Modul 2

Fixed Time Based Calculations – New PM
Schedule

Notes • The amended dates must be larger than the last PM Generation “To” date.
• An existing PM Schedule next PM generation type (scheduled or actual completion dates) cannot be amended in the Current

PM Screen. To change the generation type, the existing PM schedule shall have to be disabled & a new PM schedule created.

101

Fixed Time Based – Multiple Task

• Allows users to specify more than one PM task and frequency per asset / location.
• The second or higher task is a “multiple” of the first task frequency.

102

Fixed Time Based – Multiple Task

PM Count Week No Task No
1 1 W001
2 2 W001
3 3 W001
4 4 M001
5 5 W001
6 6 W001
7 7 W001
8 8 M001

Example:

An asset has a weekly (W001) and monthly (M001) task, the monthly task being the more comprehensive check. The multiple
task (monthly) will be set to 4.

103

PM Generation

104

Generating PM Work Orders

• PM work orders are generated in advance of the target start
dates

• User specifies the date range of the work orders to be
generated.

• CWorks generates the PM work orders on user confirmation
of the target start dates.

Note:
• A forecast of the PM work orders due and historical status

can be view via the Annual PM Report in Report Module

105

WORK ORDER MODULE

106

Work Order

• Management of all maintenance activities
• Generate, view and close maintenance work orders
• Can be raised for assets as well as physical locations

(non-asset activities)
• Enables tracking of maintenance activities and

tracking of maintenance cost.

107

Work Order

108

New Work Order

109

• Work Status - System defaults status to

"Open". The current work order status

describes which stage the work is in.
• Received Date/Time - System date and time.
• Problem Description - Describe the details of

the problem for this particular work order.
• Work Type, Trade & Priority – Choose from the

system from Work Order.

110

New Work Order

111

New Work Order

• Employee/Requester Information - Select from the list the
person who requested for the work order /service. The
person could also be an employee of the organization or a
customer to the organization. Users can also view a list of
employees / requesters, obtain details, amend current
employees / requester and add a new employee / requester
into the master database

• Asset/Location Information - Select the location where the
problem is originating from. Asset list will be filtered by the
location. If no location is selected, all assets will be displayed
for selection.

112

Assign To Tab

113

Assign To Tab

• Employee - Select from pop up list.
• Start Date/Time - Estimate date and time when the work will

start
• End Date/Time - Estimate date and time when the work will end.
• View Available Work Orders

▪ To view a list of work load assigned to an employee,
select an employee and click “View Work Order”
button.

• Assign to Supplier/Contractor – Select supplier /contractor name
▪ If work done by them.

114

Labour Tab

115

Labour Tab

• Employee – Employees that executed the job
• Start Date/Time - Date and time the employee started on the work order.
• End Date/Time- Date and time the employee finished on the work order.
• Comments - Any comment written by the employee.

Hours: Normal - Normal working hours
OT1, OT2, OT3 - Over time hours

Total: Hours - Total hours for each employee
Cost - Total Cost for each employee depending on the rates
set in the employee masters.

Total Hours – Total hours for all the employee
Total Cost – Total cost for every employee

116

Direct Issue

117

Direct Issue

• Date – Date when the transaction took place.
• Service/ Part Description – Part used on the work order

not from the Material module
• PO No – Purchase order number.
• Quantity – Quantity part used
• Unit Price – Price for the part
• Total Price - Automatically calculate by the system.

Formula = Qty * Unit price

118

Services

119

Services

• Supplier – Choose from the list. Supplier already register
in the Master Module.

• Services – Choose from the list. Services already register
in the Master Module.

• Rate - Automatically calculated by the system..
• Quantity – Quantity services using.
• Total - Automatically calculates by the system.

120

Materials – Issue Part

121

Materials – Issue Part

• Sub Store – Choose from the list.
• Date – Date when the transaction took place.
• Part No – Choose from the list. Part used on the work

order from the Material (Warehouse.)
• Part Description – Automatically appear. Part used on the

work order from the Material (Warehouse).
• Part Balance - Automatically appear.
• Quantity – Quantity part used
• Avg U Price – System calculates the price (from Material

Module)
• Total - Automatically calculated by the system.

122

Materials – Return Part

123

Materials – Return Part

• Date – Date when the transaction took place.
• Part No – Choose from the list. Part used on the work

order from the Material (Warehouse.)
• Quantity – Quantity part return.
• Comment – Put any comment for return part.
• Avg U Price – System calculates the price (from Material

Module)
• Total - Automatically calculated by the system.
• Balance – Automatically calculates by the system.
• Sub Store – Automatically appear for the part store.

124

Cost Summary

125

Cost Summary

• Total Labour Cost – The system will automatically display the
total. The data is from Labour tab.

• Total Direct Issue Cost – The system will automatically display
the total. The data is from direct issue tab.

• Total Material Cost – The system will automatically display the
total. The data is from Material tab

• Total Overall Cost - Total cost for the particular work order.
The system will automatically display this figure.

Overall cost = Labour Cost + Direct Issues Cost + Part Cost

126

Job Plan

127

Job Plan

• Job Plan – Choose from the list. Job Plan already register
in the Master Module.

• Details Job Pan – User can create / modify a Job Plan
Item if necessary.

128

Safety Instruction

129

Safety Instruction

• Safety Instruction – Choose from the list. Safety
Instruction already register in the Master Module.

• Details Safety Instruction – User can create / modify a
Safety Instruction Item if necessary.

130

Job Actual

Notes – User can create any Notes for the particular work details if necessary.

131

Attachment

An attachment of the Work Order can be submit attachment from the file link-upload.

132

WO Escalation

133

Closing

Work Status - Upon completion of work order, set status to “Closed”.

134

Closing – Date

135

Closing – Date

• Estimated :
• Assessment Date/Time - Estimated date and time the

work order is assessed
• Start Date/Time - Estimated date and time work start
• End Date/Time - Estimated date and time work

completed
• Actual :
• Assessment Date/Time - Actual date and time work was

response to
• Start Date/Time - Actual date and time of start work

order. Mandatory field.
• End Date/Time - Actual date and time work order

completed. Mandatory field.

136

Closing – Date

• Handover Date/Time - Specify a handover date for the work. 137
• Downtime (Hours) – Automatically calculate downtime Work Order from Actual Start Date/Time until Actual End Date/Time.

Closing – Additional Information

138

Closing – Additional Information

• Compliance – Choose Work Order Compliant or Non Compliant
• Failure Cause – Choose from the system. Already register earlier in

the Master Module.
• Remedy Code – Choose from the system. Already register earlier in

the Master Module.
• Cost Centre - Choose from the system. Already register earlier in the

Master Module.
• Accepted By - Requester who acknowledged the closed work order
• Cause Description, Action Taken, Prevention Taken and CSR Notes a

all additional information for Work Order. User can enter any related
info for Work Order.
• Customer Feedback – Choose from the system. User also can enter
any comment for Works Order in customer comment field.

139

Work Order – Searching

Work Order can be filtered and searched in the work order list form.

140

Exercise!

• How To Open A New Work Order?
• How To View Work Orders Assigned To An Employee?
• How To Add Labour In The Work Order?
• How To Add Direct Issue In The Work Order?
• How To Add Material Parts In The Work Order?
• How To View Total Cost Of A Work Order?
• How To Close A Work Order?
• How To View And Modify Existing Work Orders?
• How To Use Advance Search Function And Sorting Data?
• How To View Work Order History On A Particular Asset?
• How To View Work Order History On A Location?

141

REPORT MODULE

142

Report Module

• This module provides a wide range of
management reports.

• Reports produced by CWorks is a combination of
related data contained in the system.

• Reports are used for management information
purpose, documentation and accounting of the
productivity and performance of the
maintenance departments.

143

Report

144

Assets Report

145

Location Report

146

Material Report

147

Preventive Report

148

Work Order Report

149

T H A N K YOU

CWorksCMMS CWorksCMMS CWorksCMMS CWorksCMMS

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