATEGORIES
 OF
 ABSENCE:
 
 
 Tardiness
 

 
Tardiness:
 
 Student
 arrives
 in
 class
 after
 scheduled
 start
 times.
 These
 count
 as
 missed
 
class
 time
 and
 toward
 the
 attendance
 policy.
 For
 example,
 50
 minutes
 of
 cumulative
 
tardiness
 is
 equivalent
 to
 one
 absence
 for
 the
 specific
 class.
 However,
 if
 the
 student
 
arrives
 after
 the
 scheduled
 start
 time
 of
 their
 first
 class
 but
 the
 reason
 for
 tardiness
 
qualifies
 as
 a
 school-­‐excused
 absence,
 the
 minutes
 of
 tardiness
 will
 not
 count
 toward
 the
 
school’s
 attendance
 policy.
 

 
STUDENT
 ARRIVAL
 AND
 DISMISSAL
 
Because
 GIA
 is
 responsible
 for
 each
 child’s
 safety,
 we
 adhere
 to
 strict
 rules
 
concerning
 student
 transportation,
 pick
 up,
 and
 drop
 off.
 
 Students
 are
 not
 permitted
 to
 
leave
 school
 before
 the
 end
 of
 the
 regular
 day
 without
 a
 parent/guardian
 first
 notifying
 
the
 school
 office.
 
 Students
 are
 expected
 to
 remain
 in
 school
 for
 all
 regular
 classes,
 
festivals,
 and
 special
 events.
 
 Students
 will
 only
 be
 permitted
 to
 leave
 school
 at
 the
 
request
 of
 a
 parent
 or
 guardian.
 
Parents
 should
 drop
 off
 their
 children
 between
 7:30
 and
 7:45
 at
 the
 main
 gate
 
located
 on
 Chandra
 Nagar
 Street.
 
 
 Nursery
 students
 must
 be
 picked
 up
 at
 the
 same
 gate
 
at
 11:30
 a.m.
 each
 day.
 
 Students
 of
 grades
 Kindergarten
 through
 12
 must
 be
 picked
 up
 

13

between
 2:30
 and
 2:45
 each
 day
 unless
 the
 student
 is
 participating
 in
 after
 school
 
activities
 or
 tutoring.
 
 
 Students
 whose
 parents/guardians
 have
 not
 picked
 them
 up
 by
 
2:45
 will
 be
 required
 to
 wait
 inside
 the
 school’s
 office.
 Teachers
 will
 supervise
 arrival
 
and
 dismissal.
 
 

  Transportation
 to
 and
 from
 school
 is
 the
 responsibility
 of
 the
 parent/guardian.
 
 
For
 the
 safety
 of
 all
 GIA
 students
 and
 school
 personnel,
 we
 require
 that
 parents,
 
guardians,
 or
 anyone
 else
 who
 drops
 off
 or
 picks
 up
 students
 use
 the
 main
 gate
 and
 
driveway
 on
 Chandra
 Nagar
 Street.
 
 Parents
 must
 join
 the
 queue
 during
 arrival
 and
 
dismissal
 time
 so
 that
 school
 personnel
 may
 safely
 and
 efficiently
 ensure
 that
 each
 child
 
has
 been
 securely
 handed
 over
 to
 the
 correct
 driver
 and
 vehicle.
 
 Please
 note
 that
 
students
 will
 not
 be
 permitted
 to
 walk
 home
 or
 leave
 with
 non-­‐parents
 or
 non-­‐
guardians
 unless
 the
 parent
 has
 made
 special
 arrangements
 via
 the
 school
 office.
 
 The
 
office
 staff
 will
 provide
 each
 family
 with
 a
 laminated
 queue
 card
 to
 place
 in
 your
 
windscreen
 to
 help
 expedite
 the
 pickup
 process.
 
 All
 parents
 and
 drivers
 must
 make
 
every
 attempt
 to
 ensure
 a
 smooth,
 regular
 flow
 of
 the
 pick
 up
 queue.
 
 We
 ask
 
parents
 and
 drivers
 to
 refrain
 from
 breaking
 the
 line
 or
 impeding
 its
 flow,
 or
 
parking
 on
 the
 parapet
 to
 pick
 up
 a
 child.
 
 If
 you
 are
 the
 teacher
 on
 gate
 duty
 and
 a
 
parent
 does
 not
 follow
 the
 rules,
 the
 security
 guard
 and
 teacher
 on
 gate
 duty
 will
 
ask
 you
 to
 adhere
 to
 the
 procedures.
 
 We
 require
 all
 taxi
 drivers
 to
 join
 the
 line
 at
 
the
 main
 entrance.
 
 
 

  Some
 parents,
 particularly
 those
 who
 have
 very
 young
 children,
 prefer
 to
 park
 
and
 walk
 into
 the
 school
 compound
 at
 dismissal
 time.
 Parents
 must
 use
 the
 side
 
entrance
 on
 Delhi
 Street
 for
 that
 purpose
 in
 order
 to
 alleviate
 congestion
 on
 Chandra
 
Nagar
 Street.
 
 Parents
 have
 the
 option
 of
 joining
 the
 queue
 on
 Chandra
 Nagar
 Street
 as
 
usual
 or
 parking
 on
 Delhi
 Street
 and
 approaching
 the
 side
 gate
 to
 pick
 up
 their
 children.
 
 
Please
 note
 that
 parents
 only
 will
 have
 the
 option
 of
 using
 the
 Delhi
 Street
 entrance
 to
 
walk
 in
 and
 pick
 up
 their
 children.
 
 The
 option
 will
 not
 be
 extended
 to
 drivers,
 body
 
guards,
 etc.
 
 Please
 note
 that
 teachers
 are
 not
 on
 duty
 at
 that
 gate,
 therefore
 we
 do
 
not
 permit
 students
 to
 walk
 to
 their
 vehicles
 without
 a
 parent
 accompanying
 
them.
 
 
 

 
LUNCH
 AND
 SNACK
 

  Students
 receive
 a
 ten-­‐minute
 snack
 break
 at
 9:30
 each
 morning
 and
 are
 
expected
 to
 bring
 their
 own
 nutritious
 snacks
 and
 beverages
 from
 home.
 
 The
 
lunch/recess
 periods
 are
 from
 11:10
 to
 12:00
 (Nursery
 through
 Grade
 5),
 whereas
 the
 
middle
 and
 high
 school
 lunch
 period
 is
 from
 12:10
 to
 12:40
 (Grades
 6
 through
 12).
 
 
Students
 have
 the
 option
 of
 purchasing
 a
 hot
 lunch
 from
 school
 or
 bringing
 their
 own
 
lunch
 from
 home.
 
 For
 security
 reasons
 we
 cannot
 allow
 deliveries
 from
 restaurants
 
although
 parents
 may
 drop
 off
 lunch
 for
 their
 children.
 
 If
 you
 wish
 to
 drop
 off
 lunch
 for
 
your
 child
 please
 ensure
 that
 it
 arrives
 prior
 to
 the
 start
 of
 their
 lunch
 period.
 When
 
students’
 lunches
 arrive
 late,
 they
 miss
 valuable
 class
 time.
 
 
 

 
Lunch
 expectations
 for
 students
 in
 Grades
 1
 through
 5:
 
1. Eat
 food
 only
 in
 designated
 lunch
 or
 snack
 areas.
 
2. Be
 courteous
 to
 others.
 
3. Remain
 in
 your
 seat.
 
4. Use
 a
 quiet
 voice.
 
5. Keep
 your
 eating
 area
 clean.
 
6. Go
 to
 recess
 only
 when
 you
 have
 been
 excused
 by
 the
 teacher
 on
 duty
 
7. Follow
 the
 rules
 of
 sportsmanship
 and
 fair
 play
 on
 the
 playground
 

 
Students
 may
 use
 the
 library
 during
 the
 recess
 period,
 but
 are
 expected
 to
 adhere
 to
 
library
 etiquette.
 
 Students
 in
 Grades
 6
 through
 8
 may
 not
 be
 in
 classrooms
 or
 in
 the
 
hallways
 during
 their
 lunch
 period.
 
 These
 students
 are
 permitted
 to
 be
 in
 the
 assembly
 

14

area
 or
 playing
 fields.
 Students
 in
 Grades
 9-­‐12
 may
 be
 in
 the
 locker
 room
 during
 lunch,
 
provided
 they
 have
 not
 lost
 their
 privileges.
 
 Students
 may
 also
 go
 to
 the
 library
 
provided
 they
 follow
 library
 rules
 for
 being
 quiet,
 etc.
 However,
 students
 should
 not
 eat
 
in
 the
 library
 or
 drink
 anything
 other
 than
 water
 there.
 

 
VISITORS
 AND
 DELIVERIES
 
GIA’s
 teachers
 and
 administrators
 welcome
 visits
 from
 parents
 and
 other
 guests,
 
however,
 security
 protocols
 require
 visitors
 to
 provide
 advance
 notice
 of
 their
 arrival.
 
 
Please
 call
 the
 school’s
 office
 if
 you
 wish
 to
 meet
 with
 a
 teacher
 or
 visit
 the
 school
 for
 
any
 other
 reason.
 
 If
 you
 do
 not
 make
 prior
 arrangements
 to
 enter
 the
 school
 compound,
 
you
 will
 be
 asked
 to
 wait
 outside
 the
 campus
 while
 our
 guards
 confirm
 your
 identity
 and
 
gain
 authorization
 for
 you
 to
 enter
 the
 premises.
 
 Please
 note
 that
 weapons
 are
 never
 
permitted
 beyond
 the
 GIA
 gates.
 
 

 
We
 are
 also
 unable
 to
 permit
 deliveries
 from
 unfamiliar
 persons.
 
 This
 includes
 food
 
delivery
 and
 taxi
 services.
 
 If
 parents
 wish
 to
 have
 food
 or
 other
 items
 delivered
 to
 their
 
children,
 they
 must
 deliver
 them
 in
 person
 or
 ensure
 that
 they
 are
 delivered
 by
 a
 driver
 
who
 is
 familiar
 to
 our
 guards.
 
 Similarly,
 teachers
 may
 not
 have
 food
 delivered
 to
 GIA
 by
 
drivers
 that
 are
 unfamiliar
 to
 GIA
 security
 guards
 or
 by
 any
 food
 delivery
 service.
 
 
 
 

 
Please
 note
 that
 effective
 August
 13,
 2018,
 food
 deliveries
 from
 anyone
 other
 than
 
the
 parent
 will
 be
 inspected
 before
 being
 delivered
 to
 the
 student.
 
 This
 includes
 
food
 that
 is
 delivered
 by
 an
 employee
 of
 the
 parent.
 
 
 

 

 

COMMUNICATION
 


  Positive
 communication
 along
 established
 lines
 with
 and
 between
 students,
 parents,
 
teachers,
 the
 administration,
 and
 the
 Board
 is
 essential.
 
 GIA
 teachers
 and
 administrators
 
encourage
 open,
 frequent,
 and
 respectful
 communication
 among
 all
 school
 stakeholders.
 
 
Teachers
 and
 members
 of
 GIA’s
 office
 staff
 are
 required
 to
 regularly
 communicate
 with
 parents
 
and
 encourage
 the
 exchange
 of
 ideas.
 We
 ask
 that
 all
 Association
 members
 adhere
 to
 the
 
following
 general
 procedures.
 

 
School
 to
 Home
 Communication
 

Teachers
 in
 each
 section
 will
 provide
 parents
 and
 students
 with
 a
 school
 to
 home
 
communication
 plan.
 
 Teachers
 will
 maintain
 a
 web
 page
 for
 each
 class
 that
 parents
 and
 students
 
may
 access
 via
 the
 PlusPortal.
 
 Parents
 may
 also
 access
 students’
 grades,
 week
 by
 week,
 via
 the
 
PlusPortal.
 
 Each
 teacher
 is
 required
 to
 abide
 by
 that
 plan.
 
 In
 addition,
 on
 the
 first
 day
 of
 faculty
 
in-­‐service
 you
 will
 receive
 a
 user
 name
 and
 password
 to
 GIA’s
 online
 teacher
 portal.
 
 Each
 
student
 and
 parent
 will
 also
 have
 user
 names
 and
 passwords.
 Via
 the
 student
 and
 parent
 portals,
 
families
 are
 able
 to
 see:
 

• An
 attendance
 and
 grades
 overview
 for
 the
 student
 
• A
 homework
 hand-­‐in
 area
 
• A
 school
 directory
 with
 messaging
 capabilities
 
• Students’
 current
 grades
 and
 student
 information
 
• Dates
 for
 school
 upcoming
 school
 events
 including
 Board
 meetings
 
• Unit
 plans
 
 
• Assignments
 for
 each
 class
 

Every parent and student will be given a PlusPortal account. We encourage everyone to use the

PlusPortal regularly. Please contact Mr. Sobers at [email protected] for more information. In order to
learn more about PlusPortals for Parents and Students you may visit
http://www.rediker.com/parentplus-studentplus

In general, please direct queries as follows:

15

• Curriculum-­‐-­‐-­‐
 Trudy
 Crossbourne
 Richards
 
• Parent
 or
 Student
 Portal-­‐-­‐-­‐Christian
 Sobers
 
• Uniforms-­‐-­‐-­‐Dolly
 Jaikaran(purchasing)
 or
 Trudy
 Crossbourne
 Richards
 (policy)
 
• After
 School
 Activities-­‐-­‐-­‐Sherry
 Cameron
 
• Invoices
 or
 payments-­‐-­‐-­‐Loretta
 Rosheuvel
 
• School
 lunch-­‐-­‐-­‐Sherry
 Cameron
 
• To
 make
 appointments-­‐-­‐-­‐Dolly
 Jaikaran
 or
 Alana
 Da
 Silva
 
• Facilities-­‐-­‐-­‐
 Harold
 Dass
 
• College
 advisement-­‐-­‐-­‐Geshat
 Reuven
 
• Student
 health-­‐-­‐-­‐
 Joanne
 Blenman
 
• Discipline
 policy
 and
 procedures
 including
 attendance—Trudy
 Crossbourne
 Richards
 
• Student
 Council-­‐-­‐-­‐
 Leah
 Ben-­‐Israel
 or
 Devina
 DePutron
 
• Key
 Club-­‐-­‐-­‐Delmae
 Clarke
 or
 Geshatleom
 Reuven
 
• Service
 Learning-­‐-­‐-­‐Leah
 Ben
 -­‐Israel
 
• Online
 courses-­‐-­‐-­‐
 Christian
 Sobers
 or
 Wanda
 Adams
 
• AP
 Program
 or
 SAT-­‐-­‐-­‐Geshatleom
 Reuven
 
• MAP
 Testing-­‐-­‐-­‐Liza
 Hartlyn-­‐Hutson
 
• To
 speak
 with
 Head
 of
 School-­‐-­‐-­‐Alana
 Da
 Silva
 
• PTO-­‐-­‐-­‐Sonam
 Hasan
 
• Report
 Cards
 and
 Yearbook-­‐-­‐-­‐Wanda
 Adams
 

Email
 is
 a
 frequently
 used
 tool
 for
 communication
 between
 home
 and
 school.
 
 While
 
convenient
 and
 quick,
 the
 intent
 of
 an
 email
 message
 can
 be
 easily
 misconstrued
 by
 the
 
recipient
 and
 may
 cause
 hard
 feelings.
 If
 you
 receive
 an
 email
 that
 “doesn’t
 feel
 right,”
 
please
 give
 the
 sender
 the
 benefit
 of
 the
 doubt
 and
 talk
 with
 him/her.
 
 
 We
 respectfully
 
request
 that
 you
 refrain
 from
 sending
 an
 email
 when
 angry.
 
 Instead,
 call
 the
 office
 and
 
ask
 for
 the
 teacher
 to
 return
 your
 call
 or
 meet
 with
 you
 in
 person.
 
 Teachers
 will
 
respond
 to
 phone
 calls
 within
 24
 hours
 and
 emails
 within
 48
 hours.
 

 
Parent/Teacher
 conferences
 are
 important
 tools
 for
 facilitating
 good
 communication
 
and
 aiding
 mutual
 reinforcement
 and
 assessment
 of
 educational
 goals
 for
 students.
 
 
Strong
 communication
 and
 cooperation
 between
 teachers
 and
 parents/guardians
 
facilitate
 the
 educational
 and
 emotional
 growth
 of
 the
 child.
 The
 teacher
 or
 parent
 may
 
initiate
 a
 conference.
 
 Parents
 are
 asked
 to
 attend
 a
 minimum
 of
 two
 conferences
 per
 
academic
 year,
 occurring
 at
 the
 end
 of
 the
 first
 and
 third
 terms.
 
 However,
 parents
 are
 
asked
 to
 schedule
 additional
 conferences
 whenever
 there
 is
 a
 special
 concern.
 
 Please
 
inform
 Ms.
 Da
 Silva
 and
 she
 will
 contact
 the
 teacher
 to
 arrange
 the
 conference.
 Teachers
 
and
 other
 faculty
 members
 have
 many
 responsibilities
 and
 are
 not
 expected
 to
 see
 
parents
 who
 drop
 in
 without
 an
 appointment.
 
 

 
Report
 Cards
 
Student
 report
 cards
 will
 be
 sent
 home
 electronically
 four
 times
 per
 year,
 at
 the
 end
 of
 
each
 9-­‐week
 term.
 
 Report
 cards
 for
 Terms
 2
 and
 4
 will
 include
 narratives.
 

 

 
School
 Yearbook
 
The
 GIA
 yearbook
 is
 published
 annually
 and
 is
 a
 photographic
 record
 of
 events
 of
 the
 
school
 year.
 
 The
 Language
 Arts
 elective
 students
 and
 teacher
 are
 responsible
 for
 the
 
publication
 of
 the
 yearbook
 each
 June.
 
 Their
 responsibilities
 include
 raising
 funds,
 
photographing
 school
 events,
 and
 designing
 the
 cover
 and
 layout
 of
 the
 yearbook
 in
 
conjunction
 with
 an
 international
 firm.
 The
 aims
 of
 the
 GIA
 yearbook
 include:
 

 

• Providing
 a
 photographic
 reminder
 to
 students
 of
 their
 year’s
 achievements
 
• Fostering
 a
 sense
 of
 belonging
 and
 school
 pride
 

16

• Providing
 a
 keepsake
 to
 remind
 students
 of
 their
 school
 years
 

 

 


 
Communication/Resolving
 Concerns
 


 

Parents/Guardians
 
1
  Concerns
 relating
 to
 the
 classroom
 must
 be
 referred
 to
 the
 teacher
 affected.
 Parents
 or
 

guardians
 must
 request
 a
 conference
 with
 the
 teacher
 to
 discuss
 classroom
 concerns.
 
 If
 
after
 the
 above
 step
 has
 been
 followed,
 the
 parent/guardian
 does
 not
 feel
 that
 the
 
problem
 has
 been
 adequately
 resolved,
 he
 or
 she
 will
 be
 free
 to
 bring
 the
 issue
 to
 the
 
attention
 of
 the
 Principal.
 
 
 
2
  If
 after
 the
 above
 step
 has
 been
 followed,
 the
 parent/guardian
 does
 not
 feel
 that
 the
 
problem
 has
 been
 adequately
 resolved,
 he
 or
 she
 is
 free
 to
 bring
 the
 issue
 to
 the
 
attention
 of
 the
 Head
 of
 School.
 
 
 
3
  If
 after
 the
 above
 steps
 have
 been
 followed,
 the
 parent/guarding
 is
 free
 to
 bring
 the
 
concern
 to
 the
 Board.
 
 The
 concern
 should
 be
 addressed
 to
 the
 Board
 in
 a
 formal
 letter
 
that
 indicates
 the
 steps
 that
 have
 been
 taken
 and
 describes
 the
 resolution
 the
 
parent/guardian
 seeks.
 The
 letter
 should
 be
 sent
 to
 the
 Chairperson
 of
 the
 Board
 who
 
will
 promptly
 acknowledge
 receipt
 of
 the
 letter.
 
 Letters
 must
 be
 submitted
 at
 least
 one
 
week
 before
 the
 regularly
 scheduled
 monthly
 Board
 meeting
 to
 enable
 the
 item
 to
 be
 
placed
 on
 the
 agenda.
 
 Any
 complaints
 relating
 to
 the
 Head
 of
 School
 or
 employees
 will
 
be
 heard
 only
 in
 an
 Executive
 Session
 of
 the
 Board.
 
 The
 decision
 of
 the
 Board
 in
 such
 
matters
 is
 final.
 The
 minutes
 of
 Executive
 sessions
 are
 confidential,
 but
 the
 person
 filing
 
the
 concern
 will
 be
 notified
 of
 the
 Board’s
 decision
 in
 the
 matter
 within
 14
 days
 of
 the
 
decision.
 
 
 

 
Meetings
 with
 Principal
 or
 Head
 of
 School
 

 
The
 Principal
 is
 the
 instructional
 leader
 the
 school
 whereas
 the
 Head
 of
 School
 has
 
general
 oversight.
 
 If
 you
 have
 questions
 regarding
 curriculum,
 the
 academic
 program,
 
etc.
 please
 call
 Ms.
 DaSilva
 to
 schedule
 an
 appointment
 with
 the
 Principal.
 
 If
 you
 have
 
questions
 of
 a
 general
 nature
 or
 other
 reasons
 to
 speak
 with
 the
 Head
 of
 School,
 please
 
schedule
 an
 appointment
 through
 Ms.
 DaSilva.
 
 The
 Principal
 and
 Head
 of
 School
 have
 
set
 aside
 several
 hours
 each
 week
 for
 such
 meetings
 and
 will
 accommodate
 your
 
request,
 but
 are
 unable
 to
 meet
 with
 parents
 on
 a
 drop-­‐in
 basis.
 
 
 

 
The
 Head
 of
 School
 is
 the
 normal
 channel
 of
 communication
 between
 the
 Board
 and
 the
 
school
 community.
 
 Positive
 communication
 along
 established
 lines
 with
 and
 between
 
students,
 parents,
 teachers,
 and
 administration
 and
 the
 Board
 is
 essential
 and
 desired.
 
 
 
 
The
 Board
 has
 adopted
 the
 above-­‐mentioned
 procedures
 for
 parents
 to
 follow
 to
 resolve
 
complaints
 or
 solve
 problems.
 

 

 

 

SECURITY
 AND
 EMERGENCIES
 


 
Nurse
 –
 Health
 Room
 

A
 health
 room
 is
 located
 on
 the
 ground
 floor
 of
 the
 elementary
 school
 building.
 
 
Nurse
 Blenman
 will
 be
 available
 for
 consultation
 and
 emergency
 situations.
 
 All
 
accidents
 in
 which
 injury
 occurs,
 or
 may
 have
 occurred,
 should
 be
 reported
 immediately
 
to
 the
 administration.
 
 Any
 injury
 should
 have
 an
 accident
 report
 filled
 out
 regarding
 it.
 
 

17

In
 cases
 where
 injury
 or
 illness
 is
 or
 may
 be
 presumed
 to
 be
 serious,
 the
 parents
 shall
 be
 
informed.
 
 Parents
 must
 be
 informed
 of
 any
 head
 injury.
 
 
 The
 school
 nurse
 and
 PE
 
teacher
 have
 been
 trained
 as
 “first
 responders”
 and
 may
 be
 called
 upon
 to
 assist
 in
 an
 
emergency.
 
 
 


 
GIA’s
 Head
 of
 Security,
 Darell
 Yearwood,
 can
 be
 reached
 at
 608-­‐6586.
 


 

 
Drills
 

Fire drill: A fire alarm will be signaled by the sounding of an alarm throughout both main
buildings. Students and teachers will leave the buildings by filing out in an orderly line.
They should then form single lines by class along the southern fence of the field. Teachers
should make a head count and immediately notify the director or acting director if any student
is missing. Students and teachers may re-enter the buildings only after permission to do so
has been given by the director.

Take cover drill: An announcement will be repeated across the PA system. Students and
teachers who are outdoors should quickly walk to their homerooms and sit on the floor away
from any windows. If the classroom does not have a windowless area, the students should sit
in the hallway. Students and teachers may resume regular activities only after permission to
do so has been given by the director. Lock down: An announcement will be relayed via the
PA system or intercom. If this is not possible, the message will be relayed via cell phone and
other means. Students and teachers are to barricade themselves in the classrooms.

Steps to Follow in an Emergency: Determine which of the following descriptions best fits
the situation, the follow the steps:

Fire or evacuation emergency
Follow this protocol in case of fire, smoke, a gas leak or similar situation in which all
students, personnel, and visitors should evacuate the buildings for their personal safety.
Follow the fire drill procedures and call the fire department.
If the fire alarm did not activate automatically, activate it now by triggering one of the fire
alarm pull stations that are located throughout the buildings.

Take cover emergency
Follow this protocol in case of gunfire or explosions outside of the school grounds. Do not
use this protocol if gunfire or an explosion occurs within the school grounds.

Follow the take cover drill procedures and call the police. Then call Security Alliance and
MMC Rapid Response. Then notify the US Embassy by radio or telephone.

Lock down emergency
Follow this protocol if an intruder enters the compound.
Follow the lock down drill procedures and call the police. Then call Security Alliance and
MMC Rapid Response. Then notify the US Embassy by radio or telephone.

**Please see the Emergency Action Plan attached at the end of this handbook.


 

 

18


 

CURRICULUM
 AND
 INSTRUCTION
 

GIA
 offers
 a
 Nursery
 through
 Grade
 12
 curriculum
 that
 is
 compatible
 with
 those
 of
 US-­‐
based
 schools.
 
 In
 1998,
 our
 school
 received
 accreditation
 from
 the
 Southern
 Association
 
of
 Colleges
 and
 Schools
 (SACS)
 division
 of
 AdvancED,
 which
 subsequently
 renewed
 our
 
accreditation
 in
 2005,
 2009
 and
 2014.
 Our
 current
 term
 of
 accreditation
 will
 expire
 in
 
June
 2019.
 
 Accreditation
 protocol
 and
 GIA’s
 Board
 policies
 require
 that
 the
 faculty
 
provide
 a
 rigorous
 PK-­‐12
 curriculum
 to
 enrich
 and
 reflect
 the
 needs
 and
 diversity
 of
 the
 
school’s
 international
 student
 body.
 
 
 

 
The
 Board
 requires
 that
 the
 staff
 provide
 a
 rigorous
 PK-­‐12
 curriculum
 to
 enrich
 and
 
reflect
 the
 needs
 and
 diversity
 of
 the
 school’s
 international
 student
 body.
 
 It
 is
 the
 duty
 
of
 the
 professional
 staff
 to
 provide
 students
 with
 a
 wide
 range
 of
 materials
 at
 varying
 
levels
 of
 difficulty,
 with
 diversity
 of
 appeal
 and
 the
 presentation
 of
 different
 points
 of
 
view.
 GIA’s
 faculty
 members
 participate
 in
 professional
 development
 workshops
 one
 to
 
four
 times
 per
 year.
 
 The
 favorable
 student/teacher
 ratio
 is
 conducive
 to
 individualized
 
instruction,
 flexibility,
 and
 the
 accommodation
 of
 mild
 special
 needs.
 

 
The
 curriculum
 at
 GIA
 is
 reviewed,
 implemented,
 revised,
 refined,
 and
 evaluated
 on
 a
 5
 
year
 cycle
 to
 make
 sure
 that
 all
 are
 up
 to
 date,
 meet
 US
 and
 international
 standards,
 
supports
 21st
 Century
 Learning,
 and
 are
 developmentally
 appropriate
 for
 age
 and
 grade
 
level
 expectations.
 The
 curriculum
 is
 made
 up
 of
 standards
 that
 are
 applied
 at
 all
 grade
 
levels.
 Under
 each
 standard
 are
 grade
 level
 specific
 benchmarks
 and
 indicators
 that
 
identify
 specific
 skills
 and
 knowledge
 that
 students
 should
 attain
 by
 the
 end
 of
 each
 
grade.
 The
 curriculum
 is
 supported
 by
 teaching
 methodologies
 that
 create
 a
 student-­‐
centered
 learning
 environment
 that
 use
 inquiry
 based
 investigations,
 discussions,
 
projects,
 demonstrations,
 modeling,
 role
 play,
 group
 work,
 interdisciplinary
 units
 and
 
assignments.
 Included
 at
 the
 end
 of
 this
 document
 is
 an
 outline
 of
 each
 curriculum
 
framework,
 their
 standards,
 and
 content
 summary.
 

 
In
 addition
 to
 the
 curriculum
 frameworks
 that
 outline
 the
 expectations
 and
 content
 for
 
courses
 in
 each
 subject
 offered
 at
 GIA,
 we
 also
 offer
 several
 AP
 courses
 for
 students
 who
 
qualify.
 The
 course
 content
 and
 syllabi
 for
 all
 AP
 courses
 are
 created
 and
 distributed
 by
 
The
 College
 Board.
 Teachers
 who
 teach
 AP
 Courses
 at
 GIA
 follow
 the
 AP
 course
 outlines
 
for
 their
 given
 subjects.
 There
 are
 very
 strict
 policies
 regarding
 entrance
 into
 AP
 
Courses
 including
 prerequisite
 classes
 and
 minimum
 GPA.
 AP
 Tests
 are
 offered
 once
 a
 
year
 and
 students
 have
 the
 potential
 to
 earn
 college
 credit
 depending
 on
 the
 score
 they
 
earn
 from
 taking
 the
 AP
 Test.
 
 However,
 the
 score
 that
 students
 earn
 on
 the
 test
 does
 not
 
affect
 the
 credits
 earned
 towards
 their
 graduation
 requirements
 for
 the
 actual
 course
 
class
 time
 attended
 at
 GIA.
 

 
In
 addition
 to
 the
 core
 curriculum,
 GIA’s
 academic
 program
 is
 augmented
 by
 music,
 art,
 
French,
 Spanish,
 and
 physical
 education.
 
 Also,
 GIA’s
 curriculum
 is
 designed
 to
 take
 
advantage
 of
 the
 unique
 educational
 opportunities
 provided
 by
 the
 school’s
 location
 in
 
Guyana.
 
 University
 counseling
 is
 provided
 for
 11th
 and
 12th
 grade
 students.
 
 We
 also
 
encourage
 students
 to
 participate
 in
 our
 after-­‐school
 activities.
 


 

 

 

19

Grading
 system
 
The
 school
 year
 is
 divided
 into
 four
 terms,
 with
 46-­‐48
 days
 in
 each
 term.
 Report
 cards
 
are
 sent
 home
 at
 the
 conclusion
 of
 each
 marking
 period.
 
Student
 number
 and
 letter
 grades
 apply
 to
 Grades
 1
 through
 12.
 
 Student
 grade
 point
 
averages
 are
 calculated
 on
 a
 four
 (4)
 point
 scale
 and
 show
 the
 cumulative
 effort
 of
 high
 
school
 students
 and
 are
 applied
 from
 Grades
 9
 through
 12.
 
 
 

Grade
 Point
 System
  Grade
 Point
 Average**
 

Number
 Grade
  Letter
 Grade
  Non-­‐weighted
  Weighted*
 

98-­‐100
 
 A+
 
  4.33
  5.33
 

93-­‐97
  A
  4.00
  5.00
 

90-­‐92
  A-­‐
  3.67
  4.67
 

88-­‐89
 
 B+
  3.33
  4.33
 

83-­‐87
  B
  3.00
  4.00
 

80-­‐82
  B-­‐
  2.67
  3.67
 

78-­‐79
 
 C+
  2.33
  3.33
 

73-­‐77
  C
  2.00
  3.00
 

70-­‐72
  C-­‐
  1.67
  2.67
 

68-­‐69
 
 D+
  1.33
  2.33
 

63-­‐67
  D
  1.00
  2.00
 

60-­‐62
  D-­‐
  0.67
  1.67
 

0-­‐59
  F
  0
  0
 

*Advanced
 Placement
 courses
 are
 assessed
 an
 additional
 Grade
 Point
 Average
 weight
 of
 
1.00.
 


 


 

Class
 Size
 
In
 grades
 K-­‐8,
 when
 class
 size
 reaches
 15,
 the
 Head
 of
 School
 is
 authorized
 to
 split
 the
 

class
 into
 two
 sections
 or
 provide
 a
 teaching
 assistant,
 as
 financial
 and
 human
 resources
 

permit.
 If
 the
 enrollment
 in
 a
 particular
 grade
 is
 too
 low
 to
 permit
 students
 to
 engage
 in
 

social
 learning
 and
 cooperative
 education,
 the
 Head
 of
 School
 may
 opt
 to
 combine
 two
 
grades.
 In
 grades
 9-­‐12,
 every
 effort
 should
 be
 made
 to
 keep
 class
 size
 at
 20
 or
 below,
 but
 

the
 Head
 of
 School
 is
 authorized
 to
 exceed
 that
 limit
 should
 circumstances
 warrant
 it.
 


 
Appreciation
 of
 Cultural
 Diversity
 

The
 school
 strives
 utilize
 every
 means
 possible
 to
 expose
 students
 to
 the
 traditions
 and
 

richness
 of
 culture
 and
 environment
 of
 Guyana
 and
 of
 the
 countries
 represented
 by
 the
 

students
 at
 GIA.
 
 

 

GIA’s
 practice
 of
 observing
 and/or
 celebrating
 holidays
 and
 other
 special
 events
 is
 not
 

for
 the
 purpose
 of
 promoting
 any
 religion,
 culture,
 political
 position
 or
 interpretation
 of
 

20

history.
 
 Our
 practice
 is
 rather
 in
 support
 of
 the
 school’s
 mission
 or
 purpose
 which
 
commits
 us
 to
 sharing
 the
 rich
 cultural
 mix
 of
 our
 school
 community,
 host
 country,
 and
 
other
 cultures
 of
 the
 world.
 
 Most
 holidays
 and
 events
 commemorated
 on
 our
 official
 
school
 calendar
 provide
 specific
 opportunities
 to
 reinforce
 certain
 universal
 and
 
positive
 values
 (such
 as
 those
 enshrined
 in
 the
 U.N.
 Charter).
 
 GIA
 makes
 educational
 use
 
of
 these
 opportunities.
 
 This
 reinforcement
 is
 intended
 to
 be
 independent
 of
 any
 
religious
 or
 cultural
 bias.
 

 
Field
 Trips
 

 Educational
 field
 trips
 are
 scheduled
 because
 they
 offer
 an
 opportunity
 to
 enhance
 and
 
reinforce
 the
 subject
 matter
 being
 taught
 in
 the
 classroom.
 The
 Board
 endorses
 and
 
encourages
 such
 trips,
 some
 of
 which
 may
 involve
 overnight
 stays
 either
 inside
 or
 
outside
 Guyana.
 The
 Head
 of
 School
 shall
 develop
 guidelines
 to
 be
 followed
 for
 all
 school
 
sponsored
 field
 trips.
 
 Parent
 or
 guardians
 are
 required
 to
 sign
 a
 permission
 form
 at
 the
 
beginning
 of
 the
 school
 year
 in
 order
 for
 their
 children
 to
 participate
 in
 field
 trips.
 
 

 

 
Advanced
 Placement
 Program
 (AP)
 
The
 Board
 is
 committed
 to
 the
 inclusion
 of
 courses
 in
 the
 school
 curriculum
 that
 are
 
recognized
 by
 colleges
 and
 universities
 world-­‐wide;
 specifically
 The
 College
 Board
 
Advanced
 Placement
 program
 (AP).
 

 

 
MENTOR
 PROGRAM
 
Student
 mentoring
 occurs
 at
 all
 grade
 levels.
 
 In
 grades
 Nursery
 through
 8,
 the
 
homeroom
 teacher
 must
 fulfill
 all
 mentor
 responsibilities.
 Each
 Grade
 9
 through
 12
 
student
 selects
 a
 mentor
 from
 among
 members
 of
 the
 high
 school
 faculty.
 
 The
 mentor
 
provides
 support
 and
 guidance
 to
 the
 student.
 
 The
 mentor
 also
 monitors
 the
 student’s
 
academic
 and
 behavioral
 progress,
 including
 completing
 the
 report
 card.
 
 The
 goal
 of
 
student
 mentoring
 is
 to
 provide
 the
 student
 with
 a
 resource
 person
 and
 advisor.
 Ms.
 
Reuven
 is
 the
 head
 of
 the
 mentor
 program
 and
 can
 provide
 guidance
 and
 answer
 your
 
questions.
 
 Should
 a
 student
 select
 you
 to
 be
 his/her
 mentor,
 please
 consider
 it
 an
 
honor.
 

 
What
 are
 the
 characteristics
 of
 a
 good
 mentor?
 

 

• Engages
 in
 a
 positive
 relationship
 with
 the
 student
 
• Gives
 attention
 to
 the
 student
 
• Listens
 well
 
• Communicates
 with
 the
 mentee
 
• Provides
 leadership
 and
 guidance
 
• Is
 a
 positive
 role
 model
 
• Nurtures
 a
 relationship
 that
 respects
 the
 student’s
 dignity
 
• Reinforces
 student’s
 success
 
• Notices
 changes
 in
 student’s
 attitude
 or
 academic
 performance
 

 
Students
 often
 benefit
 from
 a
 mentor
 program
 by:
 

 

• Receiving
 support,
 encouragement,
 and
 guidance
 
• Receiving
 career
 or
 college
 counseling
 
• Receiving
 encouragement
 to
 avoid
 the
 use
 of
 drugs
 and
 alcohol
 
• Improving
 interpersonal
 relationships
 with
 peers
 and
 teachers
 

 

21

Please
 remember
 that
 a
 mentor
 is
 not
 expected
 to:
 

 

• Become
 a
 replacement
 for
 the
 role
 of
 parent/guardian
 
• Cause
 quick
 or
 dramatic
 changes
 in
 attitude
 or
 self-­‐esteem
 
• Provide
 solutions
 to
 all
 issues
 a
 student
 may
 be
 facing
 
• Break
 a
 student’s
 confidence
 (unless
 the
 mentor
 perceives
 an
 immediate
 threat
 

to
 the
 student’s
 well-­‐being)
 

 
Every
 student
 in
 Grades
 K
 through
 8
 will
 report
 to
 his/her
 homeroom
 at
 2:20
 each
 day.
 
 
Between
 2:20
 and
 2:30,
 the
 grade
 teacher
 will
 ensure
 that
 the
 students
 have
 their
 
homework
 assignments
 and
 materials
 packed
 and
 ready
 for
 home.
 
 Teachers
 will
 not
 
send
 students
 downstairs
 until
 their
 names
 are
 called
 over
 the
 intercom
 for
 dismissal.
 
 
Each
 homeroom
 teacher
 is
 responsible
 for
 ensuring
 their
 students
 are
 ready
 for
 
dismissal
 and
 proceed
 to
 the
 gate
 as
 soon
 as
 their
 names
 are
 called.
 
 Occasionally
 a
 
student
 will
 take
 a
 long
 time
 to
 reach
 the
 gate.
 
 In
 that
 circumstance,
 the
 security
 
personnel
 and/or
 teacher
 on
 gate
 duty
 will
 ask
 the
 parent
 or
 driver
 to
 move
 off
 the
 
driveway
 and
 into
 a
 designated
 location.
 
 Please
 cooperate
 with
 those
 instructions
 in
 
order
 to
 avoid
 congestion
 in
 the
 driveway.
 

 

 

HOMEWORK
 

Homework
 is
 an
 integral
 part
 of
 the
 school’s
 instructional
 program
 and
 affords
 an
 opportunity
 
for
 students
 to
 practice
 and
 reinforce
 skills
 and
 concepts
 learned
 or
 developed
 in
 the
 
classroom.
 
 The
 completion
 of
 homework
 assignments
 also
 fosters
 the
 development
 of
 
good
 independent
 study
 habits
 and
 personal
 responsibility.
 
 Homework
 is
 not
 an
 
optional
 exercise
 at
 GIA.
 
 Students
 are
 required
 to
 keep
 a
 written
 record
 of
 all
 
assignments
 and
 submit
 work
 on
 or
 before
 its
 due
 date.
 
 Any
 questions
 concerning
 
specific
 homework
 assignments
 should
 be
 addressed
 to
 the
 class
 teacher.
 
 Any
 questions
 
concerning
 GIA’s
 homework
 policy
 should
 be
 addressed
 to
 the
 Director.
 
 GIA’s
 
homework
 philosophy
 has
 been
 based
 in
 part
 upon
 the
 results
 of
 Duke
 University’s
 
2006
 meta-­‐analysis
 of
 sixty
 research
 studies
 on
 Homework.
 GIA
 uses
 the
 following
 
guidelines
 when
 assigning
 homework:
 

 

• Homework
 is
 an
 extension
 of
 learning
 started
 in
 the
 classroom
 
• Homework
 is
 used
 to
 reinforce
 skills
 and
 concepts
 already
 taught
 
• Homework
 is
 not
 to
 be
 considered
 punishment
 
• Homework
 aims
 to
 establish
 the
 discipline
 of
 review
 on
 a
 daily
 basis
 
• Homework
 can
 include
 home
 study
 assignments
 in
 which
 no
 written
 

work
 is
 required
 
• Homework
 should
 be
 assigned
 for
 the
 purpose
 of
 preparation,
 recall,
 

practice,
 and
 research
 
• Homework
 teaches
 children
 to
 work
 independently
 and
 improves
 skills
 

of
 time
 management
 
• Homework
 assignments
 may
 be
 of
 many
 types,
 e.g.,
 weekly
 assignments,
 

long-­‐range
 projects,
 drills,
 make
 up
 work,
 review,
 etc.
 

 
Although
 we
 recognize
 that
 there
 is
 no
 one
 timetable
 that
 can
 fit
 all
 students’
 needs,
 
personal
 speed,
 and
 abilities,
 we
 will
 attempt
 to
 follow
 the
 following
 time
 guidelines
 
when
 assigning
 homework:
 

 

• Grades
 1
 &
 2
 
 
 
  10
 to
 20
 minutes
 
• Grades
 3
 &
 4
 
 
 
  30
 to
 40
 minutes
 
• Grades
 5
 &
 6
 
 
 
  45
 to
 60
 minutes
 

22

• Grades
 7
 &
 8
 
 
 
  1
 to
 2
 hours
 

  1.5
 to
 3
 hours
 
• Grades
 9
 through
 12
 
 

 

 

BOOKS
 AND
 SUPPLIES
 

Teachers
  will
  maintain
  a
  register
  of
  all
  textbooks
  and
  school
  materials
  assigned
  to
  students,
 
including
  the
  condition
  at
  hand
  out
  and
  collection..
 
  Textbooks
  must
  be
  returned
  at
  the
 

end
  of
  the
  year
  or
  at
  the
  termination
  of
  a
  class.
  Students
  are
  responsible
  for
  keeping
 

these
  books
  in
  good
  condition
  and
  will
  be
  charged
  if
  books
  are
  lost
  or
  damaged.
 
 

Students
  provide
  their
  own
  school
  supplies,
  including
  pencils,
  pens
  and
  paper.
 
  Books
 

are
 costly,
 and
 occasionally
 they
 are
 lost,
 stolen,
 or
 are
 left
 outside
 in
 the
 elements.
 
 If
 a
 

student
  does
  not
  return
  a
  textbook
  at
  the
  end
  of
  the
  year,
  his/her
  parents
  will
  be
 

required
 to
 replace
 the
 text
 book.
 

• Consequences
 for
 leaving
 a
 book
 outside
 in
 the
 elements:
 
 

 
  First
 time:
 
 Lecture
 
 


 
  Second
 time:
 
 After
 school
 detention
 


 
  Third
 time:
 Student
 must
 report
 to
 Principal
 


 

At
 the
 beginning
 of
 the
 school
 year,
 parents
 are
 provided
 with
 a
 student
 supply
 list.
 
 

Teachers
 are
 to
 free
 to
 require
 students
 to
 bring
 any
 and
 all
 of
 the
 items
 on
 the
 supply
 

list
 but
 should
 seek
 guidance
 from
 their
 area
 coordinators
 before
 requiring
 students
 to
 

bring
 in
 items
 that
 are
 not
 on
 the
 supply
 list.
 
 Certain
 materials
 such
 as
 loose
 leaf
 paper
 

and
 composition
 books
 for
 student
 use
 can
 be
 obtained
 from
 the
 office
 at
 no
 additional
 

charge.
 The
 2018-­‐2019
 student
 supply
 list
 is
 on
 the
 next
 page:
 


 

Grade
 level
  Supplies
 

Nursery,
 Pre-­‐ Backpack,
 snack
 bag,
 crayons,
 glue
 stick,
 safety
 scissors,
 pencils,
 erasers,
 

K,
  sharpener,
 pencil
 case,
 ½
 inch
 or
 1
 inch
 binder,
 hand
 sanitizer,
 tissues,
 a
 

Kindergarten
  change
 of
 clothing
 in
 case
 of
 accidents,
 water
 bottle
 


 

Grades
 1
  Backpack,
 snack
 bag,
 crayons,
 markers,
 binder,
 colored
 pencils,
 erasers,
 

through
 5
  scissors,
 glue,
 ruler,
 apron
 or
 large
 shirt
 to
 wear
 during
 painting
 and
 

other
 messy
 work,
 hand
 sanitizer,
 tissues,
 dry
 erase
 markers,
 water
 

bottle
 


 

Grades
 6
  Pencils,
 sharpener,
 erasers,
 blue
 and
 black
 ink
 pens,
 dry
 erase
 markers,
 

through
 8
 
  highlighter
 markers,
 graph
 paper,
 colored
 and
 white
 index
 cards,
 binder
 

and
 index
 dividers,
 scissors,
 colored
 pencils,
 ruler,
 glue
 stick,
 6
 two-­‐

pocket
 folders
 with
 fasteners,
 student
 dictionary
 and
 thesaurus
 (hard
 

copy
 or
 electronic),
 fine
 tip
 black
 Sharpie,
 colored
 markers,
 protractor
 

and
 compass,
 hand
 sanitizer,
 lab
 coat
 (can
 be
 purchased
 on
 2nd
 floor
 of
 

Fogarty’s
 department
 store),
 tissues,
 flash
 drive,
 water
 bottle,
 small
 

padlock
 for
 locker
 


 

Grades
 9
  Pencils,
 sharpener,
 erasers,
 blue
 and
 black
 ink
 pens,
 dry
 erase
 markers,
 

through
 12
  highlighter
 markers,
 graph
 paper,
 binder
 and
 index
 dividers,
 scissors,
 

colored
 pencils,
 ruler,
 glue
 stick,
 6
 two-­‐pocket
 folders
 with
 fasteners,
 

post-­‐it
 notes,
 student
 dictionary
 and
 thesaurus
 (hard
 copy
 or
 

electronic),
 fine
 tip
 black
 Sharpie,
 protractor
 and
 compass,
 hand
 

sanitizer,
 lab
 coat
 (can
 be
 purchased
 on
 2nd
 floor
 of
 Fogarty’s
 

department
 store),
 tissues,
 flash
 drive,
 calculator,
 water
 bottle,
 small
 

padlock
 for
 locker
 


 

23

*Please
 refer
 to
 BYOD
 policy
 regarding
 tech
 device
 requirements
 for
 students
 of
 
Grades
 8
 through
 12.
 

 

 
MAP
 TESTING
 
Twice
 per
 academic
 year,
 GIA
 students
 take
 tests
 called
 Measures
 of
 Academic
 Progress
 
(MAP).
 
 We
 give
 students
 MAP
 tests
 to
 determine
 their
 instructional
 level
 and
 to
 
measure
 academic
 growth
 during
 the
 school
 year,
 and
 from
 year
 to
 year.
 
 Your
 students
 
will
 take
 the
 tests
 in
 the
 computer
 lab.
 
 MAP
 tests
 are
 unique
 in
 that
 they
 adapt
 to
 be
 
appropriate
 for
 the
 child’s
 level
 of
 learning.
 
 As
 a
 result,
 each
 student
 has
 the
 same
 
opportunity
 to
 succeed
 and
 maintain
 a
 positive
 attitude
 toward
 testing.
 
 And
 with
 MAP
 
tests,
 we
 can
 administer
 shorter
 tests
 and
 use
 less
 class
 time
 while
 still
 receiving
 
detailed,
 accurate
 information
 about
 each
 child’s
 growth.
 
 Following
 each
 testing
 period,
 
parents
 will
 receive
 a
 progress
 report.
 
 Ms.
 Adams
 will
 administer
 the
 MAP
 Tests,
 
however,
 teachers
 must
 be
 present
 for
 their
 students’
 testing
 sessions.
 
 Teachers
 are
 
required
 to
 use
 MAP
 data
 to
 set
 SMART
 goals
 for
 their
 classes
 and
 are
 also
 required
 to
 
guide
 students
 through
 setting
 their
 own
 individual
 SMART
 goals.
 
 For
 more
 information
 
on
 MAP
 Testing
 and
 SMART
 goals,
 please
 see
 Dr.
 Crossbourne
 Richards.
 
 
 


 

 
EVENTS
 AND
 ACTIVITIES
 


 
Sports
 Day
 
GIA’s
 annual
 Sports
 Day
 is
 held
 
 in
 
 October.
 
 All
 GIA
 families
 are
 encouraged
 to
 attend
 
this
 event,
 wherein
 students
 compete
 intra-­‐murally
 in
 a
 variety
 of
 sporting
 events.
 
 
Sports
 Day
 provides
 an
 opportunity
 for
 the
 GIA
 community
 to
 interact
 socially
 and
 
support
 our
 students
 as
 they
 develop
 their
 athletic
 abilities
 and
 skills
 of
 sportsmanship.
 
 
 

 
Science
 Fair
 and
 Art
 Exhibition
 
GIA’s
 annual
 Science
 Fair
 takes
 place
 during
 the
 fourth
 term
 of
 the
 academic
 year.
 
 All
 
students
 of
 Grades
 1
 through
 12
 participate
 in
 this
 competition,
 which
 is
 judged
 by
 an
 
outside
 committee
 of
 experts.
 
 The
 Science
 Fair
 provides
 an
 opportunity
 for
 students
 to
 
pose
 questions
 and
 scientifically
 explore
 problems
 and
 phenomena
 in
 which
 they
 are
 
personally
 interested.
 
 It
 is
 also
 an
 opportunity
 for
 students
 to
 share
 their
 interests
 and
 
knowledge
 with
 others
 through
 presenting
 and
 explaining
 their
 experiments
 and
 
investigations.
 
 
 

 
The
 Science
 Fair
 exhibits
 are
 displayed
 throughout
 the
 school
 in
 an
 open
 house
 format.
 
 
Simultaneously,
 a
 GIA
 student
 art
 exhibit
 takes
 place,
 with
 the
 hallway
 walls
 of
 the
 main
 
building
 serving
 as
 the
 display
 gallery.
 
 Every
 GIA
 association
 member
 is
 encouraged
 to
 
visit
 all
 student
 displays
 and
 exhibits.
 

 
Guyana
 Month
 Activities
 
Each
 February,
 our
 community
 engages
 in
 various
 cultural
 events
 throughout
 the
 month
 
in
 observance
 of
 Guyanese
 history,
 heritage,
 and
 culture.
 
 These
 events
 culminate
 with
 a
 
Mashramani
 event
 during
 the
 final
 week
 of
 the
 month.
 

 
Spring
 Musical
 
GIA
 stages
 a
 grand
 musical
 performance
 at
 the
 National
 Cultural
 Centre
 each
 spring.
 
 
This
 is
 an
 opportunity
 for
 GIA’s
 students
 to
 showcase
 their
 learning
 and
 talents
 in
 the
 
fine
 arts,
 and
 for
 our
 school
 to
 promote
 the
 fine
 arts
 to
 the
 greater
 community.
 

 

24

Special
 Programs
 
As
 part
 of
 their
 English
 and
 Social
 Studies
 curriculum,
 GIA
 students
 participate
 in
 a
 
variety
 of
 festivals
 and
 special
 performances.
 
 These
 include,
 but
 are
 not
 limited
 to,
 
Mashramani
 festivities,
 world
 cultural
 programs,
 plays
 and
 musicals,
 and
 our
 annual
 
musical
 programs.
 
 GIA’s
 special
 programs
 may
 consist
 of
 school-­‐wide
 events
 or
 events
 
that
 are
 specific
 to
 a
 particular
 class..
 

 
Extra-­‐Curricular
 Activities
 
GIA
 organizes
 extra-­‐curricular
 activities
 that
 are
 open
 to
 the
 student
 body.
 
 These
 are
 
optional
 and
 are
 meant
 to
 help
 students
 develop
 interests
 that
 are
 not
 provided
 for
 
directly
 by
 the
 school
 curriculum.
 
 We
 invite
 ideas
 for
 extra-­‐curricular
 activities
 from
 all
 
GIA
 stakeholders.
 We
 encourage
 parents/guardians,
 students,
 and
 teachers
 to
 volunteer
 
their
 time
 should
 they
 have
 skills
 or
 hobbies
 that
 might
 interest
 students..
 
 Ms.
 Cameron
 
is
 the
 facilitator
 of
 extra-­‐curricular
 activities.
 

 

 
Holiday
 and
 School
 Calendar
 
GIA’s
 school
 calendar
 is
 posted
 on
 the
 school’s
 web
 site
 and
 is
 available
 in
 hard
 copy
 
from
 the
 office.
 
 The
 school
 year
 is
 organized
 following
 a
 two-­‐semester,
 four-­‐term
 
schedule.
 
 GIA
 observes
 all
 declared
 Guyanese
 holidays
 as
 well
 as
 the
 major
 American
 
holidays.
 
 In
 addition,
 GIA
 teachers
 participate
 regularly
 in
 professional
 development
 
activities
 that
 sometimes
 require
 school
 to
 be
 closed
 to
 students
 for
 whole
 or
 half
 days.
 
 
 

 
As
 observance
 of
 holidays
 and
 other
 special
 events
 has
 the
 demonstrated
 potential
 of
 
causing
 disruption
 and
 misunderstanding
 in
 almost
 any
 school
 situation,
 the
 GIA
 staff
 has
 
by
 consensus
 evolved
 a
 school
 policy
 with
 the
 knowledge
 and
 consent
 of
 the
 Board.
 
 It
 is
 
agreed
 that
 our
 school’s
 practice
 of
 observing
 and/or
 celebrating
 holidays
 and
 other
 
special
 events
 is
 not
 for
 the
 purpose
 of
 promoting
 any
 religion,
 culture,
 political
 position,
 
or
 interpretation
 of
 history.
 
 Our
 practice
 is
 rather
 in
 support
 of
 the
 school’s
 mission
 and
 
philosophy
 which
 commits
 us
 to
 sharing
 the
 rich
 cultural
 mix
 of
 both
 our
 school
 
community
 and
 host
 country,
 Guyana.
 
 
 

 
The
 Board
 takes
 the
 initiative
 in
 directing
 this
 practice
 and
 policy
 by
 each
 year
 adopting
 
the
 school
 calendar.
 
 The
 staff
 of
 the
 school
 responds
 to
 this
 initiative
 by
 integrating
 into
 
lesson
 plans
 relevant
 background
 information
 so
 that
 all
 children
 of
 the
 school
 may
 have
 
an
 understanding
 and
 appreciation
 of
 the
 events
 or
 holidays
 being
 observed.
 
 As
 most
 
holidays
 and
 events
 commemorated
 on
 our
 official
 school
 calendar
 provide
 specific
 
opportunities
 to
 reinforce
 certain
 universal
 and
 positive
 values
 (such
 as
 those
 enshrined
 in
 
the
 U.N.
 Charter),
 the
 school
 makes
 educational
 use
 of
 these
 opportunities.
 
 This
 
reinforcement
 is
 intended
 to
 be
 independent
 of
 any
 religious
 or
 cultural
 bias
 (October
 30,
 
1996).
 

 

 
Graduation
 and
 Awards
 
At
 the
 end
 of
 each
 academic
 year,
 GIA
 holds
 Awards
 Ceremonies
 as
 part
 of
 our
 
graduation
 and
 end-­‐of-­‐year
 observances.
 
 The
 two
 main
 academic
 awards
 are
 the
 
Ambassador’s
 List
 and
 the
 Honor
 Roll.
 
 In
 addition
 to
 the
 Ambassador’s
 List
 and
 Honor
 
Roll,
 students
 are
 sometimes
 recognized
 for
 their
 special
 achievements
 in
 other
 areas
 
(e.g.
 sports,
 academic
 progress,
 citizenship).
 

 
Field
 Trips
 
Field
 trips
 are
 a
 regular
 and
 important
 feature
 of
 GIA’s
 academic
 program.
 
 In
 many
 
respects,
 the
 community
 and
 natural
 environment
 are
 the
 school’s
 laboratory.
 
 The
 Head
 
of
 School
 encourages
 class
 and
 school-­‐wide
 field
 trips
 that
 directly
 or
 indirectly
 support
 

25

GIA’s
 learning
 goals.
 
 The
 school
 is
 open
 to
 field
 trip
 suggestions
 from
 
parents/guardians
 or
 students.
 

 
Parents/guardians
 are
 also
 encouraged
 to
 assist
 with
 transportation.
 
 At
 the
 beginning
 
of
 each
 academic
 year,
 parents/guardians
 are
 asked
 to
 sign
 a
 written
 permission
 form.
 
 
However,
 students
 and
 parents/guardians
 will
 be
 notified
 in
 advance
 of
 each
 field
 trip.
 
 
Please
 note
 that
 students
 are
 required
 to
 wear
 red
 polo
 shirts
 on
 all
 field
 trips.
 

 

 


 
STUDENT
 DISCIPLINE
 


 
One
 goal
 of
 GIA’s
 discipline
 program
 is
 to
 assist
 each
 student
 to
 develop
 self-­‐discipline
 
and
 to
 learn
 to
 accept
 responsibility
 for
 his
 or
 her
 actions.
 
 Our
 goal
 is
 to
 work
 in
 
partnership
 with
 parents
 to
 help
 each
 student
 develop
 sound
 ethics,
 personal
 
accountability,
 and
 a
 sense
 of
 responsibility
 to
 society
 and
 the
 environment.
 Parents
 are
 
important
 partners
 in
 the
 achievement
 of
 good
 student
 conduct
 and
 will
 be
 informed
 of
 
behavioral
 concerns
 and
 disciplinary
 actions
 such
 as
 after
 school
 detentions.
 Corporal
 
punishment
 is
 prohibited
 at
 GIA.
 
 
 
At
 the
 beginning
 of
 each
 academic
 year,
 parents
 will
 receive
 information
 from
 
homeroom
 teachers
 about
 expectations
 for
 student
 behavior
 according
 to
 grade
 level.
 
 
Our
 student
 behavior
 policies
 reflect
 our
 school
 community’s
 five
 agreements
 to:
 

• Show
 mutual
 respect
 
 
o This agreement helps people, young and old, respect other’s personal
feelings, physical space, belongings, cultural differences, uniqueness and
special contributions.

• Consistently
 strive
 for
 a
 personal
 best
 
o For children and adults to improve, they must always be working at their
personal best. Setting personal goals and working toward them is the pursuit
of excellence.


 
• Allow
 others
 the
 right
 to
 pass
 

o The right to pass is used during group sharing activities and is designed to
build “community” and a positive environment for learning. Research has
shown that voluntary participation enhances learning, thus this agreement is
important for building a learning environment that feels safe and comfortable
for each student. The right to pass is not practiced during academic
instruction time, and students do not have the option to “pass” on academic
assignments.
 

• Show
 appreciation
 to
 others
 and
 avoid
 put
 downs
 
o This two-fold agreement is very important. It means treating each other
kindly and stating appreciations for unique qualities and helpful
contributions. It also means avoiding negative remarks, name-calling, hurtful
gestures and behaviors.

• Listen
 attentively
 to
 everyone
 
o Attentive listening means paying attention to another’s expression of ideas
and feelings, letting others know that they have been heard, and checking for
understanding. It means, “listening with your heart as well as your head.”
 


 

 
Rights
 and
 Duties
 

  Paramount
 to
 all
 of
 the
 rules
 is
 respect.
 
 GIA’s
 student
 discipline
 philosophy
 is
 
underpinned
 by
 our
 official
 rights
 and
 duties,
 which
 are
 posted
 and
 visible
 in
 each
 

26

classroom
 and
 on
 the
 school’s
 web
 site.
 
 These
 five
 rights
 and
 duties
 listed
 below
 serve
 
as
 a
 basis
 for
 ongoing
 instruction
 and
 discipline:
 

 

• Students
 have
 the
 right
 to
 learn.
 
• Teachers
 have
 the
 right
 to
 teach.
 
• Students
 and
 teachers
 have
 the
 duty
 to
 help
 and
 support
 one
 another.
 
• Everyone
 has
 the
 right
 to
 be
 respected
 and
 treated
 fairly.
 
• Respect
 the
 property
 of
 others.
 

 
*For
 more
 specific
 information,
 please
 refer
 to
 the
 in-­‐depth
 student
 discipline
 
policy
 at
 the
 end
 of
 this
 handbook.
 

Alcohol,
 Tobacco,
 Vaping
 Devices
 
The
 use
 or
 possession
 of
 any
 form
 of
 tobacco
 or
 vaping
 device
 is
 forbidden
 at
 

school-­‐sponsored
 events
 and
 on
 school
 grounds
 including
 the
 areas
 bordering
 the
 
grounds.
 
 Violations
 of
 this
 rule
 will
 result
 in
 suspension
 for
 a
 student
 and
 sanctions
 for
 
an
 employee.
 
 

Students
 are
 not
 permitted
 to
 possess
 alcohol,
 tobacco
 products,
 or
 cigarettes
 of
 
any
 type
 on
 GIA's
 campus
 or
 at
 any
 school
 events.
 
 Students
 are
 also
 prohibited
 from
 
attending
 any
 school
 sponsored
 events
 while
 under
 the
 influence
 of
 any
 of
 these
 
products.
 
 These
 rules
 apply
 to
 all
 students,
 including
 those
 who
 are
 over
 18
 years
 of
 
age.
 
 Possession
 of
 one
 of
 these
 items
 will
 result
 in
 certain
 suspension
 from
 school
 for
 a
 
first
 offense
 and
 possible
 permanent
 expulsion
 from
 our
 school.
 
 
 The
 school
 also
 
reserves
 the
 right
 to
 report
 the
 matter
 to
 the
 police.
 


 

Anti-­‐Bullying
 

Rationale: Students thrive in an environment wherein they feel accepted, safe, and
supported. At GIA, we believe that all students and staff members are responsible for
creating a safe, inclusive, caring and protective environment in which everyone can
work and learn in an atmosphere free from intimidation.

Students who are bullied may develop low self-confidence or esteem, feelings of
insecurity, extreme, anxiety and/or depression. Students who witness bullying may
experience feelings of distress, guilt, or anxiety. Students who engage in bullying
behaviors are at risk of becoming depressed, performing poorly in school, and
developing anti-social characteristics (Source: Anti-bullying Procedures for Primary
and Post-Primary Schools in Ireland, 2013).

Definitions
GIA strives to assist students to develop the knowledge, attitudes, and skills necessary
for healthy conflict resolution. Bullying, however, is not synonymous with conflict.
Bullying may be defined as any deliberately hurtful behavior, usually repeated over a
period of time, where it is difficult for those being bullied to defend themselves.
Examples of unacceptable behavior include:

• Physical (including sexual) assault
• Verbal abuse, by name calling, teasing or making offensive remarks
• Cyber-bullying, is the use of electronic technology to harass, threaten or

intimidate someone; examples include using social websites, mobile phones,
text messaging, photographs, videos, What’s App, Snapchat, e-mail, etc.

27

• Indirect emotional tormenting by excluding from social groups or spreading
malicious rumors.

The above list is not exhaustive but merely represents the most common forms of
bullying. To list all forms of bullying is beyond the scope of this policy.

Policy Statement

GIA provides excellence in education, and a caring friendly environment where each
individual has the opportunity to achieve his/her full potential and to develop a
passion for learning. Students are valued as individuals in a community, prepared to
think globally, and challenged to act responsibly. GIA seeks to affirm each student’s
worth and dignity. Bullying strikes at the basis of these values and prevents students
from reaching for excellence in every dimension of life. Students are entitled to
receive their education free from humiliation oppression and abuse. Adults are also
entitled to protection from bullying in the workplace. Bullying has far reaching
implications for everyone in the school community directly and indirectly. It can
damage the atmosphere of a class and affect the climate of the school. At the
beginning of every academic year and at other specifically designated time students
will receive training on bullying. It is important for students to notify a teacher or
parent whenever they feel bullied.

Rationale
Students learn best in an environment where everyone feels safe and knows that their
culture, ethnicity, well-being, and individuality will be safeguarded. The policy is
designed to help create an awareness of what bullying is and what measures should be
taken.

Responsibilities of Students, Parents & Teacher

Students
• Tell/report if he or she being bullied or is aware that someone else is being
bullied
• Help anyone who is being bullied
• Participate in developing and upholding a creed against bullying

Teachers
• Ensure students are supervised at all times and remain vigilant about
supervisory duties
• Model mutual respect and appropriate behavior at all times

• Watch for signs that their children may be being bullied
• Encourage their children to “tell” / “report” if they are bullied
• Speak to the homeroom teacher/mentor, principal, or head of student affairs

regarding incidences of known or suspected bullying

• All reports of bullying will be investigated by the homeroom teacher or
mentor. The primary goals will be to resolve the underlying issues and guide
students to move forward in emotionally healthy ways (rather than to
apportion blame);

28

• Parents and students are expected to cooperate with any bullying investigation
and assist the school in resolving issues.

• Teachers are expected to take a professional problem-solving approach that is
caring but calm and unemotional when dealing with incidents of alleged
bullying behaviour reported by pupils, staff or parents. Teachers and other
parties are also expected to protect the privacy of all involved and to conduct
interviews with sensitivity.

• When investigating incidents of bullying, teachers should seek answers to
questions of what, where, when, who and why. This should be done in a
facilitative, respectful manner that role models non-aggressive conflict
resolution. If a group is involved, each member should be interviewed
individually at first. Thereafter, all those involved should be met as a group.
At the group meeting, each member should be asked for his/her account of
what happened to ensure that everyone in the group is clear about each other’s
statements. It may also be appropriate or helpful to ask those involved to
write down their account of the incident(s);

• If school personnel determine that bullying behavior has occurred, the
homeroom teacher(s) or mentor(s) must contact the parents of the parties
involved to inform them of the matter and explain the actions being taken.
Parents are expected to reinforce or support the actions being taken by the
school.

Network,
 Computers,
 Phones,
 &
 PDAs
 


 

  Computers,
 PDAs,
 and
 smart
 phones
 can
 be
 used
 as
 valuable
 tools
 to
 support
 learning
 and
 the
 
pursuit
 of
 knowledge.
 
 In
 addition,
 society
 has
 become
 increasingly
 dependent
 upon
 these
 
devices
 and
 they
 have
 become
 a
 ubiquitous
 presence
 in
 professional
 settings.
 
 Students may use
devices that fall into the following categories: (1) laptops, (2) netbooks, (3) tablets, (4) e-Readers, and
(5) smart phones. However,
 if
 misused,
 these
 devices
 can
 be
 detrimental
 to
 the
 learning
 
environment.
 
 Rather
 than
 banning
 electronic
 devices,
 we
 encourage
 students
 to
 
 “BYOD”
 (bring
 
your
 own
 device).
 At
 GIA,
 we
 encourage
 students
 to
 use
 personal
 devices
 appropriately.
 
 
Students
 must
 adhere
 to
 the
 following
 expectations:

• Devices
 may
 not
 be
 used
 for
 personal
 reasons
 (texting,
 phone
 calls,
 etc.)
 during
 class
 
time.
 
 Students
 may
 use
 devices
 for
 personal
 reasons
 only
 during
 designated
 times
 and
 
in
 designated
 locations.
 
 

• Students
 may
 use
 devices
 during
 class
 time
 for
 educational
 purposes
 but
 only
 after
 
permission
 has
 been
 granted
 by
 the
 teacher.
 
 Teachers
 will
 confiscate
 devices
 if
 students
 
do
 not
 adhere
 to
 this
 expectation.
 

• During
 exams,
 each
 student
 must
 lodge
 all
 personal
 devices
 with
 the
 teacher
 at
 the
 
beginning
 of
 class.
 
 Failure
 to
 do
 so
 will
 likely
 result
 in
 a
 Grade
 of
 zero
 on
 the
 exam.
 

• School
 personnel
 are
 under
 no
 obligation
 to
 search
 for
 students’
 missing
 devices.
 
 
Students
 will
 not
 be
 excused
 from
 class
 in
 order
 to
 search
 for
 a
 misplaced
 device.
 

• If
 a
 student
 needs
 to
 charge
 a
 device
 at
 school,
 s/he
 will
 be
 required
 to
 plug
 it
 into
 one
 of
 
the
 school’s
 surge
 protectors.
 

• Teachers
 are
 expected
 to
 reinforce
 
 

 
GIA
 will
 not
 be
 held
 accountable
 for
 lost
 or
 stolen
 devices.
 
 Parents
 have
 the
 
responsibility
 of
 determining
 their
 child’s
 age
 appropriateness
 to
 take
 on
 the
 

29

responsibility
 of
 having
 a
 personal
 device.
 
 We
 discourage
 students
 from
 leaving
 any
 
electronic
 devices
 in
 their
 desks
 or
 lockers.
 
 Such
 devices
 should
 be
 safeguarded
 by
 
the
 owner
 or
 lodged
 Mr.
 Hilliman,
 Mr.
 Sobers,
 
 or
 Ms.
 Adams
 for
 safekeeping.
 
 
 

BYOD
 Program
 for
 Grades
 8-­‐12
 
All
 students
 of
 Grades
 8
 through
 12
 are
 required
 to
 have
 a
 device
 with
 wireless
 Internet
 
connectivity
 capability.
 
 
 

 

 
Device
 requirements:
 

Machine
 Type
  Laptop
 or
 Tablet
 

Platform
  PC
 or
 Mac
 

Processor
  Intel
 i3
 or
 Higher
 
AMD
 Athlon
 II
 or
 Higher
 (older
 processors
 can
 be
 accepted
 if
 4-­‐6GB
 

RAM
 is
 available)
 

RAM
  4
 GB
 or
 Higher
 

Hard
 Drive
  250
 GB
 or
 Higher
 


  Windows
 7
 Professional
 or
 Higher,
 Mac
 OSX
 10.6
 or
 Higher
 
 
Operating
  The
 operating
 system
 must
 be
 in
 English;
 must
 have
 document
 
System
 
creating
 capabilities
 (e.g.
 Word)
 

Wireless
  802.11b/g/n
 (2.4
 GHz
 or
 higher
 )
 
 

Ports
  2
 or
 more
 USB
 ports
 preferred,
 Audio
 in/out,
 built-­‐In
 microphone,
 
VGA
 or
 HDMI
 

Battery
 Life
  At
 least
 4+
 hours
 (4+
 cell
 or
 higher)
 


 

 
 
 
Parents,
 teachers,
 and
 guardians
 are
 asked
 to
 emphasize
 the
 responsibilities
 their
 
children
 have
 when
 bringing
 their
 own
 computing
 devices
 to
 school.
 Students
 must
 
adhere
 to
 specific
 guidelines
 that
 include:
 

• Using
 the
 school’
 surge
 protectors
 when
 charging
 their
 devices
 
• Keeping
 their
 computers
 away
 from
 liquids
 
• Lodging
 their
 computers
 with
 Mr.
 Hilliman
 or
 Ms.
 Adams
 when
 they
 are
 not
 in
 

use
 

• Maintaining
 up
 to
 date
 virus
 protection
 
GIA
 will
 only
 be
 liable
 for
 damage,
 loss,
 or
 theft
 that
 may
 occur
 when
 a
 device
 has
 been
 
officially
 lodged
 with
 Mr.
 Hilliman,
 Mr.
 Sobers,
 
 or
 Ms.
 Adams
 for
 safekeeping.
 
 
 

 
GIA
 provides
 a
 wireless
 network
 which
 students
 may
 connect
 to
 while
 using
 their
 
devices
 on
 campus.
 It
 is
 not
 necessary
 for
 students’
 devices
 to
 have
 cell
 phone
 capability.
 
If
 a
 student
 opts
 to
 access
 the
 Internet
 by
 means
 other
 than
 GIA’s
 wi-­‐fi
 options,
 the
 
family
 will
 be
 responsible
 for
 any
 expense
 incurred.
 
 

 
Each
 student
 will
 be
 required
 to
 sign
 an
 Acceptable
 Use
 of
 Technology
 agreement,
 one
 
copy
 of
 which
 will
 remain
 in
 the
 student’s
 school
 file
 and
 one
 copy
 of
 which
 will
 be
 given
 
to
 parents.
 
 
 
GIA’s
 network
 has
 a
 filter
 for
 all
 inbound
 and
 outbound
 network
 traffic.
 
 Students
 will
 

30

receive
 a
 user
 name
 and
 password
 and
 will
 be
 required
 to
 log
 in
 when
 using
 GIA’s
 wi-­‐fi
 
services.
 
 This
 will
 allow
 for
 management
 of
 content.
 

 
Padded
 bags
 and
 protective
 sleeves
 will
 provide
 more
 protection
 for
 the
 day
 to
 day
 use
 
of
 computing
 devices.
 In
 particular,
 it
 is
 important
 to
 keep
 electronic
 devices
 from
 
coming
 into
 contact
 with
 liquids,
 so
 waterproof
 cases
 are
 highly
 recommended.
 A
 
headset
 with
 a
 microphone
 will
 be
 useful
 when
 accessing
 a
 website
 with
 audio
 and/or
 
video.
 
 

 
Students
 may
 use
 their
 electronic
 devices
 in
 class
 as
 instructed
 by
 the
 teacher.
 Students
 
may
 use
 their
 electronic
 devices
 during
 classroom
 instruction,
 the
 lunch
 
period,
 dismissal
 time,
 when
 in
 the
 Media
 Center
 or
 when
 otherwise
 authorized
 by
 
school
 personnel
 provided
 that
 the
 devices
 are
 being
 used
 in
 accordance
 with
 GIA’s
 
acceptable
 use
 of
 technology
 agreement.
 
 Just
 as
 with
 traditional
 assignments,
 some
 
technology-­‐supported
 assignments
 may
 need
 to
 be
 completed
 at
 home.
 
 

 
If
 you
 have
 questions
 of
 a
 technical
 nature,
 please
 refer
 those
 to
 Ms.
 Adams
 or
 Mr.
 
Hilliman
 ([email protected]
 or
 [email protected]).
 
If
 you
 have
 questions
 about
 how
 technology
 and
 the
 Internet
 will
 be
 used
 to
 support
 
your
 child’s
 educational
 experience
 at
 GIA,
 please
 contact
 Principal
 Trudy
 
Crossbourne
 Richards
 at
 [email protected].
 
If
 you
 have
 questions
 regarding
 GIA’s
 educational
 philosophies
 please
 contact
 Head
 
of
 School
 Kelly
 Mekdeci
 at
 [email protected].
 
 

 

 
NETWORK
 USE
 GUIDELINES
 
 

General
 school
 expectations
 for
 behavior
 and
 communications
 apply.
 Users
 are
 
responsible
 for
 good
 behavior
 on
 school
 computer
 networks
 just
 as
 they
 are
 in
 a
 
classroom
 or
 in
 any
 school
 facility,
 and
 should
 be
 polite
 and
 respectful.
 Communications
 
on
 the
 network
 are
 often
 public
 in
 nature.
 
 
 Within
 reason,
 freedom
 of
 speech
 and
 access
 
to
 information
 will
 be
 honored.
 Students
 are
 held
 responsible
 for
 seeking
 appropriate
 
materials
 and
 avoiding
 other
 potentially
 offensive
 materials.
 The
 list
 below
 illustrates,
 
but
 is
 not
 limited
 to,
 actions
 which
 are
 not
 permitted:
 

• Displaying,
 saving
 or
 distributing
 offensive
 messages
 or
 pictures
 
 
 
• Using
 obscene
 or
 vulgar
 language
 
 
• Damaging
 or
 disrupting
 computers,
 computer
 systems
 or
 computer
 networks
 
 
• Harassing,
 insulting
 or
 attacking
 others
 
• Revealing
 the
 personal
 address
 or
 the
 phone
 numbers
 of
 students
 or
 colleagues
 
• Violating
 copyright
 laws
 
• Using
 another’s
 password
 or
 account
 without
 their
 permission
 
 
 
 
• Trespassing
 in
 another’s
 folders
 or
 work
 
 
• Intentionally
 wasting
 limited
 resources
 (i.e.,
 bandwidth,
 file
 space
 and
 printers)
 
• Downloading
 software
 for
 non-­‐instructional
 purposes,
 such
 as
 music
 
 
• Distributing
 any
 material
 in
 such
 a
 manner
 that
 might
 cause
 congestion
 of
 the
 

video
 and
 data
 network
 
 
 
 
 
 
 
 

• Using
 chat
 programs
 without
 permission
 
• Employing
 the
 network
 for
 commercial,
 political
 or
 profit-­‐making
 purposes
 
 
• Accessing
 inappropriate
 sites
 
 
Violations
 may
 result
 in
 a
 loss
 of
 access
 as
 well
 as
 other
 disciplinary
 action
 deemed
 
appropriate
 by
 the
 school
 administration.
 
 
We
 encourage
 students
 to
 use
 their
 own
 laptop
 computers.
 
 However,
 we
 require
 
that
 any
 computers
 using
 GIA’s
 network
 have
 up
 to
 date,
 comprehensive
 virus
 
protection.
 
 When
 students
 are
 not
 using
 their
 laptops
 or
 other
 electronics,
 they
 must
 

31

lodge
 them
 in
 the
 office
 for
 safekeeping.
 
 GIA
 is
 not
 liable
 for
 damage
 to
 or
 loss
 of
 
computers
 and
 electronic
 devices
 or
 phones
 that
 have
 not
 been
 lodged
 in
 the
 office.
 
 
 

 

GIA Uniform Policy

Private and College Preparatory schools typically require students to adhere to a uniform
policy in the belief that school uniforms are a student’s professional attire. Uniforms and
policies regarding jewelry, hair, and makeup are intended to promote school spirit,
minimize distractions, create a sense of fairness, and positively affect school climate. At
GIA we encourage students to focus upon developing their skills and ethics rather than
emphasizing material effects. We urge students to compete in appropriate arenas such as
academics, fine arts, and sports, and to express their individualism via art, rhetoric, and
interpersonal skills. Please note that GIA respects students’ religious customs and
permits students to wear yarmulkes, hijabs, topi caps, etc. To schedule an appointment
to purchase uniforms, please contact Dolly Jaikaran at [email protected] or by
calling the main office at 225-8347 or 226-1595.

Footwear
 
 GIA’s
 office
 does
 not
 sell
 footwear,
 thus
 parents
 are
 responsible
 for
 acquiring
 
footwear
 for
 their
 children
 that
 meets
 our
 requirements.
 
 For
 safety
 purposes,
 students
 
must
 wear
 close-­‐toed,
 flat
 shoes,
 with
 a
 rubber
 or
 other
 non-­‐skid
 sole.
 
 These
 may
 
include
 rain
 boots
 when
 appropriate.
 
 Students
 must
 wear
 sneakers,
 track
 shoes,
 or
 
court
 shoes
 during
 physical
 education
 classes
 and
 activities.
 
 Students
 are
 not
 permitted
 
to
 wear
 shoes
 with
 skate
 wheels
 on
 school
 property
 or
 any
 school-­‐sponsored
 event.
 
Sandals,
 flip-­‐flops,
 and
 similar
 footwear
 are
 not
 permitted
 unless
 the
 student
 has
 an
 
injury
 or
 condition
 that
 requires
 special
 consideration.
 
 In
 such
 cases,
 the
 parent
 must
 
present
 written
 notification
 to
 Principal
 Trudy
 Crossbourne
 Richards.
 
 
 

 
Clothing
 
 Uniform
 tops
 and
 bottoms
 must
 be
 purchased
 through
 GIA’s
 business
 office.
 
 
Students
 must
 wear
 tops
 that
 have
 the
 school’s
 logo.
 Every
 student
 is
 required
 to
 own
 a
 
red
 GIA
 polo
 shirt
 for
 field
 trips
 and
 a
 white
 button-­‐down
 GIA
 shirt
 for
 formal
 occasions
 
such
 as
 the
 graduation
 and
 awards
 ceremony.
 
 Students
 are
 not
 permitted
 to
 wear
 
jackets
 or
 sweaters
 in
 class
 other
 than
 those
 bearing
 the
 school’s
 logo.
 
 

 
Lab
 Attire
 
 For
 safety
 purposes
 all
 students
 in
 Grades
 6-­‐12
 must
 adhere
 to
 the
 following
 
regulations
 when
 doing
 science
 labs:
 
 

• Long
 pants
 and
 closed
 shoes
 are
 required
 
• Lab
 coats
 are
 required.
 Note:
 lab
 coats
 must
 be
 made
 of
 cotton
 or
 cotton
 blend
 

fabric
 since
 100%
 polyester
 can
 melt
 and
 burn
 the
 skin.
 Uniforms
 and
 lab
 coats
 
must
 fit
 the
 student
 appropriately.
 
 Loose
 clothing
 and
 coats
 can
 brush
 against
 
Bunsen
 burners
 or
 chemicals
 whereas
 clothing
 that
 is
 too
 tight
 does
 not
 provide
 
the
 space
 for
 a
 protective
 small
 air
 layer
 
• Long
 hair
 must
 be
 tied
 back
 in
 a
 ponytail
 and
 medium
 length
 hair
 must
 be
 
pinned
 back
 and
 secured
 properly.
 
• Watches
 and
 small
 earrings
 may
 allowed
 depending
 on
 the
 type
 of
 lab,
 but
 may
 
not
 be
 worn
 as
 they
 present
 a
 potential
 burn
 hazard
 


 Grooming
 
 Students
 are
 expected
 to
 emphasize
 safety,
 respect,
 neatness,
 and
 
consideration
 of
 others.
 
 Thus,
 students
 are
 required
 to
 adhere
 to
 the
 following
 rules:
 

32

• For
 safety
 purposes,
 students’
 hair
 should
 be
 kept
 out
 of
 their
 eyes.
 
 During
 PE
 
classes
 and
 science
 labs,
 long
 hair
 must
 be
 tied
 in
 a
 ponytail.
 

• Uniforms
 must
 have
 a
 tailored
 fit,
 i.e.
 trousers
 must
 not
 be
 low
 slung
 nor
 tight,
 
tops
 must
 not
 be
 skintight,
 undergarments
 must
 not
 be
 visible,
 etc.
 Uniforms
 
should
 be
 replaced
 when
 they
 become
 faded,
 stained,
 or
 torn.
 
 
 

• Parents
 are
 expected
 to
 ensure
 that
 their
 children
 practice
 excellent
 hygiene
 
habits
 that
 include
 regular
 bathing
 and
 dental
 habits,
 as
 well
 as
 the
 age
 
appropriate
 use
 of
 antiperspirant
 and
 feminine
 hygiene
 products.
 
 

• Any
 jewelry
 or
 cosmetics
 that
 a
 student
 might
 wear
 must
 be
 minimal
 and
 non-­‐
distracting.
 
 Students
 will
 be
 required
 to
 wash
 off
 heavy
 colognes
 and
 visible
 eye
 
makeup.
 
 Jewelry
 is
 limited
 to
 watches,
 small
 earrings,
 moderate
 chains
 or
 
pendants,
 and/or
 small
 bracelets
 that
 do
 not
 make
 noise.
 
 

• On
 school
 property
 or
 at
 school-­‐sponsored
 events,
 students
 are
 not
 permitted
 to
 
have
 bags,
 folders,
 attire,
 jewelry
 or
 any
 other
 item
 that
 promotes
 drug,
 alcohol
 
or
 tobacco
 use,
 violence,
 discrimination,
 sex,
 etc.
 
 
 


 
Policy
 enforcement
 
 Principal
 Liza
 Hartlyn-­‐Hutson
 is
 responsible
 for
 enforcing
 GIA’s
 
uniform
 policy.
 
 She
 is
 the
 person
 to
 whom
 parents
 and
 students
 should
 pose
 questions
 
regarding
 uniforms,
 appropriate
 footwear,
 or
 grooming
 expectations.
 Interpretation
 of
 
the
 uniform
 policies
 are
 at
 Ms.
 Hartlyn
 Hutson’s
 discretion
 and
 her
 decisions
 will
 be
 
final.
 
 
 

 
Consequences
 

• Students
 who
 arrive
 at
 school
 out
 of
 uniform
 will
 be
 given
 a
 new
 uniform
 to
 
change
 into
 and
 their
 parents
 will
 be
 invoiced.
 

• Students
 who
 arrive
 at
 school
 in
 footwear
 that
 does
 not
 meet
 our
 safety
 
requirements
 will
 sit
 in
 the
 office
 until
 their
 parents
 can
 bring
 appropriate
 
footwear
 for
 them
 to
 change
 into
 

• Students
 who
 do
 not
 adhere
 to
 grooming
 expectations
 will
 be
 handled
 by
 Ms.
 
Hartlyn-­‐Hutson
 on
 a
 case-­‐by-­‐case
 basis.
 


 
Exceptions
 
 In
 rare
 cases,
 Dr.
 Crossbourne
 Richards
 may
 grant
 a
 student
 a
 short-­‐
 or
 
long-­‐term
 exception
 to
 one
 of
 the
 uniform
 rules.
 
 Parents
 (not
 students)
 must
 make
 
requests
 for
 exceptions
 directly
 to
 Dr.
 Crossbourne
 Richards.
 
 Please
 note
 that
 in
 such
 
cases
 parents
 are
 required
 to
 supply
 their
 children
 with
 clothing
 that
 matches
 the
 
school’s
 uniform
 as
 closely
 as
 possible.
 
 Grounds
 for
 an
 exception
 include:
 

• Medical
 conditions
 that
 are
 exacerbated
 by
 close-­‐toed
 footwear.
 
 (Doctor’s
 note
 
required)
 

• Skin
 allergies
 or
 conditions
 that
 limit
 students
 to
 wearing
 specially
 treated
 
fabrics.
 
 (Doctor’s
 note
 required)
 

• Physical
 conditions
 that
 make
 it
 difficult
 for
 the
 student
 to
 button
 and
 unbutton
 
trousers
 

• Religious
 tenets
 that
 require
 specific
 codes
 of
 dress
 
 
 

 
Please
 note
 that
 all
 students
 who
 are
 new
 to
 GIA
 will
 receive
 an
 automatic
 one-­‐week
 
grace
 period
 before
 being
 required
 to
 adhere
 to
 the
 uniform
 policy.
 
 


 

33

Emergency Action Plan

Minor
 injuries
 and
 illness
 
In
 cases
 of
 minor
 injuries,
 like
 abrasions,
 minor
 cuts,
 and
 bruises,
 the
 teacher
 in
 charge
 
should
 perform
 the
 needed
 first
 aid
 with
 the
 basic
 supplies
 available
 to
 them
 in
 
respective
 first
 aid
 kits.
 .
 
The
 teacher
 or
 School
 Nurse
 shall
 fill
 out
 an
 accident
 report
 including
 treatment
 
administered,
 and
 send
 one
 
copy
 home
 (to
 be
 sent
 home
 the
 same
 day),
 and
 the
 original
 accident
 report
 form
 will
 be
 
kept
 on
 file
 with
 
the
 School
 Nurse.
 

 
If
 there
 is
 ever
 any
 question
 as
 to
 the
 severity
 of
 an
 injury,
 immediate
 referral
 to
 the
 
School
 Nurse
 is
 
required.
 No
 staff
 member
 should
 administer
 ANY
 medication
 (even
 OTC)
 to
 a
 student
 
without
 explicit
 
permission
 of
 the
 School
 Nurse
 no
 matter
 the
 circumstance
 or
 perceived
 severity.
 
 ALL
 
head
 injuries,
 
incidents
 of
 unconsciousness,
 or
 accidents
 involving
 bodily
 fluids
 must
 be
 immediately
 
referred
 to
 the
 
School
 Nurse.
 Cleanup
 and
 disinfection
 of
 bodily
 fluid
 spills
 must
 always
 be
 handled
 by
 
Custodial
 Staff.
 

 
Serious
 injuries
 and
 illness
 (requiring
 immediate
 medical
 care)
 
Injuries
 of
 a
 serious
 nature
 should
 be
 immediately
 referred
 to
 the
 School
 Nurse
 or
 
certified
 First
 Responder.
 
Staff
 on
 the
 scene
 of
 an
 incident
 should
 never
 abandon
 the
 scene
 to
 seek
 assistance.
 
Further,
 seriously
 
injured
 students
 should
 not
 be
 moved
 or
 sent
 to
 the
 nurse,
 rather
 the
 nurse
 or
 First
 
Responder
 should
 come
 
to
 the
 scene
 of
 the
 accident.
 NEVER
 move
 or
 allow
 a
 student
 to
 move
 who
 is
 suspected
 
of
 neck,
 back
 or
 
head
 injury.
 If
 the
 student
 is
 unable
 to
 be
 safely
 escorted
 to
 the
 School
 Nurse
 office
 
based
 on
 the
 nature
 of
 
illness
 or
 injury,
 immediately
 contact
 the
 School
 Nurse
 by
 call
 the
 nurse
 cell
 phone
 
(phone
 number).
 
 

 
Students
 who
 appear
 to
 be
 sick
 should
 be
 sent
 to
 the
 School
 Nurse
 office
 for
 evaluation.
 
If
 the
 student
 has
 a
 
fever,
 vomiting,
 diarrhea,
 severe
 cough,
 rash
 of
 unknown
 etiology,
 suspected
 
conjunctivitis
 (pink
 eye),
 or
 any
 
other
 contagious
 symptoms,
 parents
 will
 be
 called
 to
 pick
 the
 student
 up
 from
 school.
 
For
 the
 safety
 of
 
others,
 such
 students
 are
 to
 remain
 in
 the
 School
 Nurse
 office
 until
 a
 parent
 or
 parent’s
 
representative
 
arrives
 at
 school.
 

 
Emergency
 Transportation
 (staff
 or
 student)
 
1.
 After
 initial
 on
 site
 triage
 by
 School
 Nurse
 or
 First
 Responder,
 should
 a
 student
 or
 staff
 
member
 
require
 professional
 medical
 treatment,
 GIA
 will
 consult
 and
 transport
 the
 patient
 to
 the
 
 
medical
 facility
 listed
 by
 parent/guardian
 on
 in
 case
 of
 emergency
 forms.
 
 
 The
 School
 

34

Nurse
 should
 NOT
 solely
 transport,
 but
 often
 the
 School
 Nurse
 will
 ride
 along
 or
 follow
 
as
 necessary.
 
2.
 If
 contact
 with
 the
 parents
 has
 been
 made
 prior
 to
 transport,
 parents
 can
 elect
 to
 
transport
 the
 child
 
themselves
 or
 specify
 an
 alternate
 transport
 method
 and
 destination.
 

 
Peanut
 /
 Egg
 Allergies
 
1.
 Letter
 sent
 to
 Parents
 at
 beginning
 of
 school
 year,
 informing
 them
 if
 a
 student
 has
 
peanut
 allergies
 /
 
eggs
 etc..
 in
 class.
 
2.
 Teacher
 knows
 where
 child’s
 EpiPen
 is
 located.
 
3.
 Communicate
 with
 Parent
 as
 to
 their
 preferred
 treatment
 with
 severe
 allergy.
 
4.
 If
 the
 student
 is
 going
 on
 a
 field
 trip,
 it
 is
 the
 parent’s
 responsibility
 to
 pack
 the
 EpiPen
 
with
 the
 
student.
 

 
When
 School
 Nurse
 is
 not
 available,
 Office
 Hours
 (7:30am-­‐-­‐3:30pm)
 
1.
 If
 the
 nurse
 cannot
 be
 located,
 she
 is
 accessible
 by
 email
 (fill
 in
 )
 or
 cell
 phone
 at
 
(fill
 in)
 
 during
 office
 hours
 and
 other
 school
 events.
 
2.
 If
 the
 School
 Nurse
 is
 unavailable,
 First
 Responders
 will
 follow
 the
 same
 parent
 
communications
 
and
 transportation
 plan
 outlined
 above.
 

 
Infectious
 Disease
 
Any
 confirmed
 or
 suspected
 infectious
 disease
 must
 be
 immediately
 reported
 to
 the
 
Ministry
 of
 Health.
 
Infectious
 diseases
 associated
 with
 declarations
 made
 by
 the
 World
 Health
 Organization
 
(WHO)
 or
 the
 
Centers
 for
 Disease
 Control
 (CDC)
 are
 addressed
 in
 this
 procedure.
 Diseases
 that
 have
 
the
 potential
 to
 
become
 a
 pandemic
 include
 Avian
 Flu,
 and
 Swine
 Flu
 (HINI).
 The
 steps
 to
 take
 in
 the
 
event
 of
 an
 infectious
 
disease
 are
 outlined
 below:
 
1.
 Notify
 the
 Director
 and
 School
 Nurse;
 
2.
 Request
 that
 the
 School
 Nurse
 verify
 the
 accuracy
 of
 the
 notification
 about
 the
 
infectious
 disease;
 
3.
 Isolate
 students
 known
 or
 suspected
 of
 having
 an
 infectious
 disease
 when
 the
 school
 
team
 learns
 
that
 such
 a
 condition
 may
 exist
 –
 Note:
 (If
 the
 student
 is
 in
 the
 learning
 environment);
 
4.
 Immediately
 contact
 parents/guardians
 and
 request
 they
 come
 in
 and
 pick
 up
 their
 
child.
 (Only
 
appropriate
 if
 student
 is
 in
 the
 learning
 environment);
 
5.
 Inform
 parents/guardians
 that
 the
 school
 will
 not
 allow
 the
 child
 to
 return
 to
 school
 
without
 a
 medical
 
clearance
 issued
 by
 a
 healthcare
 professional;
 
6.
 Explain
 the
 plan
 to
 continue
 educational
 services
 to
 the
 student
 to
 parents/guardians
 
once
 the
 
school
 receives
 verification
 that
 the
 student
 has
 an
 infectious
 disease;
 
7.
 Encourage
 parents/guardians
 to
 avoid
 contact
 with
 the
 public
 if
 other
 family
 
members
 are
 ill
 with
 
similar
 symptoms;
 
8.
 Secure
 the
 affected
 areas
 from
 outside
 access.
 (Only
 appropriate
 if
 student
 is
 in
 the
 
learning
 
environment);
 

35

9.
 Notify
 all
 teachers
 with
 classes
 on
 the
 student’s
 schedule
 that
 administration
 will
 
inform
 them
 when
 
the
 student
 may
 return
 to
 attending
 classes;
 
10.
 Pull
 the
 student’s
 class
 schedule
 and
 create
 a
 list
 of
 other
 students
 and
 adults
 who
 
may
 have
 had
 
close
 contact
 prior
 to
 the
 school
 team
 learning
 that
 an
 infectious
 disease
 may
 possibly
 
exist
 in
 the
 
learning
 environment;
 
11.
 Make
 any
 pertinent
 information
 available
 to
 the
 administrator
 or
 health
 department
 
representatives;;
 
12.
 Work
 with
 staff
 to
 immediately
 arrange
 the
 cleaning
 of
 any
 affected
 areas;
 
13.
 Return
 affected
 areas
 into
 service
 as
 soon
 as
 possible;
 
14.
 Monitor
 staff
 physical
 and
 emotional
 status
 and
 take
 action
 as
 appropriate;
 
15.
 Administrator
 will
 release
 information
 about
 the
 situation
 to
 all
 parents
 as
 soon
 as
 
all
 information
 
has
 been
 verified.
 

 
Campus
 Visitation
 
GIA
 is
 a
 closed
 campus.
 All
 visitors,
 including
 parents,
 are
 required
 to
 come
 directly
 to
 
the
 Administrative
 
Office
 to
 obtain
 a
 visitor's
 pass
 before
 proceeding
 to
 their
 destination.
 Anyone
 on
 
campus
 without
 a
 pass
 should
 be
 reported
 immediately
 to
 the
 office,
 which
 will
 then
 
intervene.
 The
 school
 is
 unable
 to
 sufficientlyguarantee
 complete
 safety
 and
 security
 of
 
personal
 property.
 Therefore,
 staff
 and
 students
 are
 expected
 to
 look
 after
 their
 own
 
property.
 The
 school
 accepts
 no
 liability
 for
 the
 personal
 property
 of
 staff
 and
 students.
 

 
Campus
 Emergency
 Lockdown
 Procedure
 
1.
 If
 you
 hear,
 “LOCKDOWN”
 over
 the
 intercom
 or
 an
 administrator
 announces
 the
 
lockdown
 in
 person:
 
a.
 Everyone
 is
 to
 stay
 where
 they
 are.
 
b.
 Classroom
 teachers
 are
 to:
 
c.
 Quickly
 glance
 outside
 the
 room
 to
 direct
 any
 students
 or
 staff
 members
 in
 the
 hall
 
into
 
your
 room
 immediately.
 
d.
 Lock
 your
 door.
 
e.
 Lower
 or
 close
 window
 treatments
 wherever
 possible.
 
f.
 Place
 students
 against
 the
 wall,
 so
 that
 the
 intruder
 cannot
 see
 them
 looking
 in
 the
 
door.
 
g.
 Look
 for
 the
 ‘Safe
 Corner’.
 
h.
 Turn
 off
 lights
 and
 projectors
 
i.
 Keep
 students
 quiet.
 
j.
 Look
 at
 the
 daily
 attendance
 in
 to
 remember
 anyone
 they
 marked
 absent
 
prior
 to
 turning
 out
 the
 lights.
 This
 will
 aid
 in
 accounting
 for
 all
 students
 should
 an
 
evacuation
 be
 necessary.
 
k.
 Physical
 education
 classes
 should
 move
 into
 the
 closest
 classroom,
 bathroom
 or
 
locker
 
room,
 lock
 all
 doors,
 and
 find
 a
 safe
 area
 (one
 that
 is
 least
 visible
 from
 windows
 and
 
doors).
 
l.
 Students
 should
 move
 to
 the
 nearest
 classrooms.
 
m.
 If
 you
 are
 outside,
 you
 will
 be
 directed
 where
 to
 relocate
 depending
 on
 the
 situation.
 
n.
 If
 teachers
 and
 students
 are
 in
 the
 bathrooms,
 they
 should
 move
 to
 a
 stall,
 lock
 it.
 
o.
 Anyone
 in
 the
 hallway
 should
 move
 to
 the
 closest
 classroom
 immediately.
 
p.
 Nurse
 and
 support
 staff
 should
 stay
 in
 the
 area
 they
 are
 in,
 secure
 the
 doors,
 and
 turn
 
out
 

36

the
 lights.
 
q.
 Students
 and
 staff
 in
 the
 library
 should
 remain
 in
 the
 library.
 Librarians
 should
 lock
 
the
 
doors,
 turn
 out
 the
 lights,
 and
 locate
 a
 safe
 area.
 
2.
 Stay
 in
 safe
 areas
 until
 directed
 by
 law
 enforcement
 officers
 or
 an
 administrator
 to
 
move
 or
 
evacuate.
 Never
 open
 doors
 during
 a
 lockdown,
 even
 in
 the
 event
 of
 a
 fire
 alarm.
 For
 
further
 
directives,
 law
 enforcement
 officers
 and
 administrators
 will
 have
 keys
 to
 open
 the
 doors
 
or
 
announcements
 will
 be
 made
 over
 the
 intercom.
 
3.
 An
 administrator
 will
 signal
 all
 personnel
 if
 the
 lockdown
 has
 been
 lifted.
 
4.
 If
 an
 evacuation
 occurs,
 all
 persons/classrooms
 will
 be
 directed
 by
 a
 law
 enforcement
 
officer
 or
 
administrator
 to
 a
 safe
 location.
 Once
 evacuated
 from
 the
 building,
 teachers
 should
 take
 
roll
 to
 
account
 for
 all
 students
 present
 in
 class.
 Administrators
 will
 divide
 and
 keep
 in
 
communication
 with
 
radios
 or
 cell
 phones.
 

 
Phone
 Tree
 
The
 office
 of
 the
 Director
 maintains
 an
 updated
 phone
 tree
 to
 contact
 all
 parents
 in
 the
 
event
 of
 an
 emergency.
 
 Drills
 are
 conducted
 periodically
 to
 ensure
 accuracy.
 
 
 

 
Building
 or
 Campus
 Evacuation
 
Possible
 evacuation
 scenarios:
 
a.
 An
 incident
 after
 a
 lockdown;;
 
b.
 Fire
 or
 fire
 drill;
 

Students
 and
 teachers
 leave
 their
 respective
 buildings
 by
 filing
 out
 in
 an
 orderly
 
fashion.
 They
 form
 single
 lines
 by
 class
 along
 the
 southern
 fence
 of
 the
 field.
 
 
Teachers
 conduct
 a
 head
 count
 and
 immediately
 notify
 the
 director
 or
 acting
 
director
 if
 any
 student
 is
 missing.
 Students
 and
 teachers
 may
 re-­‐enter
 the
 
buildings
 only
 after
 permission
 to
 do
 so
 has
 been
 given
 by
 the
 director.
 
 Drills
 
are
 conducted
 periodically.
 
 
c.
 Bomb
 threat;
 
d.
 Natural
 gas
 leak;
 
e.
 Hazardous
 chemical
 leak
 inside
 the
 building;
 
f.
 Localized
 flooding;
 
In
 the
 event
 of
 flooding,
 all
 students,
 faculty
 and
 staff
 are
 to
 seek
 shelter
 on
 the
 
second
 floor
 of
 their
 
 buildings.
 
 
g.
 Fumes
 from
 an
 unknown
 source;
 

 
Persons
 who
 can
 call
 for
 an
 evacuation:
 
a.
 Administrators
 
b.
 Law
 enforcement
 

 
Evacuation
 Procedure
 
1.
 A
 building
 or
 campus
 evacuation
 may
 be
 initiated
 by
 personal
 contact
 from
 an
 
administrator,
 law
 
enforcement
 officers
 or
 campus
 alarm
 system.
 
2.
 Classroom
 teachers
 should:
 
a.
 Listen
 for
 incident
 specific
 instructions.
 
b.
 Immediately
 instruct
 students
 to
 shut
 off
 Bunsen
 burners
 or
 other
 potentially
 
hazardous
 

37

equipment,
 etc.
 
c.
 Turn
 off
 air
 conditioner
 if
 possible;
 
d.
 Turn
 off
 lights;
 
e.
 Close
 windows;
 
f.
 Close
 doors
 but
 do
 not
 lock;
 
g.
 Exit
 quickly
 but
 do
 not
 run;
 
h.
 While
 exiting,
 scan
 areas
 for
 anything
 out
 of
 the
 ordinary
 and
 to
 ensure
 all
 
students
 have
 
exited;
 
i.
 Go
 to
 a
 safe
 distance
 as
 designated;
 
j.
 Keep
 students
 calm
 and
 quiet
 in
 the
 event
 of
 further
 directives;
 
3.
 An
 administrator
 will
 signal
 all
 personnel
 when
 the
 building
 is
 safe
 to
 re-­‐enter.
 

 
Bomb
 Threats
 
1.
 As
 caller
 calls
 in
 threat,
 ‘Bomb
 Threat
 Information
 Form’
 should
 be
 completed.
 
2.
 Immediately
 after
 receiving
 a
 bomb
 threat
 call,
 hang
 up
 and
 contact
 police
 
 
3.
 Quickly
 scan
 your
 immediate
 area
 of
 building
 prior
 to
 evacuation.
 (Devices
 are
 more
 
likely
 to
 be
 
outside
 or
 in
 a
 common
 area.)
 
4.
 If
 a
 bomb
 threat
 is
 determined
 to
 be
 real,
 follow
 ‘Evacuation
 Procedure’
 or
 ‘Lockdown
 
Procedure’
 as
 
determined
 by
 threat.
 
Note:
 Radios/cell
 phones/pagers
 should
 be
 turned
 off
 during
 a
 bomb
 threat.
 Electronic
 
communication
 
signals
 could
 trigger
 certain
 types
 of
 bombs.
 

 
BOMB
 THREAT
 INFORMATION
 FORM
 
(Be
 calm
 and
 courteous;
 do
 not
 interrupt
 the
 caller;;
 quietly
 notify
 an
 administrator):
 
Name
 of
 person
 receiving
 the
 call:
 _________________
 
Date
 &
 Time:
 _________________________________
 
Length
 of
 call:
 ________________________________
 
Caller
 ID
 #:
 __________________________________
 
Check
 appropriate
 information:
 Caller
 is:
 ____male;
 ____female;
 ____adult;
 ____
 youth;
 
Caller’s
 Voice
 Characteristics:
 ____loud;
 ____soft;
 ____deep;
 ____raspy;
 ____high-­‐-­‐pitched;
 
____persistent;
 
Caller’s
 Language:
 ____excellent;
 ____poor;
 ____fair;
 ____profane;
 Caller’s
 Manner:
 
____irrational;
 
____rational;
 ____angry;
 ____calm;
 ____nervous;
 ____sober;____drunk;
 ____emotional;
 
____incoherent;
 
____laughing;____voice
 is
 familiar;
 Background
 Noises:
 ____street;
 ____animals;____music;
 
____voices;
 
____work
 place
 noises;
 

 
Sample
 questions
 to
 ask
 caller:
 
When
 will
 it
 go
 off?
 
How
 much
 time
 is
 left
 before
 it
 goes
 off?
 
What
 kind
 of
 bomb?
 
Where
 are
 you
 now?
 

 
Field
 Trips
 
To
 enhance
 academic
 development
 as
 well
 as
 the
 students’
 sense
 of
 civic
 and
 global
 
involvement,
 GIA
 
incorporates
 ongoing
 activities
 outside
 the
 classroom
 as
 well
 as
 within.
 The
 following
 
guidelines
 are
 

38

provided
 to
 ensure
 the
 safe,
 orderly,
 and
 purposeful
 organization
 and
 management
 of
 
field
 trips.
 These
 trips
 
should
 at
 all
 times
 directly
 enhance
 the
 goals
 of
 the
 curriculum
 and
 a
 specific
 unit
 of
 
inquiry.
 

 
Organizing
 field
 trips
 
1.
 Planning
 

●
 Check
 school
 master
 calendar
 to
 ensure
 dates
 do
 not
 conflict
 
●
 Meet
 with
 the
 Business
 Office
 to
 arrange
 financial
 aspects
 
●
 Meet
 with
 the
 Head
 of
 School,
 Operations,
 to
 discuss
 items
 you
 need
 to
 
complete
 
●
 Avoid
 conflicts
 with
 assemblies,
 if
 possible
 
●
 Avoid
 departures
 or
 arrivals
 late
 at
 night
 

 
2.
 Get
 Approval
 
●
 Complete
 Field
 Trip
 Request
 Form
 (available
 from
 the
 office),
 submit
 to
 the
 
office
 
●
 Meet
 with
 the
 Head
 of
 School,
 Operations,
 to
 seek
 approval
 for
 your
 field
 trip
 
and
 review
 
Field
 Trip
 Request
 Form
 

 
3.
 Book
 Buses
 
●
 After
 you
 have
 received
 approval
 for
 the
 trip,
 ask
 the
 school
 office
 to
 book
 the
 
buses
 (if
 
necessary)
 

 
4.
 Send
 note
 and
 forms
 to
 parents
 
●
 Send
 Field
 Trip
 Notification
 Form
 home
 to
 parents
 at
 least
 two
 weeks
 before
 the
 trip
 
(1
 
month
 for
 overnight
 trips).
 Administrative
 approval
 is
 required
 for
 exceptions.
 For
 trips
 
out
 
of
 the
 country:
 
 
○
 Send
 to
 parents
 the
 “Permission
 to
 Obtain
 Emergency
 Medical
 treatment
 for
 a
 
Minor
 Form”
 (notaries
 act).
 
○
 Send
 to
 parent
 the
 “Permission
 to
 transport
 a
 minor
 outside
 of
 the
 country
 
form.
 

 
5.
 Organize
 Substitutes
 
●
 Complete
 substitute
 request
 forms
 if
 teacher
 absences
 from
 school
 affect
 other
 
classes.
 

 
6.
 Notify
 Others
 Affected
 
●
 If
 your
 trip
 affects
 the
 classes
 or
 activities
 of
 others,
 ensure
 due
 notice.
 
●
 Arrange
 for
 others
 to
 cover
 your
 recess
 duties.
 

 
7.
 Just
 Before
 the
 Trip
 
●
 Give
 the
 office
 a
 packet
 including:
 
○
 Student
 permission
 forms
 
○
 Contact
 telephone
 numbers,
 including
 if
 relevant,
 hotel
 and
 other
 contact
 
places
 
○
 Other
 pertinent
 information
 about
 the
 trip,
 such
 as
 train/flight
 numbers,
 travel
 
times,
 
etc.
 
●
 Prepare
 the
 following:
 

39

○
 First
 aid
 kit
 from
 the
 office
 with
 emergency
 flow
 chart
 and
 school
 contact
 
numbers,
 

and
 adequate
 funds
 to
 cover
 an
 emergency.
 
○
 Photocopies
 of
 student
 permission
 forms
 with
 emergency
 numbers
 (overnight
 
trips
 
only).
 
○
 Emergency
 numbers
 (also
 from
 office).
 This
 must
 be
 taken
 on
 all
 trips;
 even
 
short
 
walking
 trips.
 

 
8.
 On
 the
 Trip
 
●
 Keep
 the
 first
 aid
 kit
 and
 mobile
 telephone
 with
 you
 at
 all
 times.
 
●
 If
 there
 will
 be
 any
 change
 in
 arrival
 time
 back
 at
 the
 school,
 notify
 the
 office
 
immediately
 so
 
parents
 can
 be
 informed.
 
●
 Ensure
 there
 is
 an
 appropriate
 lost
 student
 provision,
 such
 as
 students
 carrying
 
information
 
about
 their
 hotel
 or
 contact
 point.
 

 
Liability
 
If
 GIA
 utilizes
 an
 independent
 contractor
 to
 provide
 an
 activity
 for
 students,
 the
 school
 
will
 ensure
 that
 (1)
 
all
 participating
 parties
 have
 signed
 a
 basic
 waiver
 form
 prepared
 by
 GIA
 Counsel
 and
 
signed
 by
 parents,
 
and
 (2)
 that
 GIA
 is
 named
 as
 a
 party
 on
 the
 insurance
 coverage
 for
 that
 third
 party
 
provider
 and
 receive
 
documentation
 from
 their
 carrier
 stating
 as
 much.
 If
 the
 third
 party
 provider
 does
 not
 
have
 proper
 coverage,
 
GIA
 will
 inform
 its
 liability
 coverage
 provider
 to
 ensure
 the
 school
 is
 properly
 covered.
 

 
Cost
 and
 Distance
 
Teachers
 should
 not
 organize
 field
 trips
 that
 are
 unduly
 expensive
 for
 the
 school
 or
 for
 
parents,
 or
 involve
 bus
 
travel
 over
 long
 distances.
 Any
 exceptions
 need
 to
 go
 through
 the
 Principal.
 

 
Supervision
 
Field
 trips
 will
 have
 an
 adequate
 number
 of
 chaperones
 to
 cover
 emergency
 situations.
 
Student
 will
 be
 
accompanied
 by
 at
 least
 one
 adult
 for
 every
 ten
 students
 (for
 example,
 a
 group
 of
 21
 
students
 would
 require
 
a
 minimum
 of
 three
 adults).
 Student
 in
 Pre-­‐School,
 Pre-­‐Kindergarten
 and
 Kindergarten
 
will
 be
 accompanied
 
by
 at
 least
 one
 adult
 for
 every
 five
 students.
 Teachers
 will
 carry
 a
 list
 of
 the
 students
 
who
 are
 on
 the
 trip,
 
regularly
 check
 that
 everybody
 is
 accounted
 for
 and,
 if
 the
 trip
 ends
 outside
 school
 
hours,
 check
 students
 
off
 the
 list
 when
 they
 are
 released
 to
 their
 parents.
 
 

 
GIA
 Special
 Relationship
 with
 US
 Embassy
 Georgetown
 
The
 school
 partners
 with
 the
 US
 Embassy
 to
 review
 and
 maintain
 appropriates
 security
 
measures.
 
 The
 Embassy
 Regional
 Security
 Office
 annually
 conducts
 a
 Physical
 Security
 
Survey
 that
 includes
 examination
 of
 protective
 lighting,
 intrusion
 alarm
 systems,
 
emergency
 power
 generators,
 access
 control,
 and
 many
 other
 facets
 of
 the
 building.
 
 The
 
last
 survey
 was
 conducted
 in
 February
 2013.
 
 No
 deficiencies
 were
 identified
 

) 40
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