LOA One Page MANAGER

Leave of Absence Toolkit MANAGER
Si necesita ayuda en Espanol por favor hable al departamento de Beneficios al 844-216-9320.

When a Team Member initiates a Leave of Absence, there are several things you must do to ensure your Team Member is
paid correctly, and that the leave goes smoothly for your Team Member and for your location or department.

Family Care/ Types of Leaves
Medical Leave
Find the type of leave your Team Military Family care and/or medical leave for up to 12
Member is taking, and read down the Caregiver Leave weeks in a rolling calendar year in accordance
list to see what actions are needed and Workers Comp with the federal Family and Medical Leave Act
what to expect from the leave process. Leave (FMLA) and any applicable state/local laws.
Military Leave
Personal Leave
Intermittent
Leave
Americans with Disabilities Act (ADA) Medical
♦Refer your Team Member to Sun Life to apply for leave of absence. ♦ ♦ ♦ Leave to reasonably accommodate leave

If this is a Workers Comp leave, file an accident report. ♦ ♦ of absence request for Team Members with
a qualified disability/medical or workplace
illness/injury.

iqTnhufeiocrLkmOlyAaatasiodpnmo.sinsiwblielltsoenadll elemaaveil-srreelgataerddienmgathilsealenadvere.qRueessptosnfodras Intermittent leave as permitted by FMLA,

♦ ♦ ♦ ♦ ♦ ♦ Americans with Disabilities Act (ADA),
USERRA and any applicable state law.

TlehaevLeOisAaApdpmroinvewdilolrudpednaiteedD. ayforce per Sun Life advising if the ♦ ♦ ♦♦ ♦ Personal leave usually not to exceed 30
days, is an unpaid leave that an employee
may take for absences other than FMLA or

♦ ♦ ♦ ♦ ♦ ♦IpneryiooudroTfimunepkeaeidpearbrsoelnec,ee.nter all requested PTO/vacation for the for medical reasons. An employee is eligible
after one year of service. The leave is

♦ ♦ ♦ ♦ ♦ ♦Ip(CfaoyynotwuinirlulTecedoacnmotmiMnmueiesmsfibooenrrptrhaeyeciefsiidrvseetps1ec4noddmeanmytsuisposofinotnhcoepmiarmylei,satshvioeen.irplcaonm.)mission considered at the manager’s discretion.

Workers Comp Leave is for a Team Member
absence due to an on-the-job injury. This

♦ ♦ ♦ ♦ ♦ ♦FeIfMnysLouAur,er TttrehaaecmykatMrheeismntobimteorevroeenrcpetaihvieeds.tismaleasrhyepeatyaasn“dExiscuosnedan-Uinntpearmidi”ttteont type will also be eligible for FMLA or ADA as

applicable.
Military leave is in compliance with the

TinetaemntMtoemrebteurrsnmtouswtocrokn. tact you within 3 business days of their ♦ ♦ ♦♦♦ Uniformed Services Employment and
Reemployment Rights Act (USERRA), when
♦ ♦ ♦ ♦ ♦ ♦WWohreknfyoorumriTneDamayMfoermcebaenrdisartetaadcyhtaowreotrukrrne,lesausbem(iitftahpepRliceatbulren).to the federal or state government calls an

employee to active service or military training.

Military caregiver leave as required by FMLA.

What requires filing for a leave of absence Can they use PTO/Vacation while on a leave? How much does the STD benefit pay?
and/or Short Term Disability (STD)? Team Members may use all available PTO/ The STD benefit pays 70% of the base
Any time a Team Member experiences Vacation for unpaid periods during their rate of pay beginning the 15th day of
an unexpected absence of three or more leave. If the Team Member is receiving your 13 week benefit period. Pay for Team
days, they should be placed on a Leave of STD benefits, they may supplement this Members who receive only commissions
Absence. If the Leave of Absence is due benefit by using PTO/Vacation not to and piece rate will be based on a
to their own health condition or that of a exceed 100% of base pay. calculation averaging their prior 12 months
qualifying family member, they should also of earnings, determined annually prior to
file for FMLA/ADA. If the leave of absence is Can they go negative on PTO/Vacation? Open Enrollment.
for their own health condition and expected Team Members on a paid leave of absence
to last more than 14 calendar days, they are allowed to go negative up to 40 hours Are STD benefits taxed?
should also file a claim for STD, if enrolled. on vacation and 8 hours on PTO. Short Term Disability benefits are subject
to the same withholdings and deductions
How do they report an LOA claim? Will they receive STD pay? as regular hours worked, including federal,
If the Team Member is enrolled in the STD state and local taxes, benefit premiums,
The Team Member needs to contact Sun Life benefit, STD pay will be processed on the child support, garnishments, etc.
same schedule as regular hours worked.
at 833-812-5177. Sun Life will qualify the They will receive the pay via their chosen How are the benefit premiums paid if the
method in Dayforce. Process may differ Team Member doesn’t have PTO, Vacation,
absence for eligibility under FMLA, ADA, State/ for state mandated plans. or STD income?
The Team Member will be responsible for
Local Leave Laws, and STD if applicable. When does the STD benefit start? monthly payment of the benefits equal to
The STD benefit is effective on the 15th the sum of their usual bi-weekly deductions
How do I know the Leave has been approved? calendar day of the approved leave. for that month. They will receive an initial
Sun Life will notify the Team Member and premium notice and ongoing monthly
the LOA Administrator of any approvals invoices with instructions on where to send
or denials. Dayforce will be updated to the monthly payments.
reflect the employee’s leave status.

Who do I contact if I still have questions? Please contact the LOA Administrator at 214-231-8173.

Disclaimer: While every attempt has been made to ensure the accuracy of the notice, the legal documents, policies, certificates pertaining to the various
benefits prevail in the event of any discrepanciecso.nTdhitiisoinssnoofteamlpelgoaylmdeonctumanednta,raensdubdjoeecstntootcghuaanrgaen.tee coverage. Policies summarized here are not