5 Reasons Why Paper-Based Forms Do Not Work

HEALTH

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5 Reasons Why Paper-Based Forms
Do Not Work

Elanie Worry

Posted 9 minutes ago

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   

Scheduling a surgery in a hospital and successfully undergoing
through is a process that involves planning by the hospital staff.
All the supplies and instruments to be used in the Operating Room
(OR), as per the surgeon's speci몭cations, have to be ready before
the patient arrives. Preference cards contain a list of all the
supplies, medication, and medical supplies that a surgeon requires
during each surgical operation. Paper-based preference cards are
manually written, meaning they can contain many cancellations
and errors and are illegible. These are some reasons why paper-
based preference cards do not work.

The patient's life in the OR depends on the success of the
surgeon's work, who then relies on working with the right tools
requested on the preference cards. If the requested tools are not
available, the operation can be delayed and even lead to loss of
life. Below are 몭ve reasons why paper-based forms do not work.

Time consuming and prone to errors

The paper preference cards are manually written, both time-
consuming and prone to error. Have you seen a written doctor's
prescription? It is hard to read all the words written down. Most of
the handwriting on the paper cards is not legible; hence a lot of
information may be lost in interpretation. Additionally, due to
changes made by a surgeon on requested items, there are many
cancellations and alterations involved. Misinterpretation leads to
poor preparations resulting in a more dangerous surgical
procedure.

High chances of getting lost

It is very easy to misplace paper cards, considering that the cards
often change hands if changes are made on items or supplies
requested. Lost cards lead to inventory system gaps, which are the
main cause of inaccurate supply costs in any healthcare system.

High chances of surgeon discontent

Surgical operations are very sensitive and require preparedness in
the OR before a patient is wheeled in. Instruments and supplies
requested may not be available in time or may not be the correct
ones per the surgical preference cards. It will lead to delayed
procedures and jeopardize operations. These issues ultimately
lead to a dissatis몭ed surgeon, who can decide to take his business
elsewhere.

Case costing di몭culty

Due to the many preference cards in a health center, it is not easy
to compare all supplies presented by the surgeons. Though
achievable, it is time-consuming and faces inaccuracy challenges
as the cards are prone to errors.

Hard to share across digital devices

Many healthcare institutions have invested in technology to aid
ine몭ciency and timely services in recent years. Additionally, the
staff in these institutions are used to high-end digital gadgets and
experiences. It means that the days of recording critical
information on paper are quickly ending.

In the OR, every surgery can cause changes due to the dynamics
involved. Similarly, paper scheduling of operations cannot cope
with these changes since high-pressure adjustments can cause
errors. The inclusion of technology on the preference cards
ensures that scheduling keeps up with the changes. Additionally,
Electronic preference cards can help avoid all these issues
mentioned here and help the health center remain competitive
with better patient satisfaction.

SURGICAL_PREFERENCE_CARDS

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