FACULTY HANDBOOK
Policies, Procedures, and Responsibilities
2016-2017
Table of Contents
Vision Statement of Resurrection College Prep High School
Mission Statement of Resurrection College Prep High School
SECTION 1 - ORGANIZATION
Sponsorship
Resurrection College Prep Motto and Logo: “Caritate et Veritate”
Mission Statement
Vision Statement
Corporate Board 2016-2017
Administration 2016-2017
SECTION 2 –POLICIES AND PROCEDURES
Absence Days
Academic Integrity Policy
Assemblies
Attendance at Meetings and Other Duties
Behavior Expectations and the Student Handbook/Planner
Building Security
Classroom order and Celebrations
Class Records and Plans
Clubs and Organizations
Collection Drives
Communication of Information
Course Level Changes
Crisis Intervention Procedure for Cases of Alleged Child Abuse
Daily Schedule
D/F List Policy
Dress Code Policy
Educational Requirements and Records
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Educational Trips
Emergency Preparedness
Evaluation Process
Extended Student Absences
Faculty Expectations
Faculty and Staff Lounge
Grade Reporting
Grievance Procedures
Guest Speakers and Performances
Harassment Policy
Health Concerns and Teacher Placement
Infectious Diseases-Chronic
Injuries
Intent to Return
Jury Duty
Leave of Absence
Medical Response Procedure for Students -- Emergency and Non-Emergency
Mentoring Program – New Faculty
Midterm Reports
Open Houses
Parent-Teacher Contact
Parking and Car Registration
Passes
Payment, Procedure, and Insurance
Professional Adult Continuing Education Program (PACE)
Room Reservations
School Records and Confidentiality
Semester Examinations
Seminar
Special Programs/Assemblies
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Social Media
Student Attendance
Student Fundraising
Student Pregnancy
Student Teachers
Supervision
Trips Abroad
Visitor’s Pass
SECTION 3 – SERVICES
Audio-Visual Equipment
Bandit Boutique
Copy Machine
Faculty Work Areas
Library
APPENDIX
Job Descriptions
Organizational Chart
Please note: The Administration of Resurrection College Prep retains the right to make amendments to
this handbook during the course of the school year. In the event that changes are made, faculty and staff
will be informed in writing of such changes.
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Sponsorship
Resurrection College Prep High School is sponsored by the Sisters of the Resurrection, an
order founded in Rome by Blessed Celine Borzecka and her daughter Mother Hedwig.
Resurrection College Prep High School was established by the Sisters in 1922 and is built on
the Sisters’ mission of transforming society by uplifting women through education and preparing
them for leadership. Resurrection is totally focused on young women and their needs. The
faculty and staff are fully committed to developing young women of faith to be confident,
articulate, dynamic, inspiring and service oriented leaders who will help build stronger families,
communities, parishes and places of work for tomorrow.
R esurrection College Prep Motto and Logo: “Caritate et Veritate”
The motto has and continues to be core to the values and philosophy of Resurrection College
Prep and is part of the Resurrection approach to education. The motto has been etched into all
logos and documents of the school from the very beginning of the school’s founding in 1922.
By expressing and celebrating the words “Charity and Truth” we acknowledge that God’s love
for us is merciful and unfailing. The truth is that God’s love for us is unconditional and from that
love we express God’s love and charity through our own actions. As the Resurrection
community, we believe that God calls us to work together for the resurrection of society, bringing
his life and love to all and we represent the Resurrection in this banner.
Mission Statement
Resurrection College Prep High School is a Catholic Christian community dedicated to the
education of young women, and to the development of their God-given talents. Convinced of
God’s unconditional love and nourished by the Risen Lord, Jesus Christ, we are committed to
the spiritual, ethical, intellectual, physical, and social growth of our students.
Vision Statement
The young women of Resurrection College Prep High School are prepared for the future. They
are given opportunities, support, and resources to continue to:
Discover Succeed
● Their identity as strong, capable women ● In attaining personal professional goals
● Their voice and their calling ● In promoting a hopeful future
● Their passion and their potential ● In celebrating differences among us
● Their gifts and their strengths
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Participate Serve
● In Catholic Christian studies ● One another in Charity and Truth
● In academic pursuits ● The needs of the larger community
● In athletics and the arts ● As women of faith
● In healthy lifestyles
A ccreditation
Founded and sponsored by the Sisters of the Resurrection, Resurrection College Prep
High School is an all-girls Catholic school within the Archdiocese of Chicago. The school
is a member of the National Catholic Education Association, and Resurrection College
Prep has been accredited through the North Central Association since 1927. Today,
having met the requirements established by the AdvancED Accreditation Commission
and Board of Trustees, Resurrection College Prep continues to be accredited by the
North Central Association Commission on Accreditation and School Improvements.
Additionally, Resurrection College Prep is fully recognized as maintaining criteria adopted
by the Illinois State Board of Education for nonpublic elementary and secondary schools.
Resurrection College Prep is a member of the College Board. This voluntary educational
association provides leadership for the development of policies and practices designed to
expand equality of educational opportunity and to facilitate the transition of students from
secondary to postsecondary education.
Admissions
Resurrection College Prep admits students without regard to their race, color, national, or
ethnic origin. To gain admission, students will have successfully completed an
elementary program or a state-approved program of study by demonstrating positive
performance and achievement. Resurrection College Prep is a school for unmarried
young women.
The All-Girl Advantage
At Resurrection, young women are guaranteed center stage because our staff
understands how girls learn best. In a single-gender environment, young women have
opportunities to shine in every arena.
In comparison to co-educated young women, research shows that female graduates of
single-gender high schools demonstrate the following:
● Higher Academic Achievement
Girls who attend single gender schools spend more time studying and doing
homework, are more likely to give or receive tutoring, and are more likely to study
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in a group or with friends. Graduates of all-girl schools surpass their co-ed peers
in reading, writing, and science; and perform better than girls in co-ed schools on
standardized tests.
● More Individual Attention
The culture of an all-girls school allows girls to display their intelligence, take risks,
and develop confidence in their own areas of strength. Girls who attend
single-gender schools report that they are more confident about speaking, tackling
problems, and expressing their ideas, had superior academic achievement, more
confidence in their abilities, and more positive attitudes towards academics.
Researchers also found that in co-ed schools, girls are routinely called upon less,
receive less feedback, and are less confident than boys.
● Success in Math, Science, and Technology
Girls who attend single gender schools report enjoying math more, found math
less difficult, had significantly more positive attitudes toward science in general -
physics and chemistry in particular. Girls in girls-only schools were about 40%
more likely to take advanced science courses than girls of comparable ability at
co-ed schools. Researchers also found that girls from single-gender schools
pursue careers in math, science, and technology four times more often than do
girls from co-ed schools.
● Reduced Gender Stereotypes
Girls who attend single gender schools are more likely to take classes out of their
normal comfort zone and are more willing to take educational risks. Studies found
that girls at single gender schools had less stereotyped ideas about what women
can and cannot do. Studies found that graduates of single gender schools were
more likely to go on to prestigious colleges/universities and were more likely to
aspire to graduate school or professional school.
21st Century Education
Resurrection College Prep High School has a firm commitment to providing a 21st
century education that prepares students for college and beyond through our one-to-one
Chromebook initiative. The Chromebook initiative reflects Resurrection’s commitment to
delivering a student-centered education that embraces and delivers the 21st century
skills required for student success. The Google Chromebook will supplement teacher
instruction, facilitate collaborative learning, and prepare students for a future with
technology.
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Corporate Board
2016-2017
Ms. Nancy Stachnik, Chair
Sr. Stephanie Blaszczynski, C.R.
Dr. Linda Brazdil
Dr. Tom Hamel
Mr. Robert Hauptman
Sr. Danielle Jacob, CSFN
Mr. Bernard Kelly
Mrs. Anne-Judine Knudsen
Dr. Maureen Mascha
Mrs. Barbara Petrovich, Treasurer
Mrs. Marie Rakoczy
Ms. Jan Sisler
Sr. Carolyn Sniegowski, C.R., Secretary
Mr. Dan Tully
Sr. Virginia Ann Wanzek, C.R.
Sr. Donna Marie Wolowicki, C.R., President
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Administration Team
President
Sr. Donna Marie Wolowicki, C.R.
[email protected]
Principal
Mr. Richard Piwowarski
[email protected]
Vice President
Finance, HR and Support Services
Ms. Barbara Petrovich
[email protected]
Assistant Principal of Curriculum and Instruction
Ms. Margaret Kinel
[email protected]
Assistant Principal for Program Planning
Ms. Carol Beimer
[email protected]
Dean of Students
Ms. Tamara Bernardin
[email protected]
Athletic Director
Mr. Eddie Kane
[email protected]
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Department Chairs and Program Directors
Campus Ministry Educational Technologist
Ms. Chelsea Piper Mr. Joe Lascon
[email protected] [email protected]
English Fine Arts
Ms. Noreen Maluchnik Ms. Jennifer Salerno
[email protected] [email protected]
Math Rankin Academic Support Director
Ms. Elisha Kando Brianna O’Donnel
[email protected] [email protected]
Religious Studies Science
Sr. Mary Ann Ms. Dawn Konow
[email protected] [email protected]
Social Science Wellness and Technology & Careers
Marianne Boe Ms. Lori Stevens
[email protected] [email protected]
Guidance Counselors
Ms. Mary Bridich
[email protected]
Ms. Elissa Lopez-Inthisane
[email protected]
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SECTION 2 –POLICIES, PROCEDURES & RESPONSIBILITIES
ABSENCES
Faculty members who are on a 10-month contract are entitled to 8 absence days per year.
Faculty members who are on a 12-month contract are entitled to 10 absence days per year.
These days are to be used for illness or for personal business that cannot be taken care of
outside of school hours. Absence days for part-time faculty members will be prorated.
Absence days for personal business may not be taken the first or last week of school.
Absences on the days before and/or after the Thanksgiving, Christmas and Easter breaks for
reasons other than illness will result in the loss of pay for the days absent; the unpaid days are
counted as part of the absence days allowed per year. On rare occasions, an exception may be
made by the principal. In the event of absence due to illness on the aforementioned days,
medical documentation is required.
If the employee takes a Leave of Absence or is absent due to conditions covered by the Family
and Medical Leave Act of 1993, any accumulated days will be applied to the leave. Days
absent beyond the number of accumulated days will be unpaid.
Excessive absences and/or a pattern of Monday and/or Friday absences may result in the
non-renewal of the faculty member’s contract for the next school year. In these instances, the
principal will meet with the faculty member to issue a verbal warning. The principal will advise
the employee that if the number of absences is not remedied he/she will be issued a written
warning that the contract may not be renewed.
Requests for Absence Days can be made by submitting a Notification of Absence form to the
principal. After the request is granted, the the teacher will receive a written confirmation
indicating that the absence is approved. The Substitute Coordinator will be informed so that a
substitute teacher can be scheduled for the day. For planned absences, lesson plans, materials,
and extra duty assignments (i.e. clubs, coaching, after school meetings and activities) are to be
given to the Substitute Coordinator twenty-four hours in advance.
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Reporting Unexpected Absence or Late Arrival
In the event that you need to take an unplanned absence day due to illness or emergency, the
following steps should be followed.
1. Call the Substitute Line.
○ The Teacher Substitute Line is 773-775-6616 x 500. It is important that you call
the Official Substitute Line and NOT the Substitute Coordinator’s personal
extension.
○ Please leave a message stating your name, and the date and that you will be
absent.
○ Please leave a message as soon as you are able, but no later than 7:30 am, on
the morning of an absence.
2. Email your Department Chair and the Substitute Coordinator. Your email should include:
○ What class periods you will need covered that day (keep in mind special
schedules)
○ Lesson plans for those classes as well as any instructions the substitute may need
on where to find materials for the class
○ Any supervisory duties you will need covered (e.g. lunch supervision, club
moderator on a club day, etc.)
The Substitute Coordinator will email you that he or she has received your email and message.
Reporting Extended Unexpected Absence
Employees are expected to report their absences on a daily basis. In the event of an
unexpected absence extending beyond 3 days, the employee or a member of the employee’s
family is to notify the Principal and Vice President of Finance, HR and Support Services with
details as to the anticipated date of the employee’s return to work.
Absences of 3 days or more may fall under the parameters of the FMLA. If this is the case, the
employee will be given the appropriate forms to be completed by his/her doctor. The employee
will be required to submit a Release to Return to Work from his/her doctor.
In the event of unexpected absences due to illness or emergency, teachers are to email their
lesson plans to the Substitute Coordinator and Cc their department chair. A digital copy of
materials or classroom location of materials must be included to ensure students continue to
learn in your absence.
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ACADEMIC INTEGRITY POLICY
Academic dishonesty occurs when a student obtains or assists another in obtaining credit for
work which is not her own. Resurrection College Prep High School’s policies and procedures
concerning academic dishonesty are intended to encourage academic integrity. Administrators,
faculty, students and parents share the responsibility for promoting an atmosphere in which
personal integrity and accountability are valued. Each and every violation of academic
dishonesty results in an automatic zero for that assignment or evaluative exercise. This zero
grade cannot be dropped as the lowest grade. All violations of the Academic Integrity Policy will
be cumulatively recorded for each student, freshman through senior year.
Examples of academic dishonesty include, but are not limited to:
● Use or possession of unauthorized notes, cheat sheets, marked hands and clothing;
● Improper use of devices such as Chromebooks, iPads, cell phones, calculators;
● Plagiarism, unauthorized copying, improper citation, failure to cite sources and use of
online translation sources; an act or instance of using or closely imitating the language
and thoughts of another author without authorization and the representation of that
author's work as one's own, as by not crediting the original author;
● Copying material from another student or other source;
● Allowing another student to copy from one’s own work;
● Failure to comply with rules and instructions regarding testing and assignments;
● Communicating class material/answers to another student during an exam or quiz;
● Submitting falsified information for grading purposes;
● Obtaining a copy of and/or information about an exam or quiz without the knowledge and
consent of the teacher;
● Removing or copying exams or quizzes from the classroom without the knowledge and
consent of the teacher;
● Actions that earn credit for work which is not one’s own;
Academic Integrity Violations
1st Offense
In the case of a first offense, the teacher will meet with the student and notify the student of the
violation and the subsequent sanctions. Student-athletes will also be found in violation of the
Athletic Code of Conduct and will be disciplined in accordance with the Athletic Handbook.
Suspension or dismissal from leadership positions and co-curricular activities may also occur.
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1. Student receives a 0 for the assignment/project/test. An opportunity to receive partial
credit on a makeup assignment will be at the discretion of the teacher.
2. Teacher notifies parent.
3. Teacher notifies the Assistant Principal of Curriculum and Instruction, the Dean of
Students, the Athletic Director, the student’s Guidance Counselor, and the Academic
Support Director, if applicable.
2nd Offense
In the case of a second offense, the teacher will notify the Assistant Principal of Curriculum and
Instruction. The Assistant Principal will then schedule a meeting with the student, her
parent(s)/guardian(s), the Dean, the reporting teacher, the student’s guidance counselor, the
Athletic Director and/or the Academic Support Director, if applicable.
At this meeting, the student will be placed on a formal Academic Plan, which will remain in the
student’s temporary file. The student will also be found in violation of the Athletic Code of
Conduct and will be disciplined in accordance with the Athletic Handbook if applicable.
Suspension or dismissal from co-curricular activities may also occur.
1. Student receives a 0 for the assignment with no opportunity for make-up.
2. A meeting is scheduled with the teacher, an administrator, counselor, student, and her
parent(s)/guardian(s).
3. Student must relinquish any/all leadership positions (e.g. class or club officer, athletic
captain, academic honor societies) for the remainder of that school year.
4. Removal from the Mother Celine Scholars Program, if applicable.
In addition to the above consequences, a student could be ineligible for any future leadership
positions at Resurrection College Prep High School and/or disenrollment from the school.
3rd Offense
In the case of a third offense, a hearing will be scheduled with the Behavior Review Board. Such
a hearing could result in the student’s dismissal from Resurrection College Prep High School.
ASSEMBLIES
All faculty members and staff are to attend liturgies and school assemblies unless excused.
Assigned staff are required to be in the gym to help assist the seminar teachers with the seating
of the students. The following are general responsibilities of all of the faculty:
● review behavioral expectations and dress code prior to all school gatherings (Seminar
teachers).
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● assist students when entering and exiting the assembly quietly and quickly.
● remain with the group that you are assigned to.
● support student courtesy, attention, and appropriate applause and laughter (no whistling,
screeching, etc.)
● ensure safety and well-being of the students as they sit on the bleachers (no standing,
swaying, stamping of feet)
● ensure that students do not eat, drink, chew gum, do school work or use cell phones
during the assembly
ATTENDANCE AT MEETINGS AND OTHER DUTIES
Faculty members are required to attend and participate in:
● Additional meetings with parents as requested by a member of the Administration
● Assemblies during the school day
● Baccalaureate Mass and Graduation
● Committee Meetings
● Department Meetings
● Designated liturgical activities during the school day
● Faculty Meetings
● Faculty retreats
● In-service days during or outside of regular school hours
● 2 Open Houses
● Orientation days
● Other professional meetings, workshops, or institutes as might be required by the
Administration.
All faculty members are expected to attend scheduled faculty meetings. If a faculty member
must be absent from a meeting, he/she is required to inform the principal or assistant principal
prior to the scheduled meeting.
Departments meet as a group to discuss classroom procedures, textbooks, curriculum
implementation, materials of instruction, in-service, and other matters proposed by the
administration for discussion. The chairperson of the department is responsible for conducting
meetings at least once a month. Minutes of the meetings are to be electronically submitted to
the principal and associate principal after the department meets.
Part-time faculty will receive an addendum to the contract detailing attendance responsibilities
and expectations.
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Professional Days
Requests for professional days are to be submitted to the principal and will be handled on a
first-come basis. A copy of the workshop, seminar or conference brochure must be attached to
the Notification of Absence form at the time of submission. Normally, a maximum of four faculty
members per day will be given permission to attend a professional-development activity unless
special circumstances exist. Professional days are not counted as part of the absence days
allowed per year.
Professional Development /Request for Stipend or CPDU Credits
Professional Development events that occur at times other than the regularly scheduled day or
school week are to be pre-approved by the principal if the teacher is requesting monetary
reimbursement for the cost of the event or CPDU credits.
Bereavement Days
Each faculty member has a maximum of three days with pay in the event of the death of a
parent, spouse, child, sibling, in-law or grandparent provided that at least one of these days is
used to attend the funeral. Exceptions will be handled on an individual basis by the principal.
Funerals
A faculty member may attend a funeral during the school day in the event of the death of a
member of the Resurrection community if a substitute is available.
Vacation Days
Faculty members who are employed on a 10-month or part-time basis do not earn vacation
time.
BEHAVIOR EXPECTATIONS AND THE STUDENT HANDBOOK/PLANNER
Student Handbook
The Student Handbook will be shared via a Google doc and on the school website. Faculty
members are expected to be familiar with the Student Handbook and the policies and
procedures outlined for students in the areas of Academic Information, School Policies,
Behavior Expectations, Safety and Security, Student Info, and Student Activities.
Reinforcing Positive Student Behavior
Faculty members are expected to help students understand their behavior and its impact on
their lives and the school environment. Through effective classroom management and
professional relationships with students, teachers will create positive learning environments by:
● Addressing student behavior that is inconsistent with school policies and expectations.
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● Encouraging students to respect and obey school procedures and rules.
● Referring those students whose behavior is inconsistent with school policies and
expectations to the Dean’s Office.
● Showing respect for all students and school staff.
BUILDING SECURITY
Faculty and staff members are to use doors # 1, 3 and 8 when entering and exiting the building.
Each faculty and staff member will be issued a door swipe card to be used when the doors are
locked during the school day. The Vice President of Finance, HR and Support Services issues
both swipe cards and classroom/office keys to teachers.
Swipe cards and interior door keys are to be safeguarded. Keys are not to be given to students
at any time for their use. If a faculty member loses his or her swipe card, a $10 replacement
charge will be assessed.
Visitor entry to the school building is only through the Main Entrance. Other exterior doors are
to be kept locked at all times. Doors are not to be propped open for any reason.
CLASS RECORDS AND PLANS
Each faculty member is to keep daily lesson plans, indicating specific subject matter to be
covered and homework assignments. Records, such as grade books, attendance, and other
information are to be accurately maintained. Copies of grade books are to be kept for 5 years as
they are important legal records. Exams are to be retained for one year.
Plans and records are to be readily available to the principal, assistant principal, and department
chairperson. Please refer to the Annual Performance Review and Evaluation for information on
submission of lesson plans.
A current seating chart for each class is to be prepared and kept in the teacher’s classroom.
Seating charts must have the student’s identification number listed along with the student’s
name.
Red Emergency Binders
Teachers must maintain an up to date and accurate binder with following inserts:
● Updated Class Lists including Seminar
● Seating Charts
● Emergency flip-chart
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CLASSROOM ORDER
Warm, inviting, well-run classrooms begin with the room's physical layout — the arrangement of
desks and working space, the attractiveness and appeal of bulletin boards, the storage of
materials and supplies.Having a safe, clean, comfortable and attractive classroom can stimulate
learning and help build a classroom community.
Not only is a disorganized, unkempt, or clutter-filled classroom distracting to learning, it also
sends the message to your students that you do not have high expectations and that mediocre
work habits are acceptable. It is important that your classroom environment matches your
expectations for excellence, hard work, and respect.
Please comply with the following requirements:
● All tests and quizzes are to be stored in a locked filing cabinet/closet
● Arrangement of desks or other furniture should not interfere with entryways
● Broken desks/equipment should be removed
● Bulletin boards should be maintained
● Candles are not permitted
● Classrooms must be neat and free of clutter
● Classroom doors remain locked from the outside
● Electrical cords should be secured so as not to pose a tripping hazard
● Materials cannot be stored on ventilation system
● Tape may be only applied to tiled surfaces
● Toxic materials are to be stored in a locked area and can only be used with supervision
Celebrations/Food in the Classroom
Food in the classroom is generally discouraged due to pest control, however, should the
celebration include food, teachers are to acquire large garbage bags from the maintenance staff
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to dispose of all food related items. Teachers are to contact maintenance to alert them to the
bag. No food with the exception of the yearly food drive is to be stored in any classroom
overnight.
Cleanliness
Teachers are responsible for daily maintaining the cleanliness and orderliness of his/her
classroom including paper and/or other items left on the floor. Food is not to be eaten in the
classrooms; however, in the event of a special occasion, please email maintenance know so
that they can provide an extra garbage bag and promptly pick it up after the class period.
Classrooms are cleaned at the end of each day. Work-study students assist in the cleaning of
classrooms and teachers may be asked to periodically evaluate the students’ performances.
Teachers will be notified as to which students are assigned to their classrooms.
Classroom Repair
Teachers requesting classroom repairs should do so in writing by submitting a Maintenance
Request form to the Vice President of Finance, HR and Support Services.
Decorations
Classroom decorations and display areas should emphasize the spiritual, intellectual, or patriotic
values of the holiday. The decorations should be simple and in good taste.
Live Christmas trees, wreaths and lit candles may not be used as decorations anywhere in the
school building. This is a State Fire Department regulation.
CO-CURRICULARS AND ORGANIZATIONS
Student Clubs
Resurrection College Prep supports student clubs and organizations, recognizing them as an
important component of the school’s co-curricular educational program. The school’s mission is
furthered by clubs and organizations which
● provide student leadership development;
● encourage participation in service opportunities;
● identify and foster students’ God-given talents through each club’s activities;
● allow students to meet peers who share similar interests, thereby promoting positive
social interactions.
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Club offerings are determined by
● support of the school’s mission and appropriateness of the club focus;
● sufficient student interest in the club;
● availability of adult leadership with formal education and/or sufficient experience to qualify
them to oversee the club’s activities and learning of the members.
Enrollment in Clubs
● Students may join up to three clubs that meet during Activity Days throughout the school
year.
● Membership is annual. The only carryover of members from the preceding year is the
officers who were elected the preceding spring.
● Club sign-up is held at the beginning of each school year.
● Each club has a specified number of members it can register, determined by the club’s
moderator.
● The minimum number of student members required for a club is 10.
● Clubs with more than 35 members require an additional adult to supervise the meetings.
● Clubs with fewer than 35 members will have one moderator.
Dues:
Each club establishes dues to cover the cost of materials for club activities and other
purposes. Club moderators and the officers determine the method of collection. A student
may be removed from a club if she fails to pay her dues within one week of the club’s first
meeting.
Approval of New Clubs
Students or staff interested in beginning a new club propose the club to the Dean of Students.
The club proposal would show that
● The club has a purpose consistent with the mission of the school;
● Student interest would sustain the club;
● A club that meets the students’ interests is not already offered
● The current club system can support an additional club (space and finance);
● A qualified moderator for the club is on staff and willing to moderate the club.
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Termination of Clubs
A club will not be offered for the school year under the following circumstances:
● if the club’s membership is less than 10 members
● if a qualified moderator has not applied to moderate the club
Club Moderator
Application for a Club Moderator Position
Clubs that have openings for a club moderator will be posted in the faculty lounge and on
Schoology. Staff interested in applying for the position will meet with the Dean of Students and
complete an application. Appointment to the position will be made by the Dean of Students and
Principal.
Club Moderator Expectations
● Meet with officers regularly prior to club meetings to plan their next meeting’s agenda;
● Attend moderator meetings with the Dean of Students;
● Assist officers in developing leadership skills;
● Provide guidance to officers and club members about club related matters;
● Provide clear job descriptions for each officer position;
● Ensure that meaningful club activities are planned and executed by officers;
● Oversee the collection of all monies for dues, club apparel, field trips and other club
activities;
● Ensure that money is deposited with the Vice President of Finance, HR and Support
Services each day that money is collected;
● Oversee the distribution of apparel or other materials club members have purchased;
● Hold officer elections in the spring;
● Address unacceptable student behavior during meetings. It is never an officer’s
responsibility to reprimand other students..
Resigning as a Club Moderator
Club Moderators are contracted for a school year. If the moderator of a club does not wish to
continue moderating the club for the next school year, he/she must notify the Dean of Students
in writing no later than April 1.
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Faculty members who do not moderate a club or organization will facilitate quiet studies for
students not involved in a club or organization meeting or be assigned to fulfill general
supervision responsibilities. No passes are issued during these quiet studies on Activity Day.
Club Apparel
Clubs may order apparel for their organization. It is to be sold only to members of the club. Club
apparel orders should be submitted by the end of October. Approved vendor lists are available
from the Vice President of Finance, HR and Support Services.
Requirements for Club Apparel
● All apparel must be appropriate for our school and consistent with our school mission;
● Wording that is suggestive of a message inconsistent with our school mission is
unacceptable;
● Designs, including the wording, must be approved by the moderator and Dean of
Students prior to the apparel being ordered;
● Use of the school logo on apparel must be approved by the Communications
Coordinator;
● The words “Resurrection College Prep” must be printed on the club apparel;
● No words may be printed across the buttocks of sweatpants or across the back lower
portion of a top that would fall across the buttocks.
Fundraisers
Please consider the need to have a fundraiser. Fundraisers are to be held for a purpose. Each
club/activity may have one fundraiser for the year. The purpose of the fundraiser is not to be
self-serving—that is, to raise money to buy club pins, go on field trips, etc. Money for these
purposes should be collected from the girls directly involved.
The V ice President of Finance, HR and Support Services receives fundraiser requests from club
moderators in the fall to ensure that multiple fundraisers are not occurring.
CLUB PROCEDURES
Election of Officers
Officers are to be elected in the spring for the next school year’s club meetings. The following
procedures are in place for officer election:
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1. Moderators will determine the leadership positions their club requires.
2. Students who wish to run for an officer position must have a 3.5 GPA from the fall
semester. The club moderator will check that the student meets this requirement prior to
the student’s name being placed on the ballot.
3. Election shall either be pencil/paper or electronic.
Removal of an Officer
If an officer is deficient in performing the responsibilities associated with her position, the
moderator will
1. Notify the Dean of Students that the officer has unsatisfactory performance.
2. Hold a private meeting with the officer to discuss the areas needing improvement.
3. Document the meeting and list the expectations for improvement and date by when
improvement will be seen.
4. Clearly express that the officer will lose her elected position if she does not achieve the
necessary improvements.
5. Give to the officer a written account of the meeting, the expectations and the
consequences for failing to meet the expectations. The moderator and the officer will sign
the document.
6. Give a copy of the document to the Dean of Students who will meet with the officer
regarding the improvements that she needs to make.
If the officer does not meet the expectations, privately meet with her to tell her that she has
forfeited her office.
Provide her with a letter that tells her she is removed from her position and why. Give the Dean
of Students a copy of the letter.
Once removed from office, the student may remain as a club member.
Resignation from Office
If an officer determines that she can no longer fulfill the obligations of her office, she may
communicate her resignation in writing to the moderator of the club.
Officers who violate the school’s behavior codes, including but not limited to the drug and
alcohol policy and the academic integrity policy, will be required to resign from her officer
position.
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Club Field Trips
Clubs may take a field trip outside of school hours. If an opportunity arises that has a strong
educational value, and occurs only during school hours, the moderator may request permission
from the principal to attend the event. However, field trips will not be planned during masses,
prayer services or assemblies.
Transportation Requirements:
Transportation to and from any school-related field trip will be provided by either a contracted
bus service, walking, or the use of public transportation, with the class or organization traveling
as a group. The details of transportation must be written on the field trip requisition form and the
permission slip that each student’s parent signs.
If the parent of a student prefers that his/her daughter meets the group at the destination or
leaves from the destination, the parent and student must complete the Alternate Transportation
Form and submit it to the sponsoring teacher at least 24 hours in advance.
Students may not d rive other students to any school field trip.
At no time may transportation for a class or organization field trip be provided to a student or
students by an employee of Resurrection College Prep.
Club moderators planning educational trips are to:
● thoroughly plan well in advance.
● discuss with the Assistant Principal of Programing/Placement the proposed trip dates
● discuss transportation options including the Resurrection school buses, area bus
companies, walking, or public transportation, departure and return information and
chaperones with the Dean of Students;
● complete the Education Field Trip Request Form and submit it to the Dean of Students
for approval.
● ensure that the ratio of students to chaperones is 15:1 unless the event which is being
attended requires a different ratio.
● secure the Assistant Principal’s approval if a change of date for the trip is necessary.
● secure the Dean of Students approval if trip plans change or if additions or changes of
chaperones become necessary.
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Before the Trip
Prior to the trip, the teacher is to:
● acquaint students with the purpose and desired outcome of the trip.
● provide the names of the students attending the trip to the Assistant Principal for
Planning/Programing three weeks before the trip for inclusion in the electronic faculty
bulletin if the trip occurs during school time.
● obtain two copies of a permission form for each student. The permission forms must be
signed by the student and her parent. Submit one set of the permission forms to the
attendance office prior to the field trip. Take one set of permission forms with you on the
trip.
● review behavior and dress expectations with students prior to the trip.
● collect money from students to pay for the event and/or transportation.
● turn in money collected to the Vice President of Finance, HR and Support Services.
● request checks to pay for the event and transportation from the Vice President of
Finance, HR and Support Services at least a week in advance of the trip date.
● if the trip occurs during school hours, ensure that chaperones who are classroom
teachers complete substitute sheets and submit those sheets to the Principal at least 5
days before the field trip. The Teacher Absence Form need not be completed.
For trips that occur outside of school hours:
Type a roster of students attending the trip in a Google document and share that information
with the administration. If a bus is used for transportation, include the bus company name and
contact information. Also include the cell phone numbers of all chaperones.
On the day of the trip
Before leaving, the sponsoring teacher will:
● report attendance of the students attending the trip to the Attendance Office if the trip is
during school
○ For trips outside of school hours, call the parents of any student who is absent but
scheduled to attend the trip to verify that the student is not attending.
● provide the Attendance Office with a set of permission slips and emergency contact
information and telephone numbers, including the cell phone numbers of the teacher and
the other chaperones.
○ Submit this information the school day before the trip if it occurs on a weekend or
during a school holiday
● take the first aid kit in the attendance office to use in case of an emergency.
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During the trip
During the trip the teacher will:
● ensure that chaperones are responsible for supervising students at all times.
● follow the emergency preparedness procedures for any incident that occurs on the trip.
● notify the principal or another administrator in the principal’s absence that those on the
trip have returned.
Field Trip Checklist
1. Meet with an administrator to discuss the field trip. Be prepared to discuss the
educational value of the trip. If the field trip is for a class, what assignments will be
required?
a. If the field trip is for a class, meet with the Assistant Principal for Curriculum and
Instruction.
b. If the field trip is for a club or organization, meet with the Dean of Students.
c. Once the field trip idea has been approved, meet with the Assistant Principal for
Program Planning to set the date of the field trip. Only one field trip per day will be
approved.
2. Complete and submit the Field Trip Requisition Form.
3. Complete the detail section of the permission slip. Two copies of the permission slip
are needed.
4. Discuss behavior and dress expectations with the students.
5. Collect 2 signed permission slips from each student participating.
a. Alphabetize each set.
b. Give one set to the attendance office. Take one set with you on the trip.
6. Make reservation/ticket arrangements.
7. Make transportation arrangements.
a. Bus . . . If more than one bus is needed, make a roster of students who are on
each bus.
b. Walk
c. Public Transportation
d. Parent-provided -- If a student’s parent is providing transportation, make sure the
Alternate Transportation Permission slip is completed and turned in to you 24
hours prior to the trip.
8. Request checks from the Vice President of Finance, HR and Support Services.
If the field trip is during the school day:
1. All teachers going on the field trip submit a blue sheet requesting absence from
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classes/professional to the Principal two weeks in advance of the trip.
2. Two weeks prior to the trip, email the Assistant Principal for Program Planning an
attachment with an alphabetized list of students participating in the trip.
3. Five days prior to the trip, the teacher and chaperones give their assignment sheets to
the Sub Coordinator.
On the day of the field trip:
1. Take attendance.
a. If the trip is during school hours, notify the attendance office of any students who are
absent from your trip.
b. If the trip is not during school hours and a student is absent, notify her parents.
c. Give accurate bus rosters to the attendance office if more than one bus is used.
2. Check that you have permission slips for all the students who are with you.
3. Take the first aid kit from the attendance office.
4. Review behavior expectations with the students.
5. Be sure the Assistant Principal/Dean of Students have teacher/chaperone cell phone numbers.
6. Take the telephone numbers of the Assistant Principal/Dean of Students in case of
emergency.
7. Assign a chaperone to ride on each bus that has students if more than one bus is used.
8. Take attendance frequently during the trip. Do not leave until everyone is accounted for.
9. Immediately after the trip returns, inform administration that the students have returned.
Club Fundraisers
Once the fundraiser is approved at the beginning of the school year by the V ice President
of Finance, HR and Support Services, the officers and moderator must:
● advertise their fundraiser
● have a bank from which to make change
● be sure a sufficient number of club members are available to run the fundraiser
● count all monies collected
● deposit money with the Vice President of F inance, HR and Support Services before the
end of the school day
Money Collection
1. Accurate records of the amount of money received and from whom it was received must
be maintained.
2. All money is to be counted by at least two individuals and the club moderator before it is
taken to be deposited.
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3. A Club funds deposit slip must be completed and submitted with the money. On any day
that money is collected, it is to be turned into the Vice President of Finance, HR and
Support Services before the end of the school day.
4. Students are never to keep club money in their lockers or carry it with them during the
school day.
COMMUNICATION OF INFORMATION
Morning Announcements
School-wide announcements are made after prayer each morning. Staff members who want an
announcement read after the morning prayer may submit a signed copy of the announcement in
the “Broadcaster’s Announcement Box” on the counter in the Main Office by 8:00 am.
School Reach
An automatic phone calling system is capable of reaching the entire Resurrection College Prep
High School community. It can also be used for specific groups of people within the community.
So as to ensure the transmission of information, changes in contact information are to be
submitted to the Vice President of Finance, HR and Support Services. The principal approves
the use of School Reach.
Electronic Staff Bulletin
A weekly Staff Bulletin is emailed on Thursdays. The Bulletin provides information for the staff
on upcoming schedules and events. The schedule portion of the Staff Bulletin is used to create
a Student Schedule.
Staff members are requested to use discretion in making information from the Staff Bulletin
accessible to students – much of the information in the Staff Bulletin is for staff only.
Schoology
Resurrection subscribes to Schoology so that all of the teachers can communicate with their
students and engage them in meaningful learning experiences.
COURSE LEVEL CHANGES
A request to move a student from one course level to another once the term has begun may be
made by a teacher, parent/guardian, student, counselor or department chairperson. A Request
for Level Change form is available from the counselor. The Assistant Principal of Curriculum
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and Instruction makes the final decision regarding the course level change request. An appeal
to change to an AP course must be submitted directly to the Principal. All requests for level
changes must be made by the end of the third full week of the semester.
CRISIS INTERVENTION PROCEDURES FOR CASES OF ALLEGED CHILD ABUSE
Against a Parent/Guardian/Relative/Other
All cases of alleged physical and/or suspected sexual abuse by a parent/guardian/family
member must be brought immediately to the attention of the principal of Resurrection College
Prep High School.
If you suspect abuse or neglect by a parent/guardian, you have a responsibility as a mandated
reporter to report it to the hotline. Call the 24-hour Child Abuse Hotline at 800-25-ABUSE
(800-252-2873 or TTY 1-800-358-5117) if you suspect that a child has been harmed or is at risk
of being harmed by abuse or neglect. If you believe a child is in immediate danger of harm, call
911 first.
Against an Employee
All cases of alleged physical and/or suspected sexual abuse must be brought immediately to the
attention of the principal if they involve students and employees of Resurrection College Prep
High School.
A Crisis Intervention Task Force consisting of the president, the principal, and other appropriate
administrative staff will investigate all cases involving charges of alleged sexual and/or physical
abuse against an employee.
Upon learning of the alleged physical and/or sexual abuse by an employee, the following will
occur:
1. The accused employee will immediately be informed by the principal of the charge and
will be suspended with pay pending investigation of the charge.
2. The principal will notify the family of the accuser and will offer referral information for
medical, spiritual, psychological and/or counseling services.
3. The principal will notify the Illinois Department of Children and Family Services of the
complaint.
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4. The school’s insurance carrier will be notified by the Vice President of Finance, HR and
Support Services.
5. The principal will notify the school’s attorney.
6. The Provincial Superior of the Sisters of the Resurrection, the Chairperson of the
Corporate Board and the Office of Catholic Schools will be notified by the principal. The
facts of the investigation will be presented to an impartial review board that will make a
recommendation to the principal regarding the future status of the suspended employee.
7. Counseling services will be provided to other students and parents as warranted.
DAILY SCHEDULE
Faculty members are to remain in the building throughout their contractual day from 7:30 am to
3:15 pm r egardless of teaching assignments. Exceptions to this due to teaching assignments
outside of the normal school day or for part-time teachers will be outlined in an addendum to
individual teachers’ contracts. If it is necessary to leave for an emergency during the school day,
arrangements are to be made with the sub-coordinator for a substitute and a blue form
completed. If it is necessary to leave for a short time (less than 30 minutes), a sign out book is
located on the sideboard in the main office where the teacher must sign out and then sign back
in upon return.
In accordance with state law, any person on the school premises is required to show
identification when requested to do so by any school authority. Teachers shall also be issued
and are expected to visibly display a Resurrection College Prep identification card at all times.
D and F POLICY
Rationale
As evident by our school’s mission and vision, we must educate the whole, young woman by providing
students with the opportunities, support, and resources needed to help them succeed. Maintaining high
academic expectations and increasing the rigor of our coursework means that some students will require
additional support. To achieve this goal and align with our school’s beliefs, it is imperative that we
develop a policy that will ensure that at-risk students are identified and monitored so that positive
interventions can be enacted in a timely manner.
A school wide policy of frequent, documented communication will ensure that parents and guardians are
being alerted early to the fact that their daughter may be at-risk so that they can work collaboratively with
the teacher to assist with course content, organization, study skills, and assignment completion.
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While it is our hope that parents monitor their daughter’s progress on Parent Connect, we realize that
many parents rely on teacher communication to alert them to a possible issue, which is why we will
proactively contact them.
In the end, students will earn their grade based on individual effort and mastery of skills. However, it is
the responsibility of teachers, counselors and administrators to do everything in their power to promote
the academic success of our students.
D/F Distribution List
The D/F List is a confidential document and will be distributed weekly to the following staff members:
-Administration
-Guidance Department
-Learning Support Teachers
Teacher Responsibilities
1. The teacher will contact (email/phone) the parents/guardians with the student’s current average
and the opportunities that are available for the student to seek additional help to raise her grade.
Please see example below.
2. The teacher will contact the parents/guardians and use the following documentation formats:
● Email - include Carbon Copy (Cc) to the student, the Department Chair, the Assistant
Principal of Curriculum and Instruction, the Guidance Counselor, and the Athletic Director
(if applicable) when contacting parents regarding students on the D/F List.
● Phone - send email to the Assistant Principal of Curriculum and Instruction that will
include the date, time, and brief summary of the conversation.
3. Teachers are responsible to:
● Promote communication with parents and/or guardians by alerting them early to the fact
that their daughter may be at-risk.
● Provide early parental involvement so that the parent can work together with their child
and her teacher to assist with course content, organization, study skills, and assignment
completion.
● Enlist the parents’ help through email/phone call so that there are no surprises and that
the parents feel as though we as a school genuinely care about their child.
● Ensure that students will earn their grade based on individual effort and mastery of skills.
Guidance Department Responsibilities
1. If a student is listed on the D/F List with three or more D’s or F’s, the student’s guidance
counselor will contact the at risk student’s parent(s) to schedule a conference, which will include
the following people:
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- Guidance Counselor
- Dean (if applicable)
- Principal or Assistant Principal
- Teachers whose course the student is on the D/F List for
- Learning Support Teacher (if applicable)
- Other Teachers- email input or optional attendance at meeting
2. If the student remains on the D/F List for multiple weeks with D’s and F’s, the student’s guidance
counselor will contact the student’s parent(s) one month prior to midterms/finals.
3. Seniors in danger of failing will be given priority scheduling for conferences.
Assistant Principal of Curriculum and Instruction Responsibilities
1. Assistant Principal will review the weekly D/F list and make note of course sections with an
excessive amount of students listed
2. Assistant Principal will contact the Department Chair to determine if there is a course/curriculum
issue.
3. Assistant Principal will attend Department Chair and teacher meeting if deemed necessary.
4. Assistant Principal will serve as a resource and instructional coach when necessary.
5. Assistant Principal will work collaboratively with Guidance Department to ensure the scheduling
of conferences of at risk students.
Athletic Director Responsibilities
1. Athletic Director will review the weekly D/F list and note any current student athletes listed.
2. According to Athletic Eligibility procedures, the Athletic Director will email parents, students,
teachers, and coaches of the athletes who are ineligible or on warning for the upcoming week.
3. A list of athletes who are ineligible or on warning will be maintained by the Athletic Director to
monitor student-athlete academic progress.
4. In compliance with the Athletic Eligibility policy, interventions/accommodations will be
implemented for athletes who are ineligible or on warning.
Dean of Students Responsibilities
1. Dean of Students will review the weekly D/F list and note any current cheerleaders listed as well
as the attendance of all students on the D/F list.
2. According to Athletic Eligibility procedures, which apply to cheerleaders participating in sideline
cheering at boys schools, per IHSA, the Dean of Students will email parents, students, teachers,
and coaches of the cheerleaders who are ineligible or on warning for the upcoming week.
3. A list of students who are ineligible or on warning will be maintained by the Dean of Students to
monitor cheerleader academic progress
4. The Dean of Students will facilitate communication between parents, students, teachers and their
guidance counselors to assist with implementing interventions/accommodations for cheerleaders
who are ineligible or on warning.
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Sample Email
Dear Mr./Mrs.________________,
Please be advised that your daughter___N ame_ _________________is in danger of failing
___C ourse_ ________and currently has a_____G rade Percentage_ ___average in my class.
In order to help your daughter succeed, I want you to know that ____Name____________ has the
following services available to help her:
-Come see me for additional help any morning from 7:30-8:15 a.m. or by appointment
-Visit the Think Tank during her lunch seminar to receive the following assistance:
-Assistance from an English, math, or world languages teacher
-Tutoring from a National Honors Society tutor
-Complete any missing/incomplete assignments or take a quiz/test
If you have any questions or concerns, please do not hesitate to contact me.
Best regards,
DRESS CODE POLICY
Faculty and Staff members will dress in a manner appropriate to their professional status that
will be most conducive to their educational assignment. Projecting a professional image
promotes credibility, creates a sense of authority, and conveys competence and confidence.
Educators and school staff are role models for the students who come in contact with them
before, during, and after school hours.
It is also expected that faculty and staff will dress in their best professional attire (a tie and
jacket for men; a dress, dress pants, skirt, dress top or blazer for women) for liturgies, meetings
with parents, parent-teacher conferences, open houses, etc. or when participating at an
after-school board-sponsored meeting, if these fall on a casual Friday or Spirit Day.
As a general rule, blue jeans, blue denim pants, shorts, sweats, and warm up suits are not
appropriate professional dress attire. The following clothing items are inappropriate to wear on
casual dress days: shorts, sweat pants, short skirts or dresses, clothing that is torn, frayed, or
revealing, including cleavage.
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The style of shoes worn by faculty and staff must ensure safety; therefore, flip flops (rubber or
beach shoes) are not to be worn. Faculty and Staff are encouraged not to wear backless shoes;
however, if a faculty or staff member chooses to do so, he/she does so at his/her own risk.
Staff IDs must be visibly displayed at all times and are part of the dress code.
Specifically, faculty and staff members will adhere to the following professional guidelines for
dress:
Professional Dress Acceptable Casual Friday The following items are
Guidelines: Dress Guidelines: considered unacceptable
Men: ● Blue jeans or casual at all times:
pants
● Collared (dress or polo ● Tank tops and T-Shirts
shirt) or Henley-style ● Any acceptable tops that expose midriff or
shirt ● Resurrection spirit wear reveal cleavage
● Athletic shoes
● Turtleneck ● Worn T-Shirts and
-OR- sweatshirts
● Sweater
● Shirts with advertising
● Slacks (dress slacks or messages or inappropriate
casual, i.e, Dockers) language
● Socks ● Acceptable professional ● Athletic gear such as T-
● Sportcoat optional dress wear shirts, sweatshirts, yoga
pants and sweatpants
● Tie optional though On designated student spirit (with the exception of
preferred apparel days, faculty and staff those positions which
require athletic gear
● Dress shoes, casual are expected to wear including: Coaches,
shoes, boots, or leather Resurrection spirit apparel. If Physical Education &
sandals Dance instructors)
not, professional dress is
Women: required. ● Shorts
● Dresses and skirts ● Dresses and skirts that are
including blue denim (at above finger-tip length
or past finger-tip length)
or dress slacks ● Dresses that show
cleavage
● Clothing with holes,
wrinkles, and stains
● Rubber flip-flops and
beach shoes
● Visible tattoos
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● Sleeveless dresses or ● Facial jewelry for any form
tops with at least a 2
inch strap of body piercing other than
the ear cannot be worn,
● Solid colored or black even if it is covered by a
denim/twill pants, capris, bandage.
dresses or skirts ● No more than 2 piercings
per ear
● Blouse, cardigan, shirt,
top, sweater, jacket or ● Small, clear or
blazer including jean
jackets (any color) flesh-colored spacers or
keepers for nose piercings
● Leggings may be worn may be worn provided that
under an appropriate they are unobtrusive.
tunic or dress
● Dress shoes, casual
shoes, boots, or leather
sandals
EDUCATIONAL REQUIREMENTS AND RECORDS
All teachers are required to have a baccalaureate degree in his/her teaching field and satisfy all
requirements as outlined by the North Central Association and the State of Illinois for nonpublic
schools. The administration reserves the right to make any necessary exceptions.
Employment Requirements
Before employment, each teacher will provide to the Vice President of Finance, HR and Support
Services the following:
● a valid Illinois State teaching license.
● official transcript(s) of all courses taken and degrees received.
Once a contract is signed, the following is required:
● a criminal background checks and fingerprinting completed through the Archdiocese of
Chicago.
● “Protecting God’s Children” training and registration successfully completed and verified
with the VIRTUS online program.
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● Completion of the mandated reporter training with DCFS
● Code of Conduct
● CANTS form
If a teacher has a change of address or phone number during the term of employment at
Resurrection, the Vice President of Finance, HR and Support Services is to be notified
immediately.
EDUCATIONAL TRIPS
A teacher may plan one educational trip, field trip, or comparable activity per class each year
during the school day. A trip must be related to the coursework being studied for the purpose of
enhancing the students’ educational experiences. Teachers are not to transport a student or
students in his/her own personal vehicle.
● Educational trips are not to be planned during exam weeks, the week before mid-quarter
reports or on days of all-school activities.
● Educational trips that are sponsored as a club activity must occur outside of school
hours.
Participation in an interscholastic athletic competition is also considered an educational activity
that may require students to miss all or part of the school day. The athletic director will
communicate to the faculty the dates, times and names of academically eligible students who
will be participating in interscholastic competitions.
Trip Approval and Checklist
Teachers planning educational trips during the school day are to:
1. Meet with an administrator to discuss the field trip. Be prepared to discuss the
educational value of the trip. If the field trip is for a class, what assignments will be
required?
a. If the field trip is for a class, meet with the Assistant Principal for Curriculum and
Instruction.
b. If the field trip is for a club or organization, meet with the Dean of Students.
c. Once the field trip idea has been approved, meet with the Assistant Principal for
Program Planning to set the date of the field trip. Only one field trip per day will be
approved.
2. Complete and submit the Field Trip Requisition Form.
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3. Complete the detail section of the permission slip. Two copies of the permission slip
are needed.
4. Discuss behavior and dress expectations with the students.
5. Collect 2 signed permission slips from each student participating.
a. Alphabetize each set.
b. Give one set to the attendance office. Take one set with you on the trip.
6. Make reservation/ticket arrangements.
7. Make transportation arrangements.
a. Bus . . . If more than one bus is needed, make a roster of students who are on
each bus.
b. Walk
c. Public Transportation
d. Parent-provided -- If a student’s parent is providing transportation, make sure the
Alternate Transportation Permission slip is completed and turned in to you 24
hours prior to the trip.
8. Request checks from the Vice President of Finance, HR and Support Services.
If the field trip is during the school day:
1. All teachers going on the field trip submit a blue sheet requesting absence from
classes/professional to the Principal two weeks in advance of the trip.
2. Two weeks prior to the trip, email the Assistant Principal for Program Planning an
attachment with an alphabetized list of students participating in the trip.
3. Five days prior to the trip, the teacher and chaperones give their assignment sheets to
the Sub Coordinator.
On the day of the field trip:
1. Take attendance.
a. If the trip is during school hours, notify the attendance office of any students who
are absent from your trip.
b. If the trip is not during school hours and a student is absent, notify her parents.
c. Give accurate bus rosters to the attendance office if more than one bus is used.
2. Check that you have permission slips for all the students who are with you.
3. Take the first aid kit from the attendance office.
4. Review behavior expectations with the students.
5. Be sure the Assistant Principal/Dean of Students have teacher/chaperone cell phone
numbers.
6. Take the telephone numbers of the Assistant Principal/Dean of Students in case of
emergency.
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7. Assign a chaperone to ride on each bus that has students if more than one bus is used.
8. Take attendance frequently during the trip. Do not leave until everyone is accounted
for.
9. Immediately after the trip returns, inform administration that the students have returned.
● thoroughly plan well in advance
● complete an Educational Trip Request Form and submit to the assistant principal for
approval
● discuss with the assistant principal the proposed trip dates, transportation, and
chaperones as listed on the Educational Trip request form.
● be prepared to discuss transportation options including the Resurrection school buses,
area bus companies or public transportation. At no time may teachers drive students in
their personal vehicle.
● ensure that the ratio of students to chaperones is 15:1 unless the event which is being
attended requires a different ratio.
● secure approval by the assistant principal of changes to or additions of chaperones
should that occur after approval of the trip.
Before the Trip
Prior to the trip, the teacher is to:
● acquaint students with the purpose and desired outcome of the trip.
● provide the names of the students attending the trip to the assistant principal three weeks
before the trip, for inclusion in the electronic faculty bulletin.
● obtain two copies of a permission form for each student. The permission forms must be
signed by the student and her parent. Submit one set of the permission forms to the
attendance office prior to the field trip.
● review behavior and dress expectations with students prior to the trip.
● collect money from students to pay for the event and/or transportation
● turn in money collected to the Vice President of Finance, HR and Support Services
● obtain necessary checks to pay for the event and transportation from the Vice President
of Finance, HR and Support Services.
● ensure that chaperones who are classroom teachers complete substitute sheets and
submit those sheet to the assistant principal at the beginning of the school day before the
educational trip. The Teacher Absence Form need not be completed.
On the day of the Trip
Before leaving the school, the sponsoring teacher will:
● report attendance of the students attending the trip to the Attendance Office.
● provide the Attendance Office with a set of permission slips and emergency contact
information and telephone numbers.
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During the Trip
During the trip, the teacher will:
● ensure that chaperones are responsible for supervising students at all times.
● follow the emergency preparedness procedures for any incident that occurs on the trip.
● notify the principal or another administrator in the principal’s absence that those on the
trip have returned.
Overnight Trips
Educational trips with definite learning objectives are encouraged. Faculty members, who are
considering the sponsorship of an overnight educational trip, either abroad or domestic, must
present a proposal to the principal prior to announcing the trip to students and parents. The
principal, who may approve the trip as submitted or require changes in itinerary and
chaperones, grants trip approval. Chaperones are to be employees of Resurrection College
Prep. All contracts in regards to the trip are to be signed by the president or Vice President of
Finance, HR and Support Services.
Students who participate in overnight trips are to be currently enrolled students at the time of the
trip’s occurrence. They cannot have any behavioral issues and must be current on tuition.
Faculty sponsoring and chaperoning overnight trips will require students to adhere to safety and
behavior expectations as listed on the Overnight Trip Form available from the Assistant Principal
of Curriculum and Instruction.
The chaperone(s) must meet with the students several times before the trip to prepare the
students for this experience. Trips should be offered only during recess in the school calendar.
Trips Abroad
Educational trips to other countries are encouraged for their educational value. Trips must be
subject-related and have definite learning objectives. Trips may be sponsored by individual
departments or a in conjunction with other departments to promote cross curricular educational
experiences. Eligibility requirements for participation include students who:
● are currently enrolled
● are in good academic standing
● have no behavioral referrals
● are current on tuition
Additional departmental criteria may be established due to the nature of the trip.
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Students may have the option to earn a .25 credit for going on the trip by attending the
necessary trip meetings and completing the corresponding coursework/summative assignment
as determined by the sponsoring department.
A formal request for a trip to another country must be submitted in writing to the principal for
approval. The request must include the rationale and objectives for the trip as well as the dates,
itinerary, cost, sample travel agreement, and list of chaperones. At least one of the chaperones
must be a female member of the Resurrection faculty/staff.
Prior to departure, the sponsor will submit a complete itinerary, including flight information, hotel
information, a list of student names and a copy of all passports, parent contact information, and
any other information deemed essential to the principal.
EMERGENCY PREPAREDNESS
Resurrection College Prep High School is committed to providing a safe learning environment.
In accordance with the Illinois School Safety Act, Resurrection College Prep completes routine
evacuations, shelter-in-place, lockdowns and bus drills. When appropriate, local emergency
responders supervise evacuations in the case of fire and lockdowns. A review of the school
crisis plan is completed and updated on an annual basis with local law enforcement and first
responders.
Each faculty member receives a reference guide that outlines responsibilities in various
emergencies.
Faculty members are responsible for being aware of and following procedures outlined in the
Emergency Preparedness Reference Guide for Staff.
Faculty members must familiarize themselves with shared student medical information and
respond to the protocol outlined in the student’s medical plan.
In the event that a faculty member needs medical assistance, the office should be immediately
contacted so that appropriate medical attention can be provided.
EVALUATION PROCESS
All Resurrection College Prep faculty will be evaluated by a principal or an assistant principal on
an annual basis as follows:
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The performance review should be an ongoing process between the supervisor and faculty
member. This document and the faculty member’s goals should be used as a basis for
conversation throughout the year, with the actions below happening by the specified dates:
August- The principal discusses the supervision and evaluation process with faculty
October members. Faculty members finalize goals for the year.
August - A minimum of three informal observations will occur by administration and
March department chairs. The observer makes timely, specific commendations and
suggestions for improvement to the faculty member through written
documentation. The faculty member may respond to the observation via email or
request a meeting to discuss.
Annual Teachers will complete their Annual Performance Review and Self-Evaluation
Reviews and submit it to the Assistant Principal of Curriculum and Instruction. Each rating
due by will have a corresponding score that will be tallied to provide an overall score.
March 1 Distinguished - 4; Successful - 3; Progressing - 2; Needs Improvement - 1
Per- Performance Level Descriptors
formance ● The “Distinguished” performance level indicates the staff member has gone
Meetings
March 1 - beyond the expectations of the position (requires completion of items in
April 24th “Successful”).
● The “Successful” performance level indicates that the staff member is
May 1st meeting the expectations of the position.
● The “Progressing” performance level is for staff member that have achieved
some of the accomplishments listed for “Successful,” but not all of them.
The accomplishments that have been achieved in the “Successful” category
should be circled on the document.
● The “Needs Improvement” performance level indicates that the staff member
is not meeting the job expectations for that area of responsibility.
An administrator will schedule a meeting with each teacher to discuss the
Annual Performance Review and Self-Evaluation. After the meeting, the faculty
member will receive a copy of the evaluation, and the original evaluation will be
placed in the faculty member’s personnel file.
The principal must make contract decisions by this date unless written notice is
given to the faculty member.
Self-Evaluation Instructions:
1. The administrator can use this self-evaluation as a starting point for the performance review
conversation, changing the ratings as appropriate.
2. The faculty member should also be prepared to discuss the progress on his/her annual goals
with the administration and begin to identify areas for possible professional growth for the
next year.
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On the evaluation, the responsibilities of the faculty member are listed in the first column on the
left-hand side. An explanation of what the faculty member should accomplish to merit each
performance level (distinguished, successful, progressing, needs improvement) follows each
responsibility in the row to the right of the responsibility.
The faculty member will mark the one performance level that corresponds most closely to the
level at which s/he feels that they are performing at. The faculty member will also provide the
appropriate documentation for any ratings of Distinguished. Faculty members will need to
produce evidence if there is a disagreement in ratings.
If the “Needs Improvement” performance level is indicated, the faculty member must develop an
Action Plan indicating the time frame, specific actions, and measurable results necessary to
address the issue. Faculty members need to show successful completion of the plan in the
timeline indicated to be eligible for continued employment. There should be regularly scheduled
reviews of progress toward the plan.
In addition to the formal evaluation, teachers will be observed by their department chairperson
and an associate principal during September. Following each of these observations, the teacher
will receive written feedback and may meet with the observer for further feedback.
A teacher may be observed more often than the above stated norms. The teacher may request
additional visits by the department chair or an assistant principal if he/she feels it would be
helpful.
If a teacher’s performance is unsatisfactory, the school will discipline the teacher in a
progressive manner that may include one or all of the following actions depending upon the
performance problem.
Verbal Warning: A corrective action appropriate to alert the teacher to instances of deficiencies
and/or deviations from school policies and procedures.
Teacher Action Plan: A corrective plan with goals, strategies, assistance, and guidelines for
completion. This is a correction action plan meant to address deficiencies in teaching and/or
classroom management.
Written Warning: A corrective action in the attempt to correct deficiencies or deviations from
school policies and procedures by the teacher that are serious but not so serious as to warrant
discharge. The warning will be discussed with the teacher and followed up in a written warning.
Termination: Termination of the employment of a teacher may be based upon a single violation
of the school’s policies or procedures or upon a series of violations or a violation as stipulated in
the Teacher Contract.
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EXPRESSIONS OF FAITH
Each day begins with a school-wide call to prayer and the Pledge of Allegiance. All staff
members are to suspend any business they are conducting and, by their own participation in
these exercises, encourage students to be attentive and reverent during prayer.
To remind students of God’s presence during the day, each class is to begin with a prayer or
silent reflection. The prayer may be a formal or spontaneous led by the teacher or by a student.
On Holy Days of Obligation, Eucharistic Liturgy is celebrated with the entire school in
attendance. Prayer services and other seasonal services, Ash Wednesday, Lent, Advent
services are held.
The Blessed Sacrament is reserved in the school chapel throughout the year. Staff members
and students are encouraged to visit the chapel for private prayer and meditation.
The Sacrament of Reconciliation will be offered to students and staff during Advent and Lent.
Students are required to attend a retreat each year. The retreat program is under the direction
of the Campus Minister.
EXTENDED STUDENT ABSENCES
Absent extraordinary circumstances and express permission from the principal, students will not
be allowed to forego time in the classroom and complete work from home or from another
location on campus other than the assigned classroom.
FACULTY EXPECTATIONS
The role of faculty members is to encourage and support student learning and academic
success and to provide an appropriate model of the profession in their interaction with each
other and in respect to their speech, dress, and demeanor.
All faculty members are expected to:
● maintain a cooperative and positive attitude that supports the mission and goals of the
school
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● present a professional appearance and adhere to the dress code
● be punctual to work and to class assignments
● submit paperwork that is accurate and timely
● follow school policy/procedures as outlined in this handbook
● perform assigned supervisory duties according to guidelines
● participate in extracurricular activities according to contract
● engage in professional enrichment opportunities provided on-site, as well as those
offered through professional organizations and continuing education programs
● support school programs focused upon academic/curricular improvement
● attend faculty meetings/department meetings/other meetings appropriate to one’s roles
as scheduled
● maintain open communications between self and administration, faculty, students and
parents
Teachers are required to enter at least one graded assessment per week. All tests and quizzes
are expected to graded, returned, and entered into SDS within a week. Long term projects must
be broken down into sections to allow for graded progress monitoring that can be recorded into
SDS.
If a teacher is awarding participation points for his/her class, participation points must be
recorded in SDS over the course of the semester and not be awarded at the end of the
semester.
Classroom teachers are expected to:
● be prepared for class daily
● use a variety of teaching techniques
● use all available class time for instruction
● maintain a caring environment for learning
● provide appropriate and ongoing assessments
● provide opportunities for students to give feedback
● maintain positive, consistent behavioral expectations
● maintain expectations of students appropriate to their ability level
● provide re-teaching as necessary to ensure optimal learning and success
● align daily lessons to curriculum maps
● maintain appropriate pacing of curriculum maps
Faculty Council
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The Faculty Council is an elected committee of faculty members whose purpose is to receive
suggestions, questions, or concerns of the faculty. Issues specific to an individual employee are
considered personnel issues and are therefore, not within the purview of the Council.
The Council may receive the written information with the person’s name/s or anonymously by
the completion of the Faculty Concern form. The information is routed to the appropriate
administrator who is responsible for preparing and responding with a written response or
request for a meeting of the Council. The chair of the Council will post a hard copy of the
response and/or resolution of the concern as well as email the response.
Elections
An election is held annually in April to fill existing vacancies. Faculty members wishing to
volunteer to serve submit his/her name to the Election Committee. The Election Committee is
comprised of three (3) department chairs selected by the chairs as a whole and one member of
the Faculty Council who is not seeking reelection. A special election will be held in the event of a
vacancy. There are no term limits.
Ballots are distributed to all full- and part-time faculty members, collected and counted.
Teachers, the librarian, and the counselors may vote.
The nominees receiving the largest number of votes win. A run-off election will be held in the
event of a tie.
At the first meeting of the Faculty Council, the members will determine which two members will
serve two-year terms and three members a one-year term. The chair of the Council and
secretary will be chosen.
The chairperson will post the date of the Faculty Council meeting on the bulletin board in the
staff lounge. Submissions to the Council must be received prior to the scheduled meetings. At
least two meetings per semester are recommended but that number is at the discretion of the
Council.
Submission Procedure
A faculty member may submit a topic of concern by completing a Faculty Concern form to the
Chair.
The topic is then discussed at the Faculty Council meeting and then routed to the appropriate
administrator for resolution.
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The secretary of the Council will record the minutes of the meeting/s and submit the minutes to
the principal with 10 days.
The administrator will provide a written response to the Chair or the principal and/or the
appropriate administrator may request a meeting with the Council to further discuss and/or
clarify the concern.
The Chair of the Council is responsible for notifying the resolution with the person who
submitted the concern and will then post the response in the staff lounge in a timely manner.
Faculty Council meetings are closed unless a person requests to address the Council.
FACULTY AND STAFF LOUNGE
The faculty and staff lounge is located across the hall from the Student Services office. Staff
may use the lounge for study or relaxation during a free period. Students are never to be in the
lounge.
Faculty and Staff members are asked to check the “Today” bulletin board for announcements
and information. All other bulletin boards should be checked periodically. All notices should be
dated and bulletin boards should be kept current. The person who puts a notice on the board
should remove it when it becomes outdated.
Staff members are expected to check their mail shelves before school each morning. A ll mail
and other material should be removed from the mail shelves each day and cleaned out weekly.
Staff members will be notified of packages delivered to the main office. The packages should be
claimed on the day they are delivered.
Each staff member is responsible for keeping the staff lounge clean, particularly the table and
the sink and its surrounding area. Individual teacher’s books, papers, and other materials are to
be put into the lockers and not left lying around in the lounge.
Smoking is not permitted anywhere in the building. Smokers may use an area outside the
building near the loading dock.
Snacks may be eaten in the lounge; however, staff is encouraged to eat lunch in the dining
room or cafeteria.
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Except for occasional health purposes, no food or beverages – including coffee – i s to be taken
to the chapel, gym, lab, library, technology center, or theatre during the school day. As adult
role models, staff should also refrain from gum chewing in the presence of students.
GRADE REPORTING POLICIES
So that grade reports are prepared accurately and punctually, the following is to occur:
● SDS gradebooks must be created using the “Wizard” option.
● All SDS directions must be followed exactly.
● Students’ work must be evaluated, returned, and recorded in the SDS grade book in a
timely fashion.
● Teachers are required to enter at least one graded assessment per week, in the SDS
grade books, for each of their students. Grades must be entered by 9:00 am on the last
day that classes are in session that week.
● When entering grades (assignments, test, quizzes, etc.) every student must receive a
numeric grade or an:
o X indicating the student is exempt from the work
o L indicating the students did not turn in her work when it was due
o AB indicating the student was absent from class.
● Assignment symbols of an L and A B m ust be changed to a numeric grade as per the late
work policy.
LATE WORK POLICY
Daily Assignments L ong-term projects/papers
90%
1 day late: 90% 1 day late: 85%
2 days late: 80%
2 days late: 80% 3 days late: 75%
4 days late: 70%
3 days late: 70% 5 days late:
4 days late: 60%
5 days late: 50
Note: After 5 consecutive school days, a student will receive a no higher than a 50% on
the assignment.
● Grades can’t be entered in SDS grade books until 9:00 am on the day after the weekly
grades were processed to ensure information in the grade books match the weekly D/F
list.
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Revised 6/2016
● Teachers must follow the D/F policy for each of their students who appear on the D/F list.
Please refer the the D/F Policy section for complete instructions.
● When a student appears on the D/F list for the third time, the teacher must contact the
student’s parents. Please refer to the D/F policy for complete instructions.
● Grade reporting dates are noted on the school calendar and in the weekly Staff Bulletin.
All grading deadlines are to be met.
GRADES
● A numeric grade is given for each subject.
● The semester grade is calculated as:
80% = running semester total
20% = grade on the semester exam
● I i ndicates Incomplete and is given to students only when approved by the Principal.*
● MD indicates Medically excused from PE.
● P i ndicates Pass in a pass/fail course.
● F indicates Fail in a pass/fail course.
● WF indicates Withdrew Failing. **
● WP indicates Withdrew Passing. **
*Subjects graded “I” carry no point value and must be made up within 10 school days after the
end of the semester.
**Students who drop a class after the second week of the semester will receive a mark of WP
on the report card if the student is passing. Students who drop a class after the second week of
the semester will receive a mark of WF on the report card if the student is failing.
GRIEVANCE PROCEDURES
Purpose: The administration of Resurrection College Prep High School recognizes that
grievances may arise in the normal course of employment and are fully committed to ensuring
that any such issues that arise can be discussed openly and dealt with satisfactorily and
promptly. This policy provides a mechanism for staff at all levels to raise a grievance related to
their employment. This may be related to one’s job, working conditions, training etc.
Process: All employees are encouraged to raise issues informally in the normal course of their
work with their immediate supervisor, department chair or person to whom they report. When a
problem or issue arises that cannot be dealt with in this manner, the formal grievance
procedure may be invoked as follows:
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1. The grievance is put in writing and directed to the Principal if the employee is a member of
the faculty or to the Vice President of Finance, HR and Support Services if not a member of
the faculty. The Principal or Vice President of Finance, HR and Support Services will meet
with the employee within five working days.
2. If the grievance is not resolved to the employee’s satisfaction, the employee may request a
review by a grievance committee. This committee will be composed of two members of the
administrative staff appointed by the President and one employee at large requested by the
employee making the grievance. A chair of the committee will be appointed. The committee
will meet within five working days to hear the grievance.
3. The committee hears the grievance made by the employee and also interviews the Principal
or Vice President of Finance, HR and Support Services. The committee makes a
recommendation to the President who makes a final decision in the process. The President
will interview the employee prior to making a final decision. A final decision will normally be
made within five (5) working days.
4. The decision of the President is the final step in the process.
The final resolution with be given to the employee in a written letter and a copy will be placed
with the grievance in their personnel file.
All grievances will be dealt with in a confidential manner and no employee will be penalized for
raising a grievance in good faith.
11/24/2014
GUEST SPEAKERS AND PERFORMANCES
A teacher or department wishing to schedule a guest speaker is to submit a Guest Speaker form
to the Assistant Principal of Curriculum and Instruction if it is for a class and to the Dean of
Students if it is for a club. Upon written approval, the date(s) must be finalized with the
Assistant Principal of Program Planning before making any arrangements.
If a contract is involved, it is to be approved and signed by the President and/or Vice President
of Finance, HR and Support Services.
Upon arrival to the school, a guest speaker is required to report to the Main Office to sign in
after which a visitor’s pass will be issued. The faculty member sponsoring the event will notify
the Main Office prior to the guest’s arrival.
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Before a teacher, department or organization schedules a performance to be viewed by the
student body, the Performance Approval form must be submitted to the Principal for approval
prior to booking the performance. Upon written approval, the date(s) must be finalized with the
Assistant Principal of Program Planning before making any arrangements.
HARASSMENT-POLICY/PROCEDURE
Resurrection College Prep will not tolerate any form of harassment of students, faculty, or any
member of the staff, because of gender, race, national origin, religion, disability, pregnancy,
age, military status, or sex. Resurrection College Prep will take prompt and appropriate action
when complaints of sexual harassment are registered
Resurrection College Prep strives to maintain a working environment free from sexual
harassment. Sexual harassment in any form is against the policy of Resurrection College Prep
and will not be permitted or condoned. All complaints are to be reported immediately to the
principal. Any employee violating this policy is subject to disciplinary action including discharge.
Sexual Harassment Defined
Sexual harassment can take many forms. It is commonly defined as an unsolicited, offensive
behavior that inappropriately asserts sexuality over another. It can be but is not limited to the
following: verbal harassment consisting of suggestive comments, innuendo, insults, humor or
jokes, propositions and threats; non-verbal harassment consisting of obscene gestures, leering
or ogling; physical harassment consisting of touching, patting, pinching, brushing the body,
coerced sexual intercourse or assault, and the displaying of lewd or sexually provocative
objects, pictures or calendars.
Harassment on the basis of sex runs counter to the mission of our school and violates Title VII
of the Civil Rights Act of 1964, Title IX of 1972 Education Amendments and the Illinois Human
Rights Act. Unwelcome sexual advances, requests for sexual favors, and other verbal or
physical conduct of sexual nature constitute harassment when (1) submission to such conduct is
made either explicitly or implicitly a term or condition of an individual’s employment,
advancement or academic success; (2) submission to or rejection of such conduct by an
individual is used as the basis of decisions affecting such individuals; or (3) such conduct has
the purpose or effect of substantially interfering with the individual’s work performance or
creating an intimidating, hostile, or offensive environment. (Federal Register, November 10,
1980, p. 74677.)
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