5S Newsletter - 2nd edition Final-Revised

TAMCO SWITCHGEAR (MALAYSIA) SDN BHD 29 September 2017 Volume 1, Issue 2

The 5S Inside this issue
Newsletter
From Quality & Audit Team PerspecƟve........... 2
5S updates—what’s happening ? What the Auditor / Auditee says ...................... 2
Recap—2nd“S” ................................................ 2
“Spot check Audit” is in progress starƟng from the 7th Audit Criteria & helpful Ɵps .............................. 3
September 2017. During the 1st Spot Check, 4 areas Why they become champion? ......................... 3
were audited by the 5S Steering CommiƩee consisƟng Q&A with Ir Razali Budin................................... 3
of Mr. Rajesh Dhiman, En. Azwan Teh and En. Mazlan What is coming up? .......................................... 4
Mansor at the Supervisor Office, R&D Lab, Electrical
Assembly Department and VCB Department. Special points of interest

Spot Check Audit is coming to your area every week ! Brainteaser ....................................................... 4
ReflecƟon.......................................................... 4
The area to be audited will be selected on a random Quiz / Riddles.................................................... 4
basis by the Steering CommiƩee representaƟve and it
only will be inform on the same day.

The aim is to have at least 3 areas to be audited per
week.

Be prepared !!!

Review of 5S Progress

The 5S implementaƟon journey started since October
2015. Currently we have successfully signed off for the
first 3S, SEIRI, SEITON, SEISO.

Stages Sign OFF

STAGE 1 : SEIRI (SORT) April 2016

STAGE 2 : SEITON (SET IN ORDER) October 2016

STAGE 3 : SEISO (SWEEP) April 2017

We are currently moving forward towards overall im-
plementaƟon and is expected to be cerƟfied by the
Malaysia ProducƟvity CorporaƟon (MPC).

FOR INTERNAL CIRCULATION ONLY

WHAT THE AUDITOR SAYS From Quality & Audit
FOR THE BEST AREA: Team Perspective &
Prospective
Rafida Marina, Manager QA
The Audit program that have
“We have list of places that we issued champi-
on sƟcker. For me the best so far is the I-city B been rolled out is a good iniƟaƟve
area which receive a lot of champion sƟckers.
Why we said they are the best because they do as it will promote 5S awareness on
innovaƟon with the used and scrap item such
as cabinet. We can see the innovaƟon, creaƟvi- the shop floor and shows that the
ty and the DIY item is so beauƟful and orga-
nized with other items in proper arrangement. management is sƟll supporƟng this
They follow all the 5S rules. It is the same with
fabricaƟon & maintenance, they have good program. Zone leaders are acƟvely
effort as well.”
promoƟng the good 5S pracƟc-
WHAT THE AUDITEE SAYS :
es that have been implemented in
Tan Ngee Ann, Manager ProducƟon
I-city B their area. This is also a good show

“I feel great with 5S at my place. We have done case for zone leaders to show how
a lot and the team was so cooperaƟve. We
have put a lot of effort so that the whole area Mr. Azwan Teh em d u ci n h t5 h S e itr h mr o e u m g h b e trhsehaavuediptasreƟscsiipoants-
look clean. But now shiŌing of factory have Deputy GM, QA/QC
destroy everything we need to re do again. done by the auditors.
From the period of 5S ImplementaƟon, we can
see the improvement and happy with the audit 5S acƟviƟes has brought posiƟve changes to TAMCO and give
result.” more confidence to our customers on our product quality. We should be
proud of our 5S accomplishment and should strive harder to complete
cerƟficaƟon. 5S is a conƟnuous acƟvity that need to be fostered as our
habit .

We sƟll need to focus on maintaining and further upgrading our
5S level unƟl it becomes a natural working habit for everyone in TAMCO.

“A place for everything & everything in place”

WHAT THE AUDITOR SAYS FOR THE Recap—2nd “S”
AREA NOT MEETING THE MINIMUM
STANDARDS: SEITON - SET IN ORDER - SUSUN

Tan Chee Ding, Senior Manager R&D Arrange necessary items in good order so they can easily be selected
for use.
“From my observaƟon and point of view, the
Store is not properly organize and people said
that they don’t have space to store the item
which is the main headache. There are some
items which are not properly arranged when
you need to retrieve it, it is very hassle. Basical-
ly everything come to space constraints for
them. The people tell me that they are willing
try to arrange them according to what auditor
purpose but because of the space constraints
they are not able to do that.”

WHAT THE AUDITEE SAYS:

Saliman, Senior ExecuƟve Store

“Limited space area with a lot of item coming
in at one Ɵme and everyday make arrangement
and cleaning is impossible to be done. If it is
want to be done, then we need to control the in
and out item properly.”

2 FOR INTERNAL CIRCULATION ONLY

Q&A with Ir. Razali Budin Q : Why is 5S needed?

AUDIT SGM, Sales Domestic A : Any system will not be needed un-
CRITERIA less the organizaƟon start to realize the

SEIRI benefit they will achieve in employing
♦ No Unwanted things around
♦ No excess item around the program or the system. As the say-
♦ Red tag available & use properly
♦ Red tag form available ing without Honze there will be no Kai-
♦ Holding area available & under
zen. (Without accepƟng there is prob-
controlled
♦ Holding area manager under- lem, there will be no quest for conƟnu-

stand his responsibility ous Improvement) The benefit of 5S or
♦ Unneeded item log filled
♦ 5S corner available & main- any lean system is to reduce waste,

tained streamline producƟon an opƟmize effi-
♦ 5S Awareness execuƟon &
ciencies. With, the compeƟƟon from
maintained
Local and oversea manufacturer coming
SEITON
to Malaysia. Realizing that, TAMCO will
♦ Seiton Awareness
♦ All item has & stay in it desig- need to be much leaner in our business

nated place operaƟon to maximize value while re-
♦ Item & workplace are well iden-
ducing the waste. For this the 5S concept
Ɵfied (label & signage)
♦ Arrangement of item : is adopted.

- right size, shape & quanƟty “Without Honze there Q : How’s the journey so far from
- 1st in and 1st out rules & will be no Kaizen - RB” what you observed?
usage frequency
- systemaƟcally & permit fast WHY they become A : I am not directly involve in the day to
retrieval (<30 s) CHAMPION ?? day, implementaƟon of 5S, however I
- organized, neat & Ɵdy was involved during the launching of 5S,
♦ 5S corner available & main- ♦ Tools properly organized & easy access and promoƟon from stages of 5S. An
tained ♦ SystemaƟc approach on organizing improvement is seen in the producƟon
♦ ApplicaƟon of visual manage- floor, where factory is much cleaner, and
ment (color coding, shadowing equipment parts and components are arranged in
technique & visual instrucƟon) ♦ InnovaƟve soluƟon (eg. DIY cabinet the respecƟve designated area.

SEISO constructed from used/scrap item ) However, there are sƟll room for im-
♦ Apply shadowing and visual techniques provement, where I had experienced the
♦ Seiso Awareness ♦ Clear demarcaƟon with label 5S implementaƟon is not fully inculcated
♦ Surrounding conform to Inspec- ♦ Neat & proper cable arrangement in day to day operaƟons.
♦ Proper arrangement of filing system
Ɵon standard Q : Your opinion on the progress of
♦ Surrounding conform to clean- (<30 seconds rules apply) 5S ?
♦ Used of priority 1-2-3 labels
ing standard ♦ SystemaƟc cabinet system applicaƟon A : 5s is not something new. This has
♦ Available of cleaning equipment been pracƟced by Malaysian Manufac-
♦ Available of housekeeping turers since the 80’s since the look east
concept by Tun Dr. Mahathir. It is in fact
schedule a process which originated from Toyota
Motor company. TAMCO require tools or
manufacturing process, that will assist
us for a lean operaƟon to face compeƟ-
Ɵon for the going concern of the busi-
ness. Obviously during the iniƟal stage,
there was an understanding gap among
Tamcorian of the 5S concept, purpose
and the implementaƟon process. How-
ever, once the launching was done and
the promoƟon was carried out at every
level, the level of adaptaƟon among the
staff is improved.

In any improvement process sustainabil-
ity of the program, and to have all per-
sonnel commiƩed to the program is a
challenge. However if all Tamcorian
believed that 5S is benefiƫng to TAMCO,
every department as well as individual,
the project sustainability will not be an
issue. As I believed 5S in general will sƟll
provide a plaƞorm and create a culture
and transform TAMCO to be lean, orga-
nized and opƟmized efficiencies.

FOR INTERNAL CIRCULATION ONLY 3

Brainteaser Ask yourself
What did I do for 5S??
What is the smallest
whole Am I COMMITTED ?

number aŌer 95,555 with What is coming up?
four idenƟcal digits?

Hint : The answer is not
96,666.

5S refresher / awareness
Training

Quiz / Riddles

Last Edition Answers - I Lose My Head - - Tall I Am Young -
I lose my head in the
Brainteaser : Tall I am young,
morning, Short I am old,
♦ One Thousand and But get it back again at With life I do glow,
Eleven Wind's breath is my foe.
night.
Quiz / Riddles: What am I? What am I?

♦Five Brothers - - Poor People Have It - - No Substance -
A spare tire Poor people have it.
Rich people need it. I have towns, but no - Others Use It More -
♦You Can Stay For Free - If you eat it you die. houses,
A prison/jail (or a What is it? It belongs to you,
cemetery) Rivers, but no water, But others use it more
Forests, but no trees,
♦I'm Told What To Do - And mountains, but than you do.
An alarm clock.
no rocks.
♦Made In Silence -
A wish (or a prayer) What am I?

♦Tears To Your Eyes - What is it?
A memory (or a
photograph)

Brought to you by the Promotion Team (Answers will be provided in the next ediƟon)

FOR INTERNAL CIRCULATION ONLY