CLUB LEADERSHIP PLAN

CLUB LEADERSHIP
PLAN

Casimiro “JOJO” A. de Guia, Jr.
Assistant Rotary Public Image Coordinator – Zone 10A

District Governor – RY 2014-2015
Incumbent Vice Governor

Charter Member – Rotary Club of Batangas Mid-West

PURPOSE

The Club Leadership Plan helps clubs increase their ability to meet
their goals in each Avenue of Service. This was approved by the RI
Board in Nov. 2004 as a recommended structure to all Rotary Cluba.

The Club Leadership Plan is not mandatory but the plan is flexible and
can be customized so that all clubs can benefit from reviewing the
best practices.

HOW DID THIS PLAN COME INTO
EXISTENCE

 Rotary International extensively piloted the Club
Leadership Plan in various areas throughout the
Rotary world.
 Over the years Rotary International has been
implementing the new Club Leadership Plan.
 Documents and Club Formats have been changed to
fit the new plan.

ELEMENTS OF AN EFFECTIVE CLUB

 Sustain and increase Membership.

 Implement Successful Service Projects that address the
needs of the local and international community.

 Support the Rotary Foundation.
 Develop Leaders capable of serving beyond the Club Level.
 Efficient Club Administration by meeting goals in each

Avenue of Service.

WHY SHOULD YOUR CLUB CONSIDER
THE NEW STRUCTURE

 The new Club Leadership Plan is the recommended
administrative structure for all Rotary Clubs.
 The plan helps a club focus their efforts on service rather
than on administration.
 The plan provides for better succession planning and
continuity.
 The Club Leadership Plan is flexible because with proper
planning it can be implemented at any time.

 The Plan is based on Rotary’s Best Practices, and will help
your to do what need to be done.

 Develops long range goals
 Sets annual goals
 Involves more club members
 Communicate
 Customize by laws as needed
 Offer regular and consistent training
 Provides regular fellowship opportunities

SUGGESTED CLUB STANDING COMMITTEES

 Club Board
 Club Administration
 Membership
 Club Public Relation
 Service Projects
 Additional committees can be appointed as needed on an

annual basis.

IMPORTANCE OF CLUB COMMITTEES

 Ensure clear communication between the club president, board,
committee chairs, club members, district governor, assistant
governors and district committees.

 Provide for continuity in leadership, including the concept of
succession planning to ensure development of future leaders.

 Amend bylaws to reflect the club committee structure and roles,
and responsibilities of club leaders.

 Provide opportunities to increase fellowship among members of
the club.

 Ensure that every member is active in a club project or function.

 Develop a comprehensive training plan that ensures:
- club leaders attend training meetings
- orientation is consistently and regularly provided for new
members
- on going educational opportunities are available for current
members

WHEN IS YOUR CLUB READY TO GO?

JANUARY 1 : ASSESS the proposed plan
- Club leaders and members review their Leadership Plan and make
necessary adjustments, including revisions to the bylaws.

MAY 1 : PREPARE for the following year:
- As incoming club leaders prepare for the upcoming year, the club

makes any needed revisions to its Leadership Plan. The club’s long-range
goals are also reviewed.
JULY 1 : IMPLEMENT the plan.

- Club committees work to pursue the club’s goals.

EXAMPLE OF A CLUB LEADERSHIP PLAN

 President
 Immediate Past President
 President Elect
 Secretary
 Executive Secretary
 Treasurer

 CLUB ADMINISTRATION
- Fellowship
- Program
- Meeting Venue Liason
- History / Archives
- President’s Award
- Sergeant-At-Arms Duty
- Roster of Members
- Club Assemblies

 MEMBERSHIP
- Attendance
- Recruitment
- Retention
- Mentorship
- Rotary Information
- Filled and Unfilled Classification
- Inductions
- Orientation

 COMMUNICATIONS AND PUBLIC RELATIONS
- Club News Letter
- Website
- Club Calendar
- Media Relations
- Community Relations
- Club Runner
- Club Handbook

 SERVICE PROJECTS
- Community Service
- Remembrance Day
- Club Calendar
- Fund Raising
- Vocational Service
- Funding Requests

 YOUTH SERVICE
- RYLA
- Scholarships
- Club Scholarship
- Fund Raising
- Student Exchange Program

 ROTARY FOUNDATION and INTERNATIONAL SERVICE
- Annual Giving
- Grants
- Polio Plus
- Vocational Training Team
- Rotary Friendship Exchange

Your Club Bylaws must reflect the changes to
the Club Leadership Plan

When describing committees, word it so future leaders have
flexibility to make changes without re-doing the bylaws each time.

Don’t reinvent the wheel…Many clubs in the District have
changed their bylaws to reflect the new Club Leadership Plan.

TAKE YOUR CLUB TO THE NEXT LEVEL

 Implement the Club Leadership Plan
 Develop a long range plan
 Simplify the committee structure
 Involve all club members

AVAILABLE RESOURCES

 District Governor
 Deputy District Governor
 Assistant District Governors
 Districy Committee Members
 Club Leadership Plan (EN-245)
 Club Leadership Plan POLICY
 Recommended Rotary Club Bylaws
 Planning Guide for Effective Rotary Clubs
 Leadership Development Training Cycle

Be the one to open the
opportunities towards successful

journey to Rotary….

GO FORTH AND SERVE

PDG JOJO DE GUIA