V-Report ApptrackTutorial

V-Report
Tutorials

Apptrack
Applicant Tracking System

What is Apptrack?
Apptrack is the applicant tracking system (ATS) developed by V-Report.

With Apptrack you are able to keep up to date records regarding your full recruitment processes from the Job order to
Placement.

Login details will be provided as we have created a further section of security in terms of username and password that
will only be known to you.

Once logged in your first screen will be your dashboard which is an overview of your current activity.

Job Orders
What is shown on the job orders page and how can you add a job order.
On this page you can add a job order, search your job orders and also have a simple overview of your job orders.

How To Add A Job Order
Simply click on the job order link as shown on the previous screenshot.
You will then the option to create a new job order from scratch or copy an existing job order.

Creating A New Job Order Is A Simple Task
By capturing a few fields and copy and pasting your Job specification into the space provided your new Job is created.

Once you have completed this is what your new Job order will look like.

Adding a candidate to the job is simple and works as follows.

When using the search option as show above you are required to use the full candidates name and surname.

Once you have searched the candidate will be shown and you can proceed to click on “Action” to proceed to the
candidates profile for adding to the Job order.

When using the add candidate link you are then adding a candidate manually from scratch.

By using the search Job orders tab you are able to find a specific job order in no time.

Your Job Orders Main Page.
Here you will find a quick overview of all your Jobs.

Moving On To The Candidates Section In Apptrack

On the main page of the candidate tab you have a full overview of your candidates, you can add a new candidate and
search for a candidate.

By adding a candidate you are required to complete certain fields. By completing this in detail at this will help you later
when you need this information urgently. So please take a little time and complete this in depth now. Any applicant
tracking system is and will only be as good as the data you capture into it.

Your success depends on you at this time.

How To Search For A Candidate From The Candidate Section

Once you have added a candidate to the system it appears as shown below.

From there you can schedule an event which is a communication and status update regarding the candidate. Secondly
it will show you once you have added the candidate to a job order what jobs he/she has been referred on, you can also
add this candidate to further vacancies. By logging activity you are keeping a footprint of your dealings with the
candidate which is only viewable by you.

Scheduling Events With Candidates In Apptrack





When you log an activity it creates a footprint of your dealings with a candidate

Moving on now to the Companies Section, the first page you see is the company’s home page and an overview of your
clients.

To add a company you would click on the add company link and the following page is brought up, here you are
required to capture your clients details. As mentioned for candidates please complete this section in full detail as it will
help you later. Again the success of any applicant tracking system is only as good as the data you capture.

Once you have captured your client it will show as follows with the following detail.

Company details, all Job Orders and all contacts are shown here, you can also add a further contact linked to the
company from this page.

You are able to search for a client here and find them in no time.

You are able to search your contacts using various criteria such as Individual name or company to find your contacts.

When you click on cold call list it shows you a list of all your contacts with telephone numbers.

Creating Lists
You are able to create lists from certain areas of Apptrack such as Candidates, companies





You are able to view all your lists created here and then by simply clicking on the list name you can view the data you
have saved to the list.

Here is an example of the data in one of the lists shown above.

Calender
We now move on to the integrated calendar on apptrack

Here is where you add an event to appear on your Calender

The screenshot below shows an entry made for an agency Interview with candidate Elizabeth Arthur

Viewing all your Upcoming Events

When clicking on the “Go to Today” link it brings up your calendar for today.

Reports On Apptrack
You are able to create various reports for various timeframes on Apptrack

Sample Report

In the settings section you are able to view and edit your profile and change your password.

Any Questions you may have regarding Apptrack on V-Report please feel free to contact Shane on 011 --- 432-4416 or
on e mail at [email protected]

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