SRWA-Bye-Laws-Final-030722

SHUBHAM RESIDENETS’ WELFARE ASSOCIATION (SRWA)

2nd Floor, Club House, Ashiana Shubham, Melrosapuram Main Road
Sengundram Village, Maraimalai Nagar,

Govindapuram Hamlet, Chengalpattu District 603 204
(Registered under Tamil Nādu Societies Registration Act 1975 – Registration Number 2/2018)

MEMORANDUM AND BYE LAWS (AS AMENDED UP TO 03-07-2022)

MEMORANDUM

Name of the Association : Shubham Residents’ Welfare Association (SRWA)

Registered office : 2nd Floor, Club House, Ashiana Shubham
Melrosapuram Main Road,
Date of Formation Govindapuram (near Maraimalai Nagar)
Date of Registration Chengalpattu District – 603 204

: 06-12-2017
: 02-01-2018

1 VISION, MISSION AND VALUES

VISION
It is our shared vision to build a harmonious community that nurtures a vibrant, progressive, safe, homely and healthy living
environment focusing primarily on owner’s interests and resident’s welfare

MISSION
Our Mission is to manage the affairs of the Association by providing effective and professional management, and creating an
atmosphere that actively encourages community involvement and volunteerism.

VALUES
Our Shared Values are:

a) We shall care for each other’s wellbeing. We shall be respectful in our written and verbal communication when dealing with
fellow residents, staff, visitors, vendors, etc.

b) We shall strive to build elders-friendly and homely environment.
c) We shall be good community citizens who are willingly and voluntarily conforming to the bye-laws, rules and regulations of

the Association.
d) We shall honor the need for privacy of each other.
e) We shall extend our full support and co-operation to the management Committee and the staff of the Association, on a

continuous basis and help make the Association’s vision into reality.
f) We shall share creative pursuits, wisdom, celebrations, life transitions and simple daily connections that make life meaningful

in the true spirit of camaraderie

2 MOTIVES OF THE ASSOCIATION
a. To have harmony and camaraderie in our community
b. Emphasis to maintain high standards of maintenance of all common areas, infrastructure and services
c. Strive to make some value addition to the intrinsic worth of the property belonging to members. To ensure timely and effective

delivery of all services agreed to by the appointed Service Provider (at present Ashiana Maintenance Services LLP) to the
satisfaction of the residents
d. To operate as Non-Profit Organization to protect the interest of the owners and welfare of the residents

3 AIMS AND OBJECTIVES OF THE ASSOCIATION
The main objectives of the association shall be:

a. i) To appoint a suitable reputed Maintenance Agency / Service provider in consultation with the members of the association
(At present the appointed Agency is Ashiana MaintenanceServices LLP) to maintain, manage and/or arrange for internal
housekeeping of all the flats, repair, replacement, of all common properties, amenities, facilities, appliances, equipment etc.
within the Project by way of proportionate contribution (monthly maintenance charges) from the members/residents

ii) To arrange for the engagement /employment as the case may be of the security officers/guards to look after the security
of the project 24x7 either from an accredited and professionally managed security bureau or through the Maintenance agency
/ Service provider appointed for the entire maintenance of the project.

iii) To renew contracts with Ashiana Maintenance Services LLP as and when they become due or change the service provider
if the circumstances warrant such change with the approval of majority of members as laid down in the Bye law

b. Arrange to protect the project from all kinds of damage to maintain the exterior and elevation of the buildings in the
project subject to safety and security of the residents as they are of the foremost importance than the ambience of the project.

c. To act as an association of Apartment Owners of Ashiana Shubham complex in such a manner as to protect the legitimate
rights, privileges and interest of all its owners and welfare of the residents.

d. To organize and conduct either on its own or jointly incollaboration with individuals or association, physical,social,
educational, cultural, recreational and other activities, for the benefit of the members and others residing in the
complex. To raise funds by way of subscription, contributions and donation from members and others so as to facilitate
the conduct of the above objects.

e. Monthly maintenance charges (Annual Budget) quoted by Maintenance Agency (at present Ashiana Maintenance Services LLP)
and approved by the General Body of the association to be paid direct to the Maintenance Agency / Service Provider by the
members on receipt of bill from Maintenance Agency / Service Provider

f. Signing the contract agreement with the approved service agency or renewal of contracts with the existing service agency
should have specific approval from the General Body. Appropriate resolution to be passed in the General Body authorizing
either the President or the Secretary to sign on behalf of the association in such contracts or agreements duly affixing common
seal of the Association witnessed by at least two MC members

g. To provide for and do all or any of the matters as laid down in these byelaws and so provided in Chapter IV para 13 subsection
(2) of Tamil Nadu Apartments Ownership Act 1994.

h. Subject to the provisions of the Tamil Nadu Societies Registration act 1975, Tamil Nadu Apartment ownership ACT 1994 and
other applicable laws, the association shall have the power to amend, alter, add or vary or delete any clauses in the
Memorandum of Association and/or byelaws forming part of the Memorandum of Association with the approval of the 2/3rd
of members present and voting at a duly convened General body meeting of the members of the association by passing a
special resolution.

i. To possess the ownership of all open space, common areas and other utilities and facilities existing and to be made hereafter
in the whole project called Ashiana Shubham situated at Melrosapuram Road, Govindapuram, Chengalpattu Dt 603204 for
and on behalf of the owner members of the association who have legal ownership rights in terms of various TNRERA guidelines
and verdicts.

j. To take up such matters as are necessary and just with and to appear or represent the Association/its members before the
government, the corporation, the electricity board, courts of law, judicial, quasi-judicial and other statutory bodies or
tribunals on various matters concerning or affecting the interest of the Association / members and also safeguarding the
properties in the complex
To engage the services of professionals like advocates, tax consultants etc. for the aforesaid purposes and fixing
remuneration to them.

k. To frame rules and administrative procedures with the approval of the General Body of the Association. The Management
Committee is however authorized to frame rules and administrative procedures and modify the same, from time to time,
provided the same is not inconsistent with the byelaws herein and it s h o u l d b e duly ratified at a subsequent meeting
of the General Body

BYE LAWS OF THE ASSOCIATION

1 NAME OF THE ASSOCIATION AND REGISTERED OFFICE

a. The name of the Association shall be
Shubham Residents’ Welfare Association (SRWA)

Registered office: 2nd Floor, Club house, Ashiana Shubham, Melrosapuram Road, Govindapuram, Chengalpattu District 603204
Date of formation: 06.12.2017
Date of Registration: 02.01.2018

The Bye-laws of SRWA shall hereinafter be referred to as“BYE-LAWS”

b. The Bye-laws are set forth to comply with the requirements of the Tamil Nadu Apartment Ownership Act,1994. In case, any
of these Bye-Laws conflict with the provisions of the said Act, it is agreed, and accepted that the provisions of the said Act
shall prevail. In case of any disputes, jurisdiction shall be the courts of Chengalpattu / Chennai, in the state of Tamil Nadu,
India. These Bye laws shall apply to the association and all its members and are to be strictly observed. Copy of the Bye law
to be obtained by every member at the time o f enrollment as member on p a y m e n t of a nominal fee prescribed by the
association.

c. The covenants detailed in the byelaw are equally applicable to all tenants and residents. It is the duty of the owner to inform
their tenants about their need to comply with these bye-laws while residing in the Shubham Project. In the event of non-
compliance by a tenant, the owner shall be held liable for such a breach.

2 DEFINITION
In these Bye-Laws, unless the context otherwise requires:

a. “Apartment” means specified unit in the project as mentioned in the registered sale deed and construction agreement
executed by each owner with the land owner and developer reflected in the possession / occupation certificate given to all
owners in all the phases of the project

b. “ASSOCIATION” means the SHUBHAM RESIDENTS’ WELFARE ASSOCIATION constituted by the Owners of the Apartments
in the Project (as defined below) for the purpose of carrying out objectives of the Association as provided in
Memorandum of Association.

c. “PROJECT” shall mean the residential project comprising of flats in all 5 phases, parking facility, club house, Parks, roads,
other amenities and facilities etc. constructed / to be constructed in all the 5 phases on the scheduled land and named as
“ASHIANA SHUBHAM”.

d. “COMMON AREAS AND FACILITIES OF THE PROJECT”

i) The land on which the Project (Constructed and to be constructed apartments) is situated and all easements, rights and
appurtenance belonging to the land and building

ii) The foundations, columns, girders, beams, supports, main walls, roofs, halls, corridors, lobbies, stairs, stairways, terrace,
compound walls, fire escapes, wells and sumps and entrance and exits of the buildings (completed and to be completed)

iii) The basements, cellars, yards, gardens, swimming pool, Club house, parking areas and storage spaces
iv) The premises for lodging of caretakers or persons employed for the maintenance of the property
v) Water supply, sewerage and drainage connections, STP and the installations of central services such as generators, power,

light, gas, hot and cold water, heating, refrigeration, air conditioning, incinerator etc.
vi) Elevators, tanks, pumps, motors, fans, compressors, ducts and in general all apparatus and installations existing for

common use, buggies for transporting the residents inside the project
vii) CCTV installed for security purposes
viii) Automatic fire detecting and alarm equipment / facilities necessary to warn occupants of the property of the impending

fire.
ix) Temple and the land on which the temple has been constructed
x) All other parts of the property necessary or convenient to its existence, maintenance and safety or normally in common

use.

e. “MANAGEMENT COMMITTEE”
Shall mean the committee constituted and entrusted with the administration of Association under the Bye-Laws and consists
of a President, a Vice President, a Secretary, a Joint Secretary, a Treasurer, a Joint Treasurer [termed as office bearers] and
Seven Committee members (At present 13 members in all) who shall be elected in accordance withthese Bye-Laws.
This may be increased to a maximum of 21 by adding suitable numbers as and when other Phases are completed in the
Project and after being duly approved / ratified by the General Body

f. “GENERAL BODY” means the Members of the Association present at any meeting convened by the Association.
g. MEMBER means

i) an apartment owner who becomes member of the association in accordance with these bye laws and whose membership
is subsisting

ii) Spouse, Parents and Parent-in-laws (who normally reside in the project), of members mentioned above can also become
a member in lieu of the owner with the explicit authorization in writing from the original owner, duly lodged with the
association and they enjoy all the rights and privileges of owner. The acts, commission and omission of these persons
will bind the original owner whose name is appearing in the respective registered documents.

h. “OWNER” OR “APARTMENT OWNER/ OWNERS” means the person who owns an Apartment in the Project. Ownership is
established only based on registered sale deed of UDS and also possession / occupation certificate issued by the builder
/ developer, which should be held by the owner

i. “RESIDENT” means person(s) occupying/ residing / staying in any Apartment in the Project in the capacity of owners, lessee/
licensee/ tenant or in any other capacity.

j. “SCHEDULED LAND” shall mean land admeasuring 20 acres and 20 cents and there about (Details as per part II of schedule
A referred to as Project Land in the Sale deed and construction agreement executed by the owners of apartments with land
owner and developers) lying and situated at Village – Sengundram, Govindapuram Hamlet, Maraimalai Nagar, Chengalpattu
District, Tamil Nadu 603 204 on which the Project named Ashiana Shubham comprising of different phases, is being
developed.

k. “MAINTENANCE AGENCY” or SERVICE PROVIDER shall mean an accredited and reputed agency appointed by S R W A
(at present “Ashiana Maintenance Services LLP”) for maintenance, upkeep and services of the Project

l. Interpretation
i) Words importing singular number include plural number and vice-versa
ii) Words importing masculine gender include feminine gender and vice-versa.
iii) Headings in these Bye-Laws are inserted for convenience and are to be ignored while construing the meaning of
terms and conditions of these Bye-laws.

3 MEMBERSHIP OF THE ASSOCIATION, TRANSFER, ETC.
a. All apartment owners of the project shall become member of the Association. It also includes his/her spouse, parents and

parent-in- laws as defined above
b. Registered Sale deed (UDS), Possession of completed apartment as evidenced by a possession / occupation certificate from

the builder / developer are the ONLY criterion for membership in the Association. An application in the prescribed format,
along with stipulated subscription needs to be paid to the Association on enrollment. Builder or Developer to facilitate the
owner of the apartments in the project to become member of the association by obtaining and handing over the prescribed
application along with subscription, if any, t o the Association at the time of issue of possession certificate.
c. All members shall have to pay yearly subscription fees to the Association as decided by the Management Committeeof the
Association from time to time based on the budget submitted by the MC and approved in AGM
d. Upon any member selling/ transferring/ bequeathing his Apartment in the Project by way of gift or will or otherwise, the
purchaser or the donee or the legatee shall become a Member of the Association upon transfer of such Apartment in favor
of such purchaser or the donee or the legatee and being admitted as Member on submission of requisite application along
with subscription to the association. The purchaser shall ensure that the seller has obtained and handed over a copy of No
due certificate from both the association and Maintenance/ Service agency for all the dues and arrears of the seller
e. On the death of a Member, his Apartment shall stand transferred, on submission of requisite evidence, to the person or
person to whom he bequeaths the same by his will or to the legal representative of his estate, in case he has not made any
specific bequest of the Apartment. Accordingly, the name of the legatee or the name of legal representative (s) shall be
entered in the Register of Members maintained by the Secretary for the purpose of administration of the project as Owner
Member upon submission of requisite evidence. Where any legatee is a minor the Owner Member shall be entitled to appoint
a guardian of such minor. In the case of joint owners, the surviving owner shall continue as a Member.

f. It shall always be the responsibility of the owner concerned to keep the Association informed in writing about the change of
occupancy of his apartment if it is not occupied by the owner himself.
Change of ownership of apartment / change in tenancy occupancy shall be intimated in writing to the Secretary, Shubham
Resident’s Welfare Association (SRWA) by the member whose name is already entered in the register. The owner should
furnish complete details of the new occupant in the prescribed format within 15 days of occupancy.
Every new occupant or tenant shall be bound by these bye laws, rules and regulations. A separate register of residents who
are tenants shall be maintained to distinguish them from the owners.

4 JOINT OWNERSHIP
Where an Apartment is owned by two or more persons, any person can become a member with the written consent of other
persons mentioned in the document. In effect there can be only one member of each apartment and he/she alone can
represent themselves in the AGM.
In the absence of the registered member on valid grounds the other joint owner(s) can replace the member in the specific
General Body meetings and act on his / her behalf

5 DISQUALIFICATION
a. No Apartment Owner shall be entitled to vote on the question of the election of Members of the Management Committee or

the President, Vice President, Secretary, Joint Secretary, Treasurer, Joint Treasurer, or any other office bearer or be entitled
to stand for election to such office if he/she is in arrears in respect of his/her payment of subscription or maintenance charges
(enabling clause for the possibility at a later date) to the Association for more than 2 months on the day of election. The
names of Apartment Owner and the amounts in arrears for more than 2 months shall be displayed on the Notice Board of
the Association till such time, as the arrears remain uncleared.
b. The Association shall also be entitled to take appropriate action including disqualification from Membership, against any
Member who remains in breach of any of the provisions or rules contained in these Bye-Laws or rules framed in presence
hereof after written notice to such Member by the Association.

6 VOTING
a. Voting will be by secret ballot, or show of hands, as decided by the Election officer.

i. Members can vote either in person, or by proxy, as specified in Bye-law herein below.
ii. The nomination of proxy has to be in the format prescribed by the Election Committee and has to be signed by the

member. The Proxy must deposit with the Secretary/President/Election committee at not less than 48 hours before the
time of the meeting. The proxy need not be a member. Same person cannot be a proxy for different members – ie. A
person can be a proxy for ONLY one member.
iii. For clarity, it is reiterated that while a proxy can vote, he/ she cannot deliberate or participate in any discussionin a
General Body Meeting. Participation in discussion can be done ONLY by the members.
b. Each member shall have only one vote to cast irrespective of the apartments held by that member.

7 QUORUM
a. For meeting of the Management Committee

All the members should attend the meeting or else obtain prior permission from president or secretary for their
absence. Members present in the MC meeting will sign the attendance register. Once signed, the member will be deemed
to be present for the full duration of meeting. At all lmeetings of the MC, the presence of 51% of the MC members shall
constitute a quorum. If at any meeting of the MC, there be less than a quorum present, the majority of those present may
adjourn the meeting to a subsequent date or time. If at such an adjourned meeting also no quorum is present, any business
which was tabled for discussion at the meeting may be taken up, without further notice, and the decisions arrived at shall be
binding on all.Any and all decisions and resolutions of the committee require the consent of at least 2/3rd of the members
present in the meeting.

b. For Annual General Meeting and Extra ordinary GeneralMeeting
The quorum for the General Body Meeting shall be 1/10th of t h e t o t a l number of members as per the records of the
Association. (The presence, in person, carrying at least one tenth of the votes shall constitute the quorum for ameeting of
the General Body. To illustrate, if the Association has 248 members, the presence of members carrying 25 votes shall

constitute a quorum). Incase the quorum is not available then the meeting may be adjourned for 15 minutes. At such
adjourned meeting, if the quorum is not present, then the owners present shall form the quorum for the purpose of
these Bye laws and the fact shall be recorded specifically in the minute’s book. All decisions or resolutions tabled for
discussions will be taken as approved, only if it is supported by a simple majority of the members present and the samewill
be binding on all the members of the General Body even if they are absent from the meeting.
c. Notwithstanding anything contained anywhere in this Bye Law,
In respect of the following business/ agenda in any General Body Meeting, approval of 3/4th of the members attending the
meeting shall be required.

i. To remove / change the maintenance agency
ii. To change the name of the project or society

8 ANNUAL GENERAL BODY MEETING

a. It will be conducted once in a year, within six months after the financial year normally April to March or as prescribed by the
Government from time to time. In exceptional circumstances beyond the control of the committee, the period stipulated for
conduct of the AGM is extended beyond the stipulated period, the delay in conducting the meeting may be approved by the
General Body and the same may be recorded in the minutes
The President of the association will preside over the meetings. In the absence of the President, the Vice President can preside
over the same. In the absence of both the President and the Vice President, the Members present, may choose a chairperson
among themselves to preside over the meeting.

b. Notice to the General Body Meeting
Notice for the AGM shall be issued to all the members with 21 clear calendar days before the date of the meeting or as
stipulated in the Societies Act. The Notice shall contain the day, time, place and the agenda of the meeting.
The notice shall also be displayed on the notice boards of the Project. No notice shall be required to be sent in respect of
any adjourned meeting

c. Agenda for the AGM shall be the following

i. To elect the members of the Management committee and office bearers for a period of 2 years as and when applicable
ii. To consider and approve the budget for monthly maintenance charges submitted by the maintenance service agency

appointed
iii. To review the report of MC on the performance of the Maintenance / Service Agency
iv. To appoint auditor or change of auditor and fix remuneration.
v. To appoint an advocate to deal with any Court / TNRERA cases and fix remuneration
vi. To appoint a consultant in respect of filing requisite papers for ROS periodically and fix remuneration
vii. To adopt and consider the audited statement of accounts of the preceding year
viii. Consider, and approve the minutes of the previous meeting.
ix. Consider, approve and initiate such action as may be necessary on the reports of the Secretary and the auditors;
x. Consider, approve and initiate such action as may be necessary on reports, if any submitted by the MC.
xi. Consider, approve and initiate such action as may be necessary on the report of the Registrar, or of the Officer duly

authorized by him.
xii. Consider, and deal with appeals against the actions/inaction in the MC, if any
xiii. Consider amendments, additions or modifications to theBye-laws and Rules & Regulations.
xiv. Consider, and deal with unfinished business, if any.
xv. Consider and deal with any new business that may be placed before the General body
xvi. Consider and approve budget for the ensuing financial year in respect of social, cultural activities and other expenses
xvii. Consider and approve to incur non-budgeted expenditure
xviii. Any other Subject with the permission of the Chair
xix. Any other resolution received from members to be taken up for discussion / voting. Such resolutions should bereceived

by the Association at least 15 days prior to the date of the meeting without fail. Where ever necessary, the resolution
to be moved should be supported by an explanatory note.

9 EXTRA ORDINARY GENERAL BODY MEETING

a. An Extra Ordinary General Body Meeting of the Association may be convened by the President, for any specific purpose or
on the written requisition of the managing Committee or at the request of at least 1/10th of the members of the Association.

21 days clear notice shall be given to all members by post/ Circular within 30 days of such requisition with the details of
venue, date and time.
b. The requisition shall set out the matters for the consideration of which the meeting is to be called, shall be signed by the
members who made request for such meeting and shall be deposited in the Registered Office of the Association
The notice of any Extra General Body Meeting shall state the time and place of such meeting and the purpose thereof. No
other business shall be transacted at an Extra Ordinary General Body Meeting except as stated in the notice without the
consent of the majority of members present in person
c. The quorum for the Extra Ordinary General Body meeting shall be 1/10th of the total members as per the records of the
Association. If the requisite quorum, not available the meeting will be conducted with the members present and decision will
be taken on the basis of simple majority of the members present.
d. If amendment to the byelaws is part of the agenda, it can be carried out only with the requisite quorum of 1/10th of the total
members as on the date of the meeting as per Association records. The amendment would be deemed accepted only if it is
approved by 2/3rd of the members present in the meeting.

10 MINUTES
The Secretary shall be responsible to prepare minutes of all Meetings of the Association and the Management Committee
and get the same signed by the President/ Chairman of the meeting within 30 days from the date of meeting.

11 MANAGEMENT OF THE ASSOCIATION & ELECTION

A management Committee of the Members of the Association shall govern the affairs of the Association.
a. The Management Committee shall consist of a President, Vice President, Secretary, Joint Secretary, Treasurer, Joint

Treasurer (termed as office bearers) and 7 members (Total 13). The number of MC members may be increased to a
maximum of 21 by adding suitable numbers as and when the remaining phases are getting completed with the
approval of MC and getting the same ratified through a special resolution in the nextAGM. However, the present
strength of 13 will continue till majority of the owners of phase 3 get inductedas members
b. All the members of Management Committee, including office bearers, shall be working on a purely voluntary and
honorary basis. They shall not be paid salary orcompensation for their work except reimbursement of reasonable
actual expenses incurred in relation to the duties assigned to them by the Management Committee or under Bye
law and duly approved by the President or Secretary.
c. Election officer:
The management committee shall nominate a senior owner-resident member / independent person to function
as Election officer for conducting the election. The member so nominated shall give his / her acceptance in writing.
d. Process:
i. The Election officer shall declare the phase wise quota of committee members based on the recommendations

of Management Committee and they will be elected by the members of the respective phase
ii. Any member of the association can contest for the six office bearers post irrespective of the phase they reside

in and they will be elected by all the members of SRWA in the General Body Meeting
iii. The Election officer shall be empowered to publish voter list (Tower wise) call for nominations, scrutinize the

nomination for validity, publish the final list of candidates, conduct the election, if required, and declare the
results.
iv. The management Committee shall render all assistance and provide the necessary infrastructure to the
Returning Officer in conducting the election. The Management Committee may also nominate one or more
members to assist the Election officer
v. Each nomination needs to be submitted in duplicate, proposed and seconded by distinct Valid voters
vi. In case of tie, toss of fair coin shall break the tie

e. Election and Term of Members of Management Committee:
i. 1. The term of office of the Management Committee shall be two years from the date of election. In the event
of delay in conducting AGM in an election year, the incumbents would continue till next year
2. A member shall not hold post of any office bearer for more than two consecutive terms
3. A retired office bearer is eligible to contest again for any office bearer post after a gap of one term
4. To become a MC member, the person shall be a member of the association as defined in Clause 2 (h) of the
bye law and shall be a resident in the project. Resident in this context means the owner who normally resides in
the project for a major part of a year.

ii. Committee Members representing each phase will be elected by the members of respective phase following
a duly constituted process.

iii. Any member of the association can contest for the six office bearers post irrespective of the phase they reside
in and they will be elected by all the members of SRWA in the General Body Meeting.

iv. Each nomination needs to be submitted in duplicate, proposed and seconded by distinct valid voters
v. In case of tie, toss of fair coin shall break the tie
vi) He/ She should not be a defaulter in paying the Association subscription and maintenance charges (Enabling
clause for the possibility at a later date)

12. POWER AND FUNCTIONS OF THE OFFICE BEARERS OF THE MANAGEMENT COMMITTEE
a. PRESIDENT

i. The President shall be the chairman of the Managing Committee.
ii. The President shall preside over AG M , E G M a nd Management Committee meetings and shall guide and

supervise its various activities. His rulings shall be in accordance with the quorum and voting requirements
prescribed. He shall have an additional “CASTING VOTE” in the event of a tie in the voting.
iii. Appointing various sub committees for better functioning of the Association

b. VICE PRESIDENT : In the absence of President ,Vice President shall perform the duties of the President and in case of
both the President and Vice President are absent, the Management Committee shall appoint some other member of
the Management Committee to act as the President on an interim basis. The Vice President shall also perform such
duties as may from time to time be assigned to him by the Management Committee.

c. SECRETARY

i) The Secretary shall have all the responsibilities of general administration and procedural functions of the Association.
The minutes of the meeting of the Management Committee and of the Association shall be recorded and kept by the
Secretary. Notices of all meetings shall be issued under his signature. He shall have the charge of such books and
papers as the Management Committee may direct and he shall perform all duties as directed by the Management
Committee or incidental to the office of the Secretary.

ii) The Secretary shall be authorized spokesperson and carry out all correspondence on behalf of theAssociation.
i. The Secretary shall keep in two separate books, the minutes of all meeting of the Governing Body and the
minutes of all meetings of the Association. The Secretary shall be responsible to record the proceedings of all
meetings in the respective minute books. The pages of each of the minute’s books must be consecutively
numbered and authenticated by the President of the Association. The Secretary shall also have charge of such
other books and papers as the governing body may direct, and he shall ,in general perform the entire duties
incidental to the office of the Secretary
ii. Institute, prosecute and defend suits and other proceedings in which the Association may be involved, as may be
decided by the MC and approved / ratified by the General Body.

d. JOINT SECRETARY
In the absence of the Secretary, the Joint Secretary shall perform the duties of the Secretary and in case both the
Secretary and Joint Secretary are absent,the Management Committee shall appoint some other member of the
Management Committee to act as the Secretary on an interim basis. The Joint Secretary shall also perform such other
duties as mayfrom time to time be assigned to him by the Management Committee.

e. TREASURER
i. Collect all dues to the Association and ensure that proper accounts are maintained of all financial
transactionsrelating to the Association
ii. Maintain an imprest cash account not exceeding Rs 5000/- to meet any incidental expenses which will be
ratified by the MC from time to time
iii. Circulate a provisional Income Expense statement on a quarterly basis to all members
iv. Get the annual financial statements audited by a certified auditor and submit them to MC and other
regulatory bodies
v. Deploy and keep surplus funds of the association in accordance with a duly passed Management
committee resolution.

f. JOINT TREASURER
In the absence of the Treasurer, the Joint Treasurer shall perform the duties of the Treasurer and in case both the
Treasurer and Joint Treasurer are absent, the Management Committee shall appoint some other member of the
Management Committee to actas the Treasurer on an interim basis. The Joint Treasurer shall also perform such other
duties as mayfrom time to time be assigned to him by the Management Committee.
No Change

13 POWERS OF THE MANAGEMENT COMMITTEE
a. The management Committee Shall have all the powers and duties for the administration of the affairs of the Association, and

may do all such acts, and things as are, by law, or by these Bye-laws directed to be exercised anddone by the Owners
b. The Management Committee shall also have the powers to co-opt two persons from among the members, or from a Resident

of the Project, to assist the management Committee in its day-to-day activities. In the later case, the persons so co-opted
shall become “ASSOCIATE MEMBERS”, which title they shall hold till such time they serve on the Management Committee as
co-opted Members. Such Associate Members shall, however, have no voting rights whatsoever in the Management
Committee
The Management Committee shall also have the powers to appoint Sub-Committees from among its members and Associate
Members, or from Apartment Owners or Residents, and assign such duties to them as they deem appropriate for the better
upkeep of the Project.
c. The Management Committee shall be responsible for resolving interse disputes between the members.
d. The Management Committee shall ensure that a uniform color is maintained on the exterior of the building in all the phases
e. To perform the function relating to appointment of Maintenance agency / Service provider or renewing the contracts of
already approved agency (AMSL)] and finalizing the terms thereof with the approval of the General body.
f. Appointment and renewal of other persons employed by the association
g. Review the performance of the Service Agency and provide reports on their performance to the General body periodically
h. Respond to any feedback, grievance, suggestion received from the member. In the event of any other grievances / complaints
are not resolved as per process by the Maintenance Agency, the same will be taken up by the MC with the Maintenance
Agency for redressal.
i. To levy and collect fines, an amount as determined by the General Body from time to time, from residents or non-resident
owners for non-compliance of rules and regulations framed and communicated from time to time by the Association.
j. To liaise with Villa Viviana Association inside the complex for better understanding in sharing the common expenses, use of
common areas along with the residents of Villa Viviana and to maintain cordial relationship and friendly atmosphere
k. To initiate disciplinary proceedings against a member / resident when such a situation arises following due process set forth
by the disciplinary committee of the Association as laid down in para 27 of the Bye laws
l. The Association shall frame rules, regulations and procedures for the administration of Apartments, commonareas and
facilities of the Project as well as frame guidelines of restrictions and measures designed to prevent the unreasonable and
improper use of common areas and facilities of the Project which will interfere with the peaceful occupation of units by
respective Owners/Residents conducive to day to day living environment. Such measures/ restrictions shall be implemented
within a reasonable time.

14 OFFICE ASSISTANT & SUBORDINATE STAFF
The Management Committee may employ, for the Association, a qualified office Assistant and the other subordinate workers
on such terms as determined by the Management Committee to perform such duties and services as the Management
Committee may authorize. The Management Committee may, by an ordinary Resolution, remove, dismiss, or suspend any
employee of the Association for misconduct, gross negligence and dereliction of duty.

15 VACANCIES
a. Vacancies caused in the MC for any reason shall be filled in by the MC duly nominating another non-elected member of the

respective phase in consultation with the members of that phase and such newly nominated member shall hold office till the
next AGM is conducted when a new member could be elected.
b. In respect of resignation by office bearers the next person in command will automatically move to that position and the
resultant post (joint or deputy) will be nominated from the other members on consensus by the MC and will continue till the
elections are held.
c. In extraordinary circumstances when majority of the office bearers resign, the resultant vacancies can be filled in by
redesignating the remaining officers and coopt other MC members for the vacant positions. Any vacancy in respect of MC
members should be by cooption, maintaining the quota allotted to phases. The reconstituted committee will be in office till
the next AGM is convened. In case majority of the MC team resign, EGM has to be convened within three months from the
date of such resignation to elect new office bearers. In the interim, the resigned office bearers will continue their posts and
discharge their responsibilities till a new Committee takes over. In the absence of chairman senior most member can preside
over the meeting to conduct the proceedings

16. REASONS UNDER WHICH THE POST OF MEMBERS OF THE MANAGEMENTCOMMITTEE STANDS VACATED

The office of an office bearer or a committee member shall stand vacated if
a. He / She tenders his / her resignation in writing
b. He / She ceases to represent any of the members of the association
c. He / She absents himself / herself for three consecutive Management Committee meetings without prior information
d. The Association by resolution in General Meeting resolves his / her removal
e. He / She has been convicted by a court of any offence involving moral turpitude and sentenced in respect thereof to

imprisonment for not less than six months and a period of five years has not elapsed from the date of expiry of the sentence
f. Notwithstanding the above, any member of the Management Committee shall be deemed to have vacated their office, if the

committee member ceases to be a member of the Association

17 REGULAR MANAGEMENT COMMITTEE MEETING
a. Regular meetings of the ManagementCommittee may be held at such time and place as shall be determined from time to

time by a majority of its members but at least one such meeting shall be held during each quarter of the year. Notice of
regular meetings of the Management Committee shall be given to each of its members, personally or by mail or telegraph,
at least three days prior to the day named for such meeting.
b. Meeting with the residents to be arranged once in quarter to apprise the residents of the issues taken up with the
management agency and the updates thereon.

18 SPECIAL MEETINGS
Special meetings of the Management Committee may be called by the President or Secretary on three days’ notice to each
member of the Management Committee given personally or by mail or WhatsApp which notice shall statethe time, place and
purpose of the meeting. Special meetings of the Management Committee shall be called bythe President or Secretary in like
manner and on-line notice on the written request of at least five members of the Management Committee.

19 WAIVER OF NOTICE
Before or at any meeting of the Management Committee, any of its members, may in writing waivethe notice requirement
for such meeting for him and such waiver shall be deemed equivalent to the giving of such notice. Attendance by a member
at any meeting of Management Committee shall be waiver of notice by him of the time and place thereof. If all the members
are present at any meeting of the Management Committee, no notice shall be required and any business may be transacted
at such meeting

20 OBLIGATIONS OF THE MEMBERS
a. Every Member and Resident shall abide by the Bye- laws of the Association and follow all resolutions/ decisions of the General

Body, as conveyed through the Management Committee.
b. All the members and/or residents shall be liable and obliged to pay a monthly sum based on super area of the Unit towards

proportionate cost of maintenance and management of the Project. This may be paid direct to the Maintenance Agency /
Service Provider appointed by the Association as being done currently or to the Association should the Association undertake
such maintenance in future on completion of entire Project
c. No owner may exempt himself from liability for his contribution towards common expenses by waiver of the use of
enjoyment of any common areas and facilities, or by abandonment of his Apartment.
d. All sums assessed by the Association or the Maintenance Agency but unpaid for the share of common expenses chargeable
to any Apartment shall constitute a charge onthe Apartment in the order of priority stated in rule no 20 of the TN apartment
ownership rules 1997.
e. No Apartment may be transferred without obtaining a no-dues certificate from the Association / or Management Agency.
However, in case of transfer of Apartment prior to the date of possession, the no dues and or no objection certificate should
be sought from the promotor
f. Every owner shall pay the subscription as prescribed by theAssociation towards
i. Maintenance of the Association office
ii. To celebrate common festivals
iii. To conduct activities that are feasible as detailed in the memorandum 3 (d)
iv. Any other expense that the Management Committee deems fit to further the welfare of the members
g. Every owner / resident shall ensure that the staff employed by him / her / them bear good character and shall be responsible
for their behavior and actions while in his / her / their service. Owners / residents shall be responsible to ensure that their
staffs follow all the rules laid down by the MC without any exception.
h. Every owner /Resident shall use the lifts in such a manner as not to damage them in any way whatsoever and follow the rules
and regulations prescribed by the association from time to time
i. No owner/ resident shall use the common areas for any purpose which may hurt the sentiments, or feelings or detrimental
to the interest of any of the residents. The decision of the MC shall be final and binding in all such cases
j. All owner / resident of Ashiana Shubham complex shall adhere to all rules, regulations, code of conduct that may be
formulated by the General Body from time to time.
k. All owner / resident shall ensure that the potted plants andother decorative items kept in their respective balcony spaces or
terraces are kept within their balcony/ terrace space at floor level thereby ensuring utmost safety to fellow residents and
shall also follow all rules and regulations prescribed for this purpose, by the Association from time to time.
l. No owner / Family member(s) or the tenant or any other person(s) in the project shall form any parallel society / Association
m. Any owner/Resident violating any rules and regulations/ Bye laws of the Association may invite disciplinary /legal action
against him /her by the Association so as to make them comply with the said rules and regulations as laid down in para
32
n. It shall be the responsibility of each owner to ensure that their accurate and current contact information is furnished to
the Association and is reflecting in their recordsmaintained by the Association

21 MAINTENANCE AND REPAIR
i. Every Owner must perform promptly, all maintenance andrepair work within his own Apartment, which if omitted would
affect the building in entirety or in a part belonging to other Owners
ii. All the repairs inside the individual flats shall be at the expense of the apartment owner concerned
iii. Every owner shall be ready to bear costs caused due to leakage or any kind of repair of the floor of the unit which affects
others

22 RIGHTS OF ENTRY

i. Every Apartment Owner / Resident shall grant the right of entry to the Members of the Management Committee or the
Employee of the Maintenance agency, or any person authorized by them in case of any emergency originating inor
threatening his/her/their apartment whether the Apartment owner is present at the time or not

ii. Upon request, an Owner shall permit other Ownersor their representatives when so required, to enterhis Apartment
for the purpose of performing installation, alternation or repairs to the mechanical or electrical services; provided that such
requests for entry are made in advance and at a time convenient to the Owner. However, in case of emergency, such right
of entry shall be immediate.

23 RULES OF CONDUCT

A. ASSOCIATION

i. Occupants shall exercise extreme care about making noise or the use of musical instruments, radios, television, and
amplifiers that may disturb others. Occupants keeping domestic animals shall abide by the municipal sanitary bye-laws
and regulations.

ii. It is prohibited to dust rugs, etc. from the windows, doorsand balconies or to clean rugs, etc. by drying outside the exterior
part of the building.

iii. It is prohibited to throw garbage or trash outside the disposal installations provided for such purposes in the service area.
All garbage or trash shall be collected in a dustbin or bag and handed over to the housekeeping staff.

iv. No Owner, occupant or lessee shall install wiring for electrical or telephone installation, television antennae, machines
etc. on the exterior of building or that protrudethrough the wall or the roof of that building except at designated places
as authorized by the Management Committee.

v. Every Apartment Owner who lets his/her/their apartment for occupation by other on lease, tenancy, mortgagee, or
otherwise, shall include in the relevant Agreement, a clause as approved by the Association, binding the occupant to pay,
in proper time, the monthly maintenance assessments directly to the association or such person authorized by
Association.A copy of the said Agreement, along with an undertaking by the occupant to abide strictly by the Bye-laws of
the Association, and to make payment in full, and in time, all maintenance assessment as raised, shall be submitted to the
Association before occupation of the Apartment. However, this shall notabsolve the Apartment Owner from his/her/their
responsibility to ensure that all assessments on his/her/their Apartment are paid in time as specified by the Management
Committee from time to time, and in the event of any default by his/her/their occupant, the Apartment Owner shall make
all payment as raised by the Association.

vi. Every Apartment Owner/Resident shall ensure that the Apartment is not used for any purpose other thanfor which the
allotments are made. No Apartment Owner/Resident shall use any part of the Premises for any commercial purpose
whatsoever.

vii. Every Apartment Owner/Resident shall ensure that the rights and privileges of other Apartment Owners are respected
and that no inconvenience is caused to them in any manner.

viii. No Apartment Owner/Resident shall install any machinery, or equipment, like generators, etc. in the common areas of
the Project, especially in thelobbies or under staircase that makes a noise, or causes disturbances to other residents, in
any way.

ix. Every Apartment Owner shall furnish relevant particulars of any person/ persons other than the Apartment Owner
themselves in occupation of his/her/their Apartment asmay be required by the Management Committee. A letter of
authorization for such occupation shall be given to the Management Committee

x. Every apartment owner should inform the MaintenanceAgency and Association in advance about the change in occupancy
of their Apartment. For every such change that involves movement of household goods in or out of building, a shifting fee
as decided by the MC will be levied to cover the repairs for minor damages and cleaning in common area, additional
security and housekeeping efforts put in by the association. The Apartment owner /Resident should take adequate
care that no damage is done to lifts or any other common areas due to his movement. The cost of repairing any major
damages, atthe discretion of the Management Committee, will be charged to the owner’s account.

xi. No Apartment Owner/Resident shall place or cause to be placed in the lobbies, vestibules, stairways, elevators and other
areas both common and limited any furniture, packages, cycles, or objects of any kind.

xii. No Apartment Owner/Resident shall use any portion of thecommon area of the Project without the written permission
of the Management Committee. The management Committee may grant permission for such occupation, for short
periods, for marriages or other social functions, at their discretion, provided that the premises used is given back in the
same condition as it was taken, and the cost of cleaning the premises, or repairingdamages if any, shall borne by such
user as determined by the Management Committee. Management Committee will decide the amount of rent / charges
to be paid by the users on such occasions

xiii. No apartment owner / resident or any person connected with him / her / them shall cause any damage, whatsoever to
any asset of the association. In the event of so doing, the full cost of repairing / replacement of such damage shall be
borne by the apartment owner / resident

xiv. No apartment owner / resident shall under any circumstances, threaten, abuse, reprimand, assault or in any way the staff
employed by the association / maintenance agency, but may report any misbehavior or neglect of duty by them to the
management committee / maintenance agency

xv. The management committee may request the apartment owners / residents to desist from keeping a pet if there is any
reasonable complaints from the residents against it. Dogs should always be on leash while using the common areas and

facilities of the project. The pet should be immunized regularly and the reports should be given to the estate manager /
management committee
xvi. Any apartment owner who fails to pay for maintenance charges for more than two months or in arrears of membership
subscription shall be deemed a “defaulting member” and shall be barred from voting or standing for election to
Management Committee

24 TERMINATION OF MEMBERSHIP
The Management Committee may terminate the membership of any member in case of:

i. Any actions(s) by any member and / or its agent which are against the larger interest of the association
ii. Found guilty of any criminal offence or
iii. Any member removed from the membershipby the Management Committee shall have the right to appeal to the General

Body and its decisions would be final and binding on allconcerned.
iv. After completion of due process and approvalfrom AGM the membership of the concerned person will be reinstated

25 ACCOUNTS
a. The Treasurer shall keep proper books of accountsof all income and expenditure of the Organization and shall prepare income

and expenditure account and balance sheet as on 31st day of March every succeeding English Calendar Year.

b. The accounts of the association for each financial year ending March 31st shall be audited by an accredited Chartered
Accountant appointed by the Association. The remuneration for the auditor and his tenure would be fixedat the General Body
Meeting

c. Open one or more account/s in any nationalized or scheduled banks in the name of the Association. The Bank accounts
shall be operated JOINTLY by (Treasurer OR Joint Treasurer) AND (President OR Secretary)

d. The MC is fully authorized and empowered to spend andinvest the funds in line with the objects of the Association and no
portion shall be distributed to any of the office bearers or members of the association in any manner whatsoever by way of
interest, profit or dividend etc.

26 PUBLICATION OF ACCOUNTS AND REPORTS
The financial year of the Association shall be from 1 of April to 31st March. A copy of the last financial statement and the
report of the Auditor, if any, shall be kept in a conspicuous place in the Office of the Association.

27 AMENDMENT OF BYE LAWS
a. The Bye laws may be amended by the association in the normal course of business in the annual AGM conducted. In such a

case, the special resolution to amend the Bye laws must be passed by the 2/3 of the members present in the AGM.
b. The Bye Laws may also be amended by the Association in a duly constituted Extra Ordinary General meeting by way of Extra

ordinary resolution for the purpose by the 2/3 of the members present in the AGM

A. GENERAL EXHIBITION OF REGISTERS
a. Association should obtain a copy of the following from the builder/developer and keep it in the office for reference by

members on a written request
i. Copy of all the parent documents in respect of landpertaining to the entire project.
ii. Copy of the Building plan together with approvals from the competent authority relating to various phases in the Project
iii. List of all moveable and non-moveable assets
iv. Plumbing and electrical diagrams of all the phases and common areas
v. Copy of the agreement with Villa Viviana in respect of sharing of expenses of common facilities and electricitycharges
vi. Contact details with email Ids and mobile numbers of all the owners in the Shubham complex.
vii. Any other information / details as may be required by the association from time to time.

b. The members register, minutes book, annual returns, assets register, and books of accounts shall be kept at the Association
office for exhibition / inspection by its members and at during prescribed time shall be free of cost by giving a requisition in
writing to the secretary of the Association.

B. MISCELLANEOUS

a. There will be one social media based official group with only members of the association. Tenants and those who have not
been given the possession of the apartments cannot become members of the group.
Administrator selected by the MC will be in charge of the group and all information regarding maintenance and the initiatives
taken by the MC on the grievances will be communicated
Separate groups for the residents may be operated whereall the residents including tenants can become member and
communicate within themselves and SRWA is not a privy to the messages / opinions expressed in the group

b. The purpose of having such instant messaging platforms is to communicate informally among the residents to promote
harmony, camaraderie and a sense of belonging to a community. Hence members / residents should use a language that is
appropriate for building such a cordial atmosphere and desist from posting messages that are derogatory, demeaning or
causing mental anguish to other members / residents

c. Complaints in respect of individual flats can be registered with the Service agency’s help desk and can be followed updirectly
by the owner of the apartment with the service agency. For the convenience of the seniors, such complaints must also be
accepted on mail or telephone. The Maintenance agency has a service level agreement(SLA) and escalation procedure. If the
issue remains unresolved even after that the MC will take up the issue tillit is resolved. Any complaint regarding the services
in common areas and facilities should be brought to the notice of the Management committee or its members which will be
taken by MC with the authorities concerned immediately for early compliance, but not later than 24 hours. Periodical updates
about such complaints would be communicated to members

d. One official Notice Board will be installed in the club house where notices / circulars and other information relating to
maintenance will be displayed

e. AFFILIATION
Should there be any established Federation, or Associationof Apartment Owners, the Association may, if it is considered to
be in the interests of the Owners to do so, become a member thereof, and pay the membership/ entrance fees from time to
time, payable to such Federation/ Association under the rules thereof.

f. NOTICE TO THE ASSOCIATION
Any Owner, who mortgages his/her/their Apartment, shall notify the Association, through the President of the MC, the name
and address of his’s/her’s/ their mortgagee and the Association shall maintain such information. In the book entitled
“Mortgages of Apartment”. The mortgagershall pay all dues to the Association Before effecting the mortgage, failing which,
the services of the Association shall not be made available to the mortgagee.

g. NOTICE OF UNPAID ASSESSMENTS
The Association, shall, at the request of a mortgagee of an Apartment, report any unpaid assessment due from the Owner of
such an Apartment. The mortgagor shall pay all such dues to the Association, BEFORE affecting the mortgage, as aforesaid.

h. COMPLIANCE
The Bye-laws are set forth to comply with the requirements of the Tamil Nadu Apartment Ownership Act,1994. In case, any
of these Bye-Laws conflict with theprovisions of the said Act, it is agreed, and accepted that the provisions of the said Act
shall prevail. In case of any disputes, jurisdiction shall be the courts of Chengalpattu / Chennai, in the state of Tami Nadu,
India.

i. SEAL OF THE ASSOCIATION
The Association shall have a “Common Seal”, which shall be in the custody of the Secretary and shall be used only under the
authority of a resolution of the MC, and every deed, or instrument, to which the seal is affixed shall be attested, for or on
behalf of the Association, by the Secretary and two other Office Bearers of MC.

j. INDEMNITY
All the MC members of the Association (whether past or present) shall be indemnified and hold harmless against all liabilities
for their actions done in the best interest of the Association and the Owners. In case any legal proceedings are initiated against
them in their official capacity (past or present) the Association shall make arrangements todefend the case and bear all legal
expenses for defending them, provided the MC member(s) is/are not guilty or willful misconduct in the performance of their
official duties.

k. DISCIPLINARY COMMITTEE
The Managing Committee shall appoint a disciplinary committee consisting of 2 MC members and 3 non-MC members who

shall form and shall act as the disciplinary committee to look into various needs of association, theymay from time to time
appoint additional enquiry committees as and when necessary.
i. The Management Committee will nominate a suitableperson for heading this committee.
ii. The Committee shall look into complaints received from owners, Residents, Service provider, Staff of service providers as

well as Managing Committee Members. The Disciplinary Committee will go in to nature of complaints and earnestly try to
resolve the issues amicably by discussing with the concerned parties. In the event of theirfailure to resolve amicably, the
matter will be referred to concerned competent / law enforcing authorities for redressal
l. DISPUTES AND ARBITRATION

In the event of breach of the terms of this Bye-Laws /Agreements or in the event of any differences or disputes arising between
the parties in regard to this Bye-laws / Agreements or any matter relating thereto, the same shall be referred to a sole Arbitrator
to be appointed by the Association and his award shall be final and binding on the parties hereto and Arbitrationshall be as per
the Provisions of the Arbitration & Conciliation Act in force. The Arbitration shall be conducted in English Language and the
place of Arbitration shall be in Chengalpattu/Chennai. The courts at Chengalpattu/Chennai alone shall have jurisdiction in all
matters relating to this Bye Laws Agreement.
m. AMALGAMATION:
The Association may, with the prior approval of the Registrar, by a special resolution in general meeting, become amalgamated
with another society or divided itself into 2 or more societies. Such amalgamations or divisions shall have effect only upon such
new society or societies being duly registered

n. DISSOLUTION;
The Association shall not be dissolved unless its dissolution is decided upon through a resolution passed at the Extra ordinary
General Body meeting specifically convened for the purpose by a majority of no less than 3/4th of such members entitled to
vote are present in the EGM. If upon dissolution, the funds and properties of the association, if any, after meeting its liabilities,
shall not be distributed among its members but shall be transferred to any newly formed society entrusted with safeguarding
the interests and welfare of the members

Certified that this is the correct copy of the Bye Laws

Sl # Name Full Address Designation Signature

1.

2.

3.

4.

5.

6.

7.

WITNESS
1.



Shubham Residents Welfare Association (Regn No 2/2018)
Govindapuram – 603 204

Membership Registration Form

Nomination of Member in case of Joint Ownership of Property

From

1.

2.

3.

Apartment No :

Tower Number :

Ashiana Shubham Senior Living

Govindapuram, 603 204

To

The Secretary
Shubham Residents Welfare Association
Govindapuram, S P Koil post -603 204

Dear Sir,

We are the Joint-Owners of the aforesaid apartment. We hereby nominate Sri / Smt.
___________________________ , co-owner of the above apartment, as member of the Association as
permitted under Bye-Law 4(a) of our Association. He / she will represent us in all matters relating to
the association and his / her concurrence is binding on us as well. Thanks.

Sincerely,

1.

2.

3.

I agree

(Signature of the Nominated Owner)

Place:
Date:

Shubham Residents Welfare Association (Regn No 2/2018) Affix Photo
Govindapuram – 603 204

Membership Registration Form

The Secretary
Shubham Residents Welfare Association
Govindapuram 603 204

RESIDENT NUMBER:
(to be filled up by SRWA)

Dear Sir,

Kindly enroll me as a Resident of the Shubham Complex in Govindapuram. I am furnishing
the relevant particulars and consent from the owner of the flat for your records.

Sl # Particulars Name of the Tenant

1 Name Male / Female
2 Date of Birth
3 Gender Flat No: Tower:
4 Occupation
5 Flat number
6 Name of Owner
7 Date of Occupation
8 Lease Valid till

9 Email Id

10 Mobile Phone

11 Aadhar Card Number

12 Any other relevant
information

13 Two-wheeler
Make/ Reg.No

14 Four wheeler
Make/ Reg .No

Details of members Staying in Flat (in case members other than above are staying)

Sl # Name Relationship DOB Mobile #
1
2
3

Shubham Residents Welfare Association (Regn No 2/2018) Affix Photo
Govindapuram – 603 204

Membership Registration Form

The Secretary
Shubham Residents Welfare Association
Govindapuram 603 204

MEMBERSHIP NUMBER:
(to be filled up by SRWA)

Dear Sir,

Kindly enroll me as a member of the Association. I am furnishing the relevant particulars for
your records.

Sl # Particulars First Applicant Second Applicant
(Default member of Male / Female

Association)

1 Name Male / Female
2 Date of Birth
3 Gender Flat No: Tower:
4 Occupation
5 Flat number
6 Date of Possession #
7 Address for

Communication

8 Email Id
9 Mobile Phone
10 Aadhar Card Number
11 Any other relevant

information

# Please enclose a copy of the possession certificate
Details of members Staying in Flat (in case members other than above are staying)

Sl # Name Relationship DOB Mobile #
1
2
3

(Kindly fill up a separate form if tenants are staying in your flat)

Shubham Residents Welfare Association (Regn No 2/2018)
Govindapuram – 603 204

Membership Registration Form

Nomination for becoming a member in lieu of owners of the apartment by their
spouse, Parents and Parent in laws with their consent in writing.

1.

2.

3.

Owner / Owners of Apartment No:

Tower Number :

Ashiana Shubham Senior Living

Govindapuram, 603 204

To

The Secretary
Shubham Residents Welfare Association
Govindapuram, S P Koil post -603 204

Dear Sir,

I / We am / are the owner /owners of Apartment No. Tower No . We hereby

nominate Sri / Smt. ___________________________ , my Wife / Husband / Father /

Mother / Father-in-law / Mother-in-law, as member of the Association as permitted under

Bye-Law 4 of our Association. He / she will represent us in all matters relating to the

association and his / her concurrence is binding on us as well. Thanks.

Sincerely,

1.

2.

3.

(Signature of the owner)

I agree

(Signature of the Nominated Owner) Date:
Place: