My Sappi – Issue 2 | 2019

Sappi Southern Africa
Issue 2 | 2019
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Vol 19 Issue 2
A safe company is a
successful one
At Sappi, safety is non-negotiable. This was once again highlighted during our annual Global Safety Awareness Week, where Sappi units groupwide hosted activities to emphasise the 2019 theme: ‘We value safety’.
In view of this campaign, I would like to reiterate a couple of certainties about safety; things to keep in mind now that the excitement around GSAW is over and we continue our daily tasks.
#1 Safety is not a once-off, once-
a-year awareness campaign. It’s a 24-hour-a-day, seven- days-a-week issue. It’s part of our company culture; a mindset integrated in our choices and actions at work and at home.
#2 Living and operating safely doesn’t cost money. In most cases, all it requires is attention to detail, logical thinking and a caring attitude.
#3 Not being safe can be very expensive, with a high cost in terms of physical and emotional trauma. Accidents often mean irreplaceable loss... of limbs, eyes, the life of a colleague or loved one. Is the risk of acting unsafely worth the price associated with these losses?
#4 At Sappi, we don’t tolerate unsafe behaviour. A safe, zero-harm company contributes to a productive, happier, more profitable environment. To this end, we have reviewed our disciplinary code and incorporated the Sappi Life Saving Rules and an applicable sanction table, where the violation of any of these rules may lead to a final written warning or a dismissal, subject to a formal disciplinary enquiry.
#5 Safety is everyone’s responsibility. The key to
a safe environment lies in the fact that all of us should take ownership and accept our individual and collective responsibility to keep ourselves and those around us safe.
Let’s value safety in all we do and build a better, stronger Sappi for the future.
Halfway through a
busy year
Having passed the 2019-halfway mark, one of the most important initiatives to take note of in this edition is the second phase of the Sefate Employee Share Scheme.
It’s election time (01 July – 08 August 2019) – an important period for all Sefate participants. Your chance to make your selection as to what should happen to your Sefate units as we near the end of the scheme.
Cash or Sappi shares? The choice is yours, based on your individual needs and preferences.
Not sure what to choose? Take a closer look at the infographic on pages 12 and 13. It is important that you make the choice that is right for you. More information is available on our Sefate pages
on Sappi Net.
W3hat’s new Global Business Services will soon be moving offices.
Global Safety Awareness Week 2019
Sappi operations show how much they value safety.
Focus on safety
Life saving rule branding at our mills and offices; Visit our cyber security webpage for tips on social media safety.
Promoting our products
Textile non-profit visits our DWP operations; Verve shines at conference in China.
Project updates
Ngodwana biomass project progressing well; Saiccor woodyard upgrade complete.
Industry accolades
Sappi supplier development rates among South Africa’s best.
Sefate Employee Share Scheme
Election period: cash or Sappi shares. Find out which choice is best for you.
Global news
Core changes ahead with new manufacturing system.
Laws and regulation
POPIA - a new law to protect personal information - and how it will affect Sappi.
4-5 6-7 8-9 10
11 12-13 14
15
One Sappi
Let’s apply Sappi’s Corporate Identity rules and strengthen our brand identity.
Sappi online
See what’s hot and happening on our social media pages.
Community investment
Sappi’s 2019 Karkloof Trails Festival and Mother’s Day Concert – two great events that boosted our reputation.
Sappi Learning
How to be an honourable leader; Skills Centres add carpentry to curriculum; Coaching programme help to develop Sappi leaders.
Sustainability
What you need to know about the beetle that is posing a huge threat to many tree species in South Africa.
Think red, think Typek
A brand that encourages consumers to live a life of note.
Alex Thiel
CEO, Sappi Southern Africa
Cover photo: Members of the Mill Finishing team at Sappi Saiccor Mill proudly displaying their Life saving rule 7 exhibit.
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17 18-19
20-21
22-23
24
2
Cover printed on Sappi GalerieArt Silk 200g/m2 and text on 115g/m2.
With safety in the spotlight, also take note of the cyber awareness belly band wrapped around your newsletter. On the inside, you’ll find some useful tips on social media do’s and don’ts. Visit our cyber awareness webpage (indicated
on page 7) to help you stay safe
in an online realm rife with lurking dangers.
Happy reading!
Mpho Lethoko General Manager Communications, Sappi Southern Africa
Contents


Vol 19 Issue 2
What’s
new
Global Business Services is moving
Sappi’s GBS team based in Amanzimtoti will soon be moving to a new office space at The Glass House Office Park in Umhlanga, where it will serve as a brand-enhancing, collaborative and cross-functional hub for Sappi Southern Africa’s financial, legal, procurement and related services.
The final construction touches are currently underway. The new office space is expected to be occupied early August 2019.
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Vol 19 Issue 2
Focus on safety
Global Safety Awareness Week 2019
Sappi’s South African operations did a great job during Global Safety Awareness Week (GSAW) to show their support for this year’s safety theme, ‘We value safety’. From interactive games to Life Saving Rules displays, activities were geared to remind employees and contractors to value life – their own and that of their colleagues. Thank you for participating!
Global Business Services
The safety team at the Global Business Services (GBS) added some extra excitement during GSAW by inviting Karate Sensei Aneel Dowlath to teach a self defense class. Here Thuthukani Khuzwayo (left), Aneel and Yuven Moodley are demonstrating some moves when being attacked from the front.
Rosebank Office
Tsebo canteen and cleaning staff having toolbox talks about Sappi’s life saving rules. Other activities included a safety hazard assessment, 30-seconds safety game and an on-the-spot challenge, making GSAW an interactive learning experience for all.
Ngodwana Mill
People’s actions make a company safe. Employees with 25 years of service with no injuries were celebrated during GSAW. Back (from left): Naresh Naidoo (presenting the awards), Tracy Bellis, David Shabangu and Pat McGrady (presenting the awards). Front: Ronel Heyneke and Sipho Bhayi.
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Focus on safety
Vol 19 Issue 2
Stanger Mill
“We value life and safety,” say (from left) Khayelihle Mthembu, Clinton Gopalan, Nhlanhla Sajini, Nkosi Nene and Tom Mbuthuma.
The Finance department won the award for the best 5S score. The 5S approach stands
for Sort, Straighten, Sanitise, Standardise and Sustain.
Sappi Export Services
Staff pledging their commitment to Sappi’s life saving rules for an office-based environment.
Sappi Forests Mpumalanga
Saiccor Mill
Technology Centre
One of the Tech Centre teams busy solving a safety crossword challenge.
In 2016, Dumisane Ngwenya from Zama Forestry had an accident involving
a chainsaw, which resulted in him
being absent from work for a year. He shared his story with attendees so that they could learn from his mistakes.
The WSB contracting team was in high spirits after their
safety representative, Nompumelelo Mnguni was announced as one of the winners in the ‘Stop and Think Before You Act’competition.
Dr Musa Mthombeni (left, TV personality) and Saiccor staff members on stage during the ‘We value safety’ talk show.
Sappi Forests KwaZulu-Natal
Tugela Mill
Robert Mahaye explaining what Life saving
rule 1 entails: Comply with lock-out and work permits.
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Vol 19 Issue 2
Life
Life saving rules:
See it, do it
Focus on safety
Sappi’s life saving rules are aimed at doing just that: saving lives and keeping us safe from serious or disabling injuries. These rules are now easily spotted throughout our offices and operations.
Branding and signage have been placed prominently on walls, at entrances, along walkways and on factory floors. Let’s use these visual prompts to remind ourselves
to value safety and ask the question: “How does this rule apply to my life at work and at home?”.
Siya Myeni at Tugela Mill gives the prominent life saving rules signage at the mill a thumbs up.
Having our life saving rules displayed in such a way, emphasises that we are taking safety seriously,” says Sly Samuels of Stanger Mill.
From left: Tiaan Naude, Norman Raluthaga, Aubrey Billings, Bongani Shirinda and Teboho Mapena next to some signage at the Rosebank Office’s ground floor.
Mlungisi Luthuli from contractor SGB Cape: “It’s a great idea to have these posters up all over the mill. They remind us to not only think of ourselves, but of others too.”
Nonhlanhla Mahlaba at Global Business Services in front of one of the safety banners placed at this office in Durban.
Philisiwe Makhathini from Saiccor Mill’s SHEQ department: “The safety signage is a great idea, because one of the best ways to enforce something new is to place it where it is constantly visible.”
Eleshri Gurie and Sli Gumbi (Human Resources interns) appreciate the safety strip on this staircase at Saiccor Mill. “It is striking and creates awareness.”
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Is your password strong enough? Do you know the social media rules? Can you spot fake news? Have you read Sappi’s social media policy? Find information on these topics and more by clicking here.
Are you safe on
Focus on safety
Vol 19 Issue 2
social media?
No? Not sure? You can change that by visiting our
Sappi Cyber security webpage at https:// sappicybersecurity.com/ en/en-savvy-surfer/.
Sappi’s cyber awareness campaign has been ongoing for the past couple of months, using clever messaging to alert us to the dangers that lurk when surfing
the internet and using email. The campaign currently shares practical tips on how to survive the social media jungle.
Sappi cyber awareness forms part of Sappi’s safety focus, and as such this campaign is a valuable source of information to protect ourselves and the company against fraud, theft and reputational damage.
7
IT’S THE SMALL STUFF THAT
Small stuff like not using a strong password for your email profile or clicking on a suspicious link or attachment.
THE BIGGER PICTURE
Cyber criminals lick their lips every time you fail to take the necessary online precautions, because you become an easier target for them to hack and steal your – and Sappi’s – sensitive data.
Luckily you can learn how to protect your personal data, your company and yourself.
Visit https://sappicybersecurity.com to find out more.


Vol 19 Issue 2
Promoting our products
Textile non-profit
impressed by our DWP operations
In line with Sappi’s strategy to engage further downstream within the textile value chain, our Dissolving Wood Pulp (DWP) sector recently hosted Textile Exchange’s materials ambassador and consultant at Sappi’s South African operations – including Sappi Forests,
Export Services and Saiccor Mill.
With our owned forestry, DWP production and logistics, it was a perfect opportunity to present to our visitors the sustainable story of Verve.
The tour started at Sappi Export Services in Durban to see the logistics of shipping DWP throughout the world.
This was followed by a day spent at our forestry operations. The Shaw Research Centre provided a critical bridge in understanding the continuous improvement required to develop and maintain suitable tree species and hybrids.
Next up was the Clan Nursery, where the process from nursery to plantation was shown in detail.
The trip closed with a tour of Saiccor Mill. The visitors went home with a clear understanding not just of the DWP process, but also of the complexity in producing 780,000 tons of Verve a year.
Feedback was very positive. They especially appreciated the opportunity to touch, feel and experience our forestry operations. The openness of each Sappi unit in describing their challenges, positives and negatives was also well received.
Already, our DWP division has derived benefit from the visit. Detailed information exchanges are taking place, we have been given an opportunity to tell our story at the Man-Made Cellulosic Conference in Berlin, and a strong relationship has developed between Sappi and Textile Exchange.
With feedback given to other Textile Exchange role players, we believe that the Verve story will grow from strength to strength and become more prominent across the
textile value chain.
Telling the Verve story
Visit already yields benefits
Who is Textile Exchange?
An influential, global non- profit organisation that works closely with members to drive industry transformation in preferred fibres, integrity and standards and responsible supply networks. They identify and share best practices regarding farming, materials, processing, traceability and product end-of-life. The purpose is to reduce the textile industry’s impact on the world’s water resources, soil, air and the human population.
Simone Seisl from Textile Exchange.
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Promoting our products
Vol 19 Issue 2
Verve shines
at conference in China
Sappi Dissolving Wood Pulp collaborated with one of our customers, Lenzing, as main sponsors of the annual China Cellulose Fibre (CCF) Viscose conference in Hangzhou, China.
This annual conference, the most important event in the viscose industry, is attended by all the major producers of viscose and lyocell, dissolving wood pulp producers, as well as NGOs and industry suppliers. It provides a platform to understand the industry, its drivers, trends and an opportunity to network.
Executive Vice President for our DWP segment, Mohamed Mansoor described in detail the theme of wood as a sustainable fibre underpinned by well managed forests and timber sourcing, and showcased Sappi Verve as a leading, sustainable and responsible DWP brand.
Sappi and Verve were displayed prominently throughout the venue – from entrance banners to water bottle tags and the spooling of the Sappi corporate video on numerous occasions during the conference.
In addition, Sappi DWP hosted a private dinner where our customers and important industry role players were invited to the official industry launch of Verve.
The event encapsulated how
interconnected the textile value chain is, and the important role of sustainability within that value chain – from forestry to brand owners. – Mohamed Mansoor, Executive VP, Dissolving Wood Pulp
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Vol 19 Issue 2
Project updates
Biomass project progressing well
The Energy Biomass project at Sappi Ngodwana Mill is set to play a significant role in South Africa’s renewable energy initiatives.
The project forms part of government’s Renewable Energy Independent Power Producer Procurement Programme signed in April last year and involves the construction of a 25 mW woodchip biomass power plant.
The plant will use biomass recovered from surrounding plantations and screened waste material from the mill production process. It will burn up to 35 tons per hour of biomass in a boiler to generate steam and drive a turbine to generate electricity, which will be fed into the grid.
Latest developments:
 Clearing and preparation for earthworks have been completed.
 Currently, contracting company ELB is busy with piling to start
the power island buildings.
 A total of 507 piles are being installed. Due to the geological nature of the area, piling is being done to provide foundation support to build the boiler and the turbine.
 Main civil contract has been awarded and the civil construction has started.
 A local construction firm has been awarded the contract for the excavation of a 500m trench to install the 132kv cable, linking the power plant to the Eskom yard.
Saiccor woodyard upgrade complete
Over one million manhours later, and the construction of the expanded woodyard at Sappi Saiccor
Mill is complete. Finishing works are currently in progress.
The purpose of the upgrade was to accommodate Project Vulindlela, Sappi’s ZAR2,7 billion capacity expansion and ZAR3,5 billion technology upgrade to increase the mill’s dissolving wood pulp production to 890,000 tons per year.
The woodyard expansion entailed installing a new chipping line and an upgraded rail and road infrastructure for log delivery.
Pilling rigs at the construction site.
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Industry accolades
Vol 19 Issue 2
Sappi supplier development rates among SA’s best
For a second year in a row, Sappi has been recognised for excellence in supplier development at the Absa Business Day Supplier Development Awards.
This awards initiative celebrates companies that are building a better South Africa and an inclusive economy through innovative and impactful supplier development (SD) initiatives. When applied properly, SD leads to sustainable business, genuine empowerment and positive benefits for stakeholders.
This year, our ReFibre team was named a runner up in three categories: the Collaboration Award, Impact Award and the Overall Winner category.
This follows on 2018’s success at the inaugural awards, where Sappi Forests won the Women’s Empowerment Award and Rural Economies Award for Project Khulisa. The team was also recognised as an overall finalist and as a finalist in the Innovation category.
Sappi’s investments in the recycling sector since 2010 include:
 ZAR44 million in the acquisition of recycling assets
 ZAR2 billion in revenue to suppliers.
 88 recycling businesses established
 484 permanent jobs created, and
many more in the informal sector
 30 100% black-owned recycling companies developed
 ZAR4,662,000 invested in equipment in 2017/2018.
The Sappi ReFibre team at this year’s Absa Business Day Supplier Awards (from left): Kenneth Hlatshwayo, Frikkie Ueckermann, Nat Maelane (Sappi Chief Procurement Officer) and Lazarus Machini
This year, over 400 entries were received from private and public sector enterprises. Of these, only 14 finalists made it through to the judging process, where entries were considered based on strategic priority, long-term business strategy, how they build competitive advantage and the way they boost the local economy.
“Sappi ReFibre invests capital in approved recycling companies to obtain raw material for manufacturing. We are currently expanding our Enterprise and Supplier Development (ESD) programme with great success,” said Senior Procurement Manager ReFibre, Frikkie Ueckermann.
Sappi’s ESD objectives are aligned with government goals and aimed at leveraging our existing spend and focus on fostering economic growth and promoting transformation within our supply chain and communities.
“With these goals in mind, we are very proud of the industry recognition for our efforts,” Frikkie added.
This year, our ReFibre team was named a runner up in three categories: the Collaboration
Award, Impact Award and the Overall Winner category.
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Vol 19 Issue 2
Cash benefits. Now that’s what I’m talking about.
Is this before or after tax and expenses?
Can people wait and decide when the share price is announced?
Good question! The amount you see on the benefit calculator is only the potential cash payout.
First we need to take off tax and expenses.
And what happens if the Sappi share price is lower than expected?
It all depends on the August share price and yes, it could be lower.
And what happens if the price doesn’t reach the hurdle rate of R73.50 and I have MSOP or ESOP A units?
Sefate Employee Share Scheme
Welcome
Sefate Employee Scheme beneficiaries
The election period runs from
01 July to 08 August 2019.
Which one will you choose – cash or shares?
Go to 'Start' and make your choice.
If you choose the shares option, remember to open a CSDP (share) account with your current bank, or any other stockbroker. Send the account details to [email protected]. Or use the FREE service offered to staff by Computershare. Indicate 'Computershare' on your election form.
Cash
Shares
ESOP B unitholders don’t need to meet the hurdle price of R73.50.
Remember, if you choose the cash option, you won’t have another opportunity to own Sappi shares again through the Sefate scheme.
If the share price does not reach R73.50 (the hurdle price) by August 2019, then no benefit will be given to employees. If the average share price is R73.50 or more in August, you will get paid out the value above R73.50, but only after income tax and trust expenses have been paid.
No. They have to decide in the election period, which runs from 01 July to 08 August 2019.
To help you choose, I’ve mapped out your two options. The blue path will lead you to shares.
The green path will end in cash.
Follow each path to see what’s involved with each option. Are you ready?
*(Note that the ESOP and MSOP Trusts first need to sell the vested shares on the Johannesburg Stock Exchange, which could take a few days depending on demand for Sappi shares. In addition, tax directives must be obtained from SARS for each beneficiary, which also take at least two days. Every effort will, however, be made to pay the money into your bank account as close as possible to this date. It might, however, only be in your bank account a couple of days after 02 September 2019.)


Sefate Employee Share Scheme
How long until they are big enough to sell and build a house?
If you take Sappi shares, your Sefate saplings will be planted in the Sappi forest to grow.
That's right.
If the hurdle rate of R73.50 is not reached in August 2019, there will be no benefits for MSOP and ESOP A unitholders. (ESOP B units are not linked to the share price.)
Your Sefate journey is almost complete!
Get the support you need...
More questions? Speak to your Sefate champion. List available on Sappi Net’s Sefate pages.
Want to find out if you have A or B units?
Call (Investec) on Tel 0861 255 525/555
Email [email protected]
Login online at www.sappishares.co.za
Dial *120*1138# from your mobile phone and follow the prompts.
Vol 19 Issue 2
That depends. In good years, shares grow quickly. In drought years, they don’t grow at all.
So, shouldn’t we just cut them down now and sell them for firewood?
Even that depends on the Sappi share price. If it’s low, your cash benefits will be low.
Whether you choose cash or shares, there is no guarantee that there will be a benefit.
Note: If you don't make a selection between cash or shares by 08 August 2019, your benefit will be paid out in cash after the deduction of tax and expenses.
Dates to diarise:
23 August 2019 - Final vesting date
Trust expenses are finalised.
30 August 2019 - Conversion date
Ordinary A units convert into ordinary shares.
*02-07 September 2019 - Termination date
Beneficiaries get all benefits due to them.
We’ve grown together


Vol 19 Issue 2
Global news
Core changes ahead with new manufacturing system
The global MESOTF core group, including the PricewaterhouseCoopers team.
There are very few changes in Sappi that affect almost every single employee, but the Manufacturing Execution System of the Future (MESOTF) is one of them.
The MESOTF is the system for detailed production execution, such as tracking and planning, enabling us to use resources in the most efficient way. The implementation of a new system will affect everyone – either directly or indirectly.
Why do we need a new
system?
“The current system has been running well since 1993, but now it is time for the next generation of MES,” explains Richard Wells, VP Sales and Marketing, Sappi Paper and Paper Packaging.
“We need to future-proof how
we operate to stay in line with developing technology, such as artificial intelligence and digital simulation. For sustainability, it
is a future requirement to track information on quality, raw materials and environmental information throughout the process.”
What will the benefits be?
“Changing our system will save time and money. Automation is
necessary, not as a way of reducing headcount, but to make our processes more efficient and more accurate,” says MESOTF Group Project Leader, Florian Dunst. “When there are too many manual tasks, you miss opportunities to improve.”
“We also need to take advantage of data analytics,” adds Richard. “We have stored huge amounts of data over time, but currently that data is not fully utilised for better information. We’ll collaborate with an appropriate supplier to create a system with the capabilities we need,” says Florian.
A detailed RFP (‘request for proposal’) has been issued to suppliers. The next step is to analyse their responses and
create a shortlist. The new MES
will be worked on by 70% of our employees groupwide, which involves training up to 5,000 people.
“The pilot phase is scheduled to take place simultaneously in two regions,” adds Florian. “Then we expect it to take up to six years to
fully implement across all locations, in all regions.”
Is the Sappi project team
working alone?
“PricewaterhouseCoopers supported us in assessing the MES strategy that is a fit for Sappi and assisted in compiling business requirements,” says Florian. “We have also involved as many people from Sappi as possible – to address concerns, to get input, and to have them fully on board. This will make our new system fit for purpose.”
Which mill will host the pilot phase?
“We have created a matrix to help us select the most appropriate mills for the pilot scheme and, later, for the early adopters,” explains Richard.
The full project rollout and detailed scope still requires final approval by the IT steering committee.
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POPIA: A law to protect
personal information
By Amanda Tregoning, Group Corporate Counsel
*Personal information refers to any information relating to a private or public entity and/or an individual, including:
 Name, address and ID number
 Blood type and fingerprints
 Educational, medical, criminal or
employment history, as well as information pertaining to financial transactions
 Views or opinions
 Information relating to the race,
gender, sex, pregnancy, marital status, nationality, ethnic or social origin, colour, sexual orientation, age, physical or mental health, wellbeing, disability, religion, conscience, belief, culture, language and birth of the person.
Laws and regulation
Vol 19 Issue 2
Every time you subscribe for a service, buy an item online, visit a website or post something on Facebook, you provide personal information* about yourself. This has given rise to the need for privacy laws to regulate what companies and public bodies who
have access to that information, are allowed to do with it.
South Africa’s answer to this is the Protection of Personal Information Act, 2013 (POPIA), which seeks to protect and prevent the abuse and misuse of personal information owned by individuals and companies in South Africa.
POPIA has not yet come into operation, but it is anticipated that it will commence as a law in the latter part of 2019.
Nevertheless, Sappi and its employees need
to be proactive and take note of the various provisions and related obligations of the Act and, where possible, start to implement them.
POPIA’s purpose
POPIA regulates the collection and processing of personal information by private and public bodies, including the state.
However, it is not intended as a law to frustrate the operation of business, but rather seeks
to create a balance between a person’s constitutional right to privacy and the needs and interests of commerce, government and business in the private and public sector.
The Act and Sappi
Once the operative provisions of POPIA become law, companies, including public listed ones like Sappi, will have one year within which to become compliant. Failure to do so could result in penalties, including fines of up to ZAR10 million.
Ensuring compliance and avoiding penalties requires an understanding of what personal information is under the company’s control, as well as training of all staff on how to lawfully deal with this information.
Sappi has commenced online training of employees, especially those who by nature of their role deal with personal information of individuals and companies.
What are Sappi’s obligations?
Sappi must ensure that the individual or company whose personal information is being collected, used and processed (referred to as the ‘data subject’) is made aware of:
 The fact that the information is being collected.
 The name and address of the person or institution collecting the information.
 Whether or not the supply of the information is voluntary or mandatory, and the consequences of failure to provide the personal information.
 Where the collection of personal information is authorised or required under any law; and the particular law to which the collection is subject.
 The reason why the personal information is being collected.
 What Sappi will be doing with the information.
 The data subject’s right to amend or update the personal Information.
 The data subject’s right to object
to the processing of personal information or to ask Sappi to stop processing its personal information.
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Vol 19 Issue 2
One Sappi
Do you know our
Corporate Identity rules?
Your identity reflects the way in which you present yourself to others – through your personality, unique character traits and physical qualities. It makes you who you are. The same applies to Sappi’s brand identity.
To help promote and protect our brand identity, and to ensure that we present One Sappi in terms of logo, typography and language use, it’s important that we all stick to the same rules.
You can refer to our Corporate Identity Guide on Sappi Net to make sure you portray our identity correctly.
S = Clearspace around logo
 Colour: When used in blue, our logo should always match the Sappi blue colour, PANTONE® 2935C. No
other variation of blue is permitted. Our logo can also be reproduced in black, white and some metallic colours, but never in any other colour. Don’t make it transparent or apply any effects to it.
 Background: The blue Sappi logo on a white background is our primary brand.
 Breathing space: Maintain the area of isolation – a relative measurement determined by die ‘s’-height – around the Sappi logo.
 It’s not a font: Don’t make up the Sappi logo by using a font that looks like our logo, and never distort it. The correct logo can be downloaded here from Sappi Net.
Here are some general guidelines to help you stay on track when compiling reports, delivering presentations and writing letters or emails to Sappi customers and stakeholders.
Typography
When writing reports, emails or when corresponding with internal and external stakeholders, using the correct Sappi typeface, and doing so consistently, is important in projecting our brand identity.
• Font family: Helvetica Neue is our default font family. Where it is not available on personal computers use Arial as an alternative.
• Size: Set the font size at 10 or 11 points, and the line height (leading) at 1.2.
• Colour: Black is our default text colour.
• Type case: Write in sentence/title case – only the first word of the sentence/
heading is capitalised (not the whole word/sentence in UPPER CASE). And never write SAPPI in all caps!
Language and numbers use
We do not use a full stop after abbreviations, eg Mr. and etc.
Other than R&D, we don’t use the ampersand symbol ‘&’ to replace the word ‘and’. For example: training and development. Date and time formats are written as follows: Date – dd Month ccyy (12 March 2019); Time – hh:mm (13:30)
Sappi email addresses are written as follows: [email protected] Use the -ise form instead of -ize in words such as conceptualise. This is common practice in most of the English-speaking world.
When referring to a specific job title, write the first letter of each word in capitals, such as John Doe, Project Engineer. For generalisations, use sentence case, eg the project engineers.
When writing Sappi location names, the first letter of each word is capitalised, eg Sappi Stanger Mill.
Avoid using hyphens to create compound words. Simply combine the words, such
as worldwide, groupwide, lightweight, biorenewable, linerboard.
Only use hyphens where their omission will cause distinct differences in the meaning. Therefore: not environmentally-friendly,
but environmentally friendly. Also note that some words in the adjective are written with hyphens (eg long-term, year-end), but as a noun they are written as two words (in the long term, at year end).
Sappi divisions are written out in
full when first mentioned in a text, but
the following abbreviations can be used thereafter:
SSA – Sappi Southern Africa
SNA – Sappi North America
SEU – Sappi Europe (note: not SE, which stands for Stora Enso)
ST – Sappi Trading
SES – Sappi Export Services
SF – Sappi Forests
SSC – Sappi Specialised Cellulose
SB – Sappi Biotech
Scientific names: if the genus name has also become a common English term, it is not italicised or CAPITALISED, eg acacia, eucalypt and pine.
When writing telephone and fax numbers, abbreviate the words as Tel and Fax (no punctuation marks). Use the term ‘mobile’ when referring to a cellular telephone number.
Use a pair of “double quote” marks to show direct speech or quoted text. ‘Single quote marks’ are used to emphasise or isolate words.
When writing large numbers, use a comma as a thousand separator, eg 23,540. Use numerals when including a unit or measurement (with no spaces in between), eg 50kg.
Use a full stop as a decimal point:
ZAR23,540.20 (and note that as a global company we use ZAR and not R when writing out Rand currency amounts).
When large numbers are used frequently, you may include a suffix to indicate orders
of magnitude but use these consistently: k for thousands (50k), m for millions and b for billions.
In text, spell out ordinal numbers, eg first, second, tenth. Only use 1st, 2nd, 10th to save space in tables.
Use the % symbol directly after a number to express a ratio or fraction. Don’t write out the word per cent or percent, or use the abbreviation pct.
Express ranges as numerals separated by a hyphen. Eg 4-6.
Numbers between one and nine should be written out in full; 10 and higher are written as numerals.
The list above is just an overview
of some of our Corporate Identity rules. To view the full CI Guide, with more comprehensive examples and explanations, go to Sappi Net.
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Sappi online
Vol 19 Issue 2
Check it out online
Alex Thiel speaks about the way forward
CEO of Sappi Southern Africa Alex Thiel, gives Business Day TV some insight into the direction that Sappi and the South African manufacturing sector is headed. Watch the interview on YouTube.
CLICK HERE
https://bit.ly/2G3iTxX
Two local EITs travel to Austria
Last year, our second year
Engineers in Training (EITs) at Sappi
Southern Africa were tasked with
dissecting our EIT Programme
(http://bit.ly/2XT55jT). Two women
embraced the challenge and
impressed the tough panel of senior
engineers. Their reward? Spending
a month at Sappi’s Gratkorn Mill in Austria to learn from some of the brightest minds in our business. Like our Facebook page to follow Bhavini Kooverjee and Linde Venema’s journey in Austria.
CLICK HERE https://bit.ly/2LatNGl
We are a PEFC stakeholder member
The Programme for the Endorsement of Forest Certification (PEFC) is becoming an important forest certification option in South Africa. Sappi recently became an international stakeholder member - aligning with our focus on sustainable forest management and responsible procurement.
CLICK HERE
https://bit.ly/2G3PSSV
Paper: how the medium shapes the message
The power of #paper! Consumers make an instant physical connection with a #brand through texture, design and weight. Specialty papers and printing techniques trigger sight, sound and smell senses to create something exceptional. Watch a video on neuroscience.
CLICK HERE
https://bit.ly/2Jq9eUd
Bursary applications now open
Know of
young, talented individuals who would love to join Sappi’s journey into
the future?
Our bursary programme
is now open. View the criteria to see who qualifies.
CLICK HERE
https://bit.ly/30oEhVX
Joining United Nation’s
Save Food initiative
Sappi Alfeld Mill in Germany
spearheads Sappi Europe’s
(SEU) membership of the
United Nation’s Save Food
initiative, which aims to
increase awareness of the
critical need to fight food
wastage. The initiative was
set up in response to the
shocking fact that one third of
all food is wasted or lost in transit to the end customer. At Sappi, we commit to sustainability in all we do.
CLICK HERE http://bit.ly/2MWztWd
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Vol 19 Issue 2
Sappi Learning
How to be an honourable leader
Dietmar Schroeder, General Manager of Sappi Forests Mpumalanga, has embarked on an honourable leadership programme in the region to encourage management and staff to fulfil business objectives in a way that inspires and promotes effective teamwork.
Sappi Forests Mpumalanga’s management team at the Honorary Leadership Indaba
But what does honourable leadership mean and how is it incorporated into our day to day dealings at work? Dietmar explains:
“Honourable leadership is about being real and treating everyone with honour and respect. Honour and respect is based on valuing people for who they are.
It’s important to influence the people around
you by caring and wanting the best for them; valuing each individual, encouraging them to be better than what they themselves believe they are.
It is the responsibility of leaders to take fear out
of a situation and encourage people to question the status quo. It’s easy to point out problems. The real difference is to find sustainable solutions to these problems. Let’s ask better questions
in our conversations so that we can get better answers in our efforts to find quality solutions for the challenges we encounter.
Leaders should also support initiatives that have potential and even allow some ideas to fail. Failure is fertile soil for growth and better understanding.
Trust is another key aspect that needs to be in place before honourable leadership can take
effect. Leaders need to create a safe space where employees willingly share their talents and are energised to want to make a difference.
It also allows for open and honest feedback, underpinned by responsibility and authenticity.
Still, it is up to us to choose to live these values, and not just regard them as a set of statements that we know by heart, but do not live by.
Sappi’s values of integrity,
courage and making smart decisions which we execute with speed, forms a great platform for honourable leadership. – Dietmar Schroeder, GM Sappi Forests Mpumalanga
Skills Centres add carpentry to curriculum
At the Sappi Skills Centres at Saiccor and Ngodwana Mills, the needs within the local communities are continually being evaluated to ensure that the market is not flooded
with a specific trade, such as plumbing, bricklaying or painting.
A decision was made to expand the curriculum to include carpentry. A pilot group started with the course earlier this year, covering life skills, hand skills and the new carpentry component. The students started off by learning how to construct a basic park bench, and eventually progressed to building a more challenging picnic bench.
Projects are chosen so that students with limited outlay can produce similar items within their local communities, put them up for sale and secure an income.
Proud carpentry students Halaman Cele, Siphelele Mthembu, Mduduzi Doncabe and Rony Mseleku with Zandile Ntuli (front, Community Training Officer at Sappi Skills Centre, Saiccor Mill).
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Sappi Learning
Vol 19 Issue 2
Coaching programme
develops Sappi leaders for the future
To ensure that we head into the future as One Sappi, it is important to develop leaders that are equipped to deal with current and future business challenges.
Sappi’s coaching programme, aimed at senior leaders within the company, is geared to do just that. This initiative ensures that our future senior leaders have the necessary skills to help build a profitable business in line with our mission, vision and values.
Delegates and coaches for the 2019-2020 programme are:
Coachee:
Coached by:
Christo Willemse Bradley Diedericks
Gary Bowles
Gopalan Naidoo
Terry Stanger
Derick Naidoo
Duane Roothman
Clifford Pretorius
Jason Knock
Delegates on this programme have the opportunity to participate in experiences designed to build their leadership competence and prepare for the next leadership level within the organisation.
It is expected that they already possess many leadership/management skills. The intent of the coaching is to enhance these skills in such a way that they will challenge the delegates to grow in terms of leadership development.
Giovanni Sale
Mthokozisi Jali
Nat Maelane
The Sappi coaching programme covers:
Sessions with a coach who is also a member of the executive team within Sappi
Classroom contact sessions
Reading material
Online learning
Networking with the executive team, as well as senior leadership
Engagement with external subject matter experts on various topics relating to the new world of work.
Fred Rossouw Dietmar Schroeder
Pat McGrady
Matshidiso Sereme Serena McGinn
Richard Wells
Deon van Aarde
Lucas Esterhuizen
Fergus Marupen
Madelaine Fourie
Markie Janse van Rensburg
Maarten van Hoven
Stafford Augustine
Pramy Moodley
Dieter Ahrens
Graeme Wild
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Vol 19 Issue 2
Sustainabililty
Protecting our trees
Shot Hole Borer: a tiny pest with a big punch
- by Jolanda Roux, Programme Leader: Pests and Diseases, Sappi Forests KZN
The Polyphagous Shot Hole Borer (PSHB) may be small, but it is causing huge devastation in trees across South Africa. In Johannesburg alone, up to 1.8 million trees have been affected to date according to a report on Netwerk 24, whilst approximately 50 tree species (alien and indigenous) have been infected across the country.
The Shot Hole Borer is an ambrosia beetle native to Southeast Asia. It has a wide host range and presents a threat not only to ornamental trees in cities and gardens, but also to agriculture (pecan nuts, avocados) and plantation forestry in South Africa.
Therefore, we should all be aware of this non-native beetle and its fungal associates.
What does it look like?
Female beetles are black and 1.8–2.5mm long. Males: brown and less than 1.55mm in length.
What do they do?
The female PSHB beetle carries three fungal species when it moves from tree to tree. She inoculates these fungi into the tunnels she creates in the tree when laying her eggs. The fungi colonise the tunnel walls and serve as food for the beetles and developing larvae.
The beetles are therefore different from other tree infesting beetles in that they live on the fungi and do not eat the wood.
What to look out for?
Staining, sap/sugar exudates from branches/ stems, gumming and frass (sawdust), beetles in tunnels. Beetle entry and exit holes are located near the symptoms.
PSHB beetles inside exposed tunnels. Images courtesy: FABI (https://www.fabinet.up.ac.za/)
External symptom types Polyphagous Shothole Borer (PSHB)
Hole
Frass
Dry noodle
Wet noodle
Jelly drop
Resin (sticky or dry)
Wet spot
Light stain
Sugar fountain
Sapflow
Raised Lesion
Callus
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Sustainabililty
Vol 19 Issue 2
Affected trees in South Africa
At least 80 tree species, 35 of them native, are known to be attacked
in South Africa. To date, 20 tree species have been found to be susceptible reproductive hosts, including maples, liquidambar, plane trees, oaks, willows (indigenous and alien), indigenous coral trees and bushwillows.
PSHB also poses a threat to many economically important agricultural tree crops, including pecan nut and avocado.
Tree species in SA known to be susceptive to the shot hole borer:
(FABI updates this list regularly. Refer
to the FABI website for the most updated list)
Non-native tree species
• Blackwood
• Black wattle
• Trident (Chinese) maple
• Boxelder
• Japanese maple
• Pink flame tree
• Honey locust
• American sweetgum
• Southern magnolia
• Avocado
• London Plane
• Pin oak
• English Oak
• Castor bean
• White willow
Native SA species
• Forest bushwillow
• Coast coral tree
• Water blossom pea
• Fountain bush
• Cape willow
What to do if you suspect PSHB on your trees?
Many wood boring beetles may look alike to the untrained eye; and we have many native species of ambrosia, bark and wood boring beetles in South Africa.
The PSHB is very small compared to many of these, but if you suspect that you may have the beetle in your garden, contact an expert to assist with identification of the problem and for advice on how to deal with it.
There is no proven solution to PSHB infestation and various approaches are needed to treat the beetle. Some treatments can harm the environment and your trees.
General recommendations include:
 Appropriate disposal of infested trees:
by chipping and then incineration, solarisation or composting. This is essential for reducing the spread of the pest and population control of the beetle.
 Beetles can emerge from infested material for up to four months after
the branches or tree have been cut. Running PSHB-infested material through a woodchipper is one of the most effective ways to kill most beetles living in cut logs. To destroy as many beetles as possible, chip wood to a diameter of 2.5cm or less. After chipping infested wood, incineration of infected biomass is recommended.
 Should incineration not be feasible, solarisation of infected biomass
(after chipping infested wood) is recommended. When done correctly, solar energy will heat plant material until both the beetle and fungi are killed.
 Tools used to fell, prune, or cut plants infected with PSHB should be disinfected afterwards to prevent the accidental spread of fungal pathogens carried by the beetle.
 Use of pesticides and fungicides have a limited effect. They may reduce the rate of recolonisation in lightly infected trees, but have not proven effective in eradicating PSHB from infected trees.
Importantly, burning biomass that has not been chipped (eg logs or branches) is not an effective disposal method. PSHB beetles will emerge and fly away (potentially carrying the Fusarium fungus with them) before the wood has reached lethal temperatures.
How does the beetle and its fungi spread? The biggest way is through the movement of infected wood and even live plant material. Carefully inspect fire/cooking/heating wood and nursery trees for signs of the insect before you buy or move it.
Apart from infected wood, the beetle can also spread through clothing, vehicle crevices or unclean horticultural equipment.
Tips to prevent spread of PSHB
Do not move wood from one area to another – this includes braai wood. If you see any tunnels and small holes in the wood, do not move it. It should be chipped and burned on the spot!
What about Sappi’s plantations?
The PSHB beetle has not been found in commercial plantations yet. There are reports of it from the southern Cape on Acacia mearnsii, a commercial forestry species, and one report
on a eucalypt, but nothing in commercial areas.
Various tunnel tracks were left as they bored through the wood seen in this top view of a broken branch.
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Vol 19 Issue 2
Community investment
Our plantations host adventure seekers
Karkloof Trails Festival 2019
Beautiful crisp weather heralded the weekend of 01 and 02 June 2019 in the KZN Midlands, when trail runners and cyclists
gathered to participate in the popular Sappi Karkloof Trails Festival.
This was the seventh year that Sappi has been associated with this premier event on the KZN mountain-biking and trail running calendar, attracting trail runners and cyclists from across the country.
Thanks to our sponsorship over the years, the Karkloof Trails Club has developed over two hundred kilometres of trails, meticulously prepared through our Sappi plantations, grasslands and surrounding farmlands.
The event attracted close to 1,500 trail runners and cyclists who participated in the various trail runs, speed-trail Enduro and the cycling trails which catered for the whole family.
Making good business sense
ZAR231 million
– The annual income generated among businesses in the area thanks to the extensive Karkloof trail network. The network runs predominantly through the Sappi Shafton and Demagtenberg plantations.
A positive impact on communities
Local support
The Sappi Karloof Trails Festival has strong connections with the Karkloof community. This year, support for the nearby Hawkstone Primary School continued, in line with our support for Early Childhood Development (ECD) programmes elsewhere.
Watch it here!
See this year’s Sappi Karkloof Classic Trails Festival in action!
Click below:
CLICK HERE http://tiny.cc/qpru8y
CLICK HERE http://tiny.cc/rsru8y
22


Community investment
Vol 19 Issue 2
Popular concert
boosts our reputation
Already an annual hit on the Mpumalanga social calendar, Sappi’s Mother’s Day Concert held in May this year was a great success. Not only did it enhance the Sappi brand and our reputation as a caring company, but also raised over ZAR100,000 for the Lowveld National Botanical Garden where the event was hosted.
More than 3,500 people attended the concert, featuring actress and radio/ TV presenter Elana Afrika Bredenkamp as MC and singer Matthew Mole
as guest artist. It was a vibrant, colourful affair enjoyed by young and old. The event provides a much-needed financial boost to the Lowveld National Botanical Garden.
A beautiful Sappi Verve exhibition at the Mother’s Day Concert.
International artist Matthew Mole had the crowd on their feet.
Sappi’s ‘sunshine piano’ was a major hit with the Lowveld Community. The piano popped up in various random locations over a four-week period. The public was invited to upload videos of themselves playing the piano to stand a chance to win tickets to the concert.
Well-loved Elana Afrika Bredenkamp, MC on the day.
Mpumalanga’s very own ‘first lady’, Member of Parliament Pinky Phosa, is a regular guest in Sappi’s VIP arena. She is joined by Elsabe Coetzee from the Sappi Lowveld communication team.
23