Future HR - What does it mean for me?

FUTURE HR

WHAT DOES IT MEAN FOR ME?

17 NOVEMBER 2016

1

What's happening?

• Over the next 6 months you will start to see some changes in the way
you interact with HR.

• Across EDF Energy we will be introducing
simpler, more efficient processes,
improving our use of technology and
introducing more effective ways of
working.

• This is part of the transformation of our
HR function, bringing us in line with the
most modern, streamlined businesses in
the UK.

• This will change some of your current ways
of working so it is important that you understand
how this will affect you and your team and what you
will need to do differently.

2

How will this affect you and your team?

• The first change will be the introduction of myHR which over time
will replace Employee Self-Service (ESS) and Manager Self-Service
(MSS).

• myHR is a much more modern, user-friendly way to manage all your
HR needs:
- It’s all online – no more paper forms
- Everything will be much quicker, easier and more intuitive
- You’ll have instant access to your personal information
- Everything will be in one place with simplified processes
- You can customise the home screen to suit your own preferences
- You can even access it from your smart phone or other mobile
device if you want to (that’s entirely up to you)

3

When is it happening?

• MyHR will be introduced in three phases, starting in mid-January 2017.
• We will gradually stop using Employee Self Service and start using myHR instead.

For a short period
this means you will
need to use both
systems - myHR for
some activities and
ESS for others. But
don’t worry - we’ll

give you lots of
guidance about
which system to use
and this will only be
for a short time.

Do these terms
mean anything to

end users?

4

How do I log on to myHR?

You will log on to
myHR from the
Pulse home page,
in the same way
that you log on to
Employee Self-

Service now.

Click here

MyHR Login

5

What does it look like?

If you are a line
manager, you will have

a single To Do list –
your employee and line
manager tasks will all

be in one place

Org chart – Ask HR – click here if
shows who’s you have any questions

who. for the Employee
Services Team
Position org
chart – shows
the structure of
the organisation

.

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What does it mean for me?
Employees

7

Personal Information

You can update your own personal information on the
system.

You can add a photo to your profile.

The Employee Change Form will be online - much quicker
and easier.

You can use the calendar to see who in your team is in or
out of the office.

If you change your name you can now do this via the
system

Remember that you are responsible for the accuracy of
your personal data – HR will no longer have access to do
this for you.

Please note that in future your line manager will have
access to your address details.

8

Pay

Payslips will be online only – they will no longer be
sent to your home address.
Pay will be paid into a single bank account (you will
no longer be able to have more than one)
Your line manager will be able to see your salary
details in order to make pay decisions and discuss
performance with you.

9

Leave

Booking and viewing leave history is much quicker and
simpler – you can get to it in just 2 clicks!
You can see the remaining balance of leave available to
you
You can request carry over of up to 37 hours
You will be able to request specific time off (eg special
leave) and pre-retirement leave
Your line manager can request annual leave on your
behalf if required
All annual leave will be in hours
In line with company policy you will no longer be able
to borrow holiday from next year (carry under)

10

Overtime and TOIL

Overtime will be much quicker with electronic
forms that are easy to use and held all in one place.
You can request, bank and cash TOIL via the
system.
The flexible working request is on line and the
process is much more streamlined

11

Sickness absence

You will be able to open your own sickness
record online

12

Recruitment

Job Centre will be accessed via My HR rather than
Pulse
You can apply online for vacant positions within MyHR
and many of the fields will be automatically populated
with your information
You can check where your application is in the
recruitment process at any time
Starting salaries for all jobs will be advertised and
transparent

13

Take a look
Click here to see the system in action

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STOP START CONTINUE

using ESS for: using myHR to: using ESS for:

Personal Data Personal Data Role Manager
Leave Update your personal information online CfP and appraisals????
Learning & Development
Overtime and TOIL Leave
Sickness absence Book and view leave online

Job search Overtime and TOIL
Manage overtime online
Request, bank and cash TOIL via the system

Sickness absence
Open your own sickness record

Job search
Access from myHR instead of Pulse

AskHR
Contact Employee Services via AskHR for all

your HR queries

15

What does it mean for me?
Leaders

16

myHR – an overview

No more paper forms – for example, Employee Change
Forms and Temporary Worker Engagement Forms will
now be done online and the process will be much quicker
and simpler

You’ll be able to see the availability of all your direct
reports in the team calendar

Lots of fields will pre-populate with the data already held
on the system – no need to retype or duplicate effort

You’ll have instant access to a comprehensive range of
accurate, up-to-date HR data

HR will have read-only access so will no longer be able to
edit or correct forms for you. The responsibility lies with
you.

17

Employees’ Personal Data

You will be able to see your direct reports’ salary
data in order to make pay decisions and have
informed discussions to drive performance
You will have access to your direct reports’ address
details.

18

Leave

Employees will be able to request specific time off (for
example special leave) via the system.
Employees will be able to request carry over via the
system, making the process more transparent
You can request annual leave on an employee’s behalf
You can get a full break down of your direct reports’
leave – amount taken, balance, allowance etc
You will be able to manage leave such as jury service
while HR will continue to track more complex cases
such as maternity leave
Pre-retirement leave can be managed via the system

19

Overtime and TOIL

Large change piece around line managers saving
the WTD risk assessment forms and the upload of
documents into SF along with employees only
having the option to submit each overtime at the
time of typing into the system and not being able
to save those overtime line items in the system for
submission at a later date???

Need to understand
more about this

20

Sickness absence

Employees can now open their own sickness record
(you can still do this for them)
You can now upload a fit note to the system and see
at a glance the sickness absence dates along with
those that are covered by a fit note (or not).
You will also get an automatic fit note expiry
notification.

21

Recruitment and Onboarding

If you’re recruiting, you can see exactly where your
candidate is in the hiring process - from justification
through to onboarding

Recruitment of agency workers will be on the system

You can scan interview documents and upload them
direct to MyHR

You will be responsible for completing the job
requisition form. You can do this quickly and easily by
selecting the vacant role on the Org chart. The form
will also prepopulate based on the Job Family
Architecture (JFA).

You will automatically be prompted to complete an
action to complete or extend a probation period

22

Take a look
Click here to see the system in action

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STOP START CONTINUE

using MSS for: using myHR to: using MSS for:

Personal Data Personal Data Role Manager
Leave Manage your direct reports’ data online
CfP and appraisals
Overtime & TOIL Leave
Sickness absence Manage and view leave (including some Learning & Development

Job search special leave) online Compensation
Management & Variable
Overtime & TOIL
Manage your direct reports’ overtime, TOIL Pay

and Working Time Directive risk Succession & Career
assessments online Development Planning

Sickness absence Workforce Analytics &
Manage sick and fit notes online Planning

Recruitment
Raise a job requisition form using the Org

Chart
Recruit agency workers online

AskHR
Contact Employee Services via AskHR for all

your HR queries

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What support and training will there be?

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What support will there be?

• myHR is very intuitive and simple to use, but many of us access the HR
system and processes infrequently so it’s easy to forget how to do
things.

• With myHR simple, step-by-step guidance is available in MyCampus so
help is always just one click away.

• Don’t forget to log on to MyCampus before go live and check your
password is up to date (once reset you no longer have to update it
every 90 days so it’s really easy to access training).

• Click here to take a look at the How do I….? quick reference guides

• Following go-live floorwalkers will be on hand to help you with any
queries and we will also be holding drop-in clinics at all locations

• We will hold masterclasses for Leaders to help give an overview of key
processes such as recruitment

• For those who will use the system on a regular basis, specific training
will be provided. You will be contacted if this applies to you.

26

AskHR Instead of contacting HR
via email or telephone, in
If you’re ever future all queries will be
unsure, just
directed towards the
AskHR portal.

What do I use AskHR for?

I’d like to talk about How do I take my I am concerned
a flexible working pre-retirement about someone’s
leave? wellbeing at work
application

A member of my I’ve just received a
team needs some Stage A Health
extra support with Related Absence
their performance
notification – What's
next?

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How have we prepared?

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How have we prepared?

• All business units have senior management representation on Future HR’s
steering and governance groups and have been fully involved in the decision-
making process

• Experts from the business are part of the project team and lead the
development of new systems and processes

• Change Ambassadors are based in each station and business unit to support
end users and the business during the transition

• The project is progressing the internal regulatory processes and liaising with the
relevant regulators to ensure compliance in relation to:

– nuclear safety issues (including assessment of any impact on job roles,
skills and training)

– operational issues Not sure if this is
– security of the accredited network accurate but usually
– data protection
find it helps to
position things with

the Generation
audience

• Engagement with the Unions to assess the impact of any changes is taking place
throughout the project

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Q&A

Why are we replacing ESS and MSS so soon?
• Moving on to SAP was an important step forward for us as a company, but it has always been

acknowledged that the way employees and managers interact with the system could be better.
MyHR provides a much more user-friendly experience – it’s really intuitive, quick and easy.
myHR is a cloud-based solution. How can you guarantee that my personal data will be
secure?

When we moved to SAP there were problems with the data – especially annual leave and
TOIL. Will that happen again?

Are you asking me to take on additional HR tasks?
No. We are not asking you to do anything in addition to your current responsibilities, but we are
making it much easier and simpler to fulfil them through a modern, user-friendly system. New
technology means that line managers and employees can quickly and simply complete the processes
for which they are responsible. This also means you have more autonomy and control – it’s a more
efficient and effective way of working for everyone.

What happens next / what do you need to do
now?

• When we switch from Employee and Manager Self-
Service to myHR, the system will need to be closed
down for a short time

• While the system is closed there will be interim
arrangements in place

• Before we switch off the system it will be important that
you:

– Submit any annual leave requests

– Submit any outstanding overtime claims

– Make sure your TOIL balance is correct

• We will tell you what to do and when nearer the time.
Look out for more information

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Further information

For more information please go to the Future HR Pulse page
Or

Email: [email protected]
Or

You can also contact your local business representatives

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