V-Report Recorded Video Interviews Tutorial

V-Report
Tutorial

Recorded Video Interviews

What is Recorded Video Interviews?
You are able to use this method of interviewing to assist you in short listing of suitable candidates for a specific
vacancy before inviting your candidate for a face to face interview.
What computer hardware is needed to conduct “Recorded Video Interviews”?
All you need is a webcam and a microphone.
Where do I find “Recorded Video Interviews” on the V-Report website?
You can find “Recorded Video Interviews” on the Dashboard or the Red Control Panel of the website.

When you click on the ‘Recorded Video Interviews” link, it will bring you to the page illustrated below.

How do I create a video interview?
To create an interview for a specific job spec / order, you will click on “Create an Interview”

The following page will be shown and there are 5 steps to complete when you “create an interview” for a job spec.

The following 5 steps are to be followed:

Step 1:

 Select the” interview category” - This is a drop down box where you will select the industry that this specific
job spec is related to.

 Capture the “Title” for the specific job spec / position.

 Capture an “Interview Description” – This will be the details of that specific position for in house purposes only.
This description will be used in order for your colleagues to understand the role that you are recruiting for if
you want them to comment and evaluate candidates to be short listed for that specific position.

 You will then click “Continue”

Step 2:

 You can add a YouTube link in the “promotional video” box in order to promote your company to the Candidate
before taking the interview; this will give the candidate more insight to your company.

 If you are not sure how to get a YouTube link, click on “How to get a YouTube link” and this will guide you
through the process.

 Once you have captured your YouTube link into the text box and you want to preview the link before continuing
to the next step, “Click on preview”.

 If you are happy with the video, click “continue” to proceed.



Step 3:
A. You will select “Create New Question” and click on “Continue” so that you can capture interview questions
related to that position for your candidate to answer as part of the interview process.
Or
B. If you have recruited for this position previously and do not wish to record further interview questions then
select “ Used Saved Question”
A. “Create New Question”

B. “Use Saved Question”

The system will check if your microphone and camera is in working order to proceed with the interview.
Select “Create New Question”

 The following screen will show, you must capture the interview question that you would like to ask your
Candidate in the “Create Question” text box.

 In order for V-Report to have access to your camera and microphone, you will need to click on
“allow” and then “close” in the “Record Question” box.

Once you have allowed V-Report access to your camera and microphone, the following screen will show and you select
“close’

You will be asked :”Can you see yourself?, If you cannot see yourself, click “no” and the system setup will redetect your
camera until you are able to see yourself as shown below.

The system will then ensure that your microphone is set up correctly as shown below. If you cannot hear yourself, click
“no”.

The system setup will redetect your microphone until you are able to hear yourself as illustrated below.

Once your camera and microphone is set up correctly, click “continue”

 You will then capture the interview question that you wish to ask the candidate in the “create question” text
box.

 Look into the camera and record the question that you have just captured in the “create question” text box.

 When you have recorded the question, you then click on “stop recording”

 You will be given the option to “record again” or “replay” to review the recorded question.

 If you are happy with your recording, the system will then ask you if you wish to save the video, click “yes” and
it will advise you that the video has been saved successfully.

 If you are not happy with your recording, you will select “no” and you will be prompted to do the recording
again.

 Once you have clicked “yes to save this video”, the screen will display “Video saved successfully” as illustrated
below.

 At this point you can either “save and create another” interview question if you wish to record further
interview questions or you must click on “Save & Close” to proceed to the next step of the process.

Once the video has been saved successfully and you have clicked on “save & close”, the following screen will be shown.

You are able to click on the interview questions and review the video recording in the recorded camera box on the right
of the screen.

Once you are happy with the recording, click “continue”.

Step 4:
 You will then type in the candidate/s e-mail address, first name and surname in the relevant fields.
 You will also have the option to allow Candidate/s to interview directly from your online job advertisements by
enabling your job advertisement link and copying the relevant link into the text box provided as shown below.
 Click on “continue”

Step 5:

 This is the final step of the process where you can add a personal message to the email that is going to be sent
to your candidate to take the interview.

 If you capture information in this text box, you can then “preview” the email first and then “send”.

 The e-mail will then be sent to your candidate / s with a link which they will have to click on to access the
interview

B. “Use Saved Questions”
 If you choose to use a saved question from “Step 3” above, you will select the recorded question from your
saved questions list that you want to use for the interview.

 You will then be able to view the video clip for that specific interview question.

 Click on “continue” and you will be directed to “Step 4” as shown previously and continue with the process
already explained above

 Once you have sent the email to the relevant candidate/s, the following page will show.

On the above shown illustration, you are able to view the following:
 The title of the Interview / Job Spec i.e. Sales Consultant
 The date that you sent the interview to candidate/s i.e. 15 April 2013
 How many candidates you sent this video interview to i.e. sent “2” candidates
 How many interviews have been completed for this “Interview Title”/ “Job Spec ”i.e. complete “0”
 In the column where it says “Actions”, the following actions are available for that specific interview:
a. Add Evaluation Form
b. Add Interviewees
c. Clone
d. Archive
e. Delete

a. Add Evaluation Form
Sometimes clients would prefer to get their colleagues opinion of a candidate before they proceed with
the recruitment process. It is at this point where you can add competencies to the interview and your
colleagues are able to evaluate and rate the candidate according to those competencies after they have
viewed the candidate`s interview.

b. Add Interviewees
You are able to invite further candidates to take the interview by completing this section.

c. Clone
If you have an interview already set up for a similar position that you need to conduct interviews for, you
are able to “clone” the interview information.

d. Archive
Once you have concluded interviews for a specific position and you wish to save them for future reference,
click on “archive” and all your interviews will be housed in the archived folder.

e. Delete
If you no longer require to keep an interview on file for a specific position then you can select “delete”.

How do I View the Status of an Interview?
Click on the “view and evaluate responses” button as shown below.

Please Note:
There are 2 folders under “New Interviews”, “Active “and “Archived”
Active: Shows all your current interviews
Archived: Shows all your previous interviews that you no longer need to work on as the position has been filled.

If you click on “Sales Consultant” on the above screen, you will be able to view the candidates that you sent the
interview to and the status of the interviews as illustrated below:

 “3” invites have been sent for the position
 “1” interviews have been completed for this position
 The interview was sent to the following candidates: “Clair Smit, Nicole Fernie and Susan Howell” on the 15 &

17 April 2013
 You are able to view the description of the Interview by clicking on “Show Interview Description” and the “Public

Link” for that specific interview.
 Further “actions” that you can do from this page is “Resend” an interview to a candidate or “Delete” the

candidate for this interview.



How do I add an Evaluation Form to an Interview?
 The screen below will show that you currently have “2” evaluation templates on file – Sales Consultant and Teller
 The “Actions” available on this screen will be to “edit” or “delete” a specific evaluation template.

 There are two ways that you can assess completed interviews with the “rating scale”, either a rating of 1-5 and or
a “yes or no” answer as shown below.

 If you select to “edit” a specific evaluation template the following screen will be displayed.

 If you need to create a new evaluation template then the new evaluation template will be displayed and you
would have to capture all relevant criteria.

 Select the interview title that you wish to add the evaluation form to.
 Click on “actions” and select “add evaluation form”

 The following screen will be displayed
 Select the applicable evaluation template, example “Sales Consultant”
 Click on “add / change evaluation form”

How will I know when my candidate has completed his / her interview?

 You will receive an email from the system advising you that the candidate has completed the
interview.

 You will click on the link in the email

 The following screen will appear once you have clicked on the link:

 There are 3 sections to this screen, namely The “Jobseekers Answers” to the interview questions, The
“Evaluation” and the “Notes”.

How do I View the Interview?

 Click on the interview question and you will be able to view the candidate`s response to the interview
question.